Quick Overview
- 1#1: Athenahealth - Cloud-based EHR and practice management platform with advanced online appointment scheduling, automated reminders, and patient self-scheduling for medical offices.
- 2#2: AdvancedMD - Comprehensive practice management software featuring robust appointment scheduling, online booking, waitlist management, and seamless EHR integration for medical practices.
- 3#3: Tebra - All-in-one platform combining practice management, billing, and patient engagement with intuitive online scheduling and automated reminders tailored for medical offices.
- 4#4: DrChrono - Mobile-first EHR solution with powerful appointment scheduling, patient portal booking, telehealth integration, and real-time availability management for healthcare providers.
- 5#5: SimplePractice - HIPAA-compliant practice management tool offering easy online appointment scheduling, calendar syncing, automated reminders, and insurance verification for medical professionals.
- 6#6: Practice Fusion - Free cloud-based EHR with integrated appointment scheduling, patient reminders, online booking, and charting features designed for small to mid-sized medical practices.
- 7#7: Jane App - User-friendly scheduling software for health practices featuring online booking, waitlists, SMS reminders, and telehealth support with medical-specific customization.
- 8#8: Zocdoc - Patient-facing marketplace platform enabling real-time appointment booking, provider discovery, and automated confirmations for medical offices seeking new patients.
- 9#9: Elation Health - Clinician-focused EHR with streamlined appointment scheduling, patient portal access, automated notifications, and interoperability for independent medical practices.
- 10#10: CharmHealth - Affordable EHR and practice management system with online appointment booking, recurring schedules, reminders, and patient communication tools for medical offices.
Tools were evaluated based on core capabilities (including automated reminders, online booking, and EHR integration), ease of use, reliability, and value across practice sizes, ensuring they deliver exceptional performance and adaptability to modern healthcare demands.
Comparison Table
This comparison table explores top medical office appointment scheduling software tools like Athenahealth, AdvancedMD, Tebra, DrChrono, SimplePractice, and more, guiding practices in selecting the most suitable solution. Readers will discover key features, usability, and core capabilities to align with their workflow, patient management, and operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Athenahealth Cloud-based EHR and practice management platform with advanced online appointment scheduling, automated reminders, and patient self-scheduling for medical offices. | enterprise | 9.4/10 | 9.7/10 | 8.6/10 | 9.1/10 |
| 2 | AdvancedMD Comprehensive practice management software featuring robust appointment scheduling, online booking, waitlist management, and seamless EHR integration for medical practices. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 3 | Tebra All-in-one platform combining practice management, billing, and patient engagement with intuitive online scheduling and automated reminders tailored for medical offices. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.0/10 |
| 4 | DrChrono Mobile-first EHR solution with powerful appointment scheduling, patient portal booking, telehealth integration, and real-time availability management for healthcare providers. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 5 | SimplePractice HIPAA-compliant practice management tool offering easy online appointment scheduling, calendar syncing, automated reminders, and insurance verification for medical professionals. | specialized | 8.8/10 | 9.2/10 | 8.7/10 | 8.2/10 |
| 6 | Practice Fusion Free cloud-based EHR with integrated appointment scheduling, patient reminders, online booking, and charting features designed for small to mid-sized medical practices. | specialized | 8.1/10 | 7.9/10 | 8.4/10 | 9.6/10 |
| 7 | Jane App User-friendly scheduling software for health practices featuring online booking, waitlists, SMS reminders, and telehealth support with medical-specific customization. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.1/10 |
| 8 | Zocdoc Patient-facing marketplace platform enabling real-time appointment booking, provider discovery, and automated confirmations for medical offices seeking new patients. | specialized | 7.8/10 | 8.2/10 | 8.0/10 | 6.9/10 |
| 9 | Elation Health Clinician-focused EHR with streamlined appointment scheduling, patient portal access, automated notifications, and interoperability for independent medical practices. | specialized | 8.3/10 | 8.1/10 | 9.1/10 | 7.6/10 |
| 10 | CharmHealth Affordable EHR and practice management system with online appointment booking, recurring schedules, reminders, and patient communication tools for medical offices. | specialized | 8.0/10 | 8.5/10 | 7.5/10 | 7.8/10 |
Cloud-based EHR and practice management platform with advanced online appointment scheduling, automated reminders, and patient self-scheduling for medical offices.
