Quick Overview
- 1#1: ServiceTitan - Comprehensive platform for HVAC contractors to manage scheduling, dispatching, invoicing, and customer relationships in one system.
- 2#2: Housecall Pro - All-in-one field service software that streamlines HVAC scheduling, dispatching, payments, and marketing for service businesses.
- 3#3: Jobber - Field service management tool for HVAC pros offering scheduling, quoting, invoicing, and QuickBooks integration.
- 4#4: FieldEdge - HVAC-specific software for scheduling service calls, managing technicians, and tracking maintenance contracts.
- 5#5: SuccessWare - Tailored HVAC business management software with advanced scheduling, flat-rate pricing, and performance tracking.
- 6#6: Service Fusion - Cloud-based field service platform for HVAC scheduling, dispatching, GPS tracking, and automated invoicing.
- 7#7: FieldPulse - Mobile-first software for HVAC service scheduling, job management, and real-time technician communication.
- 8#8: Kickserv - Simple field service app for scheduling HVAC jobs, routing technicians, and handling customer estimates.
- 9#9: RazorSync - Mobile scheduling and invoicing software designed for HVAC and other field service operations with offline support.
- 10#10: ServSuite - Service management software for HVAC contractors focusing on scheduling, dispatching, and inventory control.
Tools were ranked based on key metrics: feature breadth (including scheduling, dispatching, and invoicing capabilities), usability, reliability, and value, ensuring they deliver measurable benefits for HVAC professionals.
Comparison Table
Navigating HVAC service scheduling software can be challenging, but this comparison table simplifies the process by analyzing leading tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, SuccessWare, and more—exploring core features to help you find the right fit for your operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive platform for HVAC contractors to manage scheduling, dispatching, invoicing, and customer relationships in one system. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 9.1/10 |
| 2 | Housecall Pro All-in-one field service software that streamlines HVAC scheduling, dispatching, payments, and marketing for service businesses. | specialized | 9.3/10 | 9.5/10 | 8.8/10 | 8.7/10 |
| 3 | Jobber Field service management tool for HVAC pros offering scheduling, quoting, invoicing, and QuickBooks integration. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.1/10 |
| 4 | FieldEdge HVAC-specific software for scheduling service calls, managing technicians, and tracking maintenance contracts. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | SuccessWare Tailored HVAC business management software with advanced scheduling, flat-rate pricing, and performance tracking. | specialized | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 6 | Service Fusion Cloud-based field service platform for HVAC scheduling, dispatching, GPS tracking, and automated invoicing. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 7 | FieldPulse Mobile-first software for HVAC service scheduling, job management, and real-time technician communication. | specialized | 8.2/10 | 8.4/10 | 8.6/10 | 7.8/10 |
| 8 | Kickserv Simple field service app for scheduling HVAC jobs, routing technicians, and handling customer estimates. | specialized | 8.1/10 | 8.3/10 | 8.4/10 | 7.9/10 |
| 9 | RazorSync Mobile scheduling and invoicing software designed for HVAC and other field service operations with offline support. | specialized | 8.1/10 | 8.3/10 | 8.0/10 | 7.8/10 |
| 10 | ServSuite Service management software for HVAC contractors focusing on scheduling, dispatching, and inventory control. | specialized | 7.6/10 | 8.1/10 | 7.2/10 | 7.3/10 |
Comprehensive platform for HVAC contractors to manage scheduling, dispatching, invoicing, and customer relationships in one system.
All-in-one field service software that streamlines HVAC scheduling, dispatching, payments, and marketing for service businesses.
Field service management tool for HVAC pros offering scheduling, quoting, invoicing, and QuickBooks integration.
HVAC-specific software for scheduling service calls, managing technicians, and tracking maintenance contracts.
Tailored HVAC business management software with advanced scheduling, flat-rate pricing, and performance tracking.
Cloud-based field service platform for HVAC scheduling, dispatching, GPS tracking, and automated invoicing.
Mobile-first software for HVAC service scheduling, job management, and real-time technician communication.
Simple field service app for scheduling HVAC jobs, routing technicians, and handling customer estimates.
