Quick Overview
- 1#1: TherapyNotes - Secure practice management software for behavioral health professionals with integrated scheduling, progress notes, and insurance billing.
- 2#2: SimplePractice - All-in-one EHR and practice management platform for therapists featuring billing, telehealth, and client management tools.
- 3#3: TheraNest - Affordable practice management solution for mental health practices with robust billing, reporting, and client portal features.
- 4#4: MyClientsPlus - HIPAA-compliant billing and practice management software designed specifically for mental health and behavioral health providers.
- 5#5: Kareo - Intelligent revenue cycle management and EHR platform that streamlines billing and claims for mental health practices.
- 6#6: ICANotes - Psychiatry and mental health EHR with fast psychiatric note templates, e-prescribing, and integrated billing.
- 7#7: Valant - Behavioral health EHR and practice management system offering outcomes measurement, billing, and analytics for clinics.
- 8#8: CounSol - Counseling practice management software with secure messaging, scheduling, billing, and unlimited telehealth sessions.
- 9#9: WriteUpp - Modern, intuitive EHR for therapists with customizable progress notes, billing, and streamlined scheduling.
- 10#10: TheraPlatform - Integrated telehealth and practice management platform for mental health pros with billing, homework tools, and video conferencing.
Tools were ranked based on their ability to meet core mental health practice needs, including billing accuracy, user-friendliness, robust security, and value, ensuring they deliver reliable, comprehensive support for therapists, counselors, and clinics.
Comparison Table
Managing financial tasks is a key part of operating a mental health practice, and selecting the right accounting software can enhance efficiency and organization. This comparison table explores tools like TherapyNotes, SimplePractice, TheraNest, MyClientsPlus, Kareo, and others, detailing features, pricing, and user experience to guide you toward the best option for your practice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes Secure practice management software for behavioral health professionals with integrated scheduling, progress notes, and insurance billing. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | SimplePractice All-in-one EHR and practice management platform for therapists featuring billing, telehealth, and client management tools. | specialized | 9.1/10 | 9.3/10 | 9.4/10 | 8.7/10 |
| 3 | TheraNest Affordable practice management solution for mental health practices with robust billing, reporting, and client portal features. | specialized | 8.6/10 | 8.9/10 | 8.3/10 | 9.1/10 |
| 4 | MyClientsPlus HIPAA-compliant billing and practice management software designed specifically for mental health and behavioral health providers. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 5 | Kareo Intelligent revenue cycle management and EHR platform that streamlines billing and claims for mental health practices. | specialized | 8.3/10 | 8.6/10 | 8.0/10 | 7.9/10 |
| 6 | ICANotes Psychiatry and mental health EHR with fast psychiatric note templates, e-prescribing, and integrated billing. | specialized | 8.2/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 7 | Valant Behavioral health EHR and practice management system offering outcomes measurement, billing, and analytics for clinics. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.8/10 |
| 8 | CounSol Counseling practice management software with secure messaging, scheduling, billing, and unlimited telehealth sessions. | specialized | 8.0/10 | 7.8/10 | 8.5/10 | 7.5/10 |
| 9 | WriteUpp Modern, intuitive EHR for therapists with customizable progress notes, billing, and streamlined scheduling. | specialized | 8.1/10 | 8.4/10 | 8.2/10 | 7.9/10 |
| 10 | TheraPlatform Integrated telehealth and practice management platform for mental health pros with billing, homework tools, and video conferencing. | specialized | 7.8/10 | 8.2/10 | 7.9/10 | 7.5/10 |
Secure practice management software for behavioral health professionals with integrated scheduling, progress notes, and insurance billing.
All-in-one EHR and practice management platform for therapists featuring billing, telehealth, and client management tools.
Affordable practice management solution for mental health practices with robust billing, reporting, and client portal features.
HIPAA-compliant billing and practice management software designed specifically for mental health and behavioral health providers.
Intelligent revenue cycle management and EHR platform that streamlines billing and claims for mental health practices.
Psychiatry and mental health EHR with fast psychiatric note templates, e-prescribing, and integrated billing.
Behavioral health EHR and practice management system offering outcomes measurement, billing, and analytics for clinics.
Counseling practice management software with secure messaging, scheduling, billing, and unlimited telehealth sessions.
