Quick Overview
- 1#1: ServiceTitan - Comprehensive platform for HVAC contractors that automates preventive maintenance scheduling, service agreements, and technician dispatching.
- 2#2: FieldEdge - HVAC-specific software offering preventive maintenance contracts, mobile work orders, and inventory management for service techs.
- 3#3: UpKeep - Mobile-first CMMS that simplifies HVAC preventive maintenance with asset tracking, recurring schedules, and real-time alerts.
- 4#4: MaintainX - User-friendly CMMS for creating and managing HVAC preventive maintenance checklists, work orders, and audits via mobile app.
- 5#5: Housecall Pro - Field service software that handles HVAC maintenance scheduling, customer reminders, and invoicing for small to mid-sized businesses.
- 6#6: Limble CMMS - Cloud-based CMMS with powerful preventive maintenance tools for HVAC assets, including predictive scheduling and reporting.
- 7#7: Hippo CMMS - Affordable web-based system for HVAC preventive maintenance planning, work order management, and vendor tracking.
- 8#8: Service Fusion - All-in-one field service platform supporting HVAC preventive maintenance with automated dispatching, GPS tracking, and QuickBooks integration.
- 9#9: Fiix - Robust CMMS that enables HVAC preventive maintenance through customizable work orders, parts inventory, and analytics dashboards.
- 10#10: eMaint - Flexible enterprise CMMS for scheduling HVAC preventive maintenance, managing assets, and generating compliance reports.
These tools were selected based on a focus on robust features (including scheduling, asset tracking, and reporting), user-friendliness, reliability, and overall value, ensuring they meet the diverse demands of HVAC service professionals.
Comparison Table
Efficient HVAC preventive maintenance hinges on software that organizes tasks, tracks progress, and enhances client interactions. This comparison table explores top tools like ServiceTitan, FieldEdge, UpKeep, MaintainX, Housecall Pro, and additional options, equipping readers to assess key features, usability, and suitability for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive platform for HVAC contractors that automates preventive maintenance scheduling, service agreements, and technician dispatching. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | FieldEdge HVAC-specific software offering preventive maintenance contracts, mobile work orders, and inventory management for service techs. | specialized | 9.2/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | UpKeep Mobile-first CMMS that simplifies HVAC preventive maintenance with asset tracking, recurring schedules, and real-time alerts. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.4/10 |
| 4 | MaintainX User-friendly CMMS for creating and managing HVAC preventive maintenance checklists, work orders, and audits via mobile app. | specialized | 8.6/10 | 8.4/10 | 9.5/10 | 8.7/10 |
| 5 | Housecall Pro Field service software that handles HVAC maintenance scheduling, customer reminders, and invoicing for small to mid-sized businesses. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 6 | Limble CMMS Cloud-based CMMS with powerful preventive maintenance tools for HVAC assets, including predictive scheduling and reporting. | enterprise | 8.6/10 | 8.4/10 | 9.3/10 | 8.2/10 |
| 7 | Hippo CMMS Affordable web-based system for HVAC preventive maintenance planning, work order management, and vendor tracking. | specialized | 8.1/10 | 8.0/10 | 9.0/10 | 8.5/10 |
| 8 | Service Fusion All-in-one field service platform supporting HVAC preventive maintenance with automated dispatching, GPS tracking, and QuickBooks integration. | specialized | 8.1/10 | 8.4/10 | 8.0/10 | 7.8/10 |
| 9 | Fiix Robust CMMS that enables HVAC preventive maintenance through customizable work orders, parts inventory, and analytics dashboards. | enterprise | 7.8/10 | 8.2/10 | 8.5/10 | 7.4/10 |
| 10 | eMaint Flexible enterprise CMMS for scheduling HVAC preventive maintenance, managing assets, and generating compliance reports. | enterprise | 7.6/10 | 8.1/10 | 7.3/10 | 7.2/10 |
Comprehensive platform for HVAC contractors that automates preventive maintenance scheduling, service agreements, and technician dispatching.
HVAC-specific software offering preventive maintenance contracts, mobile work orders, and inventory management for service techs.
Mobile-first CMMS that simplifies HVAC preventive maintenance with asset tracking, recurring schedules, and real-time alerts.
User-friendly CMMS for creating and managing HVAC preventive maintenance checklists, work orders, and audits via mobile app.
Field service software that handles HVAC maintenance scheduling, customer reminders, and invoicing for small to mid-sized businesses.
