Quick Overview
- 1#1: Buildium - All-in-one property management software with robust accounting, leasing, maintenance, and reporting features for landlords.
- 2#2: AppFolio - Cloud-based property management platform providing comprehensive accounting, online rent collection, and financial reporting.
- 3#3: DoorLoop - Modern all-in-one property management tool with advanced accounting automation, invoicing, and profitability analytics.
- 4#4: Stessa - Free real estate accounting software that automatically tracks rental income, expenses, and generates tax-ready reports.
- 5#5: Baselane - Integrated banking and bookkeeping platform designed for landlords to manage rents, expenses, and financials seamlessly.
- 6#6: Landlord Studio - Mobile-first bookkeeping app built specifically for landlords to track income, expenses, and prepare taxes effortlessly.
- 7#7: Rentec Direct - Affordable online property management software featuring full tenant accounting, trust accounting, and customizable reports.
- 8#8: Yardi Breeze - Cloud property management solution for small portfolios with integrated accounting, leasing, and owner portals.
- 9#9: Rent Manager - Flexible property management system with advanced accounting modules, AP/AR, and multi-entity financial management.
- 10#10: TenantCloud - Cloud-based property management platform offering basic accounting, rent collection, and expense tracking for landlords.
Tools were evaluated based on feature depth (including rent collection, reporting, and automation), ease of use, scalability for growing portfolios, and overall value, ensuring a balanced selection that caters to both small and large-scale landlords.
Comparison Table
Explore a comparison table of top landlord accounting software, featuring Buildium, AppFolio, DoorLoop, Stessa, Baselane, and more, tailored to help landlords navigate property management needs. This guide outlines key features, pricing models, and usability to assist readers in selecting the right tool for rent collection, expense tracking, and financial organization.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Buildium All-in-one property management software with robust accounting, leasing, maintenance, and reporting features for landlords. | specialized | 9.4/10 | 9.6/10 | 8.9/10 | 9.1/10 |
| 2 | AppFolio Cloud-based property management platform providing comprehensive accounting, online rent collection, and financial reporting. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 3 | DoorLoop Modern all-in-one property management tool with advanced accounting automation, invoicing, and profitability analytics. | specialized | 8.7/10 | 8.9/10 | 8.8/10 | 8.4/10 |
| 4 | Stessa Free real estate accounting software that automatically tracks rental income, expenses, and generates tax-ready reports. | specialized | 8.6/10 | 8.8/10 | 9.3/10 | 9.7/10 |
| 5 | Baselane Integrated banking and bookkeeping platform designed for landlords to manage rents, expenses, and financials seamlessly. | specialized | 8.5/10 | 8.2/10 | 9.0/10 | 9.5/10 |
| 6 | Landlord Studio Mobile-first bookkeeping app built specifically for landlords to track income, expenses, and prepare taxes effortlessly. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.6/10 |
| 7 | Rentec Direct Affordable online property management software featuring full tenant accounting, trust accounting, and customizable reports. | specialized | 8.1/10 | 8.3/10 | 7.9/10 | 8.5/10 |
| 8 | Yardi Breeze Cloud property management solution for small portfolios with integrated accounting, leasing, and owner portals. | enterprise | 7.9/10 | 8.4/10 | 8.2/10 | 7.2/10 |
| 9 | Rent Manager Flexible property management system with advanced accounting modules, AP/AR, and multi-entity financial management. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 10 | TenantCloud Cloud-based property management platform offering basic accounting, rent collection, and expense tracking for landlords. | specialized | 7.6/10 | 7.8/10 | 8.2/10 | 7.4/10 |
All-in-one property management software with robust accounting, leasing, maintenance, and reporting features for landlords.
Cloud-based property management platform providing comprehensive accounting, online rent collection, and financial reporting.
Modern all-in-one property management tool with advanced accounting automation, invoicing, and profitability analytics.
Free real estate accounting software that automatically tracks rental income, expenses, and generates tax-ready reports.
Integrated banking and bookkeeping platform designed for landlords to manage rents, expenses, and financials seamlessly.
Mobile-first bookkeeping app built specifically for landlords to track income, expenses, and prepare taxes effortlessly.
