GITNUXSOFTWARE REVIEW
SalesTop 10 Best Membership Card Software of 2026
Compare membership card software options for clubs and associations, covering features and fit for managing members, access, and event check-ins.
How we ranked these tools
Vendors set the topic, but our editors set the inclusion criteria and the evaluation framework before research starts.
Agents extract product evidence with provenance, then collect written reviews and transcribe video reviews and podcasts.
Framework: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
ClubExpress is the best pick for clubs that need membership operations tied to card handling and self-service because it bakes in card revocation and expiration controls so staff can enforce ID validity without separate tools, whereas CiviCRM fits teams that want a flexible API and hooks to feed verified membership data to external card encoders.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
ClubExpress
Card revocation and expiration date handling inside club membership operations, so staff can enforce ID validity without separate tooling.
Best for: Fits when a club needs membership operations tied to card handling and member self-service without heavy custom development.
CiviCRM
Editor pickA comprehensive API and hook system that lets external card printers and encoders pull verified membership data.
Best for: Fits when membership records, relationships, and automation matter more than built-in card encoding.
Glue Up
Editor pickEvent-linked membership automation that keeps member status aligned with check-in behavior and membership communications.
Best for: Fits when membership programs need card issuance plus event-driven check-in logging in one system.
Comparison Table
ClubExpress
SMBClub and association management software with websites, member databases, dues, and event tools.
Card revocation and expiration date handling inside club membership operations, so staff can enforce ID validity without separate tooling.
ClubExpress manages club membership cards as part of end-to-end membership operations, including centralized rosters, membership categories, and household-style relationships. The platform ties membership profiles to dues and renewal dates, so card-related actions sit inside a broader membership lifecycle rather than a standalone card tool. Admin workflows also include card lifecycle governance like revocation plus member self-service for card details and renewal handling.
Renewals and card maintenance work best when clubs and associations need consistent records across connected members, categories, and linked contacts. A tradeoff is that the system is optimized for club and association membership workflows, so it fits less well for organizations seeking a lightweight card platform without broader roster, dues, and event-linked participation tracking. Use it when card issuance and card status changes must align with renewals and participation reporting.
- +Membership roster, dues tracking, and events align under one operational workflow.
- +Card lifecycle controls support revocation and expiration date management for issued IDs.
- +Member self-service pages reduce staff workload for basic membership actions.
- +Configured member classifications help map tiers to access needs.
- –Card production setup and data mapping require careful upfront configuration discipline.
- –Automation depth for card encoding and printer batch workflows is limited without add-ons.
- –Access control integrations depend on specific check-in or terminal setups used by clubs.
- –Household linking and identity rules can require admin policy decisions to stay consistent.
Club membership administrators
Process renewals with dues and categories
Fewer renewal record mismatches
Board and association leaders
Report participation using membership history
Clear participation reporting
Show 2 more scenarios
Chapters and committee coordinators
Maintain group rosters and participation
More structured member coordination
Track committee activities, tasks, and rosters alongside core membership for coordinated governance.
Membership and communications teams
Send targeted updates to member groups
Better targeted communication
Use member and committee data to target outreach based on membership context and participation.
Best for: Fits when a club needs membership operations tied to card handling and member self-service without heavy custom development.
CiviCRM
open-sourceOpen source CRM for nonprofits and associations with membership management, contributions, and events.
A comprehensive API and hook system that lets external card printers and encoders pull verified membership data.
CiviCRM is a membership management system that focuses on database-driven membership records and administration workflows instead of a consumer-style membership plugin. It supports member profiles, relationship management, event participation, donations, and recurring memberships with configuration through modules.
Card-related output is possible through add-ons and templated artifacts, but CiviCRM’s core strength is managing memberships and access data rather than producing encoded plastic cards by itself. Automation relies on CiviCRM hooks, workflows, and an API surface that supports integrations with external card services and member portals.
