Quick Overview
- 1#1: PataBid Quantify - AI-powered mechanical takeoff and estimating software specialized for HVAC, plumbing, piping, and fire protection systems from digital plans.
- 2#2: PlanSwift - Fast digital takeoff tool with drag-and-drop assemblies for accurate mechanical quantity extraction and cost estimating from PDFs.
- 3#3: Bluebeam Revu - PDF markup and measurement software with advanced takeoff tools for precise mechanical quantities like ducts, pipes, and equipment.
- 4#4: Stack - Cloud-based takeoff and estimating platform with customizable mechanical templates for collaborative quantity takeoffs.
- 5#5: Togal.AI - AI-automated takeoff software that instantly detects and measures mechanical elements such as HVAC and piping from plans.
- 6#6: On-Screen Takeoff - Desktop-based 2D takeoff software for detailed mechanical measurements and assemblies from digital blueprints.
- 7#7: Autodesk Takeoff - Integrated cloud takeoff tool in Autodesk Construction Cloud for extracting mechanical quantities with BIM support.
- 8#8: Kreo - AI-enhanced 2D/3D takeoff platform for rapid mechanical quantity surveying and cost analysis from plans and models.
- 9#9: ConEst IntelliBid - Estimating software with built-in takeoff capabilities tailored for mechanical, electrical, and plumbing contractors.
- 10#10: RIB CostX - Advanced quantity takeoff and costing software supporting 2D/3D mechanical takeoffs with live linking to drawings.
Tools were selected based on key attributes: precision in quantity extraction, adaptability to diverse mechanical systems (HVAC, plumbing, etc.), ease of use across digital plans (PDFs, BIM models), and overall value in enhancing productivity and reducing errors.
Comparison Table
This comparison table explores top mechanical takeoff software, featuring tools like PataBid Quantify, PlanSwift, Bluebeam Revu, Stack, Togal.AI, and more, to guide readers in identifying options that match their project workflows, precision needs, and budget. By highlighting key features and usability, the table simplifies the process of selecting software tailored to their specific takeoff requirements and team preferences.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PataBid Quantify AI-powered mechanical takeoff and estimating software specialized for HVAC, plumbing, piping, and fire protection systems from digital plans. | specialized | 9.6/10 | 9.8/10 | 9.3/10 | 9.5/10 |
| 2 | PlanSwift Fast digital takeoff tool with drag-and-drop assemblies for accurate mechanical quantity extraction and cost estimating from PDFs. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.0/10 |
| 3 | Bluebeam Revu PDF markup and measurement software with advanced takeoff tools for precise mechanical quantities like ducts, pipes, and equipment. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | Stack Cloud-based takeoff and estimating platform with customizable mechanical templates for collaborative quantity takeoffs. | enterprise | 8.6/10 | 8.7/10 | 8.9/10 | 8.4/10 |
| 5 | Togal.AI AI-automated takeoff software that instantly detects and measures mechanical elements such as HVAC and piping from plans. | general_ai | 7.8/10 | 8.2/10 | 8.5/10 | 7.2/10 |
| 6 | On-Screen Takeoff Desktop-based 2D takeoff software for detailed mechanical measurements and assemblies from digital blueprints. | specialized | 7.6/10 | 7.2/10 | 8.8/10 | 7.0/10 |
| 7 | Autodesk Takeoff Integrated cloud takeoff tool in Autodesk Construction Cloud for extracting mechanical quantities with BIM support. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.4/10 |
| 8 | Kreo AI-enhanced 2D/3D takeoff platform for rapid mechanical quantity surveying and cost analysis from plans and models. | general_ai | 8.1/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 9 | ConEst IntelliBid Estimating software with built-in takeoff capabilities tailored for mechanical, electrical, and plumbing contractors. | specialized | 8.1/10 | 8.6/10 | 7.4/10 | 7.8/10 |
| 10 | RIB CostX Advanced quantity takeoff and costing software supporting 2D/3D mechanical takeoffs with live linking to drawings. | enterprise | 7.8/10 | 8.5/10 | 6.9/10 | 7.2/10 |
AI-powered mechanical takeoff and estimating software specialized for HVAC, plumbing, piping, and fire protection systems from digital plans.
Fast digital takeoff tool with drag-and-drop assemblies for accurate mechanical quantity extraction and cost estimating from PDFs.
PDF markup and measurement software with advanced takeoff tools for precise mechanical quantities like ducts, pipes, and equipment.
Cloud-based takeoff and estimating platform with customizable mechanical templates for collaborative quantity takeoffs.
AI-automated takeoff software that instantly detects and measures mechanical elements such as HVAC and piping from plans.
Desktop-based 2D takeoff software for detailed mechanical measurements and assemblies from digital blueprints.