Modern, intuitive EHR for therapists with customizable progress notes, billing, and streamlined scheduling.
Integrated telehealth and practice management platform for mental health pros with billing, homework tools, and video conferencing.
TherapyNotes
specializedSecure practice management software for behavioral health professionals with integrated scheduling, progress notes, and insurance billing.
Automated insurance billing with one-click claims submission, superbills, and direct payer ERA reconciliation for unmatched efficiency in mental health accounting.
TherapyNotes is an all-in-one practice management software tailored for mental health professionals, offering robust EHR, scheduling, billing, and patient engagement tools. It excels in streamlining insurance claims, superbills, payment processing, and financial reporting specifically for therapists and counselors. With HIPAA-compliant security and intuitive workflows, it minimizes administrative burdens while maximizing revenue cycle efficiency.
Pros
- Comprehensive billing suite with 98%+ first-pass claim acceptance rates and automated ERA posting
- Seamless integration of clinical notes, scheduling, and accounting for end-to-end workflow
- Outstanding 24/7 customer support and frequent free training resources
Cons
- Pricing scales per clinician, which can be costly for larger practices
- Limited advanced customization in reporting and templates
- Mobile app lacks full desktop functionality for complex billing tasks
Best For
Solo practitioners and small-to-medium mental health practices needing integrated, user-friendly billing and EHR without third-party add-ons.
Pricing
Starts at $59 per clinician/month (billed annually; $71 monthly), including full EHR, billing, scheduling, and telehealth; additional clinicians at same rate.
SimplePractice
specializedAll-in-one EHR and practice management platform for therapists featuring billing, telehealth, and client management tools.
Automated ERA posting that directly reconciles insurance payments to claims, reducing manual entry errors.
SimplePractice is an all-in-one practice management platform tailored for mental health professionals, featuring robust accounting tools like insurance claims submission, superbills, payment processing, and financial reporting. It streamlines revenue cycle management with HIPAA-compliant billing, automated reminders, and client payment portals. Designed for therapists and counselors, it integrates EHR, scheduling, and telehealth to support efficient financial operations alongside clinical workflows.
Pros
- Streamlined insurance claims (1500 forms) and superbills with direct EDI submission
- Integrated payment processing via Stripe with client portal for easy collections
- Comprehensive financial reports and ERA auto-posting for reconciliation
Cons
- Per-claim fees (around $0.25-$0.50) can add up for high-volume practices
- Advanced reporting requires higher-tier plans
- Setup for insurance credentialing integrations has a learning curve
Best For
Solo mental health practitioners or small group practices needing integrated billing, payments, and EHR in a user-friendly platform.
Pricing
Starts at $29/user/month (Essentials) up to $99/user/month (Pro), plus $0.15-$0.50 per claim and 2.9% + $0.30 per credit card transaction.
TheraNest
specializedAffordable practice management solution for mental health practices with robust billing, reporting, and client portal features.
Automated insurance billing with batch eligibility verification and CMS-1500/UB-04 form generation
TheraNest is a cloud-based practice management platform tailored for mental health professionals, offering integrated tools for scheduling, billing, and client management. It excels in accounting features like insurance claims processing, payment tracking, superbills, and financial reporting to streamline revenue cycle management. HIPAA-compliant and user-friendly for therapists, it supports solo practitioners and group practices with a secure client portal for payments and communication.
Pros
- Robust billing and insurance claims automation including eligibility checks
- Comprehensive financial reporting and revenue tracking
- Affordable pricing with no long-term contracts
Cons
- Steep learning curve for advanced billing features
- Limited integrations with some EHR systems
- Customer support response times can vary
Best For
Small to medium-sized mental health practices seeking cost-effective billing and practice management.
Pricing
Starts at $39/user/month (Essentials), $49/user/month (Premium), $69/user/month (Professional); billed monthly with a 30-day free trial.
MyClientsPlus
specializedHIPAA-compliant billing and practice management software designed specifically for mental health and behavioral health providers.
Automated insurance eligibility checks and superbills integrated directly into the EHR workflow
MyClientsPlus is a cloud-based practice management platform tailored for mental health professionals, offering integrated tools for scheduling, electronic health records (EHR), billing, and insurance claims processing. It streamlines administrative workflows with features like automated superbills, eligibility verification, and revenue cycle management, all while maintaining HIPAA compliance. The software supports solo practitioners and group practices by reducing paperwork and improving cash flow through efficient accounting and reporting.