Comprehensive practice management software featuring robust appointment scheduling, online booking, waitlist management, and seamless EHR integration for medical practices.
All-in-one platform combining practice management, billing, and patient engagement with intuitive online scheduling and automated reminders tailored for medical offices.
Mobile-first EHR solution with powerful appointment scheduling, patient portal booking, telehealth integration, and real-time availability management for healthcare providers.
HIPAA-compliant practice management tool offering easy online appointment scheduling, calendar syncing, automated reminders, and insurance verification for medical professionals.
Free cloud-based EHR with integrated appointment scheduling, patient reminders, online booking, and charting features designed for small to mid-sized medical practices.
User-friendly scheduling software for health practices featuring online booking, waitlists, SMS reminders, and telehealth support with medical-specific customization.
Patient-facing marketplace platform enabling real-time appointment booking, provider discovery, and automated confirmations for medical offices seeking new patients.
Clinician-focused EHR with streamlined appointment scheduling, patient portal access, automated notifications, and interoperability for independent medical practices.
Affordable EHR and practice management system with online appointment booking, recurring schedules, reminders, and patient communication tools for medical offices.
Athenahealth
enterpriseCloud-based EHR and practice management platform with advanced online appointment scheduling, automated reminders, and patient self-scheduling for medical offices.
Intelligent scheduling powered by the athenahealth Network, providing predictive insights and benchmarks for optimal appointment filling and revenue capture
Athenahealth's athenaOne platform is a comprehensive cloud-based EHR and practice management solution with advanced appointment scheduling tailored for medical offices. It enables seamless online patient self-scheduling, real-time calendar management, automated reminders, and waitlist functionality to minimize no-shows and optimize provider schedules. Integrated with clinical and billing workflows, it ensures efficient operations across the entire patient journey.
Pros
- Seamless integration with EHR, billing, and patient portal for end-to-end workflow efficiency
- Robust patient self-scheduling and automated reminders reducing no-shows by up to 30%
- Real-time analytics and customizable rules for optimized scheduling and resource utilization
Cons
- Steep learning curve for new users due to extensive feature set
- Pricing is custom and can be expensive for smaller practices
- Occasional reports of slower customer support response times
Best For
Mid-sized to large medical practices needing a fully integrated EHR solution with enterprise-grade scheduling capabilities.
Pricing
Custom subscription pricing starting at ~$140/provider/month, plus setup fees and add-ons based on practice size and modules.
AdvancedMD
enterpriseComprehensive practice management software featuring robust appointment scheduling, online booking, waitlist management, and seamless EHR integration for medical practices.
Real-time insurance eligibility verification integrated directly into the scheduling workflow
AdvancedMD is a comprehensive cloud-based practice management platform with advanced appointment scheduling features designed specifically for medical offices. It offers drag-and-drop calendars, online patient self-scheduling, automated SMS/email reminders, and support for multiple providers and locations. The system integrates seamlessly with EHR, billing, and patient portals for efficient workflow management.
Pros
- Robust scheduling tools including waitlists and recurring appointments
- Seamless integration with EHR and billing modules
- HIPAA-compliant patient portal for online booking and reminders
Cons
- Steep learning curve for new users
- High cost with custom quote-based pricing
- Occasional reports of slow customer support response
Best For
Mid-sized to large medical practices needing an integrated scheduling solution with full practice management capabilities.
Pricing
Quote-based pricing; typically starts at $400-$700 per provider per month for core modules including scheduling.
Tebra
specializedAll-in-one platform combining practice management, billing, and patient engagement with intuitive online scheduling and automated reminders tailored for medical offices.
Integrated revenue cycle management that links scheduling directly to billing and payments
Tebra is a comprehensive practice management platform tailored for medical offices, offering robust appointment scheduling tools including online self-scheduling, automated text/email reminders, and multi-provider calendar management. It integrates seamlessly with EHR, billing, and patient engagement features to streamline workflows and reduce administrative burdens. Ideal for independent practices, Tebra's scheduling capabilities help minimize no-shows and optimize patient flow through features like waitlists and recurring appointment handling.
Pros
- Seamless integration with EHR, billing, and telehealth
- Patient-friendly online booking with mobile access
- Advanced automation for reminders, waitlists, and no-show reduction
Cons
- Pricing can be steep for smaller practices
- Initial setup and customization require time
- Customer support response times vary
Best For
Small to mid-sized independent medical practices needing integrated scheduling with full practice management.
