Quick Overview
- 1#1: ServiceTitan - All-in-one field service platform for HVAC businesses with advanced dispatching, CRM, marketing automation, and financial tools.
- 2#2: Housecall Pro - User-friendly scheduling, invoicing, and payment software tailored for HVAC and home service pros.
- 3#3: FieldEdge - HVAC-specific field service software for managing jobs, inventory, and technician dispatching.
- 4#4: Jobber - Streamlined quoting, scheduling, and invoicing tool for HVAC contractors and field service teams.
- 5#5: Service Fusion - Complete business management software for HVAC services including CRM, routing, and QuickBooks integration.
- 6#6: SuccessWare - HVAC contractor software focused on flat-rate pricing, dispatching, and performance reporting.
- 7#7: RazorSync - Mobile-first field service management for HVAC with scheduling, invoicing, and GPS tracking.
- 8#8: Kickserv - Cloud-based dispatching and job management software for HVAC and service businesses.
- 9#9: mHelpDesk - Field service software for HVAC pros handling scheduling, work orders, and customer communications.
- 10#10: Fergus - Job management and inventory tracking platform designed for HVAC and trade services.
We evaluated tools based on industry-specific functionality, ease of use, reliability, and overall value, ensuring each solution aligns with the unique demands of HVAC contractors, from small teams to established firms.
Comparison Table
For HVAC businesses seeking to streamline operations, choosing the right software is key—this comparison table explores top tools like ServiceTitan, Housecall Pro, FieldEdge, Jobber, and Service Fusion, highlighting features, workflows, and suitability for various needs. Readers will gain insights to identify software that optimizes scheduling, invoicing, and customer management, empowering efficient growth.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one field service platform for HVAC businesses with advanced dispatching, CRM, marketing automation, and financial tools. | enterprise | 9.4/10 | 9.7/10 | 8.5/10 | 8.8/10 |
| 2 | Housecall Pro User-friendly scheduling, invoicing, and payment software tailored for HVAC and home service pros. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | FieldEdge HVAC-specific field service software for managing jobs, inventory, and technician dispatching. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 4 | Jobber Streamlined quoting, scheduling, and invoicing tool for HVAC contractors and field service teams. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.0/10 |
| 5 | Service Fusion Complete business management software for HVAC services including CRM, routing, and QuickBooks integration. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 6 | SuccessWare HVAC contractor software focused on flat-rate pricing, dispatching, and performance reporting. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 7 | RazorSync Mobile-first field service management for HVAC with scheduling, invoicing, and GPS tracking. | specialized | 8.3/10 | 8.6/10 | 8.4/10 | 7.8/10 |
| 8 | Kickserv Cloud-based dispatching and job management software for HVAC and service businesses. | specialized | 8.1/10 | 7.9/10 | 8.6/10 | 8.0/10 |
| 9 | mHelpDesk Field service software for HVAC pros handling scheduling, work orders, and customer communications. | specialized | 7.9/10 | 7.7/10 | 8.3/10 | 7.5/10 |
| 10 | Fergus Job management and inventory tracking platform designed for HVAC and trade services. | specialized | 7.6/10 | 8.0/10 | 7.4/10 | 7.2/10 |
All-in-one field service platform for HVAC businesses with advanced dispatching, CRM, marketing automation, and financial tools.
User-friendly scheduling, invoicing, and payment software tailored for HVAC and home service pros.
HVAC-specific field service software for managing jobs, inventory, and technician dispatching.
Streamlined quoting, scheduling, and invoicing tool for HVAC contractors and field service teams.
Complete business management software for HVAC services including CRM, routing, and QuickBooks integration.
HVAC contractor software focused on flat-rate pricing, dispatching, and performance reporting.
Mobile-first field service management for HVAC with scheduling, invoicing, and GPS tracking.
Cloud-based dispatching and job management software for HVAC and service businesses.
Field service software for HVAC pros handling scheduling, work orders, and customer communications.
Job management and inventory tracking platform designed for HVAC and trade services.