Mobile scheduling and invoicing software designed for HVAC and other field service operations with offline support.
Service management software for HVAC contractors focusing on scheduling, dispatching, and inventory control.
ServiceTitan
enterpriseComprehensive platform for HVAC contractors to manage scheduling, dispatching, invoicing, and customer relationships in one system.
Smart Dispatch Pro uses AI-driven algorithms to automatically assign and optimize technician schedules based on real-time data.
ServiceTitan is a comprehensive field service management platform tailored for HVAC contractors, offering advanced scheduling tools like drag-and-drop calendars, intelligent dispatching, and real-time GPS tracking for technicians. It optimizes job assignments based on skills, location, and availability to minimize travel time and maximize efficiency. Beyond scheduling, it integrates CRM, invoicing, inventory management, and performance analytics for end-to-end business operations.
Pros
- Intelligent dispatching automates optimal job assignments and routing
- Robust mobile app enables real-time updates and technician communication
- Extensive integrations with QuickBooks, payment processors, and marketing tools
Cons
- High pricing can be prohibitive for small businesses
- Steep learning curve due to extensive features
- Customization requires professional setup and training
Best For
Scaling HVAC companies with 10+ technicians seeking an all-in-one enterprise platform for scheduling and operations.
Pricing
Custom enterprise pricing starts at $265/user/month (billed annually), scaling with users and features; requires demo for quote.
Housecall Pro
specializedAll-in-one field service software that streamlines HVAC scheduling, dispatching, payments, and marketing for service businesses.
AutoDispatch AI that intelligently assigns jobs to technicians based on location, skills, and availability for optimal efficiency
Housecall Pro is an all-in-one field service management software designed specifically for HVAC contractors, plumbers, and other home service pros to streamline operations. It excels in HVAC service scheduling with drag-and-drop calendars, real-time dispatching, GPS tracking for technicians, and automated customer notifications. The platform also integrates invoicing, payments, QuickBooks syncing, and marketing tools for comprehensive business management.
Pros
- Robust drag-and-drop scheduling with route optimization and real-time updates
- Feature-rich mobile app for technicians including job details, time tracking, and invoicing
- Seamless integrations with QuickBooks, Google Calendar, and payment processors
Cons
- Pricing can escalate quickly for businesses with multiple users or advanced needs
- Initial setup and learning curve for complex features
- Customer support can be slow during peak times
Best For
Mid-sized HVAC service companies with field technicians needing integrated scheduling, dispatching, and payment processing.
Pricing
Starts at $65/month (Essentials plan, billed annually) for core features, up to $279/month (Max plan) for unlimited users and advanced tools.
Jobber
specializedField service management tool for HVAC pros offering scheduling, quoting, invoicing, and QuickBooks integration.
Client Hub for self-service customer bookings, quote approvals, and payments, freeing up office staff time.
Jobber is a cloud-based field service management software tailored for HVAC contractors and similar home service businesses, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a drag-and-drop calendar for efficient job scheduling, real-time technician tracking via GPS, and a mobile app that enables field updates, time tracking, and payments on-site. The platform integrates with QuickBooks and other tools to streamline operations from quote to cash.
Pros
- Intuitive drag-and-drop scheduling with color-coding and availability checks
- Robust mobile app for technicians with offline access and GPS routing
- Automated invoicing, payments, and QuickBooks integration for seamless billing
Cons
- Pricing scales steeply for larger teams and advanced features
- Reporting lacks deep customization for complex HVAC analytics
- Limited built-in inventory management for HVAC parts and supplies
Best For
Small to mid-sized HVAC service companies with 1-50 technicians needing an easy-to-use all-in-one platform for scheduling and operations.
Pricing
Lite ($69/mo), Core ($169/mo), Connect ($349/mo), Grow ($689+/mo) for annual billing; monthly plans 20% higher, with add-ons for extra users.
FieldEdge
specializedHVAC-specific software for scheduling service calls, managing technicians, and tracking maintenance contracts.
