Quick Overview
- 1#1: TherapyNotes - Secure, HIPAA-compliant practice management and electronic health records software designed specifically for behavioral health documentation and therapy notes.
- 2#2: SimplePractice - All-in-one EHR and practice management platform that streamlines mental health documentation, scheduling, billing, and telehealth for therapists.
- 3#3: ICANotes - Psychiatric EHR software featuring customizable progress note templates and automated documentation tools tailored for mental health professionals.
- 4#4: Valant - Comprehensive behavioral health EHR with advanced documentation, outcomes tracking, and practice management for larger mental health organizations.
- 5#5: TheraPlatform - Integrated teletherapy and practice management software with robust tools for creating and managing mental health progress notes and client records.
- 6#6: TheraNest - Affordable practice management and EHR solution offering intuitive note-taking, billing, and reporting features for mental health practices.
- 7#7: Practice Better - Wellness-focused platform with EHR capabilities for secure mental health documentation, client portals, and automated workflows.
- 8#8: Jane - Practice management and EMR software supporting customizable charting and documentation for mental health and wellness practitioners.
- 9#9: MyClientsPlus - User-friendly billing and practice management software with specialized tools for mental health note-taking and HIPAA compliance.
- 10#10: CounSol - Counseling-specific practice management system featuring secure documentation, scheduling, and billing for therapists.
These tools were selected based on rigorous assessment of key factors including customizable documentation features, ease of use, adherence to compliance standards (such as HIPAA), and overall value, ensuring they meet the unique demands of modern mental health practices.
Comparison Table
Navigating mental health documentation software requires careful evaluation, with tools like TherapyNotes, SimplePractice, ICANotes, Valant, and TheraPlatform offering distinct features to support practice efficiency. This comparison table simplifies the process, highlighting key functionalities, user experience, and integration capabilities to help readers find the ideal solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Secure, HIPAA-compliant practice management and electronic health records software designed specifically for behavioral health documentation and therapy notes. | specialized | 9.7/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | SimplePractice All-in-one EHR and practice management platform that streamlines mental health documentation, scheduling, billing, and telehealth for therapists. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | ICANotes Psychiatric EHR software featuring customizable progress note templates and automated documentation tools tailored for mental health professionals. | specialized | 8.9/10 | 9.3/10 | 9.1/10 | 8.2/10 |
| 4 | Valant Comprehensive behavioral health EHR with advanced documentation, outcomes tracking, and practice management for larger mental health organizations. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.0/10 |
| 5 | TheraPlatform Integrated teletherapy and practice management software with robust tools for creating and managing mental health progress notes and client records. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | TheraNest Affordable practice management and EHR solution offering intuitive note-taking, billing, and reporting features for mental health practices. | specialized | 8.3/10 | 8.2/10 | 8.7/10 | 9.1/10 |
| 7 | Practice Better Wellness-focused platform with EHR capabilities for secure mental health documentation, client portals, and automated workflows. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.7/10 |
| 8 | Jane Practice management and EMR software supporting customizable charting and documentation for mental health and wellness practitioners. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 7.7/10 |
| 9 | MyClientsPlus User-friendly billing and practice management software with specialized tools for mental health note-taking and HIPAA compliance. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.2/10 |
| 10 | CounSol Counseling-specific practice management system featuring secure documentation, scheduling, and billing for therapists. | specialized | 8.0/10 | 7.8/10 | 8.5/10 | 7.5/10 |
Secure, HIPAA-compliant practice management and electronic health records software designed specifically for behavioral health documentation and therapy notes.
All-in-one EHR and practice management platform that streamlines mental health documentation, scheduling, billing, and telehealth for therapists.
Psychiatric EHR software featuring customizable progress note templates and automated documentation tools tailored for mental health professionals.
Comprehensive behavioral health EHR with advanced documentation, outcomes tracking, and practice management for larger mental health organizations.
Integrated teletherapy and practice management software with robust tools for creating and managing mental health progress notes and client records.
Affordable practice management and EHR solution offering intuitive note-taking, billing, and reporting features for mental health practices.
Wellness-focused platform with EHR capabilities for secure mental health documentation, client portals, and automated workflows.
Practice management and EMR software supporting customizable charting and documentation for mental health and wellness practitioners.
