Quick Overview
- 1#1: RingCentral Fax - Delivers secure IP-based faxing integrated with a full unified communications platform for businesses.
- 2#2: Nextiva Fax - Provides cloud fax services over IP as part of a robust VoIP phone system with high reliability.
- 3#3: eFax - Offers simple online faxing via email and apps using IP networks for personal and business use.
- 4#4: 8x8 Fax - Enables IP fax transmission within a comprehensive cloud communication suite for enterprises.
- 5#5: Vonage Fax - Supports scalable IP fax APIs and services integrated into business communication platforms.
- 6#6: Fax.Plus - Delivers secure, mobile-friendly IP faxing with OCR and e-signature capabilities.
- 7#7: Twilio Fax - Provides programmable IP fax APIs for developers to build custom fax applications.
- 8#8: OpenText RightFax - Enterprise fax server software for secure IP faxing with advanced workflow integration.
- 9#9: MyFax - Facilitates easy email-to-fax IP services with mobile app support for small teams.
- 10#10: iFax - App-centric IP fax solution for quick sending and receiving faxes on mobile devices.
These tools were chosen based on key factors like security, integration capabilities, user experience, and value, ensuring a balanced list that caters to varied needs, from small teams to large enterprises.
Comparison Table
In modern digital communication, IP fax software provides a sleek, efficient way to manage faxes, bypassing traditional limitations. This comparison table explores popular tools like RingCentral Fax, Nextiva Fax, eFax, 8x8 Fax, Vonage Fax, and more, equipping readers to assess features, usability, and functionality to find their ideal fit. Discover how each platform stacks up for seamless fax workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | RingCentral Fax Delivers secure IP-based faxing integrated with a full unified communications platform for businesses. | enterprise | 9.7/10 | 9.8/10 | 9.5/10 | 9.4/10 |
| 2 | Nextiva Fax Provides cloud fax services over IP as part of a robust VoIP phone system with high reliability. | enterprise | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | eFax Offers simple online faxing via email and apps using IP networks for personal and business use. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 7.6/10 |
| 4 | 8x8 Fax Enables IP fax transmission within a comprehensive cloud communication suite for enterprises. | enterprise | 8.1/10 | 8.4/10 | 8.2/10 | 7.8/10 |
| 5 | Vonage Fax Supports scalable IP fax APIs and services integrated into business communication platforms. | enterprise | 8.1/10 | 8.3/10 | 8.2/10 | 7.8/10 |
| 6 | Fax.Plus Delivers secure, mobile-friendly IP faxing with OCR and e-signature capabilities. | specialized | 8.1/10 | 7.8/10 | 9.2/10 | 8.0/10 |
| 7 | Twilio Fax Provides programmable IP fax APIs for developers to build custom fax applications. | specialized | 7.2/10 | 8.5/10 | 6.0/10 | 7.0/10 |
| 8 | OpenText RightFax Enterprise fax server software for secure IP faxing with advanced workflow integration. | enterprise | 8.3/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 9 | MyFax Facilitates easy email-to-fax IP services with mobile app support for small teams. | specialized | 7.6/10 | 7.5/10 | 8.2/10 | 7.0/10 |
| 10 | iFax App-centric IP fax solution for quick sending and receiving faxes on mobile devices. | specialized | 7.6/10 | 7.2/10 | 8.5/10 | 7.4/10 |
Delivers secure IP-based faxing integrated with a full unified communications platform for businesses.
Provides cloud fax services over IP as part of a robust VoIP phone system with high reliability.
Offers simple online faxing via email and apps using IP networks for personal and business use.
Enables IP fax transmission within a comprehensive cloud communication suite for enterprises.
Supports scalable IP fax APIs and services integrated into business communication platforms.
Delivers secure, mobile-friendly IP faxing with OCR and e-signature capabilities.
Provides programmable IP fax APIs for developers to build custom fax applications.
Enterprise fax server software for secure IP faxing with advanced workflow integration.
Facilitates easy email-to-fax IP services with mobile app support for small teams.
App-centric IP fax solution for quick sending and receiving faxes on mobile devices.
RingCentral Fax
enterpriseDelivers secure IP-based faxing integrated with a full unified communications platform for businesses.
Deep integration with RingCentral's full UCaaS platform, allowing faxing directly from CRM, email, or team chat apps
RingCentral Fax is a cloud-based IP fax solution that enables users to send and receive faxes digitally via email, web portal, mobile apps, or API integrations without needing physical fax hardware. It leverages RingCentral's unified communications platform for seamless integration with voice, video, messaging, and team collaboration tools. This makes it a comprehensive choice for businesses modernizing fax workflows while ensuring HIPAA-compliant security, high-volume capabilities, and global reach.
Pros
- Seamless integration with RingCentral's UCaaS platform for unified voice, fax, and messaging
- Unlimited domestic faxing on higher plans with robust API for custom integrations
- Mobile-first design with apps for iOS/Android and desktop portals for easy access
Cons
- Higher pricing tiers may be costly for very small teams or low-volume users
- Requires stable internet connection, with potential latency in poor network conditions
- Advanced features like broadcast faxing have a slight learning curve for new users
Best For
Mid-to-large businesses needing scalable, integrated IP faxing within a full communications suite.
Pricing
Starts at $27.99/user/month (FaxStandard, 150 pages in/out); FaxUnlimited at $37.99/user/month for unlimited pages; often bundled in RingCentral MVP plans from $20+/user/month.
Nextiva Fax
enterpriseProvides cloud fax services over IP as part of a robust VoIP phone system with high reliability.
Unified inbox that combines faxes, voicemails, and SMS for streamlined communications management
Nextiva Fax is a robust cloud-based IP fax solution integrated into Nextiva's unified communications platform, enabling businesses to send and receive faxes digitally via email, web portal, desktop app, or mobile without hardware. It supports high-volume faxing with features like fax broadcasting, cover sheets, and document management. As part of a full VoIP suite, it offers seamless transitions between voice calls and faxes, making it ideal for SMBs and enterprises needing reliable IP faxing.
Pros
- Seamless integration with Nextiva VoIP and UCaaS tools
- High reliability with 99.999% uptime and unlimited storage
- Advanced security including HIPAA compliance and encryption
Cons
- Pricing tied to bundled plans, less flexible for fax-only users
- Steeper learning curve for non-Nextiva users
- Limited standalone fax customization without full platform
Best For
Mid-sized businesses seeking integrated IP fax within a comprehensive VoIP and communications ecosystem.
Pricing
Bundled in plans starting at $23.95/user/month (Essential: 1,500 sent pages) up to $32.95/user/month (Enterprise: unlimited faxing), billed annually.
eFax
specializedOffers simple online faxing via email and apps using IP networks for personal and business use.
Automatic delivery of incoming faxes as PDF email attachments from a personal toll-free number
eFax is a cloud-based IP fax service that allows users to send and receive faxes via email, web portal, or mobile apps without needing a physical fax machine or phone line. It provides a dedicated local or toll-free fax number, converting incoming faxes to PDF attachments delivered directly to your inbox. Ideal for modern workflows, it supports high-volume faxing with integrations for email clients, Dropbox, and Google Drive.
Pros
- Reliable fax delivery with delivery confirmation
- Intuitive mobile apps for iOS and Android
- No hardware or phone line required
Cons
- Recurring subscription with no permanent free tier
- Page limits on entry-level plans (e.g., 150 pages/mo)
- Customer support response times can vary
Best For
Small businesses and remote professionals needing seamless email-integrated faxing.
Pricing
Core plan at $16.95/mo (150 pages), Plus at $21.95/mo (300 pages), Pro at $36.95/mo (unlimited pages); annual discounts available.
8x8 Fax
enterpriseEnables IP fax transmission within a comprehensive cloud communication suite for enterprises.
Deep integration with 8x8's single inbox for unified voice, video, chat, and fax management
8x8 Fax is a cloud-based IP fax solution integrated into the 8x8 unified communications platform, enabling businesses to send and receive faxes over the internet without hardware. Users can manage faxes via email, web portal, mobile app, or desktop integration, with features like PDF delivery, archiving, and broadcast faxing. It supports secure transmission and scales well for SMBs already using 8x8 services.
Pros
- Seamless integration with 8x8 VoIP and UCaaS platform
- Reliable delivery with high uptime and global fax numbers
- Mobile and email accessibility for on-the-go use
Cons
- Pricing is higher when not bundled with full 8x8 plans
- Limited standalone fax customization compared to dedicated providers
- Customer support can be slower for non-enterprise users
Best For
SMBs and enterprises already using 8x8 communications who want integrated IP faxing within a unified platform.
Pricing
Starts at $4.95 per fax line/month; often bundled in 8x8 X Series plans from $24/user/month.
Vonage Fax
enterpriseSupports scalable IP fax APIs and services integrated into business communication platforms.
Seamless email-to-fax and fax-to-email conversion with automatic archiving in cloud storage
Vonage Fax is a cloud-based IP fax solution from Vonage that allows users to send and receive faxes digitally over the internet, eliminating the need for physical fax machines or phone lines. It supports faxing via email, a web portal, mobile apps, and desktop software, with features like document scanning, scheduling, and broadcasting. The service integrates with popular business tools such as Salesforce and Microsoft Outlook, ensuring seamless workflow incorporation for small to medium-sized businesses.
Pros
- Reliable fax delivery with high success rates and delivery confirmations
- User-friendly interface accessible via web, email, and mobile apps
- Strong security features including encryption and HIPAA compliance options
Cons
- Pricing can become expensive for high-volume users
- Limited advanced customization compared to enterprise-focused competitors
- Occasional reports of integration glitches with third-party apps
Best For
Small to medium businesses seeking a straightforward, hardware-free fax solution integrated with VoIP phone services.
Pricing
Starts at $9.99/month for 300 incoming pages and unlimited outgoing (plus overage fees); higher tiers up to $19.99/month for 1,500 pages, with enterprise custom pricing.
Fax.Plus
specializedDelivers secure, mobile-friendly IP faxing with OCR and e-signature capabilities.
Unlimited online storage for all faxes regardless of plan
Fax.Plus is a cloud-based IP fax service that allows users to send and receive faxes online via web browser, email, or mobile apps without hardware. It supports multiple file formats, offers features like digital signatures, OCR for searchable PDFs, and secure encrypted transmission. The platform emphasizes ease of use for individuals and small teams transitioning from traditional fax machines.
Pros
- Intuitive web and mobile apps for quick faxing
- Unlimited storage for sent/received faxes
- Strong security with encryption and HIPAA options
Cons
- Free plan limited to 10 outgoing pages/month
- Per-page overage fees on lower plans
- Fewer advanced integrations than enterprise competitors
Best For
Individuals and small businesses seeking simple, affordable IP faxing with mobile access.
Pricing
Free tier (limited pages); Pro at $5.99/user/month (annual), Business at $11.99/user/month, Enterprise custom.
Twilio Fax
specializedProvides programmable IP fax APIs for developers to build custom fax applications.
RESTful API for programmatic fax sending/receiving with webhook callbacks for instant status notifications
Twilio Fax is a cloud-based API service from Twilio that enables developers to send and receive faxes programmatically over IP networks, eliminating the need for traditional fax machines or phone lines. It leverages Twilio's programmable communications platform for seamless integration into custom applications, supporting features like fax-to-PDF conversion and status tracking. Primarily designed for high-volume, automated faxing in business workflows, it offers global coverage and high reliability for enterprise-scale use.
Pros
- Highly scalable API for high-volume faxing
- Reliable global delivery with real-time status updates
- Seamless integration with other Twilio services and developer tools
Cons
- Requires programming knowledge; no user-friendly GUI
- Pay-per-use pricing can become costly for low-volume users
- Limited standalone features compared to consumer fax apps
Best For
Developers and businesses building custom SaaS applications or automated workflows that require embedded IP fax capabilities.
Pricing
Pay-as-you-go: ~$0.0075 per page to send (US), ~$0.0085 per page to receive, plus monthly phone number fees starting at $1.
OpenText RightFax
enterpriseEnterprise fax server software for secure IP faxing with advanced workflow integration.
Universal Fax Printer Driver allowing faxing from any Windows application as if printing
OpenText RightFax is an enterprise-grade fax server solution designed for secure, high-volume faxing over IP (FoIP) using T.38 protocol, enabling reliable transmission without traditional phone lines. It integrates deeply with business applications like Microsoft Office, ERP systems, and electronic health records, supporting automated workflows, fax archiving, and regulatory compliance such as HIPAA and GDPR. RightFax handles inbound/outbound faxing at scale, with features for routing, OCR, and secure delivery to streamline document processes in large organizations.
Pros
- Scalable for high-volume enterprise faxing with FoIP reliability
- Robust integrations with 500+ applications and compliance tools
- Advanced security features including encryption and audit trails
Cons
- High cost with complex licensing and maintenance fees
- Steep learning curve and requires significant IT setup
- On-premise focus may not suit fully cloud-native preferences
Best For
Large enterprises with demanding fax volumes, compliance needs, and existing on-premise infrastructure.
Pricing
Quote-based enterprise licensing starting at $5,000+ for base server, plus $200-500 per channel/user and 20% annual maintenance.
MyFax
specializedFacilitates easy email-to-fax IP services with mobile app support for small teams.
Fax sharing allows multiple users to receive and manage the same incoming faxes seamlessly
MyFax is a cloud-based IP fax service that allows users to send and receive faxes via email, web portal, or mobile apps without requiring traditional fax hardware. It supports features like fax sharing among team members, OCR for searchable PDFs, and integrations with services like Dropbox and Google Drive. Designed for businesses and individuals, it handles high-volume faxing reliably over the internet.
Pros
- Reliable fax delivery with status tracking
- User-friendly web and mobile interfaces
- Team fax sharing for collaboration
Cons
- Pricing can be high for low-volume users
- Limited advanced integrations compared to competitors
- Customer support response times vary
Best For
Small businesses and professionals who need simple, reliable online faxing without hardware.
Pricing
Starts at $12/month for 100 pages, $20/month for 500 pages, $25/month for 2,000 pages; pay-as-you-go at $0.20/outgoing page.
iFax
specializedApp-centric IP fax solution for quick sending and receiving faxes on mobile devices.
Native e-signature integration for signing and sending faxes in one workflow
iFax (ifaxapp.com) is a cloud-based IP fax service that allows users to send and receive faxes digitally via web, email, or mobile apps, eliminating the need for physical fax machines or phone lines. It offers features like e-signatures, unlimited storage, HIPAA compliance, and integrations with tools such as Google Drive, Dropbox, and Salesforce. Suitable for small businesses and professionals handling moderate fax volumes with a focus on simplicity and mobility.
Pros
- Intuitive mobile and web apps for quick faxing on the go
- HIPAA-compliant security and unlimited cloud storage
- Seamless integrations with popular productivity tools
Cons
- Page limits on lower-tier plans restrict high-volume users
- Customer support limited to email on basic plans
- Lacks advanced automation and API features of top competitors
Best For
Small businesses and individual professionals needing simple, mobile-friendly IP faxing without complex setup.
Pricing
Starter ($10/mo, 150 pages), Business ($16/mo, 300 pages), Enterprise (custom); annual discounts available.
Conclusion
The top tools highlighted exemplify the best in IP faxing, with RingCentral Fax leading as a comprehensive choice integrated into unified communications platforms. Nextiva Fax and eFax stand out as strong alternatives: the former for high reliability in VoIP systems, the latter for user-friendly online and app-based solutions. Together, they showcase the versatility of modern IP faxing, catering to varied business and personal needs.
Experience the leading IP fax solution—try RingCentral Fax to elevate your communication efficiency and security today.
Tools Reviewed
All tools were independently evaluated for this comparison