Integrated cloud takeoff tool in Autodesk Construction Cloud for extracting mechanical quantities with BIM support.
AI-enhanced 2D/3D takeoff platform for rapid mechanical quantity surveying and cost analysis from plans and models.
Estimating software with built-in takeoff capabilities tailored for mechanical, electrical, and plumbing contractors.
Advanced quantity takeoff and costing software supporting 2D/3D mechanical takeoffs with live linking to drawings.
PataBid Quantify
specializedAI-powered mechanical takeoff and estimating software specialized for HVAC, plumbing, piping, and fire protection systems from digital plans.
QuickQuant engine, which allows point-and-click takeoffs with automatic assembly population for unprecedented speed in mechanical quantification
PataBid Quantify is a specialized mechanical takeoff and estimating software designed for HVAC, plumbing, piping, and fire protection contractors. It enables precise digital takeoffs from 2D PDFs, CAD files, and 3D models, automatically generating material quantities, labor costs, and bids using an extensive database of over 10,000 pre-built mechanical assemblies. The cloud-based platform supports real-time collaboration, Excel integration, and AI-assisted quantification to streamline workflows and reduce errors.
Pros
- Comprehensive mechanical assemblies database tailored for HVAC, plumbing, and piping
- AI-powered QuickQuant tool for ultra-fast, accurate 2D/3D takeoffs
- Seamless integrations with Excel, accounting software, and cloud collaboration
Cons
- Steep learning curve for users new to advanced takeoff software
- Pricing may be prohibitive for very small firms
- Limited standalone mobile app; best on desktop
Best For
Mechanical contractors and estimators handling complex HVAC, plumbing, piping, or fire protection projects who prioritize speed, accuracy, and detailed bid generation.
Pricing
Subscription starts at $195/user/month (billed annually); volume discounts and enterprise plans available.
PlanSwift
specializedFast digital takeoff tool with drag-and-drop assemblies for accurate mechanical quantity extraction and cost estimating from PDFs.
Drag-and-drop assemblies that allow users to build and reuse custom mechanical item libraries for instant takeoff accuracy
PlanSwift is a versatile digital takeoff and estimating software tailored for construction professionals, including mechanical contractors, enabling quick measurements from PDFs, CAD files, and scanned plans. It excels in point-and-click takeoffs for mechanical elements like piping, ductwork, HVAC equipment, and fittings using customizable assemblies. The software automates quantity calculations, generates reports, and integrates with popular estimating tools to streamline bidding processes.
Pros
- Intuitive drag-and-drop assemblies for rapid mechanical quantity takeoffs
- Supports multiple file formats including PDFs and CAD with precise scaling
- Strong integration with Excel, QuickBooks, and other estimating software
Cons
- Limited native BIM or 3D model integration for advanced mechanical projects
- Windows-only platform with no native Mac support
- Steep upfront cost without flexible subscription options
Best For
Mechanical contractors and estimators focused on 2D plan takeoffs who prioritize speed and customization over BIM capabilities.
Pricing
Perpetual license starting at $1,749 per user, plus optional annual maintenance around $400.
Bluebeam Revu
enterprisePDF markup and measurement software with advanced takeoff tools for precise mechanical quantities like ducts, pipes, and equipment.
Customizable Tool Chests with scalable mechanical symbols and automated quantity calculations
Bluebeam Revu is a powerful PDF-based markup and takeoff software widely used in construction for quantity takeoffs, including mechanical disciplines like HVAC, plumbing, and piping. It provides precise 2D measurement tools such as area, length, count, and volume calculations, with customizable toolsets for mechanical symbols and fittings. The software excels in generating detailed reports and exporting data to Excel, making it suitable for estimators working from digital plans.
Pros
- Versatile measurement tools tailored for mechanical takeoffs with scalable symbols
- Seamless Excel integration for dynamic quantity linking and reporting
- Strong collaboration features via Bluebeam Studio for team reviews
Cons
- Steep learning curve for custom toolsets and advanced scripting
- Limited native BIM/3D integration, relying on 2D PDF imports
- Higher pricing for full-featured editions compared to specialized takeoff tools
Best For
Mechanical contractors and estimators who primarily work with 2D PDFs and need robust markup, measurement, and collaboration capabilities.
Pricing
Subscription-based: Basics (~$240/user/year), Core (~$300/user/year), Complete/eXtreme (~$400+/user/year); perpetual licenses also available.
Stack
enterpriseCloud-based takeoff and estimating platform with customizable mechanical templates for collaborative quantity takeoffs.