Affordable online property management software featuring full tenant accounting, trust accounting, and customizable reports.
Cloud property management solution for small portfolios with integrated accounting, leasing, and owner portals.
Flexible property management system with advanced accounting modules, AP/AR, and multi-entity financial management.
Cloud-based property management platform offering basic accounting, rent collection, and expense tracking for landlords.
Buildium
specializedAll-in-one property management software with robust accounting, leasing, maintenance, and reporting features for landlords.
Smart accounting automation with bank feeds, transaction categorization, and audit-ready financial statements
Buildium is a comprehensive cloud-based property management software tailored for landlords and property managers, excelling in accounting with features like automated rent collection, expense tracking, bank reconciliation, and detailed financial reporting. It integrates tenant screening, lease management, maintenance requests, and online portals into a single platform. Ideal for scaling operations, it supports everything from single-family homes to large portfolios with robust general ledger and tax-ready tools like 1099 generation.
Pros
- Powerful accounting suite with bank sync, AP/AR automation, and customizable P&L reports
- Seamless online rent payments and tenant portals reducing manual work
- Scalable for portfolios of any size with strong reporting and compliance tools
Cons
- Pricing increases significantly with unit count and advanced features
- Initial setup and learning curve for complex accounting configurations
- Customer support can be slower for non-premium users
Best For
Landlords and property managers handling 20+ units who need integrated accounting, tenant management, and operations in one robust platform.
Pricing
Starts at $58/month for Essential (up to 20 units), $185/month for Growth, $365/month for Premium; billed annually with per-unit scaling.
AppFolio
specializedCloud-based property management platform providing comprehensive accounting, online rent collection, and financial reporting.
Automated trust accounting and bank reconciliation that ensures compliance and accuracy for multi-property operations
AppFolio is a robust cloud-based property management software that provides comprehensive accounting solutions for landlords, including online rent collection, automated invoicing, expense tracking, and detailed financial reporting. It supports bank reconciliations, trust accounting, AP/AR management, and customizable dashboards for real-time insights into property finances. With integrations to tools like QuickBooks and Plaid, it streamlines workflows for multi-property portfolios, making it a top choice for professional property managers.
Pros
- Powerful accounting automation including rent payments and bank sync
- Scalable for portfolios of any size with advanced reporting
- Integrated tenant and owner portals for seamless communication
Cons
- Higher pricing model scales with number of units, less ideal for solo landlords
- Steeper learning curve for non-accounting users
- Limited customization in some basic reports
Best For
Professional landlords and property managers with 50+ units seeking enterprise-level accounting automation.
Pricing
Starts at $1.40 per unit/month (minimum ~$280/month for small portfolios), with tiered discounts for larger portfolios; additional fees for premium features.
DoorLoop
specializedModern all-in-one property management tool with advanced accounting automation, invoicing, and profitability analytics.
AI-driven automated bookkeeping that categorizes transactions and generates real-time P&L statements
DoorLoop is a comprehensive property management platform with strong landlord accounting capabilities, automating rent collection, invoicing, expense tracking, and financial reporting for rental portfolios. It integrates bank reconciliations, AP/AR management, and tax-ready reports like 1099s, making it suitable for multi-unit owners. The software combines accounting with tenant portals, maintenance requests, and owner dashboards for streamlined operations.
Pros
- Automated rent collection and bank sync for effortless reconciliation
- Detailed financial reporting and GAAP-compliant accounting tools
- Integrated tenant screening and e-signing to reduce vacancies
Cons
- Pricing scales quickly for larger portfolios
- Advanced accounting features have a moderate learning curve
- Fewer third-party integrations than some enterprise competitors
Best For
Small to mid-sized landlords and property managers managing 10-100 units who need integrated accounting and operations in one platform.
Pricing
Starts at $59/month for up to 25 units (Grow plan); $99/month for up to 50 units (Accelerate); custom enterprise pricing; additional fees for premium features like screening.
Stessa
specializedFree real estate accounting software that automatically tracks rental income, expenses, and generates tax-ready reports.