ServiceTitan
enterpriseAll-in-one field service platform for HVAC businesses with advanced dispatching, CRM, marketing automation, and financial tools.
Dispatch Pro with AI-powered optimization, drag-and-drop scheduling, and real-time GPS for maximizing technician efficiency
ServiceTitan is a comprehensive, cloud-based platform designed specifically for home service contractors, including HVAC businesses, offering end-to-end management from scheduling and dispatching to invoicing, payments, and marketing. It streamlines operations with features like mobile apps for technicians, customer portals, inventory management, and advanced analytics to boost revenue and efficiency. As a leader in field service management, it integrates seamlessly with accounting tools like QuickBooks and supports flat-rate pricing for HVAC services.
Pros
- All-in-one solution with robust scheduling, dispatching, CRM, and reporting tailored for HVAC
- Powerful mobile app for technicians enabling real-time job updates, GPS tracking, and upsell opportunities
- Advanced analytics and revenue management tools that drive profitability and performance insights
Cons
- High cost with custom enterprise-level pricing that may not suit small businesses
- Steep learning curve due to extensive features and complex interface
- Implementation can take time and requires dedicated support or training
Best For
Mid-to-large HVAC service companies with multiple technicians seeking a scalable, all-in-one platform to optimize operations and growth.
Pricing
Custom quote-based pricing; typically starts at $300-$600 per user/month plus implementation fees, scaling with company size.
Housecall Pro
specializedUser-friendly scheduling, invoicing, and payment software tailored for HVAC and home service pros.
Smart Dispatching with AI-powered scheduling and real-time GPS technician tracking
Housecall Pro is an all-in-one field service management software tailored for HVAC contractors and other home service pros, enabling seamless scheduling, dispatching, invoicing, and customer management. It offers mobile apps for technicians to access job details, update statuses, capture signatures, and process payments on-site. The platform integrates with QuickBooks and other tools to automate workflows, track inventory, and handle recurring service agreements specific to HVAC maintenance.
Pros
- Comprehensive automation for scheduling, dispatching, and payments
- Robust mobile app with GPS tracking and real-time updates
- Strong integrations including QuickBooks and marketing tools
Cons
- Higher pricing tiers can get expensive for large teams
- Steep learning curve for advanced customization
- Limited advanced reporting without add-ons
Best For
Small to mid-sized HVAC businesses seeking an end-to-end platform to streamline field operations and customer interactions.
Pricing
Starts at $49/user/month (Basic), $129/user/month (Essentials), up to $229/user/month (Max), billed annually with add-ons for marketing and call booking.
FieldEdge
specializedHVAC-specific field service software for managing jobs, inventory, and technician dispatching.
Intelligent Dispatch Board with real-time route optimization and technician availability visualization
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering end-to-end tools for scheduling, dispatching, invoicing, and customer management. It features a centralized web dashboard for office staff and a mobile app for technicians, enabling real-time job updates, GPS tracking, and on-site payments. The platform integrates seamlessly with QuickBooks and supports inventory management, reporting, and flat-rate pricing to boost operational efficiency and profitability.
Pros
- Powerful dispatching and scheduling with drag-and-drop interface
- Feature-rich mobile app for techs including invoicing and GPS
- Strong integrations with QuickBooks and inventory systems
Cons
- Pricing is custom and tends to be higher-end
- Steep initial learning curve for full utilization
- Reporting tools lack some advanced customization
Best For
Mid-sized HVAC service companies with 10-50 technicians aiming to streamline field operations and improve dispatching efficiency.
Pricing
Custom quotes required; typically $125-$225 per technician/month based on users, features, and contract length.
Jobber
specializedStreamlined quoting, scheduling, and invoicing tool for HVAC contractors and field service teams.
Client Hub for self-service customer booking, quote approvals, and payments, reducing admin time for HVAC service requests
Jobber is an all-in-one field service management platform tailored for HVAC contractors and other home service pros, handling everything from job scheduling and dispatching to invoicing and payments. It features a robust mobile app for technicians to manage jobs on-site, track time, and capture signatures, while the customer hub enables self-service booking and payments. With automation for recurring maintenance contracts and integrations like QuickBooks, it's designed to streamline HVAC operations and improve efficiency for growing businesses.
