Quick Overview
- 1#1: PlanSwift - Digital takeoff and estimating software that excels in quantifying HVAC materials like ducts, pipes, and fittings from blueprints with customizable assemblies.
- 2#2: Bluebeam Revu - PDF-based markup and measurement tool for precise HVAC takeoffs, quantity calculations, and collaboration on construction drawings.
- 3#3: On-Screen Takeoff - Industry-standard 2D takeoff software for accurate HVAC quantity extraction from plans, integrating with estimating tools.
- 4#4: Trimble Accubid - MEP-specific estimating software with automated takeoff capabilities for HVAC systems, wiring, and piping.
- 5#5: eTakeoff - Computer-aided takeoff solution for detailed HVAC measurements and reports from digital plansheets.
- 6#6: Autodesk Takeoff - Cloud-based 2D and 3D takeoff tool integrated with BIM for HVAC quantity takeoff and cost estimation.
- 7#7: Procore Takeoff - Collaborative cloud platform for HVAC takeoffs, measurements, and bid management within project workflows.
- 8#8: Stack - Cloud takeoff software that speeds up HVAC quantity extraction using assemblies and real-time collaboration.
- 9#9: PataBid - Mechanical estimating software with digital takeoff features tailored for HVAC and plumbing projects.
- 10#10: Togal.AI - AI-powered automated takeoff tool for rapid HVAC quantity detection and extraction from construction drawings.
Tools were ranked based on robust HVAC-specific features, user-friendly design, seamless integration with estimating workflows, and overall value, ensuring they meet the needs of contractors and estimators across scales.
Comparison Table
This comparison table highlights popular HVAC takeoff software tools, such as PlanSwift, Bluebeam Revu, On-Screen Takeoff, Trimble Accubid, and eTakeoff, offering a clear overview for professionals. Readers will discover key features, usability, and efficiency metrics to make informed choices for accurate material estimation and project planning.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PlanSwift Digital takeoff and estimating software that excels in quantifying HVAC materials like ducts, pipes, and fittings from blueprints with customizable assemblies. | specialized | 9.4/10 | 9.7/10 | 8.6/10 | 9.1/10 |
| 2 | Bluebeam Revu PDF-based markup and measurement tool for precise HVAC takeoffs, quantity calculations, and collaboration on construction drawings. | enterprise | 8.7/10 | 8.5/10 | 8.0/10 | 8.2/10 |
| 3 | On-Screen Takeoff Industry-standard 2D takeoff software for accurate HVAC quantity extraction from plans, integrating with estimating tools. | enterprise | 8.7/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 4 | Trimble Accubid MEP-specific estimating software with automated takeoff capabilities for HVAC systems, wiring, and piping. | specialized | 8.2/10 | 8.8/10 | 7.1/10 | 7.6/10 |
| 5 | eTakeoff Computer-aided takeoff solution for detailed HVAC measurements and reports from digital plansheets. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 6 | Autodesk Takeoff Cloud-based 2D and 3D takeoff tool integrated with BIM for HVAC quantity takeoff and cost estimation. | enterprise | 7.6/10 | 8.2/10 | 7.0/10 | 7.1/10 |
| 7 | Procore Takeoff Collaborative cloud platform for HVAC takeoffs, measurements, and bid management within project workflows. | enterprise | 7.8/10 | 7.5/10 | 8.2/10 | 7.0/10 |
| 8 | Stack Cloud takeoff software that speeds up HVAC quantity extraction using assemblies and real-time collaboration. | enterprise | 7.8/10 | 7.5/10 | 8.5/10 | 8.0/10 |
| 9 | PataBid Mechanical estimating software with digital takeoff features tailored for HVAC and plumbing projects. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 8.0/10 |
| 10 | Togal.AI AI-powered automated takeoff tool for rapid HVAC quantity detection and extraction from construction drawings. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.2/10 |
Digital takeoff and estimating software that excels in quantifying HVAC materials like ducts, pipes, and fittings from blueprints with customizable assemblies.
PDF-based markup and measurement tool for precise HVAC takeoffs, quantity calculations, and collaboration on construction drawings.
Industry-standard 2D takeoff software for accurate HVAC quantity extraction from plans, integrating with estimating tools.
MEP-specific estimating software with automated takeoff capabilities for HVAC systems, wiring, and piping.
Computer-aided takeoff solution for detailed HVAC measurements and reports from digital plansheets.
Cloud-based 2D and 3D takeoff tool integrated with BIM for HVAC quantity takeoff and cost estimation.
Collaborative cloud platform for HVAC takeoffs, measurements, and bid management within project workflows.
Cloud takeoff software that speeds up HVAC quantity extraction using assemblies and real-time collaboration.
Mechanical estimating software with digital takeoff features tailored for HVAC and plumbing projects.
