Quick Overview
- 1#1: AppFolio - AppFolio is a comprehensive cloud-based property management platform that automates lease renewals, resident communications, and online payments.
- 2#2: Buildium - Buildium provides user-friendly property management software with automated lease renewal reminders, e-signatures, and financial tracking.
- 3#3: Entrata - Entrata delivers an all-in-one multifamily platform featuring advanced lease renewal automation, resident portals, and analytics.
- 4#4: Yardi Breeze - Yardi Breeze offers intuitive property management tools for streamlining lease renewals, maintenance, and reporting for smaller portfolios.
- 5#5: RealPage - RealPage provides enterprise property management software with AI-powered lease renewal optimization and revenue management.
- 6#6: DoorLoop - DoorLoop is an affordable all-in-one platform for property managers handling lease renewals, accounting, and tenant screening.
- 7#7: Rentec Direct - Rentec Direct offers cost-effective property management software with automated lease renewal notices and online rent collection.
- 8#8: ResMan - ResMan provides scalable property management solutions including lease renewal workflows and performance analytics.
- 9#9: Rent Manager - Rent Manager is a flexible property management system supporting customizable lease renewals across diverse property types.
- 10#10: Avail - Avail is a free tool for individual landlords to manage lease creation, renewals, and tenant screening efficiently.
We ranked these tools based on automation effectiveness, user-friendliness, scalability, and overall value, ensuring a balanced showcase of solutions that excel in features, reliability, and cost-efficiency for property managers and landlords alike.
Comparison Table
Streamline lease renewals with ease by exploring this comparison table, which features top tools like AppFolio, Buildium, Entrata, Yardi Breeze, RealPage, and more. Readers will gain insights into key features, pricing models, and usability to identify the software that best fits their property management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio AppFolio is a comprehensive cloud-based property management platform that automates lease renewals, resident communications, and online payments. | enterprise | 9.7/10 | 9.9/10 | 9.4/10 | 9.2/10 |
| 2 | Buildium Buildium provides user-friendly property management software with automated lease renewal reminders, e-signatures, and financial tracking. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 3 | Entrata Entrata delivers an all-in-one multifamily platform featuring advanced lease renewal automation, resident portals, and analytics. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Yardi Breeze Yardi Breeze offers intuitive property management tools for streamlining lease renewals, maintenance, and reporting for smaller portfolios. | enterprise | 8.4/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 5 | RealPage RealPage provides enterprise property management software with AI-powered lease renewal optimization and revenue management. | enterprise | 8.2/10 | 8.8/10 | 7.4/10 | 7.7/10 |
| 6 | DoorLoop DoorLoop is an affordable all-in-one platform for property managers handling lease renewals, accounting, and tenant screening. | specialized | 8.2/10 | 8.4/10 | 8.6/10 | 7.9/10 |
| 7 | Rentec Direct Rentec Direct offers cost-effective property management software with automated lease renewal notices and online rent collection. | specialized | 7.6/10 | 7.8/10 | 7.4/10 | 8.2/10 |
| 8 | ResMan ResMan provides scalable property management solutions including lease renewal workflows and performance analytics. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.6/10 |
| 9 | Rent Manager Rent Manager is a flexible property management system supporting customizable lease renewals across diverse property types. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 10 | Avail Avail is a free tool for individual landlords to manage lease creation, renewals, and tenant screening efficiently. | other | 7.6/10 | 7.4/10 | 8.7/10 | 9.1/10 |
AppFolio is a comprehensive cloud-based property management platform that automates lease renewals, resident communications, and online payments.
Buildium provides user-friendly property management software with automated lease renewal reminders, e-signatures, and financial tracking.
Entrata delivers an all-in-one multifamily platform featuring advanced lease renewal automation, resident portals, and analytics.
Yardi Breeze offers intuitive property management tools for streamlining lease renewals, maintenance, and reporting for smaller portfolios.
RealPage provides enterprise property management software with AI-powered lease renewal optimization and revenue management.
DoorLoop is an affordable all-in-one platform for property managers handling lease renewals, accounting, and tenant screening.