Ultra-fast 'Stack' takeoff mode that allows instant quantity stacking and area/perimeter calculations directly from PDF plans
Stack (stackct.com) is a cloud-based takeoff and estimating software tailored for mechanical, electrical, and plumbing (MEP) contractors, enabling users to import PDF plans and perform precise 2D takeoffs for ducts, pipes, fittings, and equipment. It features customizable assemblies, automatic calculations, and seamless export to popular estimating platforms like Accubid and PlanSwift. The platform emphasizes speed and collaboration, making it suitable for estimators handling mechanical projects from bidding to project management.
Pros
- Lightning-fast point-and-click takeoffs optimized for mechanical items like HVAC ducts and piping
- Cloud collaboration allowing real-time team access and mobile viewing
- Robust library of pre-built assemblies and integrations with estimating software
Cons
- Limited advanced 3D BIM takeoff capabilities compared to higher-ranked tools
- Customization of reports can feel rigid for complex mechanical projects
- Higher pricing tiers required for advanced features like unlimited storage
Best For
Small to mid-sized mechanical contractors focused on efficient 2D takeoffs for HVAC, plumbing, and piping bids.
Pricing
Subscriptions start at $149/user/month for Basic plan (billed annually), up to $299/user/month for Enterprise with advanced integrations and unlimited projects.
Togal.AI
general_aiAI-automated takeoff software that instantly detects and measures mechanical elements such as HVAC and piping from plans.
Lightning AI engine that instantly detects and measures mechanical elements like ducts and pipes from uploaded plans with patented object recognition.
Togal.AI is an AI-powered takeoff software that automates quantity extraction from 2D construction blueprints, including mechanical elements like ducts, pipes, fittings, and equipment. It processes PDF and CAD files rapidly, providing instant measurements and counts to streamline pre-construction estimating workflows. While versatile across trades, it excels in mechanical takeoffs by reducing manual tracing, though it performs best on standard plan sets rather than highly complex or 3D models.
Pros
- Ultra-fast AI-driven takeoffs in seconds for mechanical quantities
- High accuracy on 2D plans with minimal training required
- Seamless exports to Excel and integration with popular estimating tools
Cons
- Limited support for 3D BIM models common in advanced mechanical projects
- Occasional manual corrections needed for intricate piping or custom fixtures
- Pricing may feel steep for smaller mechanical firms with low-volume needs
Best For
Mid-sized mechanical contractors focused on 2D plan takeoffs who prioritize speed and AI automation over deep BIM integration.
Pricing
Starts at $99/user/month (Starter), $299/user/month (Pro), with Enterprise custom pricing.
On-Screen Takeoff
specializedDesktop-based 2D takeoff software for detailed mechanical measurements and assemblies from digital blueprints.
Visual Assemblies with point-and-click digitizing for rapid, error-reduced quantity extraction from plans
On-Screen Takeoff by ConstructConnect is a digital estimating software designed for construction professionals to perform precise quantity takeoffs directly from PDF files, scanned drawings, or paper plans using an intuitive on-screen interface. It excels in creating customizable assemblies for material quantification across trades, including mechanical elements like ducts, pipes, and fixtures. While versatile for general construction, it supports mechanical takeoffs through user-defined templates but lacks specialized MEP automation or BIM integration.
Pros
- Highly intuitive drag-and-drop interface for fast 2D takeoffs
- Customizable assemblies adaptable to mechanical items like HVAC and plumbing
- Strong integration with ConstructConnect's Quick Bid for estimating workflows
Cons
- Limited specialized tools for mechanical systems (e.g., no auto-duct sizing or pipe routing)
- No native 3D/BIM support, relying on 2D plans only
- Pricing can feel high for users needing only occasional mechanical takeoffs
Best For
Small to mid-sized mechanical contractors who prioritize simple, accurate 2D takeoffs from digital plans within the ConstructConnect ecosystem.
Pricing
Subscription starts at ~$1,800/year per user; perpetual license ~$1,495 one-time plus annual maintenance.
Autodesk Takeoff
enterpriseIntegrated cloud takeoff tool in Autodesk Construction Cloud for extracting mechanical quantities with BIM support.
Direct 3D quantity takeoff from native Revit models with automatic classification for mechanical components
Autodesk Takeoff is a cloud-based quantity takeoff tool within the Autodesk Construction Cloud suite, designed for extracting accurate quantities from 2D PDFs and 3D BIM models. It supports mechanical takeoff workflows by enabling users to classify and quantify HVAC ducts, piping, equipment, and other MEP elements efficiently. Integrated with Autodesk Revit and other BIM tools, it streamlines estimation for construction projects while promoting team collaboration.
Pros
- Seamless integration with Revit and Autodesk Construction Cloud for 3D model-based takeoffs
- Robust 2D PDF markup and classification tools tailored for mechanical items
- Real-time cloud collaboration and sharing capabilities
Cons
- Steep learning curve for users unfamiliar with Autodesk ecosystem
- High subscription costs may deter small firms
- Limited advanced automation for highly specialized mechanical assemblies compared to niche tools
Best For
Mechanical estimators and teams already using Autodesk BIM tools on mid-to-large scale construction projects.
