Quick Overview
- 1#1: AlayaCare - Comprehensive cloud-based platform for home care agencies managing scheduling, EVV, billing, and compliance.
- 2#2: AxisCare - User-friendly home care software with robust scheduling, billing, and caregiver mobile app features.
- 3#3: CareSmartz360 - All-in-one solution for home health agencies handling EVV, telehealth, billing, and analytics.
- 4#4: HHAeXchange - EVV and managed care platform optimizing home care visits, payroll, and regulatory compliance.
- 5#5: CareVoyant - Integrated home care software for scheduling, point-of-care documentation, billing, and reporting.
- 6#6: WellSky - Enterprise-grade home health software with advanced clinical, financial, and operational tools.
- 7#7: Axxess HomeCare - HIPAA-compliant platform for home care including EMR, scheduling, billing, and OASIS management.
- 8#8: ShiftCare - Simple rostering and invoicing software tailored for non-medical home care providers.
- 9#9: Sandata - Leading EVV and home care management system for visit verification, billing, and workforce tools.
- 10#10: HomeTrak - Affordable home care software for scheduling, billing, payroll, and client care management.
Tools were selected and ranked by evaluating feature depth (e.g., scheduling, billing, clinical documentation), user experience, reliability, and overall value, ensuring a balanced guide that addresses the diverse needs of home care agencies.
Comparison Table
This comparison table explores leading in-home care software tools, including AlayaCare, AxisCare, CareSmartz360, HHAeXchange, CareVoyant, and others, to help users assess options. It outlines key features, usability, and unique benefits, equipping readers to make informed choices that align with their operational and care goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive cloud-based platform for home care agencies managing scheduling, EVV, billing, and compliance. | enterprise | 9.6/10 | 9.8/10 | 9.1/10 | 9.4/10 |
| 2 | AxisCare User-friendly home care software with robust scheduling, billing, and caregiver mobile app features. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | CareSmartz360 All-in-one solution for home health agencies handling EVV, telehealth, billing, and analytics. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | HHAeXchange EVV and managed care platform optimizing home care visits, payroll, and regulatory compliance. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.5/10 |
| 5 | CareVoyant Integrated home care software for scheduling, point-of-care documentation, billing, and reporting. | enterprise | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 6 | WellSky Enterprise-grade home health software with advanced clinical, financial, and operational tools. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 7 | Axxess HomeCare HIPAA-compliant platform for home care including EMR, scheduling, billing, and OASIS management. | enterprise | 8.4/10 | 9.0/10 | 7.9/10 | 8.1/10 |
| 8 | ShiftCare Simple rostering and invoicing software tailored for non-medical home care providers. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.9/10 |
| 9 | Sandata Leading EVV and home care management system for visit verification, billing, and workforce tools. | enterprise | 8.2/10 | 9.1/10 | 7.5/10 | 7.8/10 |
| 10 | HomeTrak Affordable home care software for scheduling, billing, payroll, and client care management. | specialized | 7.6/10 | 7.9/10 | 7.1/10 | 8.2/10 |
Comprehensive cloud-based platform for home care agencies managing scheduling, EVV, billing, and compliance.
User-friendly home care software with robust scheduling, billing, and caregiver mobile app features.
All-in-one solution for home health agencies handling EVV, telehealth, billing, and analytics.
EVV and managed care platform optimizing home care visits, payroll, and regulatory compliance.
Integrated home care software for scheduling, point-of-care documentation, billing, and reporting.
Enterprise-grade home health software with advanced clinical, financial, and operational tools.
HIPAA-compliant platform for home care including EMR, scheduling, billing, and OASIS management.
Simple rostering and invoicing software tailored for non-medical home care providers.
Leading EVV and home care management system for visit verification, billing, and workforce tools.
Affordable home care software for scheduling, billing, payroll, and client care management.
AlayaCare
enterpriseComprehensive cloud-based platform for home care agencies managing scheduling, EVV, billing, and compliance.