Pros
- Robust billing suite with one-click superbills, batch claims, and ERA posting
- HIPAA-compliant EHR with therapy-specific templates and progress notes
- Responsive customer support and regular feature updates
Cons
- Pricing scales quickly for multi-user groups
- Reporting lacks advanced customization for complex accounting needs
- Steeper learning curve for non-tech-savvy users
Best For
Solo therapists or small mental health practices needing integrated EHR and billing without advanced enterprise accounting.
Pricing
Starts at $34.95/month for solo users; group plans from $49.95/user/month, with custom enterprise pricing.
Kareo
specializedIntelligent revenue cycle management and EHR platform that streamlines billing and claims for mental health practices.
AI-driven denial prediction that proactively identifies and prevents claim rejections
Kareo is a cloud-based revenue cycle management platform tailored for independent medical practices, including mental health providers, focusing on billing, claims processing, and financial analytics. It automates insurance claims submission, denial management, and patient payments while integrating with EHR systems for streamlined workflows. For mental health practices, it supports behavioral health coding, telehealth billing, and eligibility verification to optimize revenue collection.
Pros
- Advanced claims scrubbing and denial prevention tools reduce errors
- Real-time eligibility checks and financial dashboards for quick insights
- Strong integration with telehealth and EHR for mental health billing
Cons
- Pricing can be high for solo practitioners with per-claim fees
- Learning curve for full revenue cycle features
- Less specialized mental health templates compared to niche tools
Best For
Mid-sized mental health practices needing robust insurance billing and revenue analytics without building in-house systems.
Pricing
Billing starts at $110/provider/month plus $0.45-$0.75/claim; full RCM suite is custom-priced from $300+/month.
ICANotes
specializedPsychiatry and mental health EHR with fast psychiatric note templates, e-prescribing, and integrated billing.
Ultra-fast button-driven clinical documentation that seamlessly populates billing codes and superbills for efficient mental health accounting.
ICANotes is a cloud-based EHR platform designed specifically for behavioral health professionals, integrating clinical documentation with comprehensive billing and accounting tools. It automates superbill generation, insurance claims submission, ERA posting, and patient statements to streamline revenue cycle management in mental health practices. The software supports scheduling, telehealth, and reporting, making it a unified solution for administrative and financial workflows in psychiatry, therapy, and counseling.
Pros
- Specialized behavioral health templates that auto-generate accurate billing codes and superbills
- Integrated claims scrubbing and revenue cycle management to reduce denials
- Robust reporting for financial insights and compliance tracking
Cons
- Steep learning curve for new users due to its dense interface
- Limited customization options for billing workflows
- Customer support can be slow outside business hours
Best For
Small to mid-sized mental health practices seeking an all-in-one EHR with strong integrated billing for behavioral health-specific accounting needs.
Pricing
Custom subscription pricing starting at around $125 per user per month, with additional setup and training fees; requires a demo for exact quotes.
Valant
specializedBehavioral health EHR and practice management system offering outcomes measurement, billing, and analytics for clinics.
Intelligent Revenue Cycle Management with AI-powered claims scrubbing and auto-posting for industry-leading first-pass acceptance rates
Valant (valant.io) is a cloud-based EHR and practice management platform tailored for behavioral health and mental health practices, with robust accounting and revenue cycle management (RCM) capabilities. It automates billing, insurance claims submission, eligibility verification, and payment posting, while integrating seamlessly with clinical workflows for streamlined operations. Designed for psychiatrists, therapists, and group practices, it emphasizes HIPAA compliance, denial management, and financial reporting to optimize revenue in mental health settings.
Pros
- Specialized RCM tools with high clean claims rates (up to 98%) and automated denial management
- Seamless integration of billing with EHR, scheduling, and telehealth
- Strong analytics and reporting for revenue insights tailored to mental health billing
Cons
- Pricing can be steep for solo practitioners or small practices
- Steep learning curve for advanced billing features and customization
- Limited flexibility for non-standard mental health billing scenarios
Best For
Mid-sized mental health group practices seeking an integrated EHR-billing solution with proven revenue optimization.
Pricing
Custom quote-based pricing, typically $300-$500 per provider/month plus implementation fees and add-ons for RCM services.
CounSol
specializedCounseling practice management software with secure messaging, scheduling, billing, and unlimited telehealth sessions.
Automated superbill and CMS-1500 insurance claim generation with built-in error checking
CounSol is a practice management platform tailored for mental health professionals, offering integrated tools for client scheduling, secure telehealth, billing, and insurance claims processing. It handles key accounting functions like invoicing, payment tracking, superbills, CMS-1500 forms, and financial reporting while maintaining HIPAA compliance. Designed for therapists and counselors, it simplifies administrative tasks to focus on client care.
Pros
- User-friendly interface ideal for solo practitioners
- Strong billing tools including insurance claims and superbills
- Responsive customer support with quick setup assistance
Cons
- Limited advanced reporting for larger practices
- No native mobile app for providers
- Pricing scales quickly for multi-user groups
Best For
Solo therapists or small mental health practices needing straightforward billing and practice management without complex enterprise features.
Pricing
Starts at $49/month for solo users; group plans from $99/month plus $35 per additional user; custom enterprise pricing available.
WriteUpp
specializedModern, intuitive EHR for therapists with customizable progress notes, billing, and streamlined scheduling.
One-click superbill creation with pre-loaded DSM-5 diagnoses and ICD-10 codes, customized for mental health billing
WriteUpp is a practice management software tailored for mental health professionals, with strong accounting features including automated invoicing, superbill generation, insurance billing, and payment processing. It simplifies financial tasks for therapists by handling client payments, claims submission, and financial reporting in a HIPAA-compliant environment. The platform integrates billing seamlessly with scheduling and notes, reducing administrative burden for solo and small practices.
Pros
- Automated superbill and invoice generation with DSM-5/ICD-10 codes
- Seamless insurance billing and payment tracking
- Comprehensive financial reports and dashboards for practice finances
Cons
- Lacks advanced accounting like payroll or multi-entity support
- US-centric insurance integrations limit international use
- Some advanced reporting requires higher-tier plans
Best For
Solo therapists or small mental health practices needing integrated, user-friendly billing without complex accounting software.
Pricing
Starts at $49/month (Solo plan), $79/month (Standard), up to $149/month (Premium) with annual discounts; 14-day free trial.
TheraPlatform
specializedIntegrated telehealth and practice management platform for mental health pros with billing, homework tools, and video conferencing.
Automated claims scrubbing and denial management to maximize reimbursements
TheraPlatform is an all-in-one practice management platform tailored for mental health professionals, with strong emphasis on accounting features like billing, insurance claims processing, invoicing, and financial reporting. It integrates EHR, scheduling, and telehealth to streamline administrative tasks while ensuring HIPAA compliance for secure financial data handling. The software automates superbills, payment posting, and revenue cycle management, making it suitable for therapists managing practice finances efficiently.
Pros
- Robust billing suite with automated claims submission and ERA posting
- Integrated financial reporting and patient payment portal
- HIPAA-compliant and tailored for mental health workflows
Cons
- Limited advanced accounting customization compared to dedicated tools
- Higher tiers required for full insurance features
- Occasional delays in customer support for billing issues
Best For
Small to mid-sized mental health practices needing integrated billing and practice management without complex setup.
Pricing
Starts at $49/user/month (Essential), $69/user/month (Professional), custom Enterprise; billed annually with a 30-day free trial.
Conclusion
The top 10 tools reviewed offer essential support for mental health practices, with TherapyNotes leading as the top choice, thanks to its seamless integration of scheduling, progress notes, and insurance billing in a secure framework. Close behind, SimplePractice and TheraNest stand out as strong alternatives, with SimplePractice excelling in all-in-one telehealth and client management, and TheraNest impressing with affordability and a robust client portal, both providing exceptional value for varied practice needs. TherapyNotes emerges as the clear leader, combining functionality with user-friendliness to support professionals effectively.
Take the next step in streamlining your practice—explore TherapyNotes today; its intuitive design and comprehensive features can help you focus on delivering the best care while managing your business with ease.
Tools Reviewed
All tools were independently evaluated for this comparison