Cloud-based CMMS with powerful preventive maintenance tools for HVAC assets, including predictive scheduling and reporting.
Affordable web-based system for HVAC preventive maintenance planning, work order management, and vendor tracking.
All-in-one field service platform supporting HVAC preventive maintenance with automated dispatching, GPS tracking, and QuickBooks integration.
Robust CMMS that enables HVAC preventive maintenance through customizable work orders, parts inventory, and analytics dashboards.
Flexible enterprise CMMS for scheduling HVAC preventive maintenance, managing assets, and generating compliance reports.
ServiceTitan
enterpriseComprehensive platform for HVAC contractors that automates preventive maintenance scheduling, service agreements, and technician dispatching.
Memberships platform that automates preventive maintenance agreements with AI-optimized scheduling, auto-billing, and built-in upsell tools for revenue growth
ServiceTitan is a comprehensive field service management platform designed for HVAC contractors, with robust preventive maintenance capabilities through its Memberships module. It automates the creation, scheduling, and billing of maintenance agreements, tracks detailed equipment service history, and provides reminders for upcoming visits to prevent costly breakdowns. The software integrates dispatching, mobile tech tools, and analytics to optimize maintenance operations and maximize revenue from recurring contracts.
Pros
- Powerful Memberships module for managing HVAC maintenance contracts with automated scheduling and renewals
- Detailed service history tracking and predictive analytics to proactively prevent equipment failures
- Seamless integration with dispatching, invoicing, and reporting for end-to-end preventive maintenance workflows
Cons
- High cost with custom enterprise pricing
- Steep learning curve due to extensive features
- Overkill and complex for very small HVAC operations
Best For
Mid-sized to large HVAC companies with multiple technicians needing scalable, enterprise-grade preventive maintenance management.
Pricing
Custom pricing starting around $265 per technician/month, plus setup fees and add-ons; requires quote.
FieldEdge
specializedHVAC-specific software offering preventive maintenance contracts, mobile work orders, and inventory management for service techs.
Automated service agreement management with customer self-service portal for renewals and scheduling
FieldEdge is a robust field service management platform tailored for HVAC, plumbing, and electrical contractors, with strong capabilities in preventive maintenance software. It enables automated scheduling of recurring maintenance visits, tracks service history, and manages customer agreements through a centralized dashboard. The software integrates mobile apps for technicians, real-time dispatching, and accounting tools like QuickBooks for seamless billing and reporting on PM contracts.
Pros
- Comprehensive preventive maintenance tools including automated scheduling and agreement tracking
- Powerful mobile app for on-site techs with real-time updates and digital forms
- Seamless QuickBooks integration for efficient invoicing and financial reporting
Cons
- Pricing can be steep for small businesses with fewer users
- Initial setup and learning curve may require training
- Reporting customization options are somewhat limited compared to top competitors
Best For
Mid-sized HVAC contractors seeking an integrated field service solution with advanced preventive maintenance management.
Pricing
Custom quoted pricing, typically starting at $125-$200 per user per month depending on features and user count.
UpKeep
specializedMobile-first CMMS that simplifies HVAC preventive maintenance with asset tracking, recurring schedules, and real-time alerts.
Seamless mobile-first interface with offline work order completion and real-time syncing for field HVAC technicians
UpKeep is a cloud-based CMMS platform tailored for preventive maintenance, work order management, and asset tracking, making it suitable for HVAC operations. It enables users to schedule recurring preventive maintenance tasks for HVAC systems like filter changes, coil cleaning, and inspections, with automated reminders and mobile access for technicians. The software also supports inventory management for parts and generates reports for compliance and efficiency tracking.
Pros
- Intuitive mobile app for on-the-go HVAC techs with offline capabilities
- Robust preventive maintenance scheduling with customizable templates
- Strong asset management and inventory tracking for HVAC components
Cons
- Reporting and analytics lack depth for complex HVAC fleets
- Limited advanced automation compared to enterprise CMMS tools
- Pricing scales quickly for larger teams
Best For
Small to mid-sized HVAC service companies needing a mobile-first tool for scheduling and tracking preventive maintenance.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; Essentials at $65/user/month, Elite at $90/user/month, with custom enterprise pricing.
MaintainX
specializedUser-friendly CMMS for creating and managing HVAC preventive maintenance checklists, work orders, and audits via mobile app.
One-tap work order creation from preventive maintenance templates with photo and signature capture for instant compliance.
MaintainX is a mobile-first CMMS platform tailored for preventive maintenance, work order management, and asset tracking, making it suitable for HVAC teams to schedule recurring tasks like filter changes and system inspections. It enables technicians to complete digital checklists, attach photos, and update statuses in real-time via its intuitive app. The software bridges the gap between field workers and managers with instant notifications and simple reporting.
Pros
- Highly intuitive mobile app for field technicians
- Seamless preventive maintenance scheduling with recurring tasks and templates
- Real-time collaboration and updates without paperwork
Cons
- Limited advanced analytics and custom reporting
- Fewer HVAC-specific integrations compared to specialized tools
- Basic inventory management may require add-ons for larger operations
Best For
Small to mid-sized HVAC contractors seeking a simple, mobile-first solution for preventive maintenance and daily work orders.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing with advanced features.
Housecall Pro
specializedField service software that handles HVAC maintenance scheduling, customer reminders, and invoicing for small to mid-sized businesses.
Automated recurring scheduling engine that intelligently fills technician calendars with preventive maintenance jobs based on agreements
Housecall Pro is an all-in-one field service management software tailored for HVAC contractors, offering robust tools for scheduling, dispatching, invoicing, and customer management. For preventive maintenance, it supports customizable service agreements, automated recurring job scheduling, maintenance history tracking, and customer reminders via email/SMS. The platform's mobile app enables technicians to access job details, complete work orders, and upsell services on-site, streamlining operations for recurring HVAC maintenance programs.
Pros
- Automated scheduling for recurring maintenance agreements reduces manual work
- Strong mobile app for techs to log maintenance history and perform inspections
- Integrations with QuickBooks and payment processors simplify billing for service plans
Cons
- Higher-tier plans required for advanced preventive maintenance automation
- Pricing can be steep for solo operators or very small teams
- Occasional reports of syncing issues between app and desktop during peak usage
Best For
Small to mid-sized HVAC businesses managing preventive maintenance contracts and seeking an integrated platform for field operations.
Pricing
Starts at $65/month (Basic, 1 user) up to $229/month (Max Ops, unlimited users); annual discounts available.
Limble CMMS
enterpriseCloud-based CMMS with powerful preventive maintenance tools for HVAC assets, including predictive scheduling and reporting.
Asset-centric PM builder that lets users create and assign recurring maintenance schedules with one click directly from equipment records
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for preventive maintenance, work orders, and asset tracking, making it well-suited for HVAC teams managing routine tasks like filter changes, coil cleaning, and system inspections. It allows users to schedule recurring preventive maintenance (PM) plans directly from asset profiles, track technician assignments via mobile apps, and generate compliance reports. The platform emphasizes simplicity and mobility, enabling field HVAC technicians to update work in real-time without complex setups.
Pros
- Highly intuitive mobile-first interface ideal for field HVAC techs
- Straightforward PM scheduling with asset-linked templates
- Quick implementation and minimal training required
Cons
- Limited advanced analytics and custom reporting options
- Fewer native integrations with HVAC-specific tools like service CRMs
- Pricing can become costly for larger teams with many assets
Best For
Small to mid-sized HVAC contractors seeking an easy-to-use tool for scheduling and tracking preventive maintenance without steep learning curves.
Pricing
Starts at $50/user/month for Starter plan (basic PM and work orders), up to $120/user/month for Enterprise (advanced features); annual billing offers discounts, with a free trial available.
Hippo CMMS
specializedAffordable web-based system for HVAC preventive maintenance planning, work order management, and vendor tracking.
Drag-and-drop preventive maintenance calendar for easy scheduling and visualization of HVAC tasks
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for preventive maintenance, work order management, and asset tracking, making it suitable for HVAC operations. It enables users to schedule recurring preventive maintenance tasks for HVAC equipment like air handlers and chillers, track service history, and manage spare parts inventory. The platform provides mobile access for technicians and customizable reporting to monitor compliance and downtime reduction.
Pros
- Intuitive drag-and-drop scheduling for preventive maintenance calendars
- Strong mobile app for on-site HVAC technicians
- Reliable asset tracking and inventory management
Cons
- Limited HVAC-specific features like IoT sensor integration
- Basic reporting lacks advanced analytics
- Scalability issues for very large enterprises
Best For
Small to mid-sized HVAC service companies and facilities managers seeking simple, cost-effective preventive maintenance scheduling.