- +Extensive membership data relationships through core CRM entities
- +Workflows and hooks automate membership lifecycle actions
- +Documented API supports integration with external card printing and encoding
- +Role-based permissions support admin segregation across functions
- –Card issuance workflows depend heavily on add-ons and external steps
- –Admin setup and governance require technical configuration discipline
- –Member-facing card check-in and kiosk flows are not first-class core features
- –High-volume card batch operations typically need external processing
Association membership administrators
Manage renewals, dues, and membership statuses
Consistent renewals and accurate dues
Database and communications managers
Keep addresses and households deduplicated
Cleaner records for mailings
Show 2 more scenarios
Nonprofit event coordinators
Register members and connect attendance
Integrated event follow-up records
Capture event participation and relate it to donations, memberships, and constituent profiles.
Social service case managers
Run client intakes and eligibility workflows
Coordinated case histories
Configure case notes, documents, and activities with structured follow-up and referrals.
Best for: Fits when membership records, relationships, and automation matter more than built-in card encoding.
Glue Up
SMBAssociation management software with digital membership cards, event management, and CRM tools.
Event-linked membership automation that keeps member status aligned with check-in behavior and membership communications.
Glue Up combines membership management with event workflows, so membership cards and member activity can be handled in one place. Card issuance is supported through configurable member profiles and card-related outputs that fit batch operations for organizations running frequent check-ins.
Admin tooling focuses on member records, tier configuration, and cardholder status changes that affect access decisions. Automation and integration options reduce manual syncing between membership databases and the operational systems used on-site.
- +Membership record changes flow cleanly into operational attendance logs
- +Batch card design and issuance workflows fit high-volume renewals
- +Event-linked membership administration reduces duplicated data entry
- +Integration options support practical sync between systems and portals
- –Advanced card output needs careful setup of templates and fields
- –Deep check-in use cases may require more configuration than basic membership only
- –Some governance workflows depend on disciplined role assignment
- –API depth for card operations can be less granular than expected
Member services teams
Members update profiles and digital cards
Less routine admin handling
Membership administrators
Automate renewal stages and reminders
Consistent renewal processing
Show 2 more scenarios
Clubs and membership organizations
Route applications and assign membership tiers
Structured joiner onboarding
Collect applications, manage approvals, and assign membership levels to onboarding records.
Communications and engagement teams
Segment members for targeted outreach
More relevant communications
Group members by attributes, tiers, or activities for focused outreach and follow-ups.
Best for: Fits when membership programs need card issuance plus event-driven check-in logging in one system.
WildApricot
SMBMembership management software for nonprofits and associations with member directories, payments, and mobile app access.
Renewal automation that updates member status based on configurable membership rules and triggers communications without custom scripting.
WildApricot handles membership registration, recurring dues, and member data management with built-in member portal features. Card issuance workflows fit alongside check-in logging when events and attendance tracking are part of the membership operation.
- +Automation covers renewals, reminders, and status transitions tied to membership rules
- +API supports membership record access for integration with external systems
- +Household linking keeps relationship context for shared dues and communications
- +Event check-in logs help connect access activity to membership records
- –Card production and encoding workflows depend on external printer and card media choices
- –Advanced governance controls need careful role and process design to prevent data errors
- –Reporting for membership cards and access outcomes can require data export to combine sources
- –Custom card design output may be constrained by available template options
Membership administrators and directors
Manage household memberships and renewals
Consistent household member renewals
Nonprofit membership coordinators
Track applications, tiers, and renewal activity
Clear membership status tracking
Show 2 more scenarios
Communications teams at clubs
Send targeted updates by membership attributes
More relevant renewal communications
Teams segment communications using member categories and status changes to send renewal messages to selected groups.
Event check-in staff
Log member check-ins for attendance
Attendance linked to members
Staff verify members at events and store attendance information connected to member records.
Best for: Fits when membership operations need renewal automation, portal access, and API-driven integrations.
GrowthZone
SMBAssociation and chamber software with CRM, billing, event management, and member engagement tools.
Member lifecycle driven card status updates that stay consistent with event attendance and membership renewals across the same member records.
GrowthZone records member identities, then drives membership cards through its membership and event workflows. Card creation can be aligned to membership tier rules, with per-member card status supporting revocation and renewal updates.
- +Lifecycle automation keeps member cards aligned with renewals and status changes
- +Membership tiers map directly to who receives which card type
- +Event check-in workflows reduce duplicate identity data entry
- +CSV member import supports faster onboarding of large membership sets
- –Card batch printing requires more operational planning than single-encode workflows
- –Integration depth for external encoders and check-in terminals depends on configuration
- –Guest pass and household linking coverage can be limited for complex programs
- –RBAC granularity is not as fine-grained as in some dedicated membership card systems
Membership renewals teams and admins
Track renewals, dues, reminders, and lapsed follow-up
More consistent renewal follow-up
Private club operations teams
Run applications, renewals, dues, and events
Fewer disconnected membership processes
Show 2 more scenarios
Membership administrators and review staff
Collect applications and route approvals
Structured onboarding with fewer updates
Review teams maintain member profiles as prospects become members through structured application workflows.
Organizations with roster data
Import members and export directories
Centralized member database
Organizations consolidate rosters, maintain contacts, and segment members for ongoing operations.
Best for: Fits when a membership organization needs cards tied to tiered access and event operations, with strong lifecycle synchronization.
Raklet
SMBMembership and community management software with CRM, payments, mobile apps, and digital membership cards.
Batch card issuance with encoding and design templates tied to member records for repeatable throughput.
Raklet is built around a membership database that ties member profiles to card artifacts and operational events like check-ins. Card output supports printable designs and machine-readable identifiers, with encoding outputs that fit common card and scanner workflows. The automation surface centers on repeatable issuance and lifecycle updates rather than building custom membership rules inside the card system. Admin governance is oriented toward managing batch operations and tracking membership-to-card state.
- +Card issuance workflow reduces manual steps for repeat batch production
- +Member check-in log supports straightforward attendance reporting
- +Member import streamlines onboarding into the card issuance process
- +Card encoding outputs fit common scanner and verification workflows
- –Entitlement rules and payments are not the primary focus compared with membership platforms
- –Advanced governance like granular RBAC and approvals may require process discipline
- –Custom automation beyond card operations can be limited without external integration
- –Complex household linking workflows may need extra manual handling
Gym ops teams
Issue cards and log check-ins
Cleaner entry logs
Community club administrators
Renew expired memberships with updates
Lower renewal friction
Show 2 more scenarios
Event access coordinators
Verify members using encoded identifiers
Faster access checks
Encoding outputs support fast verification at doors and reduce lookup time.
Membership database owners
Import members for immediate card production
Shorter onboarding to cards
CSV member import maps profiles into card issuance so onboarding moves quickly.
Best for: Fits when organizations need consistent card production and check-in logging across staff teams.
MemberNova
SMBAssociation and nonprofit software for member management, websites, events, and engagement.
Operational check-in logging tied to card issuance records, so staff reviews align with member status during access moments.
MemberNova targets membership card issuance and member management workflows for organizations that need physical IDs plus a member portal. The system supports card design, member record management, and operational check-in logging so staff can verify access and track attendance.
- +Card and member record workflow stays centered on staff operations
- +Check-in logs provide a clear audit trail for day-to-day attendance
- +CSV member import supports faster setup from existing spreadsheets
- +Card design templates help standardize card layouts across batches
- –API and automation surface area are not the strongest option for custom integrations
- –Household linking and directory sync are not consistently aligned to access workflows
- –Card revocation coverage can require extra operational steps at check-in
- –Advanced governance controls like granular RBAC and audit logs may need add-on work
Association membership administrators
Automate recurring renewals and portal access
Fewer data-entry renewals
Club operations teams
Track participation and dues in one system
Shared view of members
Show 2 more scenarios
Chamber event coordinators
Manage events and eligibility from member database
Less record transfer work
Event registration, attendance, and follow-up records stay tied to member profiles.
Member relations staff
Route follow-up tasks after interactions
More organized follow-through
Updated member data supports internal task routing for relationship and administrative follow-through.
Best for: Fits when a membership team needs standardized ID cards and reliable check-in logging with limited custom integration.
360Alumni
vertical specialistAlumni and membership engagement platform with digital membership cards, mobile wallet support, and fundraising tools.
Member check-in logging tied to card identity, producing event attendance records from scan events.
360Alumni is built around an ID card program workflow where members are organized in a membership database, then issued cards that can be encoded for consistent identity checks. Cardholder verification happens at check-in and creates a member check-in log that staff can review after events. Membership tier configuration is supported to separate access rules by classification. CSV member import helps onboard large rosters when a directory already exists in spreadsheets.
- +Check-in logging ties directly to card identity for faster verification
- +Tier-based organization reduces manual rule handling across member groups
- +CSV member import supports bulk onboarding from existing rosters
- +Card design templates streamline consistent card output
- –ID-centric workflows can feel heavier for membership-only sites
- –Automation depends on correct membership status and card data hygiene
- –Limited fit for advanced e-commerce style membership journeys
- –Card issuing steps add operational overhead for small teams
Alumni relations teams
Event check-in with issued IDs
Accurate attendance reporting per event
Sports facility administrators
Tiered access for recurring events
Fewer policy exceptions at door
Show 2 more scenarios
Operations staff
Bulk roster onboarding from CSV
Lower onboarding time for staff
CSV member import moves existing member lists into the membership database for card issuance.
Membership program managers
Renewal automation for expiring cards
Reduced expired access risk
Renewal automation updates member status so access stays aligned with active membership.
Best for: Fits when alumni or clubs need card-based check-in logs and tiered access management.
Join It
SMBMembership management software for organizations that need online registration, renewals, and member self-service.
Card lifecycle automation that links renewals to member-card validity and reissue workflows.
Join It covers the membership-card workflow from importing members into a membership database to generating card assets using configurable templates. Card production can run in batches, and the platform can track which members hold which cards so revocation and reissue workflows stay auditable. For check-in operations, it records member check-in activity tied to the card identity so staff can review logs after events.
- +Card design templates support consistent branding across batches
- +Renewal automation keeps card validity aligned with membership status
- +Batch workflows reduce manual work during reissues
- +Check-in logs tie events back to specific member-card identities
- –Access control integration needs alignment with existing check-in hardware
- –Card lifecycle governance takes setup discipline for revocation and reissue
Association operations teams
Renew memberships with reissued cards
Fewer manual reissue errors
Community venue managers
Run card-based event check-ins
Cleaner attendance reporting
Show 2 more scenarios
Membership administrators
Bulk import and assign cards
Faster onboarding throughput
Uses member import and template-based card assignment to speed onboarding and reduce mistakes.
Facilities security staff
Revoke cards after account changes
Reduced credential misuse
Supports card revocation workflows so invalid cards do not remain active in operations.
Best for: Fits when membership teams need repeatable card production, renewals, and staff check-in logging.
iMIS
enterpriseEnterprise association and nonprofit management platform with CRM, engagement, fundraising, and member management.
Household linking tied to membership records, enabling card and eligibility behavior across related members.
iMIS combines membership management with card-centric identity workflows for organizations that run dues, member records, and events under one system. Its membership database supports member classification and household-level relationships, and it can drive card issuance and verification through operational processes.
- +Membership database designed for operational membership and dues workflows
- +Household linking supports family-based membership relationships
- +Membership tier configuration supports tiered eligibility rules
- +Extensibility supports integration with external identity and access processes
- –Card issuance workflows require more setup than simpler card generators
- –UI complexity increases admin overhead for day-to-day member operations
- –Limited self-service flexibility for cardholders without added configuration
- –Integration projects can require deeper governance around member data changes
Association membership operations teams
Automate renewals and member status changes
More consistent renewals processing
Union finance and dues teams
Connect dues activity to accounting
Dues to financial records linkage
Show 2 more scenarios
Association accounting teams
Post dues payments to ledgers
Tighter membership to finance alignment
Teams manage dues, invoices, payments, ledger posting, and bank reconciliation from membership transactions.
Labor-management records coordinators
Maintain compliance docs with membership
Structured deadlines and documentation access
Teams organize contracts, committee information, compliance documents, and deadlines alongside member administration.
Best for: Fits when membership operations need structured member records and card workflows tied to renewals and eligibility.
Conclusion
After evaluating 10 membership card software, ClubExpress stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Membership Card Software
This buyer's guide compares membership card software built for repeatable ID card production, card lifecycle control, and member check-in logging in staff workflows. It covers Raklet, Join It, WildApricot, and other platforms that connect card issuance to member status and access events, including 360Alumni, Glue Up, MemberNova, ClubExpress, iMIS, GrowthZone, and CiviCRM.
