Quick Overview
- 1#1: Accruent TMS - Comprehensive healthcare technology management system for medical equipment inventory, maintenance, compliance, and utilization tracking.
- 2#2: Aspera - Integrated platform for medical device lifecycle management, predictive maintenance, and regulatory compliance in hospitals.
- 3#3: Nuvolo - No-code asset operations platform tailored for healthcare equipment tracking, calibration, and service management.
- 4#4: Brightly Asset Essentials - Cloud-based asset management software for healthcare facilities, focusing on maintenance scheduling and work orders.
- 5#5: eMaint - Enterprise CMMS with advanced features for medical equipment maintenance, asset tracking, and reporting.
- 6#6: Limble CMMS - Modern, intuitive CMMS for streamlining preventive maintenance and inspections of medical assets.
- 7#7: UpKeep - Mobile-first maintenance management app for real-time tracking and work orders on medical equipment.
- 8#8: MaintainX - Simple, paperless CMMS for preventive maintenance, audits, and equipment management in healthcare.
- 9#9: Fiix - AI-enhanced cloud CMMS for optimizing maintenance workflows and asset reliability in medical settings.
- 10#10: Asset Panda - Customizable asset tracking platform for inventory management and location monitoring of medical devices.
These tools were ranked based on rigorous evaluation of features, quality, user-friendliness, and value, ensuring they meet the unique needs of healthcare organizations seeking to streamline operations and enhance equipment reliability.
Comparison Table
Managing medical equipment efficiently is critical for healthcare operations, and this comparison table evaluates key software solutions—including Accruent TMS, Aspera, Nuvolo, Brightly Asset Essentials, eMaint, and more—to help readers understand features, strengths, and suitability for their facility.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Accruent TMS Comprehensive healthcare technology management system for medical equipment inventory, maintenance, compliance, and utilization tracking. | specialized | 9.5/10 | 9.8/10 | 8.4/10 | 9.1/10 |
| 2 | Aspera Integrated platform for medical device lifecycle management, predictive maintenance, and regulatory compliance in hospitals. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Nuvolo No-code asset operations platform tailored for healthcare equipment tracking, calibration, and service management. | specialized | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | Brightly Asset Essentials Cloud-based asset management software for healthcare facilities, focusing on maintenance scheduling and work orders. | enterprise | 8.3/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 5 | eMaint Enterprise CMMS with advanced features for medical equipment maintenance, asset tracking, and reporting. | enterprise | 8.1/10 | 8.0/10 | 8.5/10 | 7.9/10 |
| 6 | Limble CMMS Modern, intuitive CMMS for streamlining preventive maintenance and inspections of medical assets. | enterprise | 8.1/10 | 7.6/10 | 9.4/10 | 8.5/10 |
| 7 | UpKeep Mobile-first maintenance management app for real-time tracking and work orders on medical equipment. | enterprise | 7.6/10 | 7.4/10 | 8.7/10 | 8.1/10 |
| 8 | MaintainX Simple, paperless CMMS for preventive maintenance, audits, and equipment management in healthcare. | enterprise | 7.6/10 | 7.1/10 | 9.3/10 | 8.4/10 |
| 9 | Fiix AI-enhanced cloud CMMS for optimizing maintenance workflows and asset reliability in medical settings. | enterprise | 7.9/10 | 7.4/10 | 9.1/10 | 7.8/10 |
| 10 | Asset Panda Customizable asset tracking platform for inventory management and location monitoring of medical devices. | enterprise | 7.6/10 | 7.4/10 | 8.1/10 | 7.0/10 |
Comprehensive healthcare technology management system for medical equipment inventory, maintenance, compliance, and utilization tracking.
Integrated platform for medical device lifecycle management, predictive maintenance, and regulatory compliance in hospitals.
No-code asset operations platform tailored for healthcare equipment tracking, calibration, and service management.
Cloud-based asset management software for healthcare facilities, focusing on maintenance scheduling and work orders.
Enterprise CMMS with advanced features for medical equipment maintenance, asset tracking, and reporting.
Modern, intuitive CMMS for streamlining preventive maintenance and inspections of medical assets.
Mobile-first maintenance management app for real-time tracking and work orders on medical equipment.
Simple, paperless CMMS for preventive maintenance, audits, and equipment management in healthcare.