Dynamic Dispatching Board with color-coded scheduling, geofencing alerts, and automated route optimization for efficient technician assignments
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, focusing on streamlining service scheduling, dispatching, and invoicing. It features a drag-and-drop scheduling board, mobile technician apps for real-time updates, and seamless QuickBooks integration for financial management. The platform enhances operational efficiency with GPS tracking, customer portals, and flat-rate pricing tools, making it ideal for service-based businesses handling field operations.
Pros
- Intuitive drag-and-drop scheduling with real-time technician availability and skills matching
- Comprehensive mobile app supporting GPS tracking, job updates, and invoicing on-site
- Strong integrations with QuickBooks, ServiceTitan alternatives, and parts inventory systems
Cons
- Pricing is quote-based and can be steep for small teams under 10 technicians
- Initial setup and training require time due to extensive customization options
- Reporting features lack advanced analytics compared to top competitors
Best For
Mid-sized HVAC contractors with 10-50 technicians seeking integrated scheduling, dispatching, and accounting in one platform.
Pricing
Custom quote-based pricing, typically $150-$250 per user/month with annual contracts; includes unlimited calls and basic support.
SuccessWare
specializedTailored HVAC business management software with advanced scheduling, flat-rate pricing, and performance tracking.
Advanced flat-rate pricing catalog with built-in job costing and profitability tracking
SuccessWare is a comprehensive field service management platform tailored for HVAC, plumbing, and electrical contractors, offering robust scheduling, dispatching, and technician management tools. It integrates CRM, inventory tracking, quoting, invoicing, and QuickBooks for end-to-end business operations. The mobile app enables real-time field updates, job tracking, and customer communication, making it ideal for streamlining service workflows.
Pros
- All-in-one solution covering scheduling, CRM, and accounting
- Strong mobile app for technicians with GPS dispatching
- Seamless QuickBooks integration for financial management
Cons
- Dated user interface that feels less modern
- Steep learning curve for full feature utilization
- Custom quote-based pricing can be expensive for small teams
Best For
Mid-sized HVAC contractors needing a robust, integrated platform for scheduling and full business management.
Pricing
Quote-based pricing, typically starting at $150-$300 per user/month depending on modules and company size.
Service Fusion
specializedCloud-based field service platform for HVAC scheduling, dispatching, GPS tracking, and automated invoicing.
Real-time dispatching with geofencing and automated notifications for optimal technician routing
Service Fusion is an all-in-one field service management platform tailored for HVAC, plumbing, and electrical contractors, offering robust scheduling, dispatching, and job management tools. It features a drag-and-drop calendar for efficient technician scheduling, real-time GPS tracking, and a mobile app for on-the-go updates. The software also integrates invoicing, CRM, and QuickBooks for streamlined operations in HVAC service businesses.
Pros
- Intuitive drag-and-drop scheduling with color-coded calendars
- Comprehensive mobile app with GPS tracking and job updates
- Seamless integrations with QuickBooks and payment processors
Cons
- Higher pricing tiers may overwhelm very small teams
- Steeper learning curve for advanced features
- Reporting customization could be more flexible
Best For
Mid-sized HVAC contractors with multiple technicians seeking an integrated scheduling and management solution.
Pricing
Starts at $195 per user per month (billed annually), with tiers up to $295+ for advanced features like inventory and custom reporting.
FieldPulse
specializedMobile-first software for HVAC service scheduling, job management, and real-time technician communication.
Customer self-scheduling portal that allows clients to book HVAC maintenance directly, reducing admin workload
FieldPulse is a comprehensive cloud-based field service management platform tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It features a drag-and-drop calendar for easy job scheduling, a mobile app for technicians to access jobs, update statuses, and capture signatures, and supports recurring maintenance contracts essential for HVAC services. The software integrates with QuickBooks and includes GPS tracking for real-time field visibility.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Robust mobile app with GPS tracking and offline access
- Strong integrations including QuickBooks and customer self-scheduling portal
Cons
- Pricing can be steep for very small teams
- Reporting features lack advanced customization
- Limited built-in marketing or CRM tools compared to competitors
Best For
Small to mid-sized HVAC businesses needing reliable scheduling and mobile field management without excessive complexity.
Pricing
Starts at $65/user/month (Basic), $95/user/month (Pro), $149/user/month (Premium); annual discounts and custom enterprise plans available.
