Quick Overview
- 1#1: ServiceTitan - Comprehensive platform for HVAC contractors handling dispatching, scheduling, invoicing, marketing, and performance reporting.
- 2#2: Housecall Pro - All-in-one field service software that streamlines booking, dispatching, invoicing, and payments for HVAC service businesses.
- 3#3: Jobber - Business management tool for home service pros including HVAC, featuring quoting, scheduling, routing, and client communication.
- 4#4: FieldEdge - End-to-end HVAC software for service management, including mobile apps for techs, inventory, and flat-rate pricing.
- 5#5: Service Fusion - Cloud-based field service management system for HVAC with scheduling, dispatching, QuickBooks integration, and GPS tracking.
- 6#6: SuccessWare - HVAC-specific business automation software covering CRM, dispatching, accounting, and technician productivity tools.
- 7#7: Coolfront - Mobile service software for HVAC techs with flat-rate pricing, dispatching, and inventory management features.
- 8#8: ServiceMonster - Field service CRM for HVAC and related trades, focusing on recurring revenue, inspections, and route optimization.
- 9#9: RazorSync - Mobile workforce management for HVAC services with scheduling, invoicing, GPS tracking, and QuickBooks sync.
- 10#10: Kickserv - Simple scheduling and invoicing software for small HVAC service companies with job tracking and customer management.
Rankings were determined by evaluating features (including CRM, inventory, and automation), user-friendliness, reliability, and overall value, ensuring each tool meets the unique demands of HVAC service providers, from small teams to enterprise operations.
Comparison Table
HVAC service companies rely on specialized software to boost efficiency, and this comparison table explores top tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more. It helps readers assess features, usability, and fit for their unique operations, whether managing jobs, communications, or inventory. Ideal for business owners, it simplifies choosing the software that aligns with their goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive platform for HVAC contractors handling dispatching, scheduling, invoicing, marketing, and performance reporting. | enterprise | 9.5/10 | 9.7/10 | 8.4/10 | 9.1/10 |
| 2 | Housecall Pro All-in-one field service software that streamlines booking, dispatching, invoicing, and payments for HVAC service businesses. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Jobber Business management tool for home service pros including HVAC, featuring quoting, scheduling, routing, and client communication. | specialized | 9.1/10 | 9.3/10 | 9.2/10 | 8.9/10 |
| 4 | FieldEdge End-to-end HVAC software for service management, including mobile apps for techs, inventory, and flat-rate pricing. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 7.9/10 |
| 5 | Service Fusion Cloud-based field service management system for HVAC with scheduling, dispatching, QuickBooks integration, and GPS tracking. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | SuccessWare HVAC-specific business automation software covering CRM, dispatching, accounting, and technician productivity tools. | specialized | 8.2/10 | 8.8/10 | 7.4/10 | 7.9/10 |
| 7 | Coolfront Mobile service software for HVAC techs with flat-rate pricing, dispatching, and inventory management features. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 8 | ServiceMonster Field service CRM for HVAC and related trades, focusing on recurring revenue, inspections, and route optimization. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
| 9 | RazorSync Mobile workforce management for HVAC services with scheduling, invoicing, GPS tracking, and QuickBooks sync. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 7.8/10 |
| 10 | Kickserv Simple scheduling and invoicing software for small HVAC service companies with job tracking and customer management. | specialized | 7.9/10 | 8.1/10 | 8.5/10 | 7.2/10 |
Comprehensive platform for HVAC contractors handling dispatching, scheduling, invoicing, marketing, and performance reporting.
All-in-one field service software that streamlines booking, dispatching, invoicing, and payments for HVAC service businesses.
Business management tool for home service pros including HVAC, featuring quoting, scheduling, routing, and client communication.
End-to-end HVAC software for service management, including mobile apps for techs, inventory, and flat-rate pricing.
Cloud-based field service management system for HVAC with scheduling, dispatching, QuickBooks integration, and GPS tracking.
HVAC-specific business automation software covering CRM, dispatching, accounting, and technician productivity tools.