AI-enhanced cloud CMMS for optimizing maintenance workflows and asset reliability in medical settings.
Customizable asset tracking platform for inventory management and location monitoring of medical devices.
Accruent TMS
specializedComprehensive healthcare technology management system for medical equipment inventory, maintenance, compliance, and utilization tracking.
Integrated RTLS and predictive maintenance analytics for proactive equipment management and reduced downtime
Accruent TMS is a leading enterprise-grade Technology Management System tailored for healthcare organizations to manage medical equipment throughout its lifecycle. It provides end-to-end capabilities including inventory tracking, preventive maintenance scheduling, compliance reporting, and real-time asset location via RTLS integration. The platform optimizes equipment utilization, minimizes downtime, and ensures regulatory adherence like Joint Commission standards across multi-site facilities.
Pros
- Comprehensive asset lifecycle management with RTLS for real-time tracking
- Robust CMMS features for automated maintenance and work orders
- Advanced analytics and reporting for compliance and cost optimization
- Seamless integrations with EHRs, ERP, and other healthcare systems
Cons
- Steep learning curve due to extensive customization options
- High implementation costs and time for large deployments
- Pricing is enterprise-level and not transparent for smaller organizations
Best For
Large hospitals, health systems, and multi-facility networks requiring scalable, integrated medical equipment management.
Pricing
Custom enterprise pricing based on assets and facilities; typically subscription model starting at $50,000+ annually, with quotes required.
Aspera
specializedIntegrated platform for medical device lifecycle management, predictive maintenance, and regulatory compliance in hospitals.
Integrated RTLS technology for centimeter-level accuracy in equipment location and status monitoring
Aspera is a cloud-based medical equipment management software designed for healthcare facilities, offering real-time location tracking (RTLS), asset lifecycle management, and predictive maintenance tools. It streamlines equipment utilization, reduces downtime through automated workflows, and ensures compliance with regulatory standards like Joint Commission requirements. The platform integrates with existing hospital systems for seamless data flow and provides detailed analytics for optimizing inventory and operations.
Pros
- Advanced RTLS for precise real-time equipment tracking and utilization insights
- Comprehensive maintenance scheduling and compliance reporting
- Scalable cloud platform with strong integrations to EHR and CMMS systems
Cons
- Higher initial setup costs due to RTLS hardware requirements
- Steeper learning curve for advanced analytics features
- Pricing can be opaque without custom quotes
Best For
Large hospitals and healthcare networks managing extensive medical equipment inventories across multiple facilities.
Pricing
Custom enterprise pricing; typically subscription-based starting at $10,000+ annually depending on scale and features.
Nuvolo
specializedNo-code asset operations platform tailored for healthcare equipment tracking, calibration, and service management.
Native ServiceNow integration enabling unified management of IT, facilities, and clinical assets with low-code configurability
Nuvolo is a cloud-based asset operations platform built natively on ServiceNow, designed for comprehensive medical equipment management in healthcare environments. It provides real-time tracking, predictive maintenance, inventory control, and compliance tools to optimize equipment utilization and reduce downtime. The software integrates IoT sensors for location and condition monitoring, automates work orders, and generates analytics for regulatory reporting like FDA 21 CFR Part 11.
Pros
- Seamless native integration with ServiceNow for enterprise-wide operations
- Advanced IoT and AI-driven predictive maintenance for medical assets
- Strong regulatory compliance features tailored for healthcare
Cons
- Steep learning curve due to ServiceNow platform complexity
- High implementation costs and customization needs
- Less ideal for small facilities without existing ServiceNow infrastructure
Best For
Large hospitals and healthcare systems already using ServiceNow that need integrated, scalable medical equipment lifecycle management.
Pricing
Custom enterprise subscription pricing based on assets/users, typically starting at $10,000+ monthly for mid-sized deployments.
Brightly Asset Essentials
enterpriseCloud-based asset management software for healthcare facilities, focusing on maintenance scheduling and work orders.
Asset Performance Intelligence with peer benchmarking and predictive analytics for optimizing equipment reliability.
Brightly Asset Essentials is a cloud-based CMMS platform that streamlines asset management, preventive maintenance, and work order tracking for facilities including healthcare settings. It supports medical equipment management by enabling detailed asset inventories, compliance reporting, and predictive maintenance to ensure uptime and regulatory adherence. The software integrates mobile access and analytics for real-time insights into equipment performance and costs.