Rentec Direct offers cost-effective property management software with automated lease renewal notices and online rent collection.
ResMan provides scalable property management solutions including lease renewal workflows and performance analytics.
Rent Manager is a flexible property management system supporting customizable lease renewals across diverse property types.
Avail is a free tool for individual landlords to manage lease creation, renewals, and tenant screening efficiently.
AppFolio
enterpriseAppFolio is a comprehensive cloud-based property management platform that automates lease renewals, resident communications, and online payments.
End-to-end automation that integrates lease renewals with accounting and maintenance for proactive vacancy prevention.
AppFolio is a comprehensive cloud-based property management platform that streamlines lease renewals through automated workflows, including customizable renewal offers, reminders, and e-signatures. Property managers can track renewal progress in real-time via a centralized dashboard and enable tenants to accept or negotiate renewals directly through the intuitive resident portal. It integrates seamlessly with accounting, maintenance, and marketing tools, making it a top choice for efficient turnover management.
Pros
- Fully automated renewal reminders and e-signing reduce vacancy rates
- Robust resident portal empowers self-service renewals and payments
- Advanced analytics and reporting for renewal trend insights
Cons
- Pricing scales per unit and can be costly for very small portfolios
- Initial setup requires some training despite intuitive interface
- Limited flexibility in highly customized renewal templates
Best For
Mid-to-large property management firms with 50+ units seeking an all-in-one platform for lease renewals and operations.
Pricing
Per-unit pricing starting at $1.40/unit/month for 1-49 units, decreasing with volume; includes add-ons for premium services like online leasing.
Buildium
specializedBuildium provides user-friendly property management software with automated lease renewal reminders, e-signatures, and financial tracking.
Resident Center portal enabling tenants to independently handle lease renewals, payments, and communications
Buildium is a comprehensive property management software that includes robust lease renewal capabilities, automating reminders, notifications, and workflows for seamless renewals. It features a resident portal where tenants can review, sign, and manage lease renewals online, integrated with e-signatures and payment processing. The platform also provides detailed lease tracking, customizable renewal terms, and reporting to help property managers optimize occupancy and reduce vacancies.
Pros
- Automated renewal reminders and workflows that minimize manual effort
- Integrated resident portal for self-service lease renewals and e-signatures
- Comprehensive reporting and analytics for tracking renewal rates and performance
Cons
- Pricing scales with unit count, which can become expensive for larger portfolios
- Advanced customization requires higher-tier plans
- Steeper learning curve for users new to full property management software
Best For
Professional property managers and landlords with 20-150 units seeking an all-in-one platform with strong lease renewal automation.
Pricing
Starts at $58/month (Essentials plan for up to 20 units); Growth ($175 for 50 units), Premium ($365 for 100 units), and custom enterprise pricing.
Entrata
enterpriseEntrata delivers an all-in-one multifamily platform featuring advanced lease renewal automation, resident portals, and analytics.
AI-driven renewal recommendations that suggest optimal pricing and terms based on market data and resident history
Entrata is an all-in-one property management platform with robust lease renewal capabilities, enabling automated renewal offers, resident self-service portals, and real-time tracking of renewal status. It streamlines the process by integrating renewals with leasing, accounting, and maintenance modules for multifamily properties. Property managers can customize renewal terms, send reminders, and analyze renewal trends to optimize occupancy rates.
Pros
- Automated renewal workflows with customizable offers and reminders
- Integrated resident portal for e-signatures and self-service renewals
- Advanced analytics for renewal rate optimization and market insights
Cons
- Pricing can be expensive for smaller property portfolios
- Full platform learning curve despite intuitive renewal tools
- Limited standalone use without broader property management commitment
Best For
Large multifamily property managers needing integrated lease renewal within a comprehensive property management system.
Pricing
Custom enterprise pricing, typically $0.75-$1.50 per unit per month depending on features and scale.
Yardi Breeze
enterpriseYardi Breeze offers intuitive property management tools for streamlining lease renewals, maintenance, and reporting for smaller portfolios.