Pros
- Intuitive mobile app for field technicians with GPS routing and real-time updates
- Seamless quoting, invoicing, and payment processing with QuickBooks integration
- Strong tools for customer communication and recurring service agreements ideal for HVAC maintenance
Cons
- Pricing scales steeply with team size and advanced features
- Reporting and analytics lack depth for complex HVAC inventory or custom metrics
- Limited customization options for highly specialized workflows
Best For
Small to mid-sized HVAC companies with mobile teams needing an easy-to-use platform for scheduling, billing, and customer management.
Pricing
Starts at $69/month (Lite, 1 user, annual billing), Core at $169/month (up to 7 users), Connect at $349/month (up to 30 users), with custom enterprise options.
Service Fusion
specializedComplete business management software for HVAC services including CRM, routing, and QuickBooks integration.
Built-in customer financing and payment options to increase job close rates and average ticket size
Service Fusion is an all-in-one field service management platform tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to access jobs, update statuses, and capture signatures in real-time, along with GPS tracking and inventory management. The software integrates with QuickBooks and other accounting tools to streamline financial operations for service-based businesses.
Pros
- Comprehensive scheduling and real-time dispatching with GPS tracking
- Robust mobile app for field technicians with offline capabilities
- Seamless integrations including QuickBooks and payment processing
Cons
- Pricing can be steep for smaller teams
- Initial setup and learning curve for advanced features
- Customer support response times vary
Best For
Medium to large HVAC service companies with multiple technicians needing scalable dispatching and CRM tools.
Pricing
Custom quotes starting at $195/month for up to 5 users, with per-user scaling (e.g., $49/user/month additional); higher tiers for advanced features.
SuccessWare
specializedHVAC contractor software focused on flat-rate pricing, dispatching, and performance reporting.
Integrated flat-rate pricebook that simplifies quoting and ensures consistent pricing across jobs
SuccessWare is an all-in-one business management platform designed specifically for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a robust mobile app for technicians to access jobs, update statuses, and process payments on-site. The software emphasizes flat-rate pricing through its integrated pricebook and provides detailed reporting for business insights.
Pros
- Seamless QuickBooks integration for automated accounting
- Comprehensive scheduling and real-time dispatching tools
- Technician mobile app with GPS tracking and invoicing
Cons
- User interface feels somewhat dated compared to modern competitors
- Initial setup and learning curve can be steep
- Customer support response times vary
Best For
Mid-sized HVAC service companies needing strong dispatching and accounting integration without multiple software tools.
Pricing
Quote-based pricing starting around $150/month for basic plans, scaling up to $300+ per month based on users, features, and add-ons like advanced reporting.
RazorSync
specializedMobile-first field service management for HVAC with scheduling, invoicing, and GPS tracking.
Advanced GPS fleet tracking with geofencing alerts for precise technician monitoring and automated job status updates
RazorSync is a mobile-first field service management software tailored for HVAC contractors, offering scheduling, dispatching, real-time GPS tracking, invoicing, and technician management tools. It enables efficient job assignment via an intuitive dispatch board, mobile apps for on-the-go updates, and integrations with QuickBooks for seamless accounting. The platform supports inventory tracking, service agreements, and customer portals to streamline HVAC service operations from quote to payment.
Pros
- Robust mobile app for technicians with offline capabilities
- Real-time GPS tracking and geofencing for dispatch efficiency
- Strong QuickBooks integration for HVAC billing and accounting
Cons
- Pricing scales quickly with users and advanced features
- Reporting and analytics lack depth compared to top competitors
- Limited built-in CRM for customer relationship management
Best For
Small to mid-sized HVAC businesses needing strong mobile dispatching and field tracking without complex enterprise setups.
Pricing
Starts at $85/user/month for basic plans, up to $150+/user/month for premium features; annual contracts and custom quotes available.