Mobile service software for HVAC techs with flat-rate pricing, dispatching, and inventory management features.
Field service CRM for HVAC and related trades, focusing on recurring revenue, inspections, and route optimization.
Mobile workforce management for HVAC services with scheduling, invoicing, GPS tracking, and QuickBooks sync.
Simple scheduling and invoicing software for small HVAC service companies with job tracking and customer management.
ServiceTitan
enterpriseComprehensive platform for HVAC contractors handling dispatching, scheduling, invoicing, marketing, and performance reporting.
Revenue Cycle Management with real-time profit tracking per job and technician, unique in the HVAC space for maximizing margins
ServiceTitan is a comprehensive, cloud-based platform tailored for HVAC and other home service contractors, offering end-to-end management of field operations, customer relationships, and finances. It excels in scheduling, intelligent dispatching, technician mobile tools, invoicing, payments, inventory tracking, and integrated marketing automation. The software provides deep analytics for revenue optimization, job costing, and performance insights, making it a powerhouse for scaling service businesses.
Pros
- All-in-one solution covering dispatching, CRM, accounting, and marketing
- Powerful mobile app with GPS tracking and real-time job updates for technicians
- Advanced analytics and reporting for profit margins and technician performance
Cons
- High cost, often prohibitive for small businesses
- Steep learning curve and lengthy onboarding process
- Occasional performance issues with custom reports or integrations
Best For
Mid-sized to large HVAC companies with 10+ technicians seeking scalable, enterprise-grade tools to optimize operations and drive growth.
Pricing
Custom quote-based pricing; typically $265-$485 per technician/month (billed annually), plus setup fees and add-ons for advanced features.
Housecall Pro
specializedAll-in-one field service software that streamlines booking, dispatching, invoicing, and payments for HVAC service businesses.
Smart Dispatch with real-time GPS tracking and automated route optimization for technicians
Housecall Pro is an all-in-one field service management platform tailored for HVAC contractors and other home service pros, offering tools for scheduling, dispatching, invoicing, and customer management. It features a mobile app for technicians to access jobs, track time, and process payments on-site, along with GPS routing and real-time updates. The software integrates with QuickBooks and other tools to streamline operations from booking to completion.
Pros
- Comprehensive scheduling and intelligent dispatching with GPS optimization
- Robust mobile app for techs with on-site invoicing and signatures
- Strong integrations including QuickBooks, Google, and payment processors
Cons
- Pricing scales quickly with users and advanced features
- Reporting depth limited in entry-level plans
- Steeper learning curve for custom automations
Best For
Mid-sized HVAC companies seeking scalable tools for efficient dispatching, customer booking, and financial management.
Pricing
Starts at $65/month (Basic, 1 user), $129/month (Plus), $229+/month (Max); annual billing discounts available, custom enterprise plans.
Jobber
specializedBusiness management tool for home service pros including HVAC, featuring quoting, scheduling, routing, and client communication.
ClientHub self-service portal for customers to request quotes, book jobs, and pay online
Jobber is a cloud-based field service management software tailored for home service businesses like HVAC companies, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It enables HVAC technicians to manage service calls via a mobile app with GPS tracking, route optimization, and real-time updates. The platform integrates with QuickBooks and other accounting tools, automates reminders, and provides a client portal for self-service booking and payments.
Pros
- Powerful scheduling and dispatching with GPS tracking
- Robust mobile app for field technicians
- Seamless integrations including QuickBooks and payment processors
Cons
- Pricing scales quickly for larger teams
- Reporting lacks advanced customization
- Some HVAC-specific features like inventory management are basic
Best For
Small to mid-sized HVAC service companies needing streamlined scheduling and customer management without complex enterprise setups.
Pricing
Lite ($49/mo, 1 user), Core ($119/mo, up to 7 users), Grow ($199/mo, up to 30 users), Plus ($349/mo+, unlimited); annual discounts available.
FieldEdge
specializedEnd-to-end HVAC software for service management, including mobile apps for techs, inventory, and flat-rate pricing.
