Quick Overview
- 1#1: ServiceTitan - All-in-one platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and reporting.
- 2#2: Housecall Pro - Field service management software for HVAC businesses handling jobs, payments, QuickBooks integration, and customer communication.
- 3#3: Jobber - Comprehensive business software for HVAC pros with quoting, scheduling, invoicing, and client management tools.
- 4#4: FieldEdge - HVAC-specific software for service calls, maintenance contracts, inventory, and accounting integration.
- 5#5: Service Fusion - Field service platform for HVAC operations including dispatching, GPS tracking, invoicing, and QuickBooks sync.
- 6#6: FieldPulse - Mobile-first field service app for HVAC teams with job scheduling, estimates, invoicing, and real-time updates.
- 7#7: Kickserv - Cloud-based software for HVAC service businesses offering scheduling, CRM, invoicing, and reporting features.
- 8#8: ServSuite - Service management system tailored for HVAC, plumbing, and electrical contractors with dispatching and billing.
- 9#9: RazorSync - Mobile workforce management for HVAC including scheduling, invoicing, GPS tracking, and inventory control.
- 10#10: SuccessWare - HVAC business management software focused on flat-rate pricing, dispatching, accounting, and performance tracking.
We ranked tools based on key factors like feature depth (scheduling, invoicing, integration), user-friendliness, and overall value, ensuring a mix of comprehensive and niche-focused options for HVAC professionals.
Comparison Table
This comparison table simplifies choosing HVAC office software by exploring top tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more, highlighting key features, usability, and practical fit for diverse business needs. Readers will gain clarity on which platform aligns with their workflow—whether managing scheduling, inventory, or client communication—to make an informed decision.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and reporting. | enterprise | 9.4/10 | 9.8/10 | 8.1/10 | 8.6/10 |
| 2 | Housecall Pro Field service management software for HVAC businesses handling jobs, payments, QuickBooks integration, and customer communication. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 3 | Jobber Comprehensive business software for HVAC pros with quoting, scheduling, invoicing, and client management tools. | specialized | 8.7/10 | 9.0/10 | 8.5/10 | 8.3/10 |
| 4 | FieldEdge HVAC-specific software for service calls, maintenance contracts, inventory, and accounting integration. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.4/10 |
| 5 | Service Fusion Field service platform for HVAC operations including dispatching, GPS tracking, invoicing, and QuickBooks sync. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | FieldPulse Mobile-first field service app for HVAC teams with job scheduling, estimates, invoicing, and real-time updates. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 7 | Kickserv Cloud-based software for HVAC service businesses offering scheduling, CRM, invoicing, and reporting features. | specialized | 8.1/10 | 7.9/10 | 8.6/10 | 8.2/10 |
| 8 | ServSuite Service management system tailored for HVAC, plumbing, and electrical contractors with dispatching and billing. | specialized | 8.2/10 | 8.5/10 | 7.9/10 | 8.0/10 |
| 9 | RazorSync Mobile workforce management for HVAC including scheduling, invoicing, GPS tracking, and inventory control. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 8.0/10 |
| 10 | SuccessWare HVAC business management software focused on flat-rate pricing, dispatching, accounting, and performance tracking. | specialized | 7.4/10 | 8.2/10 | 6.5/10 | 7.0/10 |
All-in-one platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and reporting.
Field service management software for HVAC businesses handling jobs, payments, QuickBooks integration, and customer communication.
Comprehensive business software for HVAC pros with quoting, scheduling, invoicing, and client management tools.
HVAC-specific software for service calls, maintenance contracts, inventory, and accounting integration.
Field service platform for HVAC operations including dispatching, GPS tracking, invoicing, and QuickBooks sync.
Mobile-first field service app for HVAC teams with job scheduling, estimates, invoicing, and real-time updates.
Cloud-based software for HVAC service businesses offering scheduling, CRM, invoicing, and reporting features.