Pricing
Starts at $117/month for Essentials (up to 5 users), $297/month for Professional (up to 10 users), with custom enterprise pricing.
Service Fusion
specializedAll-in-one field service platform supporting HVAC preventive maintenance with automated dispatching, GPS tracking, and QuickBooks integration.
Automated recurring service agreement (RSA) management with customer portal for self-scheduling maintenance visits
Service Fusion is an all-in-one field service management platform tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. For HVAC preventive maintenance, it excels in setting up recurring service agreements (RSAs), automating work order scheduling, tracking service history, and generating compliance reports to boost customer retention. The software integrates with accounting tools like QuickBooks, enabling seamless billing for maintenance contracts.
Pros
- Robust preventive maintenance tools with automated scheduling and RSA management
- Mobile app for technicians with real-time updates and digital forms
- Strong integrations including QuickBooks and customer self-scheduling portal
Cons
- Pricing is quote-based and can be expensive for small teams
- Advanced reporting and customization locked behind higher tiers
- Occasional reports of slower customer support response times
Best For
Mid-sized HVAC companies with 5-50 technicians needing scalable preventive maintenance and full field service management.
Pricing
Custom quote-based pricing; typically starts at $195/user/month for core plans, scaling with features and users.
Fiix
enterpriseRobust CMMS that enables HVAC preventive maintenance through customizable work orders, parts inventory, and analytics dashboards.
Fiix AI for predictive maintenance insights that forecast HVAC asset failures based on usage data
Fiix is a cloud-based CMMS platform that excels in managing preventive maintenance schedules, asset tracking, and work orders, making it suitable for HVAC operations by automating routine inspections and servicing of units like chillers and air handlers. It provides tools for creating PM calendars, assigning technician tasks via mobile app, and generating compliance reports to minimize downtime. While versatile across industries, its HVAC applicability shines in inventory management for parts like filters and belts, though it lacks deep industry-specific templates.
Pros
- Intuitive mobile-first interface for on-site HVAC techs
- Robust preventive maintenance scheduling with automated reminders
- Strong analytics and reporting for compliance and efficiency
Cons
- General-purpose tool without HVAC-specific workflows or templates
- Pricing can escalate for larger teams or advanced features
- Limited native integrations with HVAC-specific sensors or IoT devices
Best For
Mid-sized HVAC service providers seeking a scalable, user-friendly CMMS for general preventive maintenance without needing hyper-specialized HVAC tools.
Pricing
Quote-based pricing starts at around $45/user/month for Essentials plan; scales to $100+/user/month for Premium with AI features and unlimited storage.
eMaint
enterpriseFlexible enterprise CMMS for scheduling HVAC preventive maintenance, managing assets, and generating compliance reports.
No-code customization engine allowing users to tailor workflows, forms, and dashboards without programming
eMaint is a cloud-based CMMS platform designed for comprehensive maintenance management, including preventive maintenance scheduling for HVAC systems through automated work orders and asset tracking. It supports inventory management, mobile access for technicians, and customizable reporting to optimize HVAC upkeep and reduce downtime. While versatile across industries, it excels in facilities maintenance with tools for task automation and performance analytics.
Pros
- Robust preventive maintenance scheduling with recurring tasks and calendars
- Mobile app enables real-time updates and work order completion in the field
- Highly customizable workflows and reporting dashboards for HVAC-specific needs
Cons
- Steep learning curve due to extensive customization options
- Pricing is quote-based and can be expensive for small HVAC teams
- Lacks deep HVAC-specific integrations compared to niche tools
Best For
Mid-sized HVAC service providers or facilities managers seeking a flexible, scalable CMMS for preventive maintenance across multiple assets.
Pricing
Quote-based pricing, typically starting at $65/user/month with annual contracts; free trial available.
Conclusion
With 10 standout tools evaluated, ServiceTitan leads as the top choice, offering comprehensive automation for scheduling, service agreements, and dispatching. FieldEdge and UpKeep closely follow, with FieldEdge excelling in HVAC-specific contracts and inventory, and UpKeep impressing with its mobile-first design and real-time alerts—each filling unique gaps to cater to diverse business needs.
Ready to elevate your preventive maintenance? Try ServiceTitan today to unlock streamlined operations, proactive scheduling, and enhanced efficiency for your HVAC business.
Tools Reviewed
All tools were independently evaluated for this comparison