Kickserv
specializedSimple field service app for scheduling HVAC jobs, routing technicians, and handling customer estimates.
Visual drag-and-drop scheduler with color-coded job views and automated notifications for optimal technician routing
Kickserv is a cloud-based field service management platform tailored for small to medium-sized HVAC and other service businesses, focusing on efficient job scheduling, technician dispatching, and customer management. It provides a visual drag-and-drop calendar for appointments, mobile apps for field techs to access jobs and update statuses, and integrated invoicing with QuickBooks sync. The software helps HVAC contractors streamline operations from lead capture to payment collection, reducing administrative overhead.
Pros
- Intuitive drag-and-drop scheduling calendar for quick job assignments
- Robust mobile app for technicians with GPS tracking and real-time updates
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Reporting features lack advanced customization for complex HVAC analytics
- Pricing scales per user, which can add up for larger teams
- Limited automation for recurring maintenance contracts compared to top competitors
Best For
Small to medium HVAC contractors seeking straightforward scheduling and dispatching without enterprise-level complexity.
Pricing
Starts at $59/user/month (billed annually) for Basic plan; Pro at $119/user/month and Premium at $199/user/month, with a 14-day free trial.
RazorSync
specializedMobile scheduling and invoicing software designed for HVAC and other field service operations with offline support.
Real-time GPS tracking and geofencing for precise technician location and job arrival alerts
RazorSync is a cloud-based field service management platform tailored for HVAC contractors and similar service businesses, focusing on scheduling, dispatching, and technician management. It provides real-time job tracking via GPS-enabled mobile apps for field technicians, along with invoicing, payments, and inventory control. The software integrates with QuickBooks and other accounting tools to streamline billing and operations from dispatch to completion.
Pros
- Robust mobile app for technicians with real-time updates and GPS tracking
- Efficient scheduling and dispatching with drag-and-drop calendar
- Strong QuickBooks integration for seamless invoicing and payments
Cons
- User interface appears somewhat dated compared to modern competitors
- Advanced reporting and customization require higher-tier plans
- Pricing scales up quickly for teams with multiple dispatchers
Best For
Small to mid-sized HVAC companies needing reliable mobile-first scheduling and dispatching for field service teams.
Pricing
Starts at $65 per dispatcher/month for basic plans, up to $125+ for premium features; tech licenses additional.
ServSuite
specializedService management software for HVAC contractors focusing on scheduling, dispatching, and inventory control.
Smart dispatching with GPS-enabled technician tracking and automated route optimization
ServSuite is a cloud-based field service management software tailored for HVAC, plumbing, and electrical contractors, focusing on streamlining scheduling, dispatching, and job management. It provides tools for drag-and-drop scheduling, technician mobile apps with GPS tracking, customer relationship management, and integrated invoicing with QuickBooks compatibility. The platform aims to replace paper-based processes with digital workflows to improve efficiency and profitability for service businesses.
Pros
- Robust drag-and-drop scheduling with real-time updates and technician availability
- Comprehensive mobile app for field technicians including job details, time tracking, and invoicing
- Strong integrations with accounting software like QuickBooks and payment processors
Cons
- Steep learning curve for initial setup and customization
- Pricing is quote-based and can be expensive for small teams
- Limited advanced reporting without add-ons
Best For
Mid-sized HVAC service companies needing an all-in-one platform for scheduling, dispatching, and billing.
Pricing
Custom quote-based pricing, typically starting at $99-$150 per user per month depending on features and user count.
Conclusion
The top 10 tools reviewed provide robust solutions for managing HVAC service operations, with ServiceTitan leading as the comprehensive choice, integrating scheduling, dispatching, invoicing, and customer relationships. Housecall Pro and Jobber stand out as strong alternatives, differing in focus—one excels in payments and marketing, the other in QuickBooks integration—catering to varied business needs. These tools collectively elevate efficiency, making them essential for HVAC contractors seeking to streamline operations.
Take the next step in improving your business: try ServiceTitan, the top-ranked tool, to experience seamless management and enhanced productivity for your HVAC services.
Tools Reviewed
All tools were independently evaluated for this comparison