Intelligent renewal marketplace with dynamic pricing suggestions based on real-time market data
Yardi Breeze is a cloud-based property management platform that includes robust lease renewal capabilities, enabling automated reminders, personalized renewal offers, and resident self-service portals for e-signatures. It integrates renewal tracking with market analytics to optimize retention rates and revenue. Designed for multifamily and commercial properties, it streamlines the entire renewal process within a comprehensive management suite.
Pros
- Seamless integration with full property management tools for holistic workflows
- Resident portal for self-service renewals and e-signatures
- Data-driven insights for personalized renewal offers and market comparisons
Cons
- Pricing is quote-based and can be higher for smaller portfolios
- Full suite may be overkill for teams focused solely on renewals
- Initial setup and customization require training or support
Best For
Mid-sized multifamily property managers needing integrated lease renewal within broader property operations.
Pricing
Custom quote-based pricing, typically starting at $1-2 per unit per month for multifamily properties.
RealPage
enterpriseRealPage provides enterprise property management software with AI-powered lease renewal optimization and revenue management.
Renewal Revenue Optimizer, which uses AI-powered market data to dynamically price renewals for maximum revenue capture
RealPage is a comprehensive property management platform that includes advanced lease renewal software, automating the process of generating and sending personalized renewal offers based on market analytics and resident data. It features a resident self-service portal for easy acceptance or counteroffers, integrated tracking of renewal rates, and performance reporting. The tool optimizes revenue by suggesting dynamic pricing strategies tailored to local market conditions and property performance.
Pros
- Powerful data-driven renewal pricing optimization using market intelligence
- Seamless integration with broader RealPage property management suite
- High level of automation for offers, reminders, and resident communications
Cons
- Steep learning curve and complex interface for new users
- High cost, better suited for enterprise-scale properties
- Limited flexibility for custom workflows without additional support
Best For
Large multifamily property managers handling 500+ units who need integrated revenue optimization and analytics.
Pricing
Custom enterprise pricing; typically $2-5 per unit per month, with minimums for portfolios over 250 units and annual contracts.
DoorLoop
specializedDoorLoop is an affordable all-in-one platform for property managers handling lease renewals, accounting, and tenant screening.
One-click automated renewal offers with built-in e-signature integration via the tenant portal
DoorLoop is a comprehensive property management platform that includes specialized tools for lease renewals, automating the process from sending customizable renewal offers to tracking tenant responses and e-signatures. It integrates renewal management with rent collection, maintenance requests, and financial reporting for a seamless workflow. Ideal for property managers seeking an all-in-one solution rather than a standalone renewal tool.
Pros
- Automated renewal workflows with customizable templates and reminders
- Integrated tenant portal for self-service e-signing and communication
- Robust analytics and reporting on renewal rates and vacancy trends
Cons
- Overkill for users needing only lease renewals, as it's a full PM suite
- Advanced features locked behind higher pricing tiers
- Limited customization for niche renewal scenarios compared to specialized tools
Best For
Mid-sized property management companies managing 50+ units who want integrated lease renewal capabilities within a broader platform.
Pricing
Starts at $59/month for up to 50 units (Essentials plan); scales to $159+/month for larger portfolios with advanced features.
Rentec Direct
specializedRentec Direct offers cost-effective property management software with automated lease renewal notices and online rent collection.
Automated lease renewal workflows with built-in e-signature and payment collection via tenant portal
Rentec Direct is an all-in-one property management platform that includes lease renewal tools for automating reminders, generating renewal offers, and managing tenant responses. It integrates renewal processes with tenant portals for e-signatures, payments, and communication. While comprehensive for general property management, its lease renewal features support small to mid-sized portfolios effectively.
Pros
- Affordable pricing with scalable plans
- Integrated tenant portal for seamless renewals and e-signatures
- Automated reminders and customizable lease templates
Cons
- Interface feels dated compared to modern competitors
- Limited advanced analytics for renewal trends
- Best suited for smaller portfolios, less scalable for enterprises
Best For
Small to medium property managers needing integrated lease renewals within broader property management.