Visual dispatch board with AI-driven route optimization and real-time technician status updates
FieldEdge is a comprehensive field service management software designed specifically for HVAC, plumbing, and electrical contractors. It provides tools for scheduling, real-time dispatching, technician mobile access, invoicing, inventory management, and customer relationship tracking. The platform emphasizes efficiency with QuickBooks integration, flat-rate pricing support, and detailed reporting to help service companies scale operations.
Pros
- Robust mobile app with offline capabilities for technicians
- Seamless QuickBooks integration and flat-rate pricing tools
- Real-time dispatching and GPS tracking for optimized routing
Cons
- Higher pricing that may strain small businesses
- Steep learning curve for advanced customization
- Limited integrations beyond core accounting software
Best For
Mid-sized HVAC service companies needing an all-in-one platform for dispatching, invoicing, and technician management.
Pricing
Quote-based pricing starting at approximately $115-$150 per technician per month, plus setup fees and add-ons for premium features.
Service Fusion
specializedCloud-based field service management system for HVAC with scheduling, dispatching, QuickBooks integration, and GPS tracking.
Drag-and-drop scheduling board with intelligent dispatching and live technician tracking
Service Fusion is an all-in-one field service management platform tailored for HVAC, plumbing, electrical, and appliance repair businesses. It offers drag-and-drop scheduling, real-time dispatching, a mobile app for technicians, integrated invoicing, CRM, inventory management, and QuickBooks syncing to streamline daily operations. The software also supports service agreements, customer portals, and GPS tracking to enhance efficiency and customer satisfaction.
Pros
- Comprehensive scheduling and dispatching with real-time GPS tracking
- Robust mobile app enabling on-site invoicing and job updates
- Seamless QuickBooks integration and customer portal for self-service
Cons
- Pricing can be steep for very small teams
- Steeper learning curve for advanced customization
- Reporting features lack deep customization options
Best For
Mid-sized HVAC service companies needing a scalable platform for dispatching, billing, and customer management.
Pricing
Starts at $194/month for Starter (up to 3 users), $349/month for Pro, and custom Enterprise pricing; billed annually.
SuccessWare
specializedHVAC-specific business automation software covering CRM, dispatching, accounting, and technician productivity tools.
Integrated flat-rate pricing system with a vast library of pre-built pricebooks tailored for HVAC services
SuccessWare is a comprehensive business management software designed specifically for HVAC, plumbing, and electrical service contractors. It provides tools for scheduling, dispatching, technician mobile access, invoicing, flat-rate pricing, inventory management, and QuickBooks integration. The platform aims to streamline field service operations and improve profitability through real-time data and reporting.
Pros
- All-in-one platform covering dispatch, service agreements, sales, and accounting
- Robust mobile app with GPS tracking and offline capabilities for technicians
- Extensive flat-rate pricebook library with customization options
Cons
- User interface feels dated and less intuitive than modern competitors
- Pricing is on the higher end and requires custom quotes
- Occasional reports of slow customer support response times
Best For
Mid-sized HVAC service companies seeking a feature-rich, industry-specific solution with strong flat-rate pricing and mobile dispatching.
Pricing
Custom quote-based pricing, typically starting at $200-$500/month based on users, features, and company size.
Coolfront
specializedMobile service software for HVAC techs with flat-rate pricing, dispatching, and inventory management features.
Built-in flat-rate pricing catalog with manufacturer-approved rates and automatic updates
Coolfront is a field service management software designed specifically for HVAC, plumbing, and electrical contractors. It provides tools for scheduling, dispatching, technician mobile access, inventory management, invoicing, and seamless QuickBooks integration. The platform emphasizes flat-rate pricing to streamline quoting and billing processes in the field.
Pros
- Robust dispatching and scheduling tools
- Excellent QuickBooks integration for accounting
- Mobile app with offline capabilities for technicians
Cons
- Steep learning curve for new users
- Occasional bugs in reporting features
- Customer support can be slow
Best For
Mid-sized HVAC service companies needing integrated dispatching, mobile field tools, and flat-rate pricing with accounting sync.