Kickserv
specializedCloud-based dispatching and job management software for HVAC and service businesses.
Visual drag-and-drop scheduling board with real-time GPS technician tracking
Kickserv is a cloud-based field service management software tailored for HVAC contractors and similar service businesses, offering tools for job scheduling, technician dispatching, work orders, and invoicing. It features a mobile app for field technicians to view jobs, track time, capture signatures, and process payments on-site. The platform also includes CRM capabilities, customer portals, and integrations with QuickBooks to streamline operations from quote to cash.
Pros
- Intuitive drag-and-drop scheduling calendar
- Robust mobile app for technicians
- Seamless QuickBooks integration for accounting
Cons
- Limited advanced reporting and analytics
- No native inventory management
- Customer support can be slow during peak times
Best For
Small to medium HVAC businesses needing straightforward scheduling, dispatching, and invoicing without complex enterprise features.
Pricing
Solo plan at $59/month; Team from $89/user/month; Business from $119/user/month (billed annually), with add-ons for extra features.
mHelpDesk
specializedField service software for HVAC pros handling scheduling, work orders, and customer communications.
Visual dispatch board with drag-and-drop scheduling for easy route optimization
mHelpDesk is a cloud-based field service management software designed for HVAC businesses to handle scheduling, dispatching, invoicing, and customer management efficiently. It provides a mobile app for technicians to access job details, log time, capture signatures, and process payments on-site. The platform supports QuickBooks integration and basic reporting to streamline operations for service-oriented teams.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Robust mobile app with GPS tracking and real-time updates
- Seamless QuickBooks integration for invoicing and accounting
Cons
- Lacks HVAC-specific tools like maintenance contract management or load calculations
- Reporting capabilities are basic compared to competitors
- Pricing scales quickly with additional users
Best For
Small to medium HVAC service companies needing straightforward field service management without deep industry-specific customization.
Pricing
Starts at $169/month (Lite, 1 user), $349/month (Pro, up to 5 users), $489/month (Pro Plus, up to 10 users); Enterprise custom.
Fergus
specializedJob management and inventory tracking platform designed for HVAC and trade services.
Seamless job-to-purchase order workflow that auto-generates supplier orders from inventory needs on HVAC jobs
Fergus is a cloud-based job management platform tailored for trade businesses like HVAC services, enabling efficient quoting, scheduling, invoicing, and inventory tracking. It provides a mobile app for technicians to log time, update job statuses, and manage parts on-site in real-time. The software integrates with accounting tools like Xero and MYOB, offering profitability insights and reporting for service-based operations.
Pros
- Robust mobile app for field technicians with GPS tracking and job updates
- Integrated inventory and purchase order management ideal for HVAC parts
- Strong accounting integrations and real-time profitability reporting
Cons
- Limited advanced CRM and customer portal features compared to HVAC specialists
- Primarily optimized for Australian/New Zealand markets with regional pricing
- Customization options for reporting and workflows are somewhat basic
Best For
Small to medium HVAC contractors in Australia or New Zealand needing streamlined job and inventory management without complex enterprise features.
Pricing
Starts at $49 AUD/month for solo users, $79/month for teams (up to 5 users), scaling to $199+/month for larger teams; annual discounts available.
Conclusion
Evaluating the top 10 HVAC services software highlights ServiceTitan as the definitive choice, boasting an all-in-one platform that unifies advanced dispatching, CRM, marketing automation, and financial tools to enhance operational efficiency. Complementing this, Housecall Pro and FieldEdge emerge as robust alternatives—Housecall Pro for its intuitive design and FieldEdge for its HVAC-specific focus on job management, inventory, and dispatching—each addressing distinct business needs. Together, these tools showcase how software innovations are reshaping agility and professionalism in the HVAC industry.
Take the first step toward streamlined operations: explore ServiceTitan, the top-ranked tool, and discover how its integrated features can transform your daily workflows, from scheduling to invoicing and customer engagement.
Tools Reviewed
All tools were independently evaluated for this comparison