Quick Overview
- 1#1: ServiceTitan - All-in-one platform for HVAC contractors providing advanced scheduling, dispatching, and business management tools.
- 2#2: Housecall Pro - User-friendly scheduling software for HVAC and home service pros with dispatching, invoicing, and customer management.
- 3#3: Jobber - Field service management tool with robust scheduling, quoting, and invoicing tailored for HVAC businesses.
- 4#4: FieldEdge - HVAC-specific software offering mobile scheduling, technician dispatching, and flat-rate pricing integration.
- 5#5: Service Fusion - Cloud-based FSM solution for HVAC companies featuring drag-and-drop scheduling and automated workflows.
- 6#6: SuccessWare - Comprehensive business software for HVAC and plumbing with intelligent scheduling and performance tracking.
- 7#7: Kickserv - Affordable scheduling and invoicing app designed for HVAC service businesses with mobile access.
- 8#8: RazorSync - Mobile-first scheduling software for HVAC field services with real-time updates and GPS tracking.
- 9#9: Commusoft - HVAC job management software with engineer scheduling, inventory, and customer portal features.
- 10#10: Fergus - Simple yet powerful scheduling tool for HVAC trades with job tracking and quoting capabilities.
Ranked based on a balance of robust features (including scheduling, dispatching, and invoicing), user experience, reliability, and value, ensuring alignment with the unique demands of HVAC contractors of all sizes.
Comparison Table
Efficient scheduling is essential for HVAC businesses, and this comparison table evaluates top tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more. Readers will gain clarity on key features, pricing, and unique benefits to select the software that aligns with their operational needs, from dispatch management to customer communication.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one platform for HVAC contractors providing advanced scheduling, dispatching, and business management tools. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Housecall Pro User-friendly scheduling software for HVAC and home service pros with dispatching, invoicing, and customer management. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.7/10 |
| 3 | Jobber Field service management tool with robust scheduling, quoting, and invoicing tailored for HVAC businesses. | enterprise | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 4 | FieldEdge HVAC-specific software offering mobile scheduling, technician dispatching, and flat-rate pricing integration. | specialized | 8.4/10 | 8.7/10 | 7.8/10 | 8.1/10 |
| 5 | Service Fusion Cloud-based FSM solution for HVAC companies featuring drag-and-drop scheduling and automated workflows. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
| 6 | SuccessWare Comprehensive business software for HVAC and plumbing with intelligent scheduling and performance tracking. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 7 | Kickserv Affordable scheduling and invoicing app designed for HVAC service businesses with mobile access. | specialized | 7.9/10 | 7.7/10 | 8.5/10 | 8.4/10 |
| 8 | RazorSync Mobile-first scheduling software for HVAC field services with real-time updates and GPS tracking. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 9 | Commusoft HVAC job management software with engineer scheduling, inventory, and customer portal features. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.8/10 |
| 10 | Fergus Simple yet powerful scheduling tool for HVAC trades with job tracking and quoting capabilities. | specialized | 7.4/10 | 7.2/10 | 8.1/10 | 7.0/10 |
All-in-one platform for HVAC contractors providing advanced scheduling, dispatching, and business management tools.
User-friendly scheduling software for HVAC and home service pros with dispatching, invoicing, and customer management.
Field service management tool with robust scheduling, quoting, and invoicing tailored for HVAC businesses.
HVAC-specific software offering mobile scheduling, technician dispatching, and flat-rate pricing integration.
Cloud-based FSM solution for HVAC companies featuring drag-and-drop scheduling and automated workflows.
Comprehensive business software for HVAC and plumbing with intelligent scheduling and performance tracking.
Affordable scheduling and invoicing app designed for HVAC service businesses with mobile access.
Mobile-first scheduling software for HVAC field services with real-time updates and GPS tracking.
HVAC job management software with engineer scheduling, inventory, and customer portal features.
Simple yet powerful scheduling tool for HVAC trades with job tracking and quoting capabilities.
ServiceTitan
enterpriseAll-in-one platform for HVAC contractors providing advanced scheduling, dispatching, and business management tools.