Pricing
Starts at $35/month for up to 10 units, $45 for 25 units, $65 for 50 units, with custom enterprise pricing.
ResMan
enterpriseResMan provides scalable property management solutions including lease renewal workflows and performance analytics.
Renew Central: AI-driven automated renewal engine that personalizes offers and optimizes acceptance rates to minimize turnover.
ResMan is a comprehensive property management platform that includes dedicated lease renewal tools, enabling automated renewal offers, resident self-service portals for accepting renewals, and e-signature capabilities to streamline the process. It integrates renewal management with accounting, maintenance, and marketing features, providing analytics on renewal trends and vacancy risks. Ideal for multifamily operators, it helps maximize occupancy by facilitating timely and personalized renewal communications.
Pros
- Automated renewal workflows with customizable offers and reminders
- Seamless integration with full property management suite including e-signatures
- Robust analytics for tracking renewal rates and forecasting vacancies
Cons
- Steeper learning curve due to extensive feature set
- Pricing lacks transparency and can be higher for smaller portfolios
- Less specialized for single-family or small-scale renewals compared to niche tools
Best For
Mid-to-large multifamily property managers needing integrated lease renewal within a broader property management platform.
Pricing
Custom enterprise pricing, typically $1.00-$2.00 per unit per month depending on portfolio size and features; contact sales for quote.
Rent Manager
enterpriseRent Manager is a flexible property management system supporting customizable lease renewals across diverse property types.
Integrated Screen to Lease workflow for seamless renewal processing with built-in tenant screening
Rent Manager is a comprehensive property management software that includes lease renewal functionalities as part of its broader suite for handling rentals, accounting, and maintenance. It enables property managers to send automated renewal reminders, customize renewal terms, and track lease statuses with integrated workflows. While not exclusively focused on lease renewals, it integrates these tools seamlessly with tenant portals and e-signatures for efficient renewals.
Pros
- Robust integration with full property management tools
- Automated renewal reminders and customizable workflows
- Strong reporting and analytics for lease tracking
Cons
- Steep learning curve for new users due to extensive features
- Pricing lacks transparency and scales with portfolio size
- Overkill for users needing only lease renewal capabilities
Best For
Mid-to-large property management firms seeking an all-in-one platform with solid lease renewal tools.
Pricing
Custom quotes based on units managed, typically $1+ per unit/month plus setup fees and add-ons.
Avail
otherAvail is a free tool for individual landlords to manage lease creation, renewals, and tenant screening efficiently.
One-click renewal offer generation using pre-vetted, state-compliant lease templates with built-in e-signing
Avail (avail.co) is a user-friendly property management platform tailored for landlords, offering dedicated lease renewal tools to generate customized renewal offers, send them via email for e-signature, and track tenant responses. It integrates renewals seamlessly with rent collection, maintenance requests, and tenant screening for a holistic rental management experience. The software prioritizes compliance with state-specific lease laws, making it straightforward for users to extend tenancies without legal hassles.
Pros
- Intuitive renewal workflow with customizable templates
- State-specific compliance for legally sound renewals
- Seamless e-signature and rent collection integration
Cons
- Limited advanced renewal analytics or automation
- Scales better for small portfolios than enterprise needs
- Some premium features require paid upgrade
Best For
Small landlords and independent property managers handling 1-15 units who need simple, affordable lease renewals integrated with basic property management.
Pricing
Free for up to 15 units with core features; Avail Super plan starts at $7/unit/month for advanced tools and unlimited units.
Conclusion
Navigating lease renewals is simplified with the top tools, each streamlining reminders, communications, and transitions. AppFolio stands out as the leading choice, offering comprehensive automation and integration across property management needs. Buildium and Entrata follow closely, with Buildium’s user-friendliness and Entrata’s advanced analytics and portal capabilities, making them strong alternatives for varied requirements. Together, they highlight the breadth of solutions available to enhance efficiency.
Take the first step toward smoother lease renewals—try AppFolio to unlock streamlined processes, better resident engagement, and more time for what matters most.
Tools Reviewed
All tools were independently evaluated for this comparison