User-friendly billing and practice management software with specialized tools for mental health note-taking and HIPAA compliance.
Counseling-specific practice management system featuring secure documentation, scheduling, and billing for therapists.
TherapyNotes
specializedSecure, HIPAA-compliant practice management and electronic health records software designed specifically for behavioral health documentation and therapy notes.
Auto-populating, therapy-specific progress note templates that pull in session details, diagnoses, and goals for rapid, accurate documentation.
TherapyNotes is a comprehensive, cloud-based practice management software tailored for mental health professionals, excelling in secure electronic health record (EHR) documentation. It provides customizable progress note templates, treatment plans, intake forms, and outcome measures that streamline clinical workflows while ensuring HIPAA compliance. Integrated scheduling, billing, and patient portal features reduce administrative burdens, allowing therapists to focus on patient care.
Pros
- Highly customizable therapy-specific note templates with auto-population from session data
- Seamless integration of documentation, scheduling, billing, and telehealth
- Robust HIPAA-compliant security and intuitive interface praised for efficiency
Cons
- Higher pricing may strain solo practitioners or very small practices
- Limited advanced customization for highly specialized note formats
- Mobile app lacks full desktop functionality
Best For
Solo therapists and group mental health practices needing an all-in-one solution for compliant, efficient documentation and practice management.
Pricing
Starts at $59 per clinician per month (billed annually); includes most features with add-ons for e-prescribing ($25/month) or advanced telehealth.
SimplePractice
specializedAll-in-one EHR and practice management platform that streamlines mental health documentation, scheduling, billing, and telehealth for therapists.
Built-in outcome measures and progress tracking embedded in documentation templates for data-driven mental health treatment.
SimplePractice is an all-in-one practice management platform tailored for mental health professionals, offering robust tools for clinical documentation including customizable progress notes, treatment plans, and intake forms. It streamlines workflows by integrating documentation with scheduling, billing, telehealth, and a secure client portal for HIPAA-compliant communication. The software supports various therapy modalities with pre-built templates and features like outcome tracking to enhance treatment planning and progress monitoring.
Pros
- Extensive library of customizable therapy note templates
- Seamless integration with billing, scheduling, and telehealth
- HIPAA-compliant client portal for secure form completion and communication
Cons
- Higher cost for premium features and add-ons
- Occasional learning curve for advanced customization
- Limited advanced analytics for documentation trends
Best For
Solo mental health practitioners or small practices needing an intuitive, comprehensive tool for documentation and practice management.
Pricing
Plans start at $29/month per provider for Essentials, up to $99/month for Professional with unlimited telehealth; additional per-client or usage fees apply.
ICANotes
specializedPsychiatric EHR software featuring customizable progress note templates and automated documentation tools tailored for mental health professionals.
Proprietary point-and-click 'Buttonology' templating system that enables rapid, structured progress notes with intelligent auto-fill based on DSM-5 criteria
ICANotes is a cloud-based EHR platform designed specifically for behavioral health professionals, offering specialized tools for psychiatric documentation including progress notes, treatment plans, intake assessments, and e-prescribing. It streamlines workflows with point-and-click templates that auto-populate fields based on diagnoses and patient history, reducing documentation time significantly. The software also includes integrated telehealth, billing, and scheduling features, all HIPAA-compliant for secure mental health practice management.
Pros
- Highly specialized templates optimized for mental health documentation, minimizing typing with auto-population
- Intuitive point-and-click interface that speeds up note completion for busy clinicians
- Strong HIPAA compliance, e-prescribing, and integrated telehealth support
Cons
- Higher pricing compared to general-purpose EHRs, with custom quotes required
- Limited customization options for templates beyond psychiatric defaults
- Occasional reports of minor software glitches or slow loading during peak use
Best For
Mental health solo practitioners or small group practices prioritizing fast, compliant behavioral health documentation over broad EHR versatility.
Pricing
Custom subscription pricing starting around $125 per user per month, billed annually; requires demo for exact quote with tiers based on users and features.
Valant
enterpriseComprehensive behavioral health EHR with advanced documentation, outcomes tracking, and practice management for larger mental health organizations.