Service management system tailored for HVAC, plumbing, and electrical contractors with dispatching and billing.
Mobile workforce management for HVAC including scheduling, invoicing, GPS tracking, and inventory control.
HVAC business management software focused on flat-rate pricing, dispatching, accounting, and performance tracking.
ServiceTitan
enterpriseAll-in-one platform for HVAC contractors managing scheduling, dispatching, invoicing, marketing, and reporting.
Real-time Intelligence dashboard delivering instant KPI metrics like revenue per job, technician efficiency, and profit margins
ServiceTitan is a comprehensive cloud-based platform tailored for HVAC contractors and other field service businesses, offering end-to-end office management including scheduling, dispatching, invoicing, CRM, and reporting. It centralizes operations to streamline workflows from job quoting to payment processing, with built-in tools for inventory management, technician performance tracking, and marketing automation. The software integrates seamlessly with accounting systems like QuickBooks, enabling real-time financial insights and scalability for growing teams.
Pros
- All-in-one platform eliminates need for multiple tools, covering scheduling, billing, CRM, and analytics
- Powerful real-time reporting and KPI dashboards for data-driven decisions
- Robust mobile app for technicians with GPS tracking and job details access
Cons
- High cost with custom pricing that can strain small business budgets
- Steep learning curve and extensive onboarding required
- Overly complex for solo operators or very small teams
Best For
Mid-sized to large HVAC companies with 10+ technicians seeking a scalable, enterprise-grade solution for office and field operations.
Pricing
Custom quote-based pricing, typically starting at $200-400 per user/month (minimum 5-10 users), plus implementation fees; no public tiers.
Housecall Pro
specializedField service management software for HVAC businesses handling jobs, payments, QuickBooks integration, and customer communication.
Smart dispatching with GPS routing and technician performance analytics for optimized job efficiency
Housecall Pro is an all-in-one field service management software tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It enables efficient job tracking with GPS-enabled mobile apps for technicians, QuickBooks integration for seamless accounting, and automated marketing features to nurture leads and service agreements. Overall, it simplifies office workflows while supporting on-the-go operations for HVAC businesses of varying sizes.
Pros
- Comprehensive scheduling and dispatching with real-time GPS tracking
- Seamless integrations including QuickBooks and payment processors
- Robust mobile app for technicians and automated customer communications
Cons
- Pricing can add up for larger teams with multiple users
- Advanced customization requires higher-tier plans
- Occasional reports of customer support delays during peak times
Best For
Small to mid-sized HVAC companies seeking an integrated platform for office management, dispatching, and growth tools.
Pricing
Starts at $49/user/month (billed annually) for Basic plan; scales to $229+/month for team and management tiers with more features.
Jobber
specializedComprehensive business software for HVAC pros with quoting, scheduling, invoicing, and client management tools.
Client Hub for customer self-service booking, payments, and communication, reducing office phone time.
Jobber is a cloud-based field service management software tailored for home service businesses like HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It enables efficient job tracking from quote to payment, with a mobile app for technicians and a client hub for self-service bookings and communications. The platform integrates with popular accounting tools like QuickBooks, making it a solid all-in-one solution for HVAC office operations.
Pros
- Powerful scheduling and dispatching with GPS tracking
- User-friendly mobile app for field technicians
- Strong integrations with QuickBooks and other tools
Cons
- Pricing escalates quickly for larger teams
- Reporting features lack depth for advanced analytics
- Some customization options are limited
Best For
Small to medium-sized HVAC businesses seeking an all-in-one platform to streamline scheduling, invoicing, and client interactions.
Pricing
Lite ($69/mo), Core ($169/mo), Connect ($349/mo), Grow ($599+/mo); billed annually with discounts, per user scaling applies.
FieldEdge
specializedHVAC-specific software for service calls, maintenance contracts, inventory, and accounting integration.