Free, real-time customizable dashboards with portfolio-level analytics and profitability insights
Stessa is a free property accounting software tailored for real estate investors and landlords, automating bookkeeping by syncing bank accounts, rental platforms, and expenses. It provides real-time financial dashboards, performance analytics, and IRS-ready tax reports like Schedule E. The platform simplifies tracking net worth, cash flow, and ROI across unlimited properties without manual data entry.
Pros
- Completely free for core accounting and unlimited properties
- Automated bank sync and AI-powered transaction categorization
- Investor-focused dashboards and tax-optimized reports
Cons
- Lacks full property management tools like tenant screening or maintenance tracking
- Limited customization for very complex or commercial portfolios
- Revenue model relies on partner promotions, which can feel intrusive
Best For
Small to mid-sized real estate investors seeking simple, automated portfolio accounting and tax reporting.
Pricing
Free for all core features and unlimited properties; optional premium services via partners.
Baselane
specializedIntegrated banking and bookkeeping platform designed for landlords to manage rents, expenses, and financials seamlessly.
High-yield FDIC-insured checking account built specifically for landlords with seamless automated bookkeeping integration
Baselane is an all-in-one financial platform tailored for landlords and real estate investors, offering FDIC-insured high-yield banking, automated bookkeeping, and property management tools. It streamlines rent collection via ACH, tracks expenses with AI-powered categorization, and generates key reports like profit/loss statements and tax-ready Schedule E forms. The platform centralizes property portfolios, tenant management, and financial insights in a user-friendly dashboard, making it ideal for simplifying real estate accounting.
Pros
- Free core banking, bookkeeping, and rent collection features with high-yield APY up to 4.19% on checking
- Automated transaction categorization and comprehensive tax reporting tools
- Seamless integration of banking and property management in one platform
Cons
- Limited advanced customization for large portfolios or complex accounting needs
- US-only availability with no international support
- Customer support primarily email-based, lacking live chat for urgent issues
Best For
Small to mid-sized landlords and property investors seeking a cost-free, integrated banking and accounting solution.
Pricing
Core features including banking, bookkeeping, and rent collection are completely free; optional premium services like expedited payments may incur small fees.
Landlord Studio
specializedMobile-first bookkeeping app built specifically for landlords to track income, expenses, and prepare taxes effortlessly.
AI-driven mobile receipt scanning and automatic expense categorization
Landlord Studio is a mobile-first property management and accounting software tailored for landlords, enabling seamless rent collection, expense tracking, and financial reporting. It features bank account syncing for automatic transaction imports, AI-powered receipt scanning via mobile camera, and generation of tax-ready reports like profit/loss statements and Schedule E forms. The platform also handles tenant screening, maintenance requests, and lease management, streamlining operations for independent landlords.
Pros
- Intuitive mobile app ideal for on-the-go expense tracking and receipt capture
- Automatic bank syncing and smart transaction categorization simplifies bookkeeping
- Tax-optimized reports save time during filing season
Cons
- Pricing tiers scale with unit count, which can get expensive for larger portfolios
- Limited advanced customization options for reports and workflows
- Customer support lacks phone option, relying on email and chat
Best For
Small to mid-sized landlords managing 1-50 properties who prioritize mobile accessibility and straightforward accounting.
Pricing
Starter ($12/mo, up to 3 units), Pro ($24/mo, up to 10 units), Premium ($48/mo, unlimited units); annual plans offer 17% discount.
Rentec Direct
specializedAffordable online property management software featuring full tenant accounting, trust accounting, and customizable reports.
Comprehensive general ledger system with IRS-compliant 1099 preparation and export
Rentec Direct is a property management platform with strong landlord accounting capabilities, enabling users to track rental income, expenses, and generate detailed financial reports. It integrates online rent collection, bank reconciliation, profit/loss statements, and tax forms like 1099s directly into its accounting module. Designed for small to mid-sized portfolios, it combines accounting with tenant management, maintenance tracking, and leasing tools for streamlined operations.
Pros
- Robust accounting tools including general ledger, P&L reports, and automated 1099 generation
- Seamless online rent payments with direct accounting integration and bank reconciliation
- Affordable scaling for small portfolios with free tenant screening credits
Cons
- User interface feels somewhat dated compared to modern competitors
- Advanced reporting customization limited without higher-tier plans
- Customer support response times can vary, relying heavily on self-help resources
Best For
Small to mid-sized landlords managing 10-50 units who want integrated accounting and property management on a budget.