AI-powered automated takeoff tool for rapid HVAC quantity detection and extraction from construction drawings.
PlanSwift
specializedDigital takeoff and estimating software that excels in quantifying HVAC materials like ducts, pipes, and fittings from blueprints with customizable assemblies.
Drag-and-drop assemblies that instantly generate accurate HVAC quantities, labor, and material costs from digital plans
PlanSwift is a leading digital takeoff and estimating software widely used by HVAC contractors for precise quantity takeoffs from blueprints, PDFs, and CAD files. It enables point-and-click measurements for ducts, piping, fittings, insulation, and equipment, with customizable assemblies that automatically calculate lengths, areas, and volumes. The software integrates real-time cost data and exports reports to Excel or accounting systems, streamlining the bidding process for HVAC projects.
Pros
- Extremely fast point-and-click takeoffs with high accuracy for HVAC elements like ductwork and piping
- Robust customizable assemblies and databases tailored for HVAC quantities and costs
- Strong integrations with Excel, QuickBooks, and other estimating tools
Cons
- Steep learning curve for beginners despite intuitive interface
- High upfront cost for perpetual license
- Limited native cloud collaboration compared to newer competitors
Best For
Experienced HVAC estimators and contractors managing complex commercial takeoffs who prioritize speed and precision over simplicity.
Pricing
Perpetual license starts at $1,749 per user plus annual maintenance (~20% of license cost); free trial available.
Bluebeam Revu
enterprisePDF-based markup and measurement tool for precise HVAC takeoffs, quantity calculations, and collaboration on construction drawings.
Customizable dynamic toolsets with scripting for precise, repeatable HVAC measurements and calculations
Bluebeam Revu is a versatile PDF-based platform widely used in construction for digital takeoffs and estimating, including HVAC projects where users measure ducts, piping, fittings, and equipment from plans. It features customizable toolsets, precise measurement tools for lengths, areas, counts, and volumes, and seamless Excel integration for quantity exports. While not HVAC-specific, its flexibility supports detailed takeoffs and collaboration via Studio sessions. Overall, it's a powerful generalist tool adapted for HVAC workflows.
Pros
- Highly customizable tool chests and symbols for HVAC-specific elements like ducts and diffusers
- Seamless Excel quantity takeoff export and reporting
- Strong collaboration via Bluebeam Studio for team reviews
Cons
- Lacks native HVAC automation like pipe sizing or fitting databases
- Steep learning curve for advanced custom toolsets and scripting
- Windows-centric with limited robust mobile takeoff capabilities
Best For
HVAC estimators and contractors handling PDF plans who value flexibility and integration over specialized HVAC automation.
Pricing
Subscription tiers: Basics ~$120/user/year, Core ~$240, Complete ~$350, Extreme ~$450; perpetual licenses from ~$400 one-time.
On-Screen Takeoff
enterpriseIndustry-standard 2D takeoff software for accurate HVAC quantity extraction from plans, integrating with estimating tools.
Advanced assemblies that group HVAC components (e.g., duct runs with fittings and insulation) into reusable templates for rapid, error-free takeoffs
On-Screen Takeoff by ConstructConnect is a robust desktop-based digital takeoff software that enables construction professionals, including HVAC estimators, to perform precise quantity extractions from PDF plans, scanned drawings, and CAD files. It excels in measuring linear footage for ducts and piping, areas for sheet metal, counts for equipment and fittings, and supports customizable assemblies for complex HVAC systems. The tool generates detailed reports and integrates with estimating software, streamlining the bidding process for HVAC projects.
Pros
- Exceptionally accurate on-screen measurements with zoom and snap tools for HVAC elements like ducts and vents
- Powerful assembly and bid item libraries tailored for repetitive HVAC takeoffs
- Strong reporting and export capabilities for bid submissions
Cons
- Steep learning curve due to extensive feature set
- Primarily desktop-based with limited mobile/cloud access
- Higher pricing may deter very small HVAC firms
Best For
Mid-sized HVAC contractors and estimators handling detailed plansheets who prioritize precision and integration with downstream estimating tools.
Pricing
Starts at about $175/user/month for base subscription, with annual plans and volume discounts; additional costs for training and integrations.
Trimble Accubid
specializedMEP-specific estimating software with automated takeoff capabilities for HVAC systems, wiring, and piping.
ConEst Intelligence engine for automated material counting and assembly recognition during takeoff
Trimble Accubid is a robust estimating and takeoff software primarily designed for electrical contractors, offering digital takeoff capabilities from PDFs, CAD, and scanned plans that can be adapted for HVAC mechanical projects. It features an extensive database of assemblies, labor units, and pricing for accurate quantity takeoffs and cost estimation. The tool supports bid management, reporting, and integration with Trimble's broader construction ecosystem, making it suitable for detailed pre-construction workflows.
Pros
- Powerful on-screen digital takeoff with point-and-click tools
- Vast customizable database of HVAC-compatible assemblies and labor factors
- Strong integration with Trimble Connect for collaboration
Cons
- Steep learning curve for new users
- Primarily electrical-focused, requiring customization for pure HVAC workflows
- High upfront costs and maintenance fees
Best For
Established mid-sized HVAC contractors handling complex commercial projects who need precise estimating integrated with Trimble tools.
Pricing
Perpetual licenses from $4,000-$6,000 per seat plus annual maintenance; cloud-based AccuBid Anywhere starts at custom enterprise pricing.
eTakeoff
specializedComputer-aided takeoff solution for detailed HVAC measurements and reports from digital plansheets.
Advanced assembly builder for creating and reusing complex, hierarchical takeoff templates specific to HVAC components
eTakeoff is a powerful 2D digital takeoff and estimating software tailored for construction professionals, enabling precise measurements of lengths, areas, volumes, and counts directly from PDF, CAD, and scanned plans. It supports HVAC takeoff workflows through customizable assemblies for ducts, piping, equipment, and fixtures, streamlining quantity takeoffs and cost estimating. While not HVAC-specific, its robust tools make it a reliable choice for mechanical contractors handling sheet metal, plumbing, and HVAC projects.
Pros
- Highly accurate 2D measurement tools with zoom and snap precision
- Customizable assemblies for repeatable HVAC items like ducts and fittings
- Seamless integration with estimating platforms like Sage and Quick Bid
Cons
- Steep learning curve due to dense interface and advanced features
- No native 3D BIM or Revit integration for modern HVAC modeling
- Windows-only, limiting accessibility on Mac or web-based environments
Best For
Experienced HVAC estimators and mechanical contractors focused on 2D plan takeoffs who prioritize precision over 3D visualization.
Pricing
Starts at $1,795/year per user for Dimension edition; free View version available with limited features; volume discounts for teams.
Autodesk Takeoff
enterpriseCloud-based 2D and 3D takeoff tool integrated with BIM for HVAC quantity takeoff and cost estimation.
Native 3D model takeoff from Revit files, automatically calculating HVAC quantities like linear footage and counts without manual tracing
Autodesk Takeoff, part of the Autodesk Construction Cloud, is a digital quantity takeoff solution that enables estimators to measure and quantify materials from 2D PDFs, CAD files, and 3D BIM models. For HVAC applications, it excels in extracting quantities for ducts, piping, fittings, and equipment directly from Revit models or imported plans. It supports issue tracking, custom assemblies, and team collaboration, streamlining pre-construction workflows for accurate bidding.
Pros
- Seamless integration with Revit and other Autodesk BIM tools for automated HVAC quantity extraction
- Robust 2D and 3D takeoff capabilities with custom assemblies for ducts and piping
- Cloud-based collaboration for real-time sharing and markup across project teams
Cons
- Steep learning curve, especially for users new to Autodesk ecosystem
- Higher pricing limits accessibility for small HVAC firms
- Less specialized HVAC templates compared to dedicated takeoff software
Best For
Mid-to-large HVAC contractors and estimators already using Autodesk Revit who need integrated BIM takeoff and cloud collaboration.
Pricing
Subscription via Autodesk Construction Cloud; Takeoff tool included in Docs Premium ($1,175/user/year) or higher tiers; free trial available.
Procore Takeoff
enterpriseCollaborative cloud platform for HVAC takeoffs, measurements, and bid management within project workflows.
Deep integration with Procore's construction management suite for end-to-end takeoff-to-bid workflows
Procore Takeoff is a cloud-based digital quantity takeoff and estimating software integrated within the Procore construction management platform. It allows users to import plans from PDFs, CAD files, or images, perform measurements for lengths, areas, counts, and volumes, and build customizable assemblies for accurate quantity takeoffs. For HVAC applications, it supports manual takeoffs of ducts, pipes, fittings, and equipment, with exportable data to estimating tools, though it lacks specialized HVAC automation.
Pros
- Seamless integration with the full Procore platform for project-wide workflows
- Real-time cloud collaboration for team takeoffs and reviews
- Customizable item assemblies and conditions for precise HVAC quantity tracking
Cons
- Lacks HVAC-specific tools like automatic duct sizing or BIM integration for MEP systems
- Enterprise-level pricing may not suit small HVAC contractors
- Relies on manual measurements for complex 3D HVAC routing
Best For
Mid-sized to large construction firms already using Procore who need general-purpose takeoff capabilities for HVAC alongside other trades.
Pricing
Starts at around $500/month per company for the Takeoff module (billed annually), with costs scaling based on users and bundled Procore plans.
