Top 10 Best Medical Device Tracking Software of 2026

CensiTrac by Censis Technologies is a comprehensive cloud-based medical device tracking software designed for sterile processing departments (SPDs) in healthcare facilities. It provides end-to-end visibility of surgical instruments from manufacturer receipt through cleaning, sterilization, usage in procedures, and disposal, utilizing RFID, barcode scanning, and mobile apps. The platform ensures compliance with standards like AAMI ST79, automates inventory management, and delivers actionable analytics to optimize workflows and reduce costs.

Getinge Instrument Tracking Software, primarily through its T-DOC platform, is a comprehensive solution designed for tracking surgical instruments and sterile processing workflows in healthcare facilities. It provides end-to-end traceability from instrument cleaning, sterilization, and assembly to point-of-use in the operating room, utilizing barcode, RFID, and data matrix technologies. The software ensures regulatory compliance, generates detailed reports for audits, and integrates seamlessly with Getinge’s washers, sterilizers, and carts for automated data capture.

TraceLink is a comprehensive supply chain traceability platform designed for life sciences, including medical device manufacturers, offering serialization, track-and-trace, and compliance management for UDI regulations. It provides end-to-end visibility across the supply chain through its AI-powered Life Sciences Cloud, enabling real-time data exchange with partners via the industry's largest network. The solution supports aggregation, verification, and reporting to mitigate risks like counterfeiting and recalls.

MasterControl is a comprehensive electronic Quality Management System (eQMS) tailored for medical device manufacturers, focusing on compliance with FDA regulations like 21 CFR Part 11 and ISO 13485. It supports medical device tracking through modules for document control, CAPA, complaint handling, audits, and supplier management, enabling traceability and post-market surveillance. While not a dedicated serialization or UDI tracking platform, it integrates quality processes to facilitate regulatory reporting and device lifecycle management.

Greenlight Guru is a cloud-based electronic Quality Management System (eQMS) designed specifically for medical device companies, offering tools for document control, risk management, CAPA, complaints handling, and field actions. While not a dedicated inventory or UDI tracking tool, it supports medical device lifecycle tracking through compliance workflows, post-market surveillance, and automated reporting to ensure regulatory adherence. It helps teams maintain traceability from design to post-market without needing multiple disparate systems.

TrackWise Digital by Honeywell is a cloud-based enterprise quality management system (QMS) tailored for life sciences, including medical device manufacturers, focusing on post-market surveillance, complaint handling, CAPA, and traceability. It supports UDI compliance, lot/serial number tracking, and recall management through configurable workflows and integrations with ERP/MES systems. Leveraging AI and analytics, it provides proactive insights to enhance device tracking efficiency and regulatory adherence.

Belimed Tracker is a specialized medical device tracking software solution designed for central sterile supply departments (CSSDs) and sterile processing units. It enables end-to-end traceability of surgical instruments and sets from point of use, through decontamination, sterilization, and back to storage using barcode, RFID, or machine-readable technologies. The platform ensures regulatory compliance with standards like EU MDR, FDA UDI, and ISO 13485 via detailed audit trails and reporting. It excels in integrating directly with Belimed's washers, sterilizers, and other hardware for automated data capture.

Aspekt Solutions provides Aspekt Harmony, a cloud-based Quality Management System (QMS) designed specifically for medical device manufacturers. It enables comprehensive tracking of devices through UDI serialization, supply chain visibility, distribution monitoring, and post-market surveillance. The platform supports compliance with FDA UDI requirements, EU MDR, and other global regulations, while integrating with ERP and manufacturing systems for seamless operations.

Cambridge Instrument Tracking is a specialized software platform from Cambridge MedTech designed for healthcare facilities to monitor surgical instruments throughout their lifecycle, from use to sterilization and redeployment. It leverages RFID and barcode technologies for real-time tracking, ensuring compliance with standards like UDI and AAMI ST79. The solution optimizes Central Sterile Supply Department (CSSD) workflows, reduces lost instruments, and provides detailed audit trails for quality assurance.

KeyTrac by Key Surgical is a specialized medical device tracking software focused on managing surgical instruments and trays throughout their full lifecycle, from acquisition to disposal. It ensures compliance with FDA Unique Device Identification (UDI) requirements through barcode and RFID scanning, while providing inventory control, sterilization monitoring, usage analytics, and predictive maintenance scheduling. Designed for healthcare facilities, it streamlines workflows in sterile processing departments to reduce loss, improve efficiency, and enhance patient safety.