Pricing
Custom pricing starts at around $300 per provider per month, with tiers based on features and practice size; free demo available.
DrChrono
specializedMobile-first EHR solution with powerful appointment scheduling, patient portal booking, telehealth integration, and real-time availability management for healthcare providers.
Native mobile apps with full scheduling functionality optimized for iPad use in clinical settings
DrChrono is a cloud-based EHR and practice management platform with integrated appointment scheduling designed specifically for medical offices. It enables online patient self-scheduling through a secure portal, supports multi-provider calendars with color-coding, recurring appointments, and automated SMS/email reminders to reduce no-shows. The software also features waitlist management, customizable rules for scheduling blocks, and seamless integration with billing and telehealth for streamlined workflows.
Pros
- Seamless EHR and billing integration for one-click patient data access during scheduling
- Mobile apps for iOS and Android enable on-the-go calendar management
- Patient portal supports self-scheduling and real-time availability checks
Cons
- Steeper learning curve for full customization of scheduling rules
- Pricing can escalate with add-ons for larger practices
- Occasional reports of sync delays between devices
Best For
Medium-sized medical practices needing an all-in-one EHR solution with robust scheduling capabilities.
Pricing
Starts at $199 per provider/month for basic plans, with enterprise tiers up to $500+ including implementation fees and add-ons.
SimplePractice
specializedHIPAA-compliant practice management tool offering easy online appointment scheduling, calendar syncing, automated reminders, and insurance verification for medical professionals.
Client self-scheduling portal with availability rules, buffer times, and waitlist management
SimplePractice is a comprehensive practice management platform tailored for health and wellness professionals, with robust appointment scheduling features for medical offices including online booking, calendar synchronization, and automated reminders. It integrates scheduling with telehealth, billing, documentation, and a secure client portal to streamline workflows. Designed for HIPAA compliance, it supports solo practitioners and small teams in behavioral health, counseling, and therapy practices.
Pros
- Intuitive online booking and calendar management with client self-scheduling
- Seamless integration of scheduling with telehealth and billing
- Automated reminders and waitlist features reduce no-shows
Cons
- Pricing escalates quickly for advanced features and larger practices
- Limited reporting customization for scheduling analytics
- Occasional sync issues with external calendars like Google
Best For
Solo practitioners and small medical offices in behavioral health needing integrated scheduling with telehealth and billing.
Pricing
Starts at $29/month (Starter, up to 10 clients), $69/month (Essential), $99/month (Professional); additional fees for claims ($0.35-$6) and extra clients ($15/month per 10).
Practice Fusion
specializedFree cloud-based EHR with integrated appointment scheduling, patient reminders, online booking, and charting features designed for small to mid-sized medical practices.
Fully free EHR-integrated scheduling with patient self-scheduling portal
Practice Fusion is a free, cloud-based electronic health record (EHR) platform that includes integrated appointment scheduling for medical offices, enabling online booking, automated reminders, and calendar management synced with patient records. It supports features like recurring appointments, waitlists, and provider-specific scheduling to streamline office workflows. Designed primarily for small to mid-sized practices, it combines scheduling with charting, e-prescribing, and billing tools in one accessible system.
Pros
- Completely free core platform with no subscription fees
- Intuitive drag-and-drop scheduling interface
- Strong integration with EHR for seamless patient data access
Cons
- Limited customization options for advanced scheduling needs
- Occasional lags during peak usage times
- Requires reliable internet and lacks robust offline capabilities
Best For
Small to medium-sized medical practices seeking a cost-free, user-friendly scheduling solution integrated with basic EHR functionality.
Pricing
Free for core features; optional paid add-ons for advanced integrations or support.
Jane App
specializedUser-friendly scheduling software for health practices featuring online booking, waitlists, SMS reminders, and telehealth support with medical-specific customization.
Seamless integration of online booking with customizable digital intake forms and SOAP charting
Jane App is a comprehensive practice management platform tailored for health and wellness professionals, including medical offices, offering seamless online appointment scheduling, patient intake, and calendar management. It integrates charting, billing, telehealth, and automated reminders to streamline daily operations. Designed for solo practitioners to mid-sized clinics, it emphasizes user-friendly tools to reduce administrative burdens.
Pros
- Intuitive online booking and calendar with no-show protection
- All-in-one functionality including charting, billing, and telehealth
- Responsive customer support and mobile app accessibility
Cons
- Pricing scales quickly for multi-provider practices
- Limited advanced reporting and customization options
- No free tier or trial without commitment
Best For
Solo practitioners or small to medium-sized medical offices seeking an all-in-one scheduling and practice management solution.
Pricing
Starts at $74 CAD per provider/month for solo plans; additional providers $39 CAD/month; telehealth and other add-ons extra.
Zocdoc
specializedPatient-facing marketplace platform enabling real-time appointment booking, provider discovery, and automated confirmations for medical offices seeking new patients.
Massive patient search directory that connects practices with verified, insured patients instantly
Zocdoc is an online healthcare marketplace that enables medical offices to list their services, manage real-time appointment availability, and allow patients to book directly. It integrates with provider calendars for seamless scheduling, offers patient reviews, insurance verification, and automated reminders. Primarily patient-facing, it helps practices fill schedules by attracting new patients through search and discovery.
Pros
- Expansive patient marketplace drives new bookings
- Real-time calendar syncing and automated reminders
- Built-in insurance eligibility verification
Cons
- High pay-per-booking fees can add up quickly
- Limited customization for internal workflows
- Relies heavily on platform visibility rather than standalone scheduling
Best For
Small to mid-sized medical practices seeking to acquire new patients via an online directory rather than managing their own scheduling system.
Pricing
Pay-per-confirmed new patient appointment ($35-$250 per booking based on specialty/location); no setup or monthly fees.
Elation Health
specializedClinician-focused EHR with streamlined appointment scheduling, patient portal access, automated notifications, and interoperability for independent medical practices.
Clinician-centric scheduler that embeds patient summaries and chart links directly in the calendar view for minimal navigation.
Elation Health is a cloud-based EHR platform with integrated appointment scheduling designed primarily for primary care practices. It offers smart scheduling tools including patient self-scheduling via a portal, automated SMS/email reminders, customizable calendars, waitlists, and recurring appointment support. The system ensures seamless transitions from scheduling to charting and billing, optimizing workflow in medical offices.
Pros
- Intuitive drag-and-drop scheduling interface
- Patient self-scheduling and automated reminders reduce no-shows
- Deep integration with EHR for quick chart access from scheduler
Cons
- Higher pricing limits appeal for very small or solo practices
- Scheduling customization is somewhat limited compared to dedicated tools
- Primarily optimized for primary care, less flexible for specialties
Best For
Small to mid-sized primary care practices needing integrated scheduling within a user-friendly EHR system.
Pricing
Starts at ~$349 per provider per month (billed annually), with additional one-time setup fees and optional add-ons.
CharmHealth
specializedAffordable EHR and practice management system with online appointment booking, recurring schedules, reminders, and patient communication tools for medical offices.
Real-time synchronization between appointment scheduling and EHR patient charts for instant access during visits
CharmHealth is a cloud-based EHR and practice management platform that includes integrated appointment scheduling tools designed for medical offices. It supports online patient self-scheduling, automated SMS/email reminders, recurring appointments, and multi-provider calendars with drag-and-drop functionality. The system seamlessly links scheduling with patient records, billing, and telehealth for efficient practice workflows.
Pros
- Comprehensive integration with EHR and billing for streamlined operations
- Patient portal enables 24/7 self-scheduling and reminders
- Supports multi-location practices with customizable templates
Cons
- Interface can feel dated and has a moderate learning curve
- Occasional performance lags reported during peak usage
- Advanced features require higher pricing tiers
Best For
Small to medium-sized medical practices needing an all-in-one platform that combines scheduling with EHR management.
Pricing
Starts at $299 per provider/month for basic plans; scales to $599+ for premium features including full EHR integration.
Conclusion
The top 10 medical office appointment scheduling software offer powerful solutions to streamline workflows, with Athenahealth leading as the top choice for its advanced cloud-based platform, comprehensive scheduling tools, and automated reminders. AdvancedMD and Tebra stand out as strong alternatives, boasting robust features like seamless EHR integration (AdvancedMD) and all-in-one practice management (Tebra) to meet diverse practice needs.
Elevate your scheduling efficiency—explore Athenahealth today to unlock its intuitive tools and patient-centric capabilities, or consider AdvancedMD or Tebra for tailored solutions that align with your practice's unique requirements.
Tools Reviewed
All tools were independently evaluated for this comparison