Dynamic dispatching board with drag-and-drop scheduling and real-time technician GPS integration
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering tools for dispatching, scheduling, invoicing, and customer relationship management. It features a powerful mobile app for technicians to access job details, update statuses, capture signatures, and process payments on-site. The platform integrates deeply with QuickBooks for seamless accounting and provides reporting dashboards for business insights.
Pros
- Advanced dispatching with real-time GPS tracking and dynamic scheduling
- Seamless QuickBooks integration for automated accounting
- Feature-rich mobile app empowering technicians with on-site invoicing and inventory management
Cons
- Steep learning curve due to extensive features
- Pricing can be high for smaller teams
- Customer support response times vary
Best For
Mid-sized HVAC contractors needing comprehensive field management and strong back-office integrations.
Pricing
Custom quotes starting at $200+ per user/month, with tiers based on users and modules; annual contracts often include discounts.
Service Fusion
specializedField service platform for HVAC operations including dispatching, GPS tracking, invoicing, and QuickBooks sync.
Real-time GPS fleet tracking with automated dispatching and geofencing alerts
Service Fusion is a cloud-based field service management platform designed specifically for HVAC contractors, plumbers, and electricians, providing end-to-end tools for scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to handle jobs in real-time, including GPS tracking, work order updates, and on-site payments. The software emphasizes automation for recurring maintenance contracts and integrates deeply with QuickBooks for seamless accounting.
Pros
- Comprehensive all-in-one toolkit including dispatching, CRM, and inventory management
- Robust mobile app with GPS tracking and real-time updates for technicians
- Seamless QuickBooks integration and support for flat-rate pricing
Cons
- Pricing can be steep for very small teams under 5 users
- Initial setup and learning curve for advanced features
- Reporting customization is somewhat limited compared to enterprise rivals
Best For
Mid-sized HVAC companies with 5-50 technicians needing scalable mobile-first field service management.
Pricing
Starts at $195/month for basic plans (up to 3 users), scales to $500+/month for Pro/Enterprise with more users and features; custom quotes available.
FieldPulse
specializedMobile-first field service app for HVAC teams with job scheduling, estimates, invoicing, and real-time updates.
Mobile-first dispatching with GPS-enabled technician tracking and one-click invoicing from the field
FieldPulse is a cloud-based field service management platform tailored for HVAC, plumbing, electrical, and similar trades, offering tools for scheduling, dispatching, job tracking, invoicing, and customer relationship management. It features a robust mobile app for technicians to handle jobs on the go, including time tracking, GPS location updates, and on-site payments. The software integrates seamlessly with QuickBooks and Stripe, enabling efficient back-office operations for service businesses.
Pros
- Intuitive mobile app for real-time field updates and payments
- Strong QuickBooks integration for seamless accounting
- Comprehensive scheduling and dispatching with GPS tracking
Cons
- Pricing scales per user, which can get costly for larger teams
- Reporting and analytics are functional but not as advanced as top competitors
- Customization options are somewhat limited for highly specialized HVAC workflows
Best For
Small to mid-sized HVAC companies seeking an all-in-one mobile-first solution for field operations and basic office management.
Pricing
Starts at $65/user/month (billed annually) for the Basic plan, $95/user/month for Pro, with Enterprise custom pricing.
Kickserv
specializedCloud-based software for HVAC service businesses offering scheduling, CRM, invoicing, and reporting features.
Visual drag-and-drop scheduler with route optimization for efficient technician dispatching
Kickserv is a cloud-based field service management platform designed for HVAC contractors and similar service businesses, offering tools for job scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to access job details, update statuses, capture signatures, and process payments on-site. The software integrates with QuickBooks for accounting and provides real-time reporting to help manage operations efficiently.
Pros
- Intuitive drag-and-drop scheduling calendar for easy job assignment
- Strong mobile app with GPS tracking and on-site invoicing
- Seamless QuickBooks integration for automated accounting
Cons
- Limited advanced inventory and parts tracking capabilities
- Reporting lacks deep customization without higher plans
- No native support for recurring maintenance contracts
Best For
Small to medium-sized HVAC businesses needing simple, affordable scheduling and dispatching without complex enterprise features.