Smart Dispatch AI that automatically optimizes job assignments based on technician skills, location, and real-time availability
ServiceTitan is a comprehensive field service management platform tailored for HVAC contractors, offering advanced scheduling and dispatching capabilities to streamline operations. It features drag-and-drop scheduling, real-time GPS tracking, intelligent dispatching algorithms, and mobile apps for technicians to manage jobs on the go. Beyond scheduling, it integrates CRM, invoicing, inventory management, and performance analytics, providing end-to-end visibility for HVAC businesses.
Pros
- Powerful drag-and-drop scheduling with AI-optimized dispatching for maximum efficiency
- Robust mobile app and GPS tracking for real-time technician management
- Seamless integrations with QuickBooks, payroll, and marketing tools
Cons
- Steep learning curve and complex setup for new users
- High cost, especially for smaller HVAC businesses
- Custom pricing lacks transparency and can include hefty implementation fees
Best For
Mid-sized to large HVAC companies seeking a scalable, all-in-one platform to optimize scheduling and grow revenue.
Pricing
Custom enterprise pricing starting at around $300-$500 per user/month, plus setup and training fees.
Housecall Pro
specializedUser-friendly scheduling software for HVAC and home service pros with dispatching, invoicing, and customer management.
Smart Scheduling with AI-powered auto-dispatching and route optimization for efficient HVAC technician assignments
Housecall Pro is a comprehensive field service management platform tailored for HVAC contractors, offering robust scheduling capabilities like drag-and-drop calendars, automated dispatching, and real-time GPS tracking for technicians. It integrates scheduling with invoicing, online booking, customer CRM, and payment processing to streamline HVAC service operations from lead to completion. The software supports recurring appointments, job costing, and mobile access, making it ideal for managing HVAC jobs efficiently.
Pros
- Intuitive drag-and-drop scheduling with color-coding and real-time updates
- Powerful mobile app for technicians with GPS routing and job details
- Integrated online booking and automated reminders to reduce no-shows
Cons
- Higher pricing tiers can get expensive for larger teams
- Advanced customization options require time to master
- Reporting features lack depth for complex analytics compared to specialized tools
Best For
Small to mid-sized HVAC businesses seeking an all-in-one solution for scheduling, dispatching, and customer management.
Pricing
Starts at $65/user/month (Essentials, billed annually) up to $229/user/month (Max plan), with add-ons for features like QuickBooks integration.
Jobber
enterpriseField service management tool with robust scheduling, quoting, and invoicing tailored for HVAC businesses.
Smart Scheduling with automated dispatching, recurring job templates, and real-time technician availability syncing
Jobber is a versatile field service management software tailored for HVAC contractors and other home service pros, offering robust scheduling capabilities like drag-and-drop calendars, team dispatching, and route optimization. It streamlines operations by integrating scheduling with quoting, invoicing, payments, and customer communication tools. Ideal for small to mid-sized teams, it provides real-time updates via a mobile app for technicians in the field.
Pros
- Intuitive drag-and-drop scheduling with color-coded calendars and capacity planning
- Excellent mobile app for techs with GPS tracking and job updates
- Seamless integrations with QuickBooks, Google Calendar, and payment processors
Cons
- Pricing scales quickly for larger teams, becoming costly
- Lacks deep HVAC-specific features like parts inventory or compliance tracking
- Reporting tools are functional but not as advanced as enterprise competitors
Best For
Small to medium HVAC businesses seeking an user-friendly all-in-one platform for scheduling, dispatching, and customer management without complex setup.
Pricing
Starts at $49/month (Lite plan for solo users), Core at $149/month, up to $349+/month for larger teams; annual discounts available.
FieldEdge
specializedHVAC-specific software offering mobile scheduling, technician dispatching, and flat-rate pricing integration.
Interactive scheduling whiteboard with real-time technician availability, GPS tracking, and automated dispatching alerts
FieldEdge is a comprehensive field service management platform tailored for HVAC contractors, featuring a centralized scheduling dashboard for efficient job dispatching and technician management. It supports drag-and-drop scheduling, real-time GPS tracking, and mobile apps that enable techs to access job details, update statuses, and invoice on-site. The software integrates seamlessly with QuickBooks for accounting and offers tools for customer management, inventory tracking, and performance reporting to streamline HVAC operations.
Pros
- Robust drag-and-drop scheduling board with color-coded views for quick dispatching
- Powerful mobile app for technicians with GPS integration and real-time updates
- Seamless QuickBooks integration for effortless invoicing and accounting
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller teams with custom quotes required
- Occasional reports of software glitches and slow customer support response
Best For
Mid-sized HVAC companies needing an all-in-one solution for scheduling, dispatching, and field management.
Pricing
Custom pricing starting around $150-$300 per technician per month, often requiring annual contracts and demos for quotes.
Service Fusion
specializedCloud-based FSM solution for HVAC companies featuring drag-and-drop scheduling and automated workflows.
Intelligent dispatching with GPS tracking and automated notifications
Service Fusion is an all-in-one field service management platform tailored for HVAC contractors, offering advanced scheduling, dispatching, and job management tools. Its drag-and-drop calendar enables efficient technician assignment, route optimization, and real-time GPS tracking, while integrating CRM, invoicing, and inventory features. Designed for small to mid-sized service businesses, it streamlines operations from quote to payment.
Pros
- Robust drag-and-drop scheduling with geofencing and dispatching
- Comprehensive mobile app for technicians with offline access
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Pricing can be steep for smaller teams
- Initial setup and learning curve for advanced features
- Reporting customization is somewhat limited
Best For
Mid-sized HVAC companies with 5-50 technicians seeking an integrated platform for scheduling and business management.
Pricing
Custom quotes starting at $195/month for up to 3 users; scales with team size and features (billed annually).
SuccessWare
specializedComprehensive business software for HVAC and plumbing with intelligent scheduling and performance tracking.
Integrated flat-rate pricing catalog with upsell prompts directly in the scheduler for seamless quoting during dispatch
SuccessWare is a comprehensive business management platform tailored for HVAC, plumbing, and electrical contractors, with robust scheduling and dispatching at its core. It features a drag-and-drop visual scheduler, real-time technician GPS tracking, and mobile apps for field updates, enabling efficient job assignment and route optimization. Beyond scheduling, it integrates CRM, flat-rate invoicing, and reporting to support full-service operations.
Pros
- Powerful drag-and-drop scheduling with GPS integration and dispatch board
- Strong mobile app for technicians supporting real-time updates and invoicing
- All-in-one suite including flat-rate pricing tools and QuickBooks integration
Cons
- Steep learning curve due to feature density and older interface design
- Custom quote-based pricing can be expensive for smaller teams
- Limited modern automation compared to top competitors like ServiceTitan
Best For
Mid-sized HVAC contractors seeking an integrated platform for scheduling, dispatching, and business management without needing multiple tools.
Pricing
Quote-based pricing starting around $295/month for basic access, scaling to $500+ for full features and multiple users; includes implementation fees.
Kickserv
specializedAffordable scheduling and invoicing app designed for HVAC service businesses with mobile access.
Visual drag-and-drop scheduling board with color-coded job views and automated dispatching suggestions
Kickserv is a cloud-based field service management platform tailored for small to medium-sized HVAC and other service businesses, focusing on streamlined scheduling, dispatching, and job management. It features a drag-and-drop calendar for easy appointment booking, real-time technician tracking via GPS, and integrated invoicing with QuickBooks sync. The software also includes customer relationship tools and mobile apps for field techs to update job status, capture signatures, and process payments on-site.
Pros
- Intuitive drag-and-drop scheduling calendar
- Robust mobile app for technicians with GPS tracking
- Seamless QuickBooks integration for invoicing
Cons
- Limited advanced reporting and analytics
- No native inventory or parts management
- Scalability issues for very large HVAC operations
Best For
Small to medium-sized HVAC contractors seeking an affordable, user-friendly tool for daily scheduling and dispatching.
Pricing
Starts at $59/user/month (Basic), $99/user/month (Pro), $159/user/month (Unlimited); billed annually with a 14-day free trial.
RazorSync
specializedMobile-first scheduling software for HVAC field services with real-time updates and GPS tracking.
Real-time GPS tracking with geofencing alerts for precise technician location and arrival monitoring
RazorSync is a cloud-based field service management platform tailored for HVAC contractors and similar service businesses, offering drag-and-drop scheduling, real-time dispatching, and mobile workforce tracking. It enables technicians to access job details, update statuses, capture signatures, and process payments directly from iOS or Android apps. The software integrates GPS routing, QuickBooks invoicing, and customer management to streamline HVAC operations from dispatch to completion.
Pros
- Robust drag-and-drop scheduling with real-time updates
- Strong mobile app for technicians with GPS tracking and on-site invoicing
- Seamless integrations with QuickBooks and payment processors
Cons
- Pricing can be steep for small teams without volume discounts
- Reporting and customization options are somewhat limited
- Desktop interface feels dated compared to mobile experience
Best For
Small to mid-sized HVAC companies needing mobile-first scheduling and dispatching for field technicians.
Pricing
Starts at around $65 per user per month (billed annually), with custom enterprise pricing based on users and features.
Commusoft
specializedHVAC job management software with engineer scheduling, inventory, and customer portal features.
Skills-based automated dispatching that matches jobs to technicians' expertise and availability in real-time
Commusoft is a comprehensive cloud-based field service management software tailored for HVAC, plumbing, and refrigeration businesses, with strong emphasis on scheduling and dispatching. It features drag-and-drop scheduling calendars, automated technician assignment based on skills and location, real-time GPS tracking, and mobile apps for field technicians. Beyond scheduling, it integrates CRM, invoicing, inventory, and reporting to support end-to-end operations for service contractors.
Pros
- Powerful drag-and-drop scheduling with skills-matching and route optimization
- Real-time GPS tracking and mobile app for efficient technician dispatching
- Integrated CRM and invoicing streamline HVAC workflows
Cons
- Steep learning curve for non-tech-savvy users
- Pricing can be high for small teams with fewer than 5 technicians
- Occasional reports of sync issues between web and mobile apps
Best For
Mid-sized HVAC contractors needing robust scheduling integrated with full field service management.
Pricing
Quote-based pricing starting around $99-$199 per user/month, with tiers based on features and user count; free demo available.
Fergus
specializedSimple yet powerful scheduling tool for HVAC trades with job tracking and quoting capabilities.
Seamless integration of scheduling with automated inventory reordering and supplier purchasing
Fergus is a cloud-based job management platform tailored for trade businesses like HVAC contractors, offering drag-and-drop scheduling, technician assignment, and calendar views to streamline fieldwork. It integrates scheduling with quoting, invoicing, timesheets, and inventory management for end-to-end operations. While versatile for small teams, it lacks deep HVAC-specific tools like advanced dispatching or refrigerant tracking found in specialized software.
Pros
- Intuitive drag-and-drop scheduling with mobile access for techs
- Real-time GPS tracking and job updates
- Integrated inventory and purchasing tied to schedules
Cons
- Limited HVAC-specific features like compliance tracking or advanced routing
- Pricing scales quickly with more users
- Fewer integrations with HVAC tools compared to top competitors
Best For
Small to medium HVAC businesses seeking an all-in-one trade management solution with solid scheduling basics.
Pricing
Starts at $79 AUD/month for Essentials (up to 3 users), $149 for Pro (up to 5 users), and scales with additional users; annual discounts available.
Conclusion
Selecting the best HVAC scheduling software hinges on business needs, but ServiceTitan clearly leads as the top choice, offering a comprehensive all-in-one platform for seamless operations. Housecall Pro follows with its user-friendly design, perfect for those prioritizing simplicity, while Jobber impresses with robust field service tools, suited for growing or complex businesses. Both alternatives deliver strong value, ensuring quality results regardless of selection.
Don’t miss out—start with ServiceTitan to unlock streamlined scheduling, efficient teamwork, and happier customers.
Tools Reviewed
All tools were independently evaluated for this comparison