AI-driven intelligent scheduling that automatically matches caregivers to shifts based on skills, preferences, and real-time availability
AlayaCare is a comprehensive cloud-based home care software platform designed for home health, hospice, and personal care agencies, providing end-to-end management of scheduling, billing, caregiver staffing, and client care. It excels in electronic visit verification (EVV) compliance, mobile apps for caregivers and clients, and integrated telehealth capabilities to enhance care delivery. The platform supports scalability with AI-driven scheduling and robust analytics, making it a leader in streamlining operations for in-home care providers.
Pros
- Advanced AI-powered scheduling optimizes caregiver assignments and reduces overtime costs
- Seamless EVV compliance with voice-enabled verification and real-time visit tracking
- Integrated billing, payroll, and telehealth features eliminate the need for multiple tools
Cons
- Steep initial learning curve due to extensive feature set
- Custom pricing can be higher for smaller agencies
- Limited out-of-the-box customizations without professional services
Best For
Mid-to-large home care agencies needing a scalable, all-in-one platform with strong compliance and automation for efficient operations.
Pricing
Custom enterprise pricing based on agency size, users, and visits; typically starts at $200-500 per month for small agencies, with quotes required.
AxisCare
specializedUser-friendly home care software with robust scheduling, billing, and caregiver mobile app features.
Telephony and GPS-based EVV with automatic visit clock-in/out and compliance alerts
AxisCare is a comprehensive cloud-based platform tailored for non-medical home care agencies, offering tools for scheduling, electronic visit verification (EVV), billing, payroll, and caregiver management. It features mobile apps for caregivers and family clients, enabling real-time updates, GPS tracking, and communication. The software ensures compliance with state EVV mandates and provides robust reporting for operational insights.
Pros
- Powerful scheduling and auto-dispatching with real-time adjustments
- Seamless EVV integration supporting multiple state requirements
- Strong mobile apps and client portal for enhanced communication
Cons
- Steep initial learning curve for advanced customizations
- Pricing can be high for very small agencies
- Limited third-party integrations compared to some competitors
Best For
Medium to large home care agencies seeking a scalable, all-in-one solution with strong EVV compliance.
Pricing
Custom pricing starting at around $5-10 per caregiver/month, plus setup fees; scales with agency size and features.
CareSmartz360
enterpriseAll-in-one solution for home health agencies handling EVV, telehealth, billing, and analytics.
AI-driven Smartz Scheduler that optimizes caregiver assignments, routes, and shift matching in real-time
CareSmartz360 is a cloud-based, all-in-one home care management software tailored for non-medical and medical home care agencies. It provides tools for scheduling, electronic visit verification (EVV), billing, payroll, client management, and caregiver tracking via a mobile app. The platform emphasizes compliance with HIPAA and state EVV mandates, offering automation to streamline daily operations and improve efficiency.
Pros
- Comprehensive EVV compliance with GPS, voice, and telephony options
- Advanced scheduling optimizer with auto-dispatching and real-time updates
- Integrated billing, payroll, and reporting for end-to-end automation
Cons
- Pricing can be steep for very small agencies
- Steep learning curve during initial setup and training
- Customer support response times vary by plan level
Best For
Mid-sized home care agencies needing robust compliance tools and operational automation without multiple disjointed systems.
Pricing
Custom pricing starting at around $500/month for small agencies, scaling based on users, visits, and modules (e.g., $1-3 per visit or per-user tiers).
HHAeXchange
specializedEVV and managed care platform optimizing home care visits, payroll, and regulatory compliance.
Advanced payer connectivity for automated claims submission and direct reimbursements
HHAeXchange is a comprehensive cloud-based platform tailored for home health agencies, offering tools for scheduling, electronic visit verification (EVV), billing, payroll, and compliance management. It supports caregivers with a mobile app for clock-ins, GPS tracking, and task documentation, while providing agencies with real-time dashboards and payer integrations. The software ensures adherence to state and federal EVV mandates, streamlining operations from client intake to reimbursement.
Pros
- Robust EVV compliance with GPS, telephony, and mobile options
- Integrated billing, payroll, and payer connectivity for faster reimbursements
- Scalable platform with real-time reporting and analytics
Cons
- Higher pricing may strain small agencies
- Steep initial learning curve for complex features
- Limited customization in reporting templates
Best For
Mid-sized to large home care agencies needing a full-suite EVV-compliant solution with strong payer integrations.
Pricing
Custom quote-based pricing, typically $5-15 per caregiver/month plus setup fees for enterprise plans.
CareVoyant
enterpriseIntegrated home care software for scheduling, point-of-care documentation, billing, and reporting.
AI-powered intelligent scheduling that optimizes caregiver assignments based on skills, location, and preferences
CareVoyant is a cloud-based, all-in-one platform designed specifically for home care agencies, providing tools for scheduling, electronic visit verification (EVV), billing, payroll, and caregiver management. It supports both medical and non-medical home care operations with features like client intake, real-time reporting, and mobile apps for caregivers. The software emphasizes compliance with state regulations and HIPAA standards, streamlining daily workflows for agencies of varying sizes.
Pros
- Comprehensive EVV compliance with GPS tracking and photo verification
- Integrated billing, payroll, and scheduling in one platform
- Robust mobile app for caregivers with offline capabilities
Cons
- Steeper learning curve for advanced customizations
- Pricing can escalate for larger agencies
- Limited third-party integrations compared to competitors
Best For
Medium-sized home care agencies needing strong compliance and EVV features without multiple disjointed tools.
Pricing
Custom quote-based pricing, typically $1-3 per visit or monthly subscriptions starting at $500 for small agencies.
WellSky
enterpriseEnterprise-grade home health software with advanced clinical, financial, and operational tools.
AI-powered predictive scheduling and workforce optimization
WellSky provides a comprehensive enterprise-grade platform for in-home care, including home health, hospice, and private duty services, with tools for scheduling, electronic visit verification (EVV), billing, compliance, and caregiver management. It features mobile apps for field staff, real-time analytics, and integrations with EHRs and payers to streamline operations. Designed for scalability, it supports agencies of all sizes but excels in complex, regulated environments.
Pros
- Extensive feature set including EVV, billing, and analytics
- Strong compliance and regulatory reporting tools
- Scalable with robust integrations for large agencies
Cons
- Steep learning curve and complex interface
- High implementation and customization costs
- Less intuitive for small agencies or beginners
Best For
Large in-home care agencies requiring enterprise-level compliance, scalability, and integration capabilities.
Pricing
Custom enterprise pricing, typically starting at $300-$500 per user/month with setup fees; quotes required.
Axxess HomeCare
enterpriseHIPAA-compliant platform for home care including EMR, scheduling, billing, and OASIS management.
Advanced compliance engine with automated OASIS scrubbing and real-time PDGM reimbursement optimization
Axxess HomeCare is a comprehensive cloud-based EHR platform designed specifically for home health, hospice, and private duty agencies. It streamlines operations with features like scheduling, clinical documentation, billing, EVV integration, and compliance management for Medicare, Medicaid, and private pay. The software offers mobile access for caregivers and real-time analytics to improve efficiency and outcomes.
Pros
- All-in-one platform reducing need for multiple tools
- Robust compliance automation for PDGM, OASIS, and HIPAA
- Highly rated mobile app for point-of-care documentation
Cons
- Steep learning curve for complex features
- Higher cost suitable for larger agencies
- Customer support can have variable response times
Best For
Mid-sized to large home care agencies focused on regulatory compliance and integrated workflows.
Pricing
Custom quote-based pricing; typically $200-$500 per user/month depending on modules, agency size, and EVV requirements.
ShiftCare
specializedSimple rostering and invoicing software tailored for non-medical home care providers.
AI-powered auto-rostering that intelligently matches carers to shifts based on skills, availability, location, and preferences
ShiftCare is a cloud-based software platform tailored for home care agencies, particularly in Australia, focusing on streamlined rostering, scheduling, and compliance for aged care and NDIS-funded services. It offers real-time shift management, mobile apps for carers, client portals, automated invoicing, and detailed reporting to ensure regulatory adherence. The platform integrates seamlessly with the NDIS portal, reducing administrative burdens and improving operational efficiency for providers.
Pros
- Powerful AI-driven rostering and scheduling with real-time updates
- Strong NDIS compliance tools and portal integrations
- Comprehensive mobile app for carers with GPS tracking and timesheets
Cons
- Pricing can be expensive for smaller agencies
- Steeper learning curve for non-Australian users
- Limited customization options outside core compliance features
Best For
Medium to large Australian home care providers specializing in NDIS and aged care services needing robust rostering and compliance tools.
Pricing
Custom pricing starting from around AUD $99/month for small teams, scaling based on users, clients, and shifts (typically $5-10 per shift or per user/month).
Sandata
enterpriseLeading EVV and home care management system for visit verification, billing, and workforce tools.
Advanced EVV system with FACE2FACE™ technology for multi-state regulatory compliance and fraud prevention
Sandata is a comprehensive home care management platform designed for agencies providing in-home care services, offering electronic visit verification (EVV), scheduling, billing, payroll, and compliance tools. It enables real-time tracking of caregiver visits, client data management, and automated billing to streamline operations and ensure regulatory adherence. The solution includes mobile apps for caregivers and robust reporting for agency administrators, supporting scalability for growing organizations.
Pros
- Industry-leading EVV compliant with federal and 40+ state regulations
- Integrated scheduling, billing, and payroll automation
- Scalable platform with strong analytics and reporting
Cons
- Steep learning curve and dated interface requiring extensive training
- High custom pricing not ideal for small agencies
- Implementation can be lengthy and resource-intensive
Best For
Mid-to-large home care agencies prioritizing EVV compliance, scalability, and back-office automation.
Pricing
Custom enterprise pricing based on agency size and modules; typically starts at $5,000+/month—contact sales for quote.
HomeTrak
specializedAffordable home care software for scheduling, billing, payroll, and client care management.
Telephony-based clock-in/out and voice documentation for caregivers without smartphones
HomeTrak is a veteran software platform tailored for non-medical home care agencies, offering core functionalities like scheduling, billing, payroll processing, and electronic visit verification (EVV). It supports caregiver management, client records, and compliance reporting to streamline daily operations. With a focus on reliability over flashy innovation, it's suited for agencies prioritizing proven workflows.
Pros
- Comprehensive EVV and scheduling tools with telephony integration
- Affordable pricing for small agencies
- Reliable customer support and training resources
Cons
- Dated user interface with a steeper learning curve
- Limited third-party integrations
- Mobile app functionality is basic compared to competitors
Best For
Small to mid-sized non-medical home care agencies seeking cost-effective, reliable software for core operations without advanced customization needs.
Pricing
Modular subscription starting at ~$99/month for basic plans, scaling to $200+/month based on users, features, and agency size; custom quotes required.
Conclusion
AlayaCare leads as the top in home care software, offering a comprehensive cloud-based platform that integrates scheduling, EVV, billing, and compliance seamlessly. AxisCare follows closely with its user-friendly design and robust scheduling and caregiver app tools, while CareSmartz360 stands out for its all-in-one solution, including EVV, telehealth, and advanced analytics. Each tool caters to distinct needs, ensuring there's a strong option for nearly every home care operation.
Ready to enhance your agency's efficiency? Start with AlayaCare, the top-ranked tool, and discover how it can streamline your daily workflows and support your team effectively.
Tools Reviewed
All tools were independently evaluated for this comparison