The selection focus follows integration depth, automation and API surface, and admin governance controls that affect card revocation, renewal-linked reissue, and check-in audit trails. Each tool review centers on what staff actually configure and operate during card batches, verification events, and membership record transitions.
Membership Card Software for issuing, encoding, and operational check-in on member IDs
Membership card software ties member records to card identity so organizations can generate card designs, run batch issuance workflows, and record scan-based check-in events against the right cardholder. In Raklet, batch card issuance is explicitly built around encoding and design templates tied to member records, and check-in logging feeds attendance reporting from scan events. Join It focuses on card lifecycle automation that links renewals to card validity and reissue workflows, which keeps staff check-in alignment with membership status.
For governance, tools in this category typically need configuration for card status transitions like expiration, revocation, and reissue so staff can enforce ID validity without manual reconciliation. For integrations, platforms like WildApricot and CiviCRM emphasize API-driven membership record access so external systems can synchronize membership status with card issuance and related automation.
Membership card operations that connect encoding, lifecycle, and check-in logs
Membership card software should tie a card identity to a member record so batch issuance outputs map to the right person and staff check-in events. This reduces manual lookup and keeps attendance reporting grounded in scan events rather than spreadsheet reconciliation.
Batch card issuance with member-linked design templates
Raklet issues cards in batches using encoding and design templates tied to member records for repeatable throughput. Join It also uses card design templates to keep branding consistent across batches.
Card lifecycle automation tied to renewal and validity
Join It links renewals to card validity and drives reissue workflows so card status matches membership status. WildApricot updates member status and triggers communications from configurable membership rules without custom scripting.
Check-in logging tied to card identity for audit trails
360Alumni generates event attendance records from scan events by tying check-in logging directly to card identity. MemberNova centers operational check-in logs on card issuance records so staff reviews align with member status during access moments.
Revocation and expiration date handling inside the membership workflow
ClubExpress manages card revocation and expiration date handling so staff enforce ID validity within club membership operations. Raklet supports card issuance workflows with operational check-in logging that staff can use to track validity by member card identity.
Integration depth for membership data access by external systems
WildApricot provides an API for membership record access to connect external systems to membership status. CiviCRM offers a comprehensive API and hook system so external card printers and encoders can pull verified membership data.
Choose the system that matches card production workflow and governance reality
Card software selection should start with the operational shape of card issuance and check-in logging because some products are built around repeat batch throughput while others emphasize API-driven membership record access. The choice should also match how staff handle revocation, reissue, and status transitions during renewals.
Map the real batch pattern for issuance and staff check-in
If card production happens in repeated staff workflows with consistent templates, Raklet fits when batch card issuance is tied to encoding and design templates per member record. If renewals and reissue must keep card validity aligned with membership status, Join It adds lifecycle automation linked to card validity and reissue workflows.
Decide whether event attendance must be generated from scan events
If attendance reporting must be produced directly from scan events tied to card identity, 360Alumni and MemberNova both focus on member check-in logging anchored to issued card records. If operational behavior also needs event-linked membership automation that keeps status aligned with check-in behavior, Glue Up ties member status changes into operational attendance logs.
Pick the governance model for card validity changes
If staff need revocation and expiration date controls inside the membership workflow so ID validity is enforced without separate tooling, ClubExpress provides card revocation and expiration date handling. If the governance goal is renewal-linked status transitions that drive communications and status changes, WildApricot and Join It align membership rules to renewal automation and reissue.
Choose the integration approach that matches the existing stack
If external systems must pull membership data for encoding and related automation, CiviCRM is built around a comprehensive API and hook system for external card printers and encoders. If the membership platform itself needs API-driven membership record access with operational renewal automation, WildApricot targets that workflow with an API that supports integration.
Assess operational setup effort for template fields and data hygiene
If high-volume output depends on templates and field mapping across batches, Raklet is designed for repeatable throughput but still requires correct member-card mapping to avoid rework. If ID-centric workflows feel heavy due to membership-only site constraints, 360Alumni may require stronger data hygiene to keep automation dependent on correct membership status and card data.