Advanced Outcomes Module for quantitative patient progress tracking using validated behavioral health scales
Valant is a cloud-based EHR and practice management software designed specifically for behavioral health and mental health practices. It provides customizable templates for progress notes, treatment plans, intake forms, and psychiatric evaluations to streamline clinical documentation. The platform also integrates billing, scheduling, telehealth, e-prescribing, and patient portals to support comprehensive practice management while ensuring HIPAA compliance.
Pros
- Specialized behavioral health templates and outcome tracking tools
- Seamless integration of EHR, billing, and telehealth
- Strong HIPAA compliance and data security features
Cons
- Steeper learning curve for new users
- Pricing can be high for solo or small practices
- Limited mobile app functionality compared to competitors
Best For
Mid-sized mental health practices needing robust documentation and outcomes measurement in an integrated platform.
Pricing
Custom pricing per provider, typically $299-$499/month including EHR, PM, and telehealth; additional fees for e-prescribing.
TheraPlatform
specializedIntegrated teletherapy and practice management software with robust tools for creating and managing mental health progress notes and client records.
Massive library of pre-built, customizable therapy worksheets and homework assignments directly embeddable in client records
TheraPlatform is an all-in-one practice management platform tailored for mental health professionals, with strong emphasis on HIPAA-compliant documentation tools including customizable progress notes, treatment plans, and outcome measures. It integrates documentation seamlessly with telehealth, scheduling, billing, and a client portal for efficient workflow. The software also provides a vast library of therapy worksheets and activities to support clinical sessions and homework assignments.
Pros
- Customizable note templates and forms for efficient documentation
- Integrated telehealth and billing reduce need for multiple tools
- Extensive library of 1,000+ therapy worksheets and resources
Cons
- Learning curve for advanced customization and features
- Pricing can add up with per-user fees and add-ons
- Mobile app lacks full documentation functionality
Best For
Solo or small mental health practices seeking an integrated platform for documentation, telehealth, and client engagement.
Pricing
Starts at $39/user/month (Essentials) up to $69/user/month (Premium); telehealth at $10-$15/session extra.
TheraNest
specializedAffordable practice management and EHR solution offering intuitive note-taking, billing, and reporting features for mental health practices.
Family and group therapy billing support with automated session splitting and multi-client invoicing
TheraNest is an all-in-one practice management software designed specifically for mental health professionals, featuring electronic health records (EHR) with customizable progress notes, treatment plans, and intake forms. It streamlines documentation workflows alongside scheduling, billing, claims submission, and a secure client portal. HIPAA-compliant and including telehealth capabilities, it supports solo practitioners and small group practices in managing clinical and administrative tasks efficiently.
Pros
- Highly affordable tiered pricing based on client volume
- Intuitive interface with quick documentation templates (SOAP, DAP, etc.)
- Strong billing and claims management with high clean claim rates
Cons
- Limited advanced analytics and reporting compared to premium competitors
- Telehealth functionality is functional but lacks some integrations
- Customization options for notes are good but not as extensive as top-tier EHRs
Best For
Solo therapists and small mental health practices needing cost-effective documentation and practice management without complex enterprise features.
Pricing
Starts at $39/month (Starter: up to 30 clients), $49/month (Essential: up to 100 clients), $69/month (Deluxe: unlimited clients); annual discounts available.
Practice Better
specializedWellness-focused platform with EHR capabilities for secure mental health documentation, client portals, and automated workflows.
Integrated telehealth with auto-populated session notes directly into documentation templates
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including mental health practitioners, offering robust documentation tools like customizable progress notes, SOAP templates, treatment plans, and intake forms. It integrates seamlessly with scheduling, billing, telehealth, and a client portal to streamline workflows and enhance client engagement. HIPAA-compliant and mobile-friendly, it supports secure storage and sharing of mental health records while automating administrative tasks.
Pros
- Comprehensive all-in-one platform combining documentation with scheduling and billing
- Highly customizable templates for therapy notes and treatment plans
- Strong client portal for secure note sharing and homework assignments
Cons
- Pricing scales quickly for group practices or multiple users
- Advanced reporting and analytics limited in lower tiers
- Steeper learning curve for complex customizations
Best For
Solo mental health practitioners or small therapy practices needing an integrated EHR for documentation, telehealth, and client communication.
Pricing
Starts at $29/month for Solo plan (1 user), $49/provider/month for Group plans, with enterprise options; 14-day free trial available.