Pros
- Comprehensive preventive maintenance and work order automation
- Strong mobile app for on-the-go technician access
- Robust reporting and analytics for compliance and benchmarking
Cons
- Less specialized for biomedical-specific needs like RTLS or FDA 483 tracking
- Pricing is quote-based with limited public transparency
- Steeper learning curve for custom configurations
Best For
Mid-sized hospitals and healthcare networks managing medical equipment within broader facilities maintenance operations.
Pricing
Custom quote-based; typically starts at $5,000-$10,000 annually for small deployments, scaling with assets/users (around $50-150/user/month).
eMaint
enterpriseEnterprise CMMS with advanced features for medical equipment maintenance, asset tracking, and reporting.
Interactive visual asset mapping with floor plans for precise equipment location and genealogy tracking
eMaint is a cloud-based CMMS platform that enables medical equipment management through comprehensive asset tracking, work order automation, and preventive maintenance scheduling. It supports inventory management, detailed reporting, and mobile access to help healthcare teams maintain equipment uptime and generate compliance documentation. While versatile across industries, it adapts well to medical facilities needing flexible maintenance workflows without deep specialization in regulatory standards like UDI or GUDID integration.
Pros
- Intuitive drag-and-drop interface for quick setup
- Strong mobile app for field technicians
- Customizable reporting and dashboards for compliance insights
Cons
- Lacks native medical-specific features like UDI scanning or FDA 21 CFR Part 11 automation
- Pricing is quote-based and can escalate with add-ons
- Advanced customizations require some configuration expertise
Best For
Mid-sized hospitals or clinics seeking a scalable, general-purpose CMMS that can be tailored for medical equipment maintenance.
Pricing
Quote-based starting at ~$45/user/month for basic plans, scaling to $100+/user/month for enterprise features with unlimited assets.
Limble CMMS
enterpriseModern, intuitive CMMS for streamlining preventive maintenance and inspections of medical assets.
Ultra-fast onboarding with guided setup, allowing teams to manage medical equipment maintenance in under 10 minutes.
Limble CMMS is a cloud-based computerized maintenance management system designed to streamline asset tracking, work orders, and preventive maintenance, making it adaptable for medical equipment management in healthcare settings. It enables facilities to schedule calibrations, track repairs, and monitor equipment uptime via a mobile-friendly interface. While not exclusively tailored for medical compliance, its customizable workflows support basic regulatory needs like audit trails and PM scheduling.
Pros
- Exceptionally intuitive interface with quick setup in minutes
- Robust mobile app for on-the-go technician access
- Affordable pricing with unlimited assets and strong preventive maintenance tools
Cons
- Lacks specialized medical compliance modules (e.g., Joint Commission or FDA-specific tracking)
- Reporting capabilities are solid but not advanced for enterprise regulatory audits
- Limited integrations with healthcare-specific systems like EHRs
Best For
Small to mid-sized clinics or hospital departments seeking a simple, user-friendly CMMS for routine medical equipment maintenance without heavy customization.
Pricing
Starts at $90/user/month (billed annually) for the Essentials plan, scaling to Enterprise with custom quotes; free trial available.
UpKeep
enterpriseMobile-first maintenance management app for real-time tracking and work orders on medical equipment.
Real-time mobile app with offline capabilities for instant work order updates and asset checks
UpKeep is a cloud-based CMMS platform that facilitates work order management, asset tracking, preventive maintenance scheduling, and inventory control, making it adaptable for medical equipment oversight. It supports logging service histories, assigning tasks to technicians, and monitoring equipment downtime to ensure operational efficiency in healthcare settings. While versatile across industries, it provides essential tools for compliance tracking and PM reminders tailored to medical assets.
Pros
- User-friendly mobile app for field technicians
- Strong asset tracking and PM scheduling
- Quick setup and intuitive interface
Cons
- Lacks deep medical-specific compliance tools like FDA 21 CFR Part 11
- Limited advanced reporting for regulatory audits
- Integrations with healthcare systems are not extensive
Best For
Small to mid-sized healthcare facilities needing a straightforward, mobile-first solution for general medical equipment maintenance.
Pricing
Starts at $45/user/month (Essentials, annual billing), up to $110/user/month (Business tier); custom enterprise pricing available.