Who Membership Card Software fits based on issuance, access, and automation needs
Membership card software fits teams that must connect card identity to member status and enforce card validity through renewals, reissue, and revocation. It also fits organizations where staff need scan-based check-in logs that create reliable attendance records tied to the cardholder.
Membership organizations running repeat batch issuance and staff check-in logging
Raklet is built for batch card issuance using encoding and design templates tied to member records, and it includes member check-in logs that support attendance reporting from scan events.
Membership teams that require renewal-to-card validity synchronization and reissue workflows
Join It automates renewals and links them to member-card validity so reissue workflows keep card status aligned with membership status.
Clubs and alumni groups that need scan-driven event attendance tied to card identity
360Alumni produces event attendance records from scan events by tying check-in logging to card identity, and it adds tier-based organization to reduce manual rule handling.
Membership programs that prioritize operational card lifecycle controls like revocation and expiration dates
ClubExpress handles card revocation and expiration date management inside club membership operations so staff can enforce ID validity within the membership workflow.
Organizations with existing external printers, encoders, or automation that pull membership data
CiviCRM provides a comprehensive API and hook system so external card printers and encoders can pull verified membership data for issuance and lifecycle automation.
Common buying and deployment pitfalls in Membership Card Software
Many failures come from picking a platform that does not match the expected card production throughput or from underestimating governance discipline for card lifecycle events. Other failures come from assuming an automation workflow will work without aligning existing check-in hardware and data mapping.
Assuming card encoding and design templates will work without strict member-card mapping
Raklet and Join It rely on batch templates tied to member records, so incorrect field mapping creates rework across repeat issuance runs.
Treating access control integration as a later step
Join It can require alignment between card lifecycle workflows and existing check-in hardware, so integration gaps appear during rollout if the hardware workflow is not validated early.
Overlooking lifecycle governance needs for revocation and reissue
ClubExpress provides revocation and expiration date handling, but the workflow still needs upfront configuration discipline to prevent issuing or enforcing the wrong ID validity state.
Choosing a platform that is API-forward but not card workflow complete for staff operations
CiviCRM and WildApricot emphasize API-driven membership record access, but card issuance workflows often depend on external steps or printer and card media choices.
Underestimating how data hygiene affects ID-centric check-in automation
360Alumni and GrowthZone rely on automation that depends on correct membership status and card data, so stale or inconsistent membership records create incorrect attendance logging.
How We Selected and Ranked These Tools
We evaluated membership card software using feature depth first for batch issuance workflows, card lifecycle control, and scan-based check-in logging, which covers Raklet’s repeatable throughput via encoding and design templates tied to member records. We scored automation and API surface next by measuring how renewal automation updates member status, how reissue workflows stay linked to card validity, and how external systems can access membership records through API and hooks.
We weighted ease of operation by checking how staff workflows center card identity and attendance logs without requiring manual reconciliation across member status transitions. We weighted value by comparing operational fit for card production and check-in audit trails, and Raklet earned the top position because its batch issuance with encoding and templates and its member check-in log for attendance reporting align directly with the core staff workflow.
Frequently Asked Questions About Membership Card Software
How do Raklet and Join It handle card issuance at scale, like batch printing with encoding output?
Which tools provide an API or integration surface for syncing membership data to card and access workflows?
How does SSO and role control typically work for staff who run check-ins with membership cards?
When card design templates change, how are existing cards updated in Join It and ClubExpress?
What breaks if a membership directory and a card identity store fall out of sync in MemberNova and 360Alumni?
How does card revocation work in ClubExpress versus Glue Up during membership status changes?
What is the tradeoff between using WildApricot versus iMIS when household linking must affect card and eligibility behavior?
When a membership program needs both event check-in logs and card issuance in one workflow, how do Glue Up and GrowthZone compare?
How do tools support extensibility when the organization needs custom card lifecycle events and audit logging?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
Funding and competing interests
This study was co-funded by several of the vendors assessed in it. No single vendor funded it. Funders could propose the market studied.
They had no role in selecting vendors, setting or weighting criteria, analysing data or drawing conclusions, and they received the same factual-accuracy check as every other vendor assessed.
Market definition, inclusion rules and criteria weights were fixed by an editor before research began and did not change afterwards. Editorial process →
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