Pricing
Subscription-based; Takeoff module starts at ~$975/user/year, with bundles in Autodesk Construction Cloud up to $3,000+/user/year for full suites.
Kreo
general_aiAI-enhanced 2D/3D takeoff platform for rapid mechanical quantity surveying and cost analysis from plans and models.
Patented AI engine for instant, rule-based automated takeoffs from any 2D or 3D file format
Kreo is an AI-powered construction takeoff and estimating platform designed for MEP professionals, including mechanical takeoffs for ducts, piping, HVAC equipment, and more. It automates quantity extraction from 2D PDFs, CAD files, and BIM models like Revit, significantly reducing manual measurement time. The cloud-based tool supports real-time collaboration, customizable templates, and seamless export to estimating software.
Pros
- AI automation speeds up mechanical takeoffs by up to 90%
- Strong BIM integration for accurate 3D quantity extraction
- Real-time team collaboration and reporting tools
Cons
- Learning curve for advanced AI features and custom rules
- Higher pricing may not suit very small firms
- AI occasionally requires manual verification for complex assemblies
Best For
Mid-sized mechanical contractors and estimators handling MEP projects with digital drawings and BIM models who want to automate routine takeoffs.
Pricing
Subscription-based with plans starting at ~$99/user/month for Pro tier; pay-per-project options and enterprise custom pricing available.
ConEst IntelliBid
specializedEstimating software with built-in takeoff capabilities tailored for mechanical, electrical, and plumbing contractors.
IntelliAssemblies: customizable, pre-engineered assemblies that automatically calculate labor, materials, and costs for mechanical systems
ConEst IntelliBid is a comprehensive digital takeoff and estimating software solution tailored for mechanical, electrical, and plumbing contractors. It enables precise quantity takeoffs from PDF, CAD, and scanned plans, integrates with extensive material and labor databases, and automates bid generation with detailed cost breakdowns. The software excels in handling complex mechanical systems like HVAC, piping, and ductwork, streamlining the pre-bid process for accurate and competitive estimates.
Pros
- Powerful digital takeoff tools with point-and-click accuracy for mechanical quantities
- Extensive pre-built assemblies and databases for HVAC, piping, and plumbing
- Seamless integration of takeoff data into professional bid reports and exports
Cons
- Steep learning curve due to dense interface and advanced functionality
- Primarily Windows-only, limiting cross-platform use
- Higher upfront and maintenance costs compared to cloud-based alternatives
Best For
Mid-sized mechanical contractors handling complex HVAC and piping projects that need robust, integrated takeoff and estimating.
Pricing
Perpetual licenses start at around $5,000 per user with annual maintenance fees of 20%; subscription options available.
RIB CostX
enterpriseAdvanced quantity takeoff and costing software supporting 2D/3D mechanical takeoffs with live linking to drawings.
Live-Link technology that dynamically syncs takeoffs with any changes in source drawings or models
RIB CostX is a versatile takeoff and estimating software designed for construction professionals, enabling precise quantity takeoffs for mechanical systems such as HVAC ducts, piping, and equipment from 2D PDFs, CAD files, and 3D BIM models. It supports automated measurements, live-linking for real-time updates when source drawings change, and integration with cost databases for comprehensive estimating. While powerful for multidisciplinary use, it excels in mechanical takeoffs through customizable toolsets and BIM exploration capabilities.
Pros
- Superior BIM integration for 3D mechanical takeoffs and clash detection
- Live-Link technology automatically updates quantities on drawing revisions
- Handles diverse file formats including PDFs without redrawing
Cons
- Steep learning curve requiring significant training
- High cost may deter small firms
- Interface feels dated compared to modern competitors
Best For
Experienced mechanical estimators in large construction firms managing complex BIM-integrated projects.
Pricing
Perpetual licenses start at around $10,000 with annual maintenance; subscription options from $5,000/year; custom quotes for modules.
Conclusion
The top 10 mechanical takeoff tools reviewed offer diverse solutions, with PataBid Quantify standing out as the top choice, leveraging AI to streamline HVAC, plumbing, piping, and fire protection takeoffs. PlanSwift follows with its fast, drag-and-drop PDF extraction, and Bluebeam Revu excels as a versatile PDF markup and measurement tool, ensuring there’s a strong option for varied needs.
Don’t miss out—try PataBid Quantify today to unlock its AI-powered efficiency and elevate your mechanical takeoff and estimating process.
Tools Reviewed
All tools were independently evaluated for this comparison