Pricing
Starts at $45/month for up to 10 units (Silver plan), scaling to $65/month (Platinum for 50 units) and higher for larger portfolios; 14-day free trial available.
Yardi Breeze
enterpriseCloud property management solution for small portfolios with integrated accounting, leasing, and owner portals.
Real-time interactive dashboards that consolidate accounting data, cash flow projections, and portfolio performance in one view
Yardi Breeze is a cloud-based property management platform tailored for residential landlords and small to mid-sized property managers, with strong accounting capabilities including automated rent collection, general ledger management, bank reconciliations, and financial reporting. It integrates core property tasks like leasing, maintenance, and tenant screening with robust accounting tools to streamline financial operations. The software emphasizes mobility and real-time data access, making it suitable for users managing multiple properties without on-site staff.
Pros
- Comprehensive accounting suite with automated invoicing and reporting
- User-friendly mobile app for rent payments and financial oversight
- Scalable cloud platform with real-time syncing across devices
Cons
- Pricing can be steep for very small portfolios (under 50 units)
- Limited third-party integrations outside Yardi ecosystem
- Advanced accounting customizations require higher-tier plans
Best For
Small to mid-sized residential landlords needing integrated property management and accounting without enterprise-level complexity.
Pricing
Starts at ~$1 per unit/month (minimums apply); custom quotes for Breeze Premier tier, typically $100+ base for small portfolios—contact sales.
Rent Manager
enterpriseFlexible property management system with advanced accounting modules, AP/AR, and multi-entity financial management.
Advanced trust accounting compliance with automated GL postings directly from property transactions
Rent Manager is a comprehensive property management software with robust built-in accounting tools tailored for landlords and property managers. It streamlines rent collection, accounts payable/receivable, general ledger management, bank reconciliations, and financial reporting specific to rental properties. The platform also supports 1099 filing, customizable charts of accounts, and multi-property portfolio handling, making it suitable for scaling operations.
Pros
- Deep accounting functionality including trust accounting and tax reporting
- Seamless integration between property management and financials
- Extensive customization and reporting options for multi-unit portfolios
Cons
- Steep learning curve due to complex interface
- Pricing scales quickly and may not suit small landlords
- Dated UI compared to modern cloud-native alternatives
Best For
Mid-sized property management firms or landlords with 50+ units needing integrated accounting and operations management.
Pricing
Custom quotes starting at ~$1 per unit/month with minimum fees; one-time license options plus annual maintenance also available.
TenantCloud
specializedCloud-based property management platform offering basic accounting, rent collection, and expense tracking for landlords.
Automated Schedule E tax reporting that categorizes income/expenses for direct IRS filing compatibility
TenantCloud is an all-in-one property management platform with built-in landlord accounting tools, enabling automated rent collection, expense tracking, and financial reporting. It supports bank integrations for reconciling transactions, generates profit/loss statements, and prepares key tax forms like Schedule E and 1099s. While versatile for overall property management, its accounting features cater well to small-to-mid-sized landlords handling rentals.
Pros
- Free plan available for basic accounting and up to 75 units
- Automated invoicing, payments, and late fee tracking
- Comprehensive reports including P&L, cash flow, and tax-ready Schedule E
Cons
- Accounting depth limited compared to dedicated tools like QuickBooks
- Higher-tier plans needed for advanced features and scale
- Bank sync and custom reports can be inconsistent for some users
Best For
Small to medium landlords seeking affordable, integrated accounting within property management without complex setups.
Pricing
Free forever plan for basics (up to 75 units); Pro starts at $15/property/month (billed annually); Business at $35/property/month with full accounting features.
Conclusion
The top tools reviewed cater to distinct needs, with Buildium emerging as the clear leader, offering robust, all-in-one features for seamless property management. AppFolio impresses with its comprehensive cloud-based accounting and rent collection, while DoorLoop stands out for advanced automation and profitability insights. Each tool delivers value, but Buildium’s unified platform makes it the top choice for most landlords.
Begin using Buildium to unlock its all-encompassing features and simplify your property management tasks today.
Tools Reviewed
All tools were independently evaluated for this comparison