Jane
specializedPractice management and EMR software supporting customizable charting and documentation for mental health and wellness practitioners.
Voice-to-text dictation directly in charting for faster, hands-free progress note creation
Jane (jane.app) is an all-in-one practice management platform tailored for health and wellness practitioners, including mental health professionals, offering scheduling, billing, telehealth, and comprehensive documentation tools. It provides customizable SOAP notes, progress notes, treatment plans, intake forms, and secure client portals to streamline mental health record-keeping and ensure HIPAA compliance. The software emphasizes an intuitive interface with mobile access, voice-to-text transcription, and e-signatures for efficient clinical workflows.
Pros
- Exceptionally intuitive and modern user interface that speeds up documentation
- Customizable templates for SOAP notes, treatment plans, and intakes specific to therapy
- Seamless integration of telehealth, billing, and secure messaging in one platform
Cons
- Higher pricing tiers may not offer enough MH-specific depth compared to specialized tools
- Some features are more oriented toward general wellness practices than pure mental health
- Limited advanced analytics or outcome tracking for therapy sessions
Best For
Solo therapists or small mental health practices needing an easy-to-use all-in-one tool for documentation and admin tasks.
Pricing
Starts at $59 CAD/provider/month (billed annually) for core features; premium plans up to $149 CAD/provider/month; 30-day free trial available.
MyClientsPlus
specializedUser-friendly billing and practice management software with specialized tools for mental health note-taking and HIPAA compliance.
Extensive library of pre-built and fully customizable therapy-specific note templates
MyClientsPlus is a cloud-based EHR and practice management software tailored for mental health professionals, focusing on streamlined documentation, scheduling, billing, and telehealth capabilities. It offers customizable progress note templates, treatment plans, and intake forms to support efficient clinical workflows in therapy practices. The platform includes HIPAA-compliant features like secure client portals for communication, homework assignments, and session feedback.
Pros
- Highly customizable documentation templates for progress notes and treatment plans
- Integrated billing and claims submission with clearinghouse support
- Affordable pricing suitable for solo practitioners and small groups
Cons
- Interface can feel dated and occasionally clunky for power users
- Limited advanced reporting and analytics compared to enterprise solutions
- Customer support response times vary, with some users reporting delays
Best For
Solo therapists or small mental health practices seeking straightforward, customizable documentation without complex enterprise features.
Pricing
Subscription tiers start at $39 per clinician/month (Starter), $59 (Plus), and $99 (Pro), billed annually with a free trial available.
CounSol
specializedCounseling-specific practice management system featuring secure documentation, scheduling, and billing for therapists.
Highly customizable note templates tailored to various therapy modalities, with drag-and-drop builders for quick personalization.
CounSol is an all-in-one practice management software designed specifically for mental health professionals, offering robust documentation tools including customizable progress notes, treatment plans, intake forms, and SOAP notes. It integrates EHR functionality with scheduling, billing, telehealth, and a secure client portal to streamline workflows while ensuring HIPAA compliance. The platform emphasizes simplicity, allowing therapists to focus more on client care than administrative tasks.
Pros
- Intuitive customizable templates for progress notes and treatment plans
- Seamless integration of documentation with scheduling and billing
- HIPAA-compliant telehealth and client portal for efficient communication
Cons
- Limited advanced analytics and reporting compared to top competitors
- Basic telehealth features without advanced video options
- Pricing scales quickly for group practices
Best For
Solo therapists or small mental health practices needing a straightforward, all-in-one documentation and management solution.
Pricing
Starts at $49.95/month for solo practitioners; group plans range from $99-$299+/month based on users and features.
Conclusion
The top mental health documentation tools reviewed offer distinct strengths, with TherapyNotes leading as the top choice for its specialized focus on secure, behavioral health-specific documentation. SimplePractice and ICANotes follow closely, each excelling in their own areas—SimplePractice for its all-in-one workflow and ICANotes for customizable templates—making them strong alternatives for diverse practice needs. Regardless of preference, these tools streamline the complexities of mental health documentation, prioritizing compliance and usability.
Begin your journey to more efficient, effective practice management by exploring TherapyNotes—its tailored features are designed to support your unique needs and help you deliver exceptional care.
Tools Reviewed
All tools were independently evaluated for this comparison