Stack
enterpriseCloud takeoff software that speeds up HVAC quantity extraction using assemblies and real-time collaboration.
AI-powered instant takeoff that auto-detects and quantifies HVAC components from uploaded PDFs with 95%+ accuracy
Stack (stackct.com) is an AI-powered takeoff and estimating software designed for construction trades, including HVAC, that automates quantity extraction directly from PDF drawings. It excels in identifying and measuring ducts, pipes, fittings, and equipment with high speed and accuracy, reducing manual takeoff time significantly. The platform integrates with tools like Procore and Excel for seamless estimating workflows, making it a modern alternative to traditional takeoff methods.
Pros
- AI-driven automation delivers takeoffs in seconds for HVAC elements like ducts and pipes
- Intuitive interface with drag-and-drop simplicity
- Strong integrations with Procore, QuickBooks, and estimating software
Cons
- Limited native support for 3D BIM models common in complex HVAC projects
- HVAC-specific libraries and calculations (e.g., airflow, pressure drops) are basic
- Pricing scales quickly for larger teams or high-volume use
Best For
Small to mid-sized HVAC contractors focused on 2D PDF takeoffs who need fast, automated quantity extraction without deep BIM integration.
Pricing
Starts at $99/user/month (Starter), $199/user/month (Pro), $299/user/month (Enterprise); annual discounts available.
PataBid
specializedMechanical estimating software with digital takeoff features tailored for HVAC and plumbing projects.
Ultra-fast automated takeoff engine that counts and measures HVAC components like ducts and fittings directly from PDFs in seconds
PataBid is a digital takeoff and estimating software designed primarily for HVAC, plumbing, and electrical contractors, enabling quick and accurate quantity takeoffs from PDF plans and blueprints. It features automated measurements for ducts, pipes, fittings, and equipment, along with a comprehensive database of HVAC assemblies and pricing to generate bids efficiently. The tool integrates takeoff data with Excel-based estimating for customized proposals, making it suitable for mechanical trade professionals.
Pros
- Rapid PDF takeoff capabilities with automated duct and piping measurements
- Extensive pre-built HVAC assemblies and item databases for quick estimating
- Seamless export to Excel for flexible bid customization
Cons
- Steep learning curve for advanced assemblies and custom databases
- Limited mobile accessibility and cloud collaboration features
- Fewer integrations with popular project management tools compared to competitors
Best For
Small to mid-sized HVAC contractors focused on efficient PDF-based takeoffs and in-house estimating without needing heavy enterprise integrations.
Pricing
Starts at $99/month for basic takeoff plan, $149/month for pro estimating features; annual discounts and 14-day free trial available.
Togal.AI
specializedAI-powered automated takeoff tool for rapid HVAC quantity detection and extraction from construction drawings.
LiveTrace AI that auto-detects and learns from drawings, adapting to HVAC elements like ducts and grilles with minimal training
Togal.AI is an AI-powered takeoff software that automates quantity extraction from 2D construction drawings, using computer vision to detect and measure elements like walls, doors, ducts, and fixtures directly from PDFs or images. For HVAC takeoffs, it excels at linear measurements for ductwork, piping, and counts for equipment like diffusers or VAV boxes, significantly reducing manual tracing time. While versatile for general construction, its capabilities shine in speeding up pre-construction estimating workflows.
Pros
- Rapid AI-driven automation cuts takeoff time by up to 80% for ducts and fixtures
- Cloud-based collaboration for team reviews and real-time updates
- High accuracy on standard drawings with user-trainable AI for custom symbols
Cons
- Lacks deep HVAC-specific libraries for complex systems like zoning or controls
- Performance drops on poor-quality or non-standard scans
- Pricing can be steep for small firms without high-volume use
Best For
Mid-sized HVAC contractors and estimators handling general MEP takeoffs from digital plans who want AI speed without full specialization.
Pricing
Starts at $99/user/month for basic plans, scales to $199+/user/month for advanced features and unlimited projects; custom enterprise pricing available.
Conclusion
The reviewed HVAC takeoff tools offer varied yet powerful solutions, with PlanSwift leading as the top choice, excelling in quantifying materials and providing customizable assemblies. Bluebeam Revu and On-Screen Takeoff stand out as strong alternatives, with Revu impressing for PDF precision and collaboration, and On-Screen Takeoff recognized as an industry standard for integration. Whether focused on customization, accuracy, or workflow, there’s a fit to enhance project efficiency.
Don’t miss out on optimizing your HVAC estimating—start with PlanSwift for its tailored features, or explore Bluebeam Revu or On-Screen Takeoff to match your specific needs, as each delivers the accuracy and efficiency to elevate your work.
Tools Reviewed
All tools were independently evaluated for this comparison