Pricing
Starts at around $99 per month for basic plans, with per-technician pricing from $150+ and custom quotes for enterprises.
ServiceMonster
specializedField service CRM for HVAC and related trades, focusing on recurring revenue, inspections, and route optimization.
Integrated digital marketing suite with automated campaigns, call tracking, and review management
ServiceMonster is a comprehensive cloud-based software platform tailored for HVAC, plumbing, and other field service businesses, offering tools for scheduling, dispatching, invoicing, and customer management. It integrates seamlessly with QuickBooks for accounting and includes a mobile app for technicians to access jobs, update statuses, and process payments on-site. The platform stands out with its built-in marketing features like automated email/SMS campaigns and review generation to help grow customer bases.
Pros
- All-in-one solution covering operations, accounting, and marketing
- Robust mobile app for field technicians
- Strong QuickBooks integration and reporting tools
Cons
- Dated user interface with a steeper learning curve
- Pricing can be expensive for small teams
- Customer support response times vary
Best For
Mid-sized HVAC service companies seeking integrated operations and marketing tools to scale their business.
Pricing
Starts at $374/month for up to 5 technicians, with tiered plans scaling to $1,000+ based on users and add-ons like advanced marketing.
RazorSync
specializedMobile workforce management for HVAC services with scheduling, invoicing, GPS tracking, and QuickBooks sync.
Real-time GPS fleet tracking with geofencing alerts for precise technician dispatching and arrival notifications
RazorSync is a mobile-first field service management software tailored for HVAC, plumbing, electrical, and other service businesses. It streamlines scheduling, dispatching, invoicing, and job tracking through an intuitive mobile app for technicians and a web dashboard for office staff. Key capabilities include real-time GPS tracking, QuickBooks integration, inventory management, and customer portals for efficient service operations.
Pros
- Highly intuitive mobile app for technicians enabling on-the-go job updates and invoicing
- Seamless QuickBooks integration for automated accounting
- Real-time GPS tracking and dispatching for optimized routing
Cons
- Pricing scales quickly for larger teams without tiered discounts
- Reporting and analytics are functional but less advanced than top competitors
- Limited customization options for workflows
Best For
Small to mid-sized HVAC service companies seeking mobile-centric tools for field operations and QuickBooks users.
Pricing
Starts at $65 per user per month for basic plans, with Pro and Enterprise tiers up to $125+ per user; custom quotes for larger deployments.
Kickserv
specializedSimple scheduling and invoicing software for small HVAC service companies with job tracking and customer management.
Visual drag-and-drop scheduler with color-coded job views and real-time technician availability
Kickserv is a cloud-based field service management platform tailored for service businesses like HVAC companies, offering scheduling, dispatching, invoicing, and CRM tools. It enables efficient job management with a mobile app for technicians to view schedules, update job statuses, capture signatures, and process payments on-site. The software integrates with QuickBooks for seamless accounting and provides GPS tracking for real-time technician location monitoring.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Robust mobile app with GPS tracking and on-site invoicing
- Seamless QuickBooks integration for accounting
Cons
- Limited advanced reporting and analytics
- No full offline functionality in mobile app
- Customization options are somewhat basic
Best For
Small to medium-sized HVAC service companies seeking a user-friendly, all-in-one field service solution without steep learning curves.
Pricing
Starts at $59/user/month (Solo plan); Team plans from $119/month + $49/additional user; annual billing offers discounts, with a free trial available.
Conclusion
The top HVAC service company software reviewed offer robust solutions, with ServiceTitan standing out as the comprehensive choice for streamlining operations. Housecall Pro and Jobber follow closely, excelling in all-in-one workflows and business management respectively, catering to different operational needs. Together, they demonstrate the diversity of tools available for optimizing service delivery.
Take the first step in enhancing your business efficiency—explore ServiceTitan, the top-ranked software, to experience its unified platform firsthand and transform how you manage your HVAC services.
Tools Reviewed
All tools were independently evaluated for this comparison