Pricing
Starts at $59/user/month (billed annually) for Starter plan, $99 for Pro, $149 for Max; 14-day free trial available.
ServSuite
specializedService management system tailored for HVAC, plumbing, and electrical contractors with dispatching and billing.
Dynamic dispatch board with real-time technician availability and GPS integration for optimized routing
ServSuite is a cloud-based field service management software tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It includes a mobile app for technicians to access job details, update statuses, and capture signatures on-site. The platform integrates with QuickBooks and supports flat-rate pricing to streamline billing and improve cash flow.
Pros
- Comprehensive dispatching and scheduling tools with a visual drag-and-drop board
- Robust mobile app for real-time technician updates and GPS tracking
- Seamless QuickBooks integration for effortless accounting
Cons
- Pricing is quote-based and can be steep for very small operations
- Some users report occasional glitches in reporting features
- Customization options are somewhat limited compared to enterprise competitors
Best For
Small to mid-sized HVAC contractors needing an all-in-one solution for office and field operations without complex setup.
Pricing
Quote-based pricing, typically $200–$500 per month depending on users, features, and trade-specific modules.
RazorSync
specializedMobile workforce management for HVAC including scheduling, invoicing, GPS tracking, and inventory control.
Interactive scheduling whiteboard with drag-and-drop dispatching and live technician GPS overlays
RazorSync is a field service management platform tailored for HVAC contractors, offering scheduling, dispatching, invoicing, and customer management tools via a web dashboard and mobile app. It enables real-time communication between office staff and field technicians, with features like GPS tracking, QuickBooks integration, and on-site payments. The software streamlines operations for service-based businesses by automating workflows from job booking to completion.
Pros
- Strong mobile app for technicians with offline capabilities
- Seamless QuickBooks integration for accounting
- Real-time GPS dispatching and scheduling board
Cons
- Dated user interface in some areas
- Customer support response times can vary
- Reporting features lack advanced customization
Best For
Small to mid-sized HVAC businesses needing robust mobile dispatching and field service automation without complex enterprise setups.
Pricing
Quote-based pricing starting at $65/user/month for core features, with add-ons for advanced inventory and reporting.
SuccessWare
specializedHVAC business management software focused on flat-rate pricing, dispatching, accounting, and performance tracking.
Advanced flat-rate pricing system with customizable catalogs for quick, accurate job quoting
SuccessWare is a comprehensive business management platform tailored for HVAC, plumbing, and electrical contractors, offering end-to-end tools for scheduling, dispatching, invoicing, and accounting. It includes CRM features, mobile apps for technicians, and flat-rate pricing integration to streamline service operations. The software emphasizes operational efficiency for multi-trade service businesses with QuickBooks connectivity.
Pros
- Robust dispatching and scheduling tools
- Seamless QuickBooks integration
- Comprehensive flat-rate pricing catalogs
Cons
- Outdated user interface
- Steep learning curve for new users
- Custom pricing lacks transparency
Best For
Mid-sized HVAC contractors needing an all-in-one solution for dispatch, billing, and accounting.
Pricing
Custom quotes; typically $125-$250 per user/month depending on modules and users.
Conclusion
Among the reviewed tools, ServiceTitan leads as the top choice, boasting an all-in-one platform that seamlessly integrates scheduling, dispatching, invoicing, and marketing for HVAC contractors. Housecall Pro and Jobber, while strong contenders, offer unique strengths—such as customer communication and quoting tools—making them excellent alternatives for businesses with specific needs. The diversity in features ensures there’s a best fit for every HVAC operation, but ServiceTitan stands out as the most comprehensive option.
Take the first step toward streamlining your business: explore ServiceTitan to discover how its robust tools can elevate your operations and drive efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison