Quick Overview
- 1#1: ServiceTitan - Comprehensive enterprise platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and performance reporting.
- 2#2: Housecall Pro - All-in-one field service software for HVAC pros handling bookings, payments, invoicing, and customer communication.
- 3#3: Jobber - Field service management tool for HVAC businesses with quoting, scheduling, routing, and automated invoicing features.
- 4#4: FieldEdge - HVAC-specific software for service call management, inventory tracking, and technician dispatching.
- 5#5: Service Fusion - Cloud-based solution for HVAC service companies automating estimates, work orders, payments, and QuickBooks integration.
- 6#6: SuccessWare - Tailored business management software for HVAC contractors focusing on flat-rate pricing, dispatching, and profitability tracking.
- 7#7: Kickserv - Simple scheduling and invoicing software for HVAC service teams with mobile access and customer portals.
- 8#8: RazorSync - Mobile workforce management for HVAC techs including scheduling, invoicing, and GPS tracking.
- 9#9: ServiceM8 - Job management app for HVAC trades streamlining quoting, job tracking, and on-site payments.
- 10#10: Fergus - User-friendly job management software for small HVAC businesses handling quotes, timesheets, and supplier integration.
We ranked these tools by prioritizing feature depth—including scheduling, invoicing, and inventory management—user experience, integration potential, and overall value, ensuring alignment with diverse needs across HVAC contractors of varying sizes.
Comparison Table
Finding the right HVAC service software is essential for optimizing operations, and this comparison table explores top tools—including ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more—to guide your selection. Readers will gain insights into key features, pricing structures, and unique strengths of each, helping them identify the best fit for their specific business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive enterprise platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and performance reporting. | enterprise | 9.3/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 2 | Housecall Pro All-in-one field service software for HVAC pros handling bookings, payments, invoicing, and customer communication. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Jobber Field service management tool for HVAC businesses with quoting, scheduling, routing, and automated invoicing features. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 4 | FieldEdge HVAC-specific software for service call management, inventory tracking, and technician dispatching. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 5 | Service Fusion Cloud-based solution for HVAC service companies automating estimates, work orders, payments, and QuickBooks integration. | specialized | 8.4/10 | 8.6/10 | 8.2/10 | 8.0/10 |
| 6 | SuccessWare Tailored business management software for HVAC contractors focusing on flat-rate pricing, dispatching, and profitability tracking. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 7 | Kickserv Simple scheduling and invoicing software for HVAC service teams with mobile access and customer portals. | specialized | 8.2/10 | 8.0/10 | 8.7/10 | 7.8/10 |
| 8 | RazorSync Mobile workforce management for HVAC techs including scheduling, invoicing, and GPS tracking. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 9 | ServiceM8 Job management app for HVAC trades streamlining quoting, job tracking, and on-site payments. | specialized | 8.4/10 | 8.6/10 | 9.1/10 | 7.9/10 |
| 10 | Fergus User-friendly job management software for small HVAC businesses handling quotes, timesheets, and supplier integration. | specialized | 7.9/10 | 8.1/10 | 8.3/10 | 7.4/10 |
Comprehensive enterprise platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and performance reporting.
All-in-one field service software for HVAC pros handling bookings, payments, invoicing, and customer communication.
Field service management tool for HVAC businesses with quoting, scheduling, routing, and automated invoicing features.
HVAC-specific software for service call management, inventory tracking, and technician dispatching.
Cloud-based solution for HVAC service companies automating estimates, work orders, payments, and QuickBooks integration.
Tailored business management software for HVAC contractors focusing on flat-rate pricing, dispatching, and profitability tracking.
Simple scheduling and invoicing software for HVAC service teams with mobile access and customer portals.
Mobile workforce management for HVAC techs including scheduling, invoicing, and GPS tracking.
Job management app for HVAC trades streamlining quoting, job tracking, and on-site payments.
User-friendly job management software for small HVAC businesses handling quotes, timesheets, and supplier integration.
ServiceTitan
enterpriseComprehensive enterprise platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and performance reporting.
Revenue Per Technician (RPT) tracking with real-time profitability insights
ServiceTitan is a comprehensive, cloud-based platform tailored for HVAC service businesses, offering end-to-end management from scheduling and dispatching to invoicing, payments, and customer relationship management. It includes specialized HVAC tools like duct sizing calculators, comfort surveys, and equipment tracking to optimize service calls and upsell opportunities. With robust analytics, marketing automation, and inventory management, it enables contractors to scale operations efficiently while maximizing profitability.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful mobile app empowers technicians in the field
- Advanced reporting and KPI tracking drive profitability
Cons
- High cost can be prohibitive for small businesses
- Steep learning curve requires significant training
- Customization often needs support team involvement
Best For
Mid-sized to large HVAC contractors seeking enterprise-level automation and growth tools.
Pricing
Custom quote-based pricing, typically $265+ per technician/month with implementation fees.
Housecall Pro
specializedAll-in-one field service software for HVAC pros handling bookings, payments, invoicing, and customer communication.
Intelligent dispatching with real-time GPS tracking and route optimization for efficient technician management
Housecall Pro is a comprehensive field service management platform tailored for HVAC contractors and other home service pros, offering tools for scheduling, dispatching, invoicing, and payments. It features a robust mobile app for technicians to access jobs, update statuses, capture signatures, and process payments on-site. The software also includes customer self-scheduling portals, service agreement management, and marketing automation to help HVAC businesses streamline operations and grow revenue.
Pros
- All-in-one platform with scheduling, dispatching, invoicing, and payments
- Powerful mobile app with GPS tracking and real-time updates
- Seamless integrations with QuickBooks, Google, and payment processors
Cons
- Pricing scales quickly for multi-user teams
- Steeper learning curve for advanced customization
- Customer support can be inconsistent during peak times
Best For
Small to mid-sized HVAC service companies seeking an integrated solution for field operations, customer management, and business growth.
Pricing
Starts at $65/month (Essentials, 1 user), $129/month (Max, up to 7 users), $229/month (Unlimited); 17% discount for annual billing, plus add-ons for marketing and call tracking.
Jobber
specializedField service management tool for HVAC businesses with quoting, scheduling, routing, and automated invoicing features.
Client Hub, allowing customers to self-serve bookings, view invoices, and make payments online
Jobber is a robust field service management software designed for HVAC contractors and other home service pros, offering tools for scheduling, dispatching, quoting, invoicing, and customer management. It enables efficient job tracking from initial quote to final payment through an intuitive web dashboard and mobile app. The platform supports recurring maintenance agreements, GPS-enabled routing, and integrations with tools like QuickBooks, making it suitable for streamlining HVAC service operations.
Pros
- User-friendly interface with excellent mobile app for techs
- Seamless scheduling and dispatching with GPS tracking
- Strong integrations including QuickBooks and payment processors
Cons
- Basic inventory and parts tracking capabilities
- Advanced reporting locked behind higher-tier plans
- Pricing scales quickly for larger teams
Best For
Small to mid-sized HVAC service businesses needing an all-in-one platform for scheduling, billing, and customer management without deep specialization in inventory.
Pricing
Starts at $69/month (Core plan, billed annually) for small teams, with Connect at $169/month and Grow at $349/month; custom enterprise pricing available.
FieldEdge
specializedHVAC-specific software for service call management, inventory tracking, and technician dispatching.
Dynamic dispatch board with drag-and-drop scheduling and GPS technician tracking
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, technician mobile access, invoicing, and inventory management. It integrates seamlessly with QuickBooks and provides real-time visibility into field operations to boost efficiency. The platform supports flat-rate pricing, customer portals, and reporting to help service businesses scale operations effectively.
Pros
- Comprehensive dispatching and scheduling with real-time updates
- Powerful mobile app for technicians with offline capabilities
- Strong integrations including QuickBooks and flat-rate pricing systems
Cons
- Steep learning curve for initial setup and training
- Pricing can be high for smaller teams
- Customer support response times vary
Best For
Mid-sized HVAC service companies needing advanced dispatching and field mobility features.
Pricing
Custom quote-based pricing, typically $125-$250 per user/month depending on features and user count; includes implementation fees.
Service Fusion
specializedCloud-based solution for HVAC service companies automating estimates, work orders, payments, and QuickBooks integration.
Customer self-service portal for online booking, payments, and service history access
Service Fusion is an all-in-one field service management software tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to access jobs, update statuses, and capture signatures in real-time, along with inventory tracking and service agreement management. The platform integrates with QuickBooks and other accounting software to streamline billing and financial operations for HVAC service businesses.
Pros
- Comprehensive all-in-one solution covering dispatching, CRM, and invoicing
- Robust mobile app with GPS tracking and real-time updates for technicians
- Seamless QuickBooks integration for efficient accounting
Cons
- Steep learning curve for setup and advanced features
- Pricing scales quickly for larger teams or additional modules
- Reporting customization is somewhat limited compared to top competitors
Best For
Mid-sized HVAC service companies seeking an integrated platform to manage field operations, customer interactions, and billing without multiple tools.
Pricing
Custom pricing starting at around $195/month for basic plans (up to 3 users), with higher tiers for more users and features; requires a demo for exact quote.
SuccessWare
specializedTailored business management software for HVAC contractors focusing on flat-rate pricing, dispatching, and profitability tracking.
Integrated flat-rate pricing library with digital catalogs for quick, accurate quoting on-site
SuccessWare is an all-in-one business management platform tailored for HVAC, plumbing, and electrical service companies, providing tools for scheduling, dispatching, invoicing, CRM, and inventory management. It features a mobile app for technicians to handle jobs, capture signatures, process payments, and update statuses in real-time. The software integrates with QuickBooks and offers marketing automation to help contractors grow their business efficiently.
Pros
- Comprehensive all-in-one solution covering operations from dispatch to payments
- Strong mobile app with GPS tracking for field technicians
- Seamless QuickBooks integration and flat-rate pricing catalogs
Cons
- Dated user interface with a noticeable learning curve
- Custom pricing lacks transparency until demo
- Limited advanced reporting compared to top competitors
Best For
Mid-sized HVAC contractors needing robust dispatching, CRM, and multi-trade support without multiple software tools.
Pricing
Custom quotes based on users and features; typically $150-$300 per user/month with annual contracts.
Kickserv
specializedSimple scheduling and invoicing software for HVAC service teams with mobile access and customer portals.
Visual drag-and-drop scheduler with real-time technician availability and route optimization
Kickserv is a cloud-based field service management software tailored for HVAC, plumbing, and similar service businesses, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It enables efficient job tracking with a mobile app for technicians, GPS integration for routing, and seamless QuickBooks synchronization for accounting. The platform emphasizes simplicity, helping small teams manage operations without complex setups.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Robust mobile app with GPS tracking for technicians
- Seamless QuickBooks integration and automated invoicing
Cons
- Limited advanced inventory and parts management
- Reporting lacks deep customization options
- Pricing increases significantly with additional users
Best For
Small to medium HVAC contractors seeking user-friendly scheduling, dispatching, and basic CRM without needing enterprise-level complexity.
Pricing
Starts at $59/user/month (billed annually) for Basic plan; Pro at $99/user/month and Premium at $149/user/month, with add-ons for extra features.
RazorSync
specializedMobile workforce management for HVAC techs including scheduling, invoicing, and GPS tracking.
Real-time inventory management with multi-warehouse tracking and barcode scanning directly from the mobile app
RazorSync is a cloud-based field service management platform tailored for HVAC, plumbing, electrical, and appliance repair businesses, offering scheduling, dispatching, invoicing, and customer management tools. It features a robust mobile app for technicians enabling real-time updates, GPS tracking, and offline access to job details. The software integrates seamlessly with QuickBooks for streamlined accounting and supports inventory tracking with barcode scanning.
Pros
- Powerful mobile app with offline capabilities and GPS routing for technicians
- Seamless QuickBooks integration for automated invoicing and payments
- Comprehensive scheduling and dispatching with real-time technician communication
Cons
- Quote-based pricing lacks transparency and can be costly for small teams
- User interface feels somewhat dated compared to modern competitors
- Advanced reporting and customization require higher-tier plans
Best For
Mid-sized HVAC service companies needing reliable mobile-first field management and accounting integration.
Pricing
Custom quote-based pricing starting around $65/user/month for basic plans, scaling up for advanced features and unlimited users.
ServiceM8
specializedJob management app for HVAC trades streamlining quoting, job tracking, and on-site payments.
Real-time GPS job tracking and smart scheduling that optimizes technician routes for HVAC service calls
ServiceM8 is a cloud-based job management software tailored for field service industries like HVAC, offering tools for scheduling, dispatching, quoting, invoicing, and customer relationship management. It features a robust mobile app for technicians to access job details, log time, track materials, and capture signatures on-site, with real-time GPS tracking for efficient routing. The platform integrates with accounting tools like QuickBooks and Xero, supports recurring maintenance schedules ideal for HVAC servicing, and provides reporting on job performance and profitability.
Pros
- Intuitive mobile app with real-time updates for field techs
- Strong scheduling, dispatching, and GPS tracking for HVAC jobs
- Seamless integrations with accounting and payment systems
Cons
- Reporting and analytics are basic in lower-tier plans
- Pricing scales quickly with additional users and features
- Limited advanced customization for complex HVAC workflows
Best For
Small to medium HVAC service businesses needing mobile-first job management and efficient dispatching.
Pricing
Starts at $29/user/month (Light plan, min 3 users), up to $149/user/month (Plus plan); annual billing discounts available, free trial offered.
Fergus
specializedUser-friendly job management software for small HVAC businesses handling quotes, timesheets, and supplier integration.
Direct in-app purchasing from integrated suppliers for instant inventory replenishment
Fergus is a cloud-based job management platform tailored for trade businesses like HVAC services, offering tools for quoting, scheduling, dispatching, time tracking, and invoicing. It includes robust inventory management and a mobile app that allows technicians to update jobs, capture photos, and sign off work in real-time. The software emphasizes real-time job costing and supplier integrations to streamline operations for field service teams.
Pros
- User-friendly mobile app for technicians
- Strong inventory and job costing tools
- Automated quoting and invoicing workflows
Cons
- Limited integrations with major accounting or CRM tools
- Geared more toward Australian market with regional tax handling
- Advanced reporting lacks depth compared to top competitors
Best For
Small to medium HVAC service businesses in Australia or New Zealand seeking straightforward job management without complex setups.
Pricing
Starts at $69 AUD/month for solo users; team plans from $199 AUD/month, billed annually.
Conclusion
Evaluating the top 10 HVAC service software tools highlights ServiceTitan as the clear leader, offering a comprehensive platform that streamlines scheduling, dispatching, invoicing, marketing, and performance tracking for enterprise-level efficiency. While Housecall Pro excels in customer communication and Jobber impresses with intuitive quoting and routing, these top three each deliver distinct value, ensuring businesses of all sizes find strong solutions to their operational needs.
Ready to transform your HVAC business? Start with ServiceTitan to experience its all-in-one capabilities firsthand, or explore Housecall Pro or Jobber if they align better with your specific priorities.
Tools Reviewed
All tools were independently evaluated for this comparison