MaintainX
enterpriseSimple, paperless CMMS for preventive maintenance, audits, and equipment management in healthcare.
Conversational work order interface with step-by-step instructions and real-time photo uploads for efficient on-the-go equipment servicing
MaintainX is a cloud-based computerized maintenance management system (CMMS) that streamlines work orders, preventive maintenance scheduling, asset tracking, and inventory management. For medical equipment management, it enables tracking of devices like imaging machines and infusion pumps, logging repairs and calibrations via mobile checklists, and generating maintenance histories for compliance audits. While highly user-friendly and versatile across industries, it serves as a general-purpose tool rather than a specialized MEMS with deep regulatory integrations.
Pros
- Highly intuitive mobile-first interface for technicians
- Quick setup with customizable checklists and instructions
- Affordable pricing with a free tier for small teams
Cons
- Lacks specialized medical compliance features like UDI tracking or 21 CFR Part 11 e-signatures
- Reporting and analytics are basic compared to dedicated MEMS
- Limited integrations with healthcare systems like EHR/EMR
Best For
Small to mid-sized clinics or hospitals needing a simple, mobile CMMS for routine equipment maintenance without complex regulatory demands.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing.
Fiix
enterpriseAI-enhanced cloud CMMS for optimizing maintenance workflows and asset reliability in medical settings.
Fiix Copilot AI, which provides predictive maintenance insights and automates scheduling recommendations based on asset data.
Fiix is a cloud-based CMMS platform primarily designed for asset and maintenance management across industries, adaptable for medical equipment tracking, preventive maintenance scheduling, and work order management. It supports inventory control, customizable reporting, and mobile access to help healthcare facilities maintain equipment uptime and compliance. While versatile, it requires customization for medical-specific needs like regulatory tracking.
Pros
- Highly intuitive interface with quick setup and minimal training required
- Robust mobile app for on-the-go work orders and asset inspections
- Scalable with strong analytics and AI-powered insights for maintenance optimization
Cons
- Lacks built-in medical-specific compliance tools like FDA UDI tracking or 21 CFR Part 11 validation
- Limited native integrations with healthcare systems such as EHR or biomedical databases
- Pricing can escalate for advanced features needed in larger facilities
Best For
Mid-sized hospitals or clinics seeking an easy-to-deploy general CMMS that can be customized for medical equipment maintenance without deep specialization.
Pricing
Custom quote-based; starts around $45/user/month for basic plans, scaling to $100+/user/month for enterprise with advanced features—no setup fees.
Asset Panda
enterpriseCustomizable asset tracking platform for inventory management and location monitoring of medical devices.
No-code customization engine for building medical-specific workflows, forms, and reports without developer help
Asset Panda is a cloud-based asset management platform designed for tracking, maintaining, and optimizing physical assets across industries, including healthcare. For medical equipment management, it enables barcode/QR code scanning, custom fields for device details like serial numbers and expiration dates, preventive maintenance scheduling, and audit-ready reporting. Its mobile-first approach supports real-time updates from the field, making it suitable for hospitals and clinics managing equipment lifecycle.
Pros
- Highly customizable no-code platform for tailoring to medical asset needs
- Robust mobile app for scanning and check-in/out of equipment
- Strong maintenance scheduling and automated work orders
Cons
- Lacks native integrations for medical compliance standards like UDI or GUDID
- Pricing scales quickly for larger teams or advanced features
- Requires initial setup effort for healthcare-specific workflows
Best For
Mid-sized healthcare providers seeking a flexible, general-purpose asset tracker adaptable for medical equipment without heavy specialization.
Pricing
Quote-based pricing starts at around $1,500/year for small teams with unlimited assets; scales per user/feature set (e.g., $20-50/user/month).
Conclusion
After analyzing the top 10 medical equipment management tools, Accruent TMS emerges as the leading choice, boasting a comprehensive platform for inventory, maintenance, compliance, and utilization tracking. While Aspera excels in medical device lifecycle management and regulatory compliance, and Nuvolo impresses with its no-code asset operations capabilities, each of the top three offers unique strengths to meet diverse facility needs, ensuring efficient equipment management.
Don’t miss the opportunity to transform your medical equipment operations—start with Accruent TMS today to unlock streamlined workflows, reduced downtime, and enhanced patient care.
Tools Reviewed
All tools were independently evaluated for this comparison