Quick Overview
- 1#1: ServiceTitan - Comprehensive enterprise platform for HVAC contractors handling dispatching, scheduling, invoicing, and performance reporting.
- 2#2: Housecall Pro - All-in-one field service software for HVAC businesses managing jobs, payments, and customer communications.
- 3#3: Jobber - Field service management tool for HVAC pros with scheduling, quoting, invoicing, and GPS tracking features.
- 4#4: FieldEdge - HVAC-specific software integrating QuickBooks for service calls, inventory, and flat-rate pricing.
- 5#5: Service Fusion - Cloud-based platform for HVAC management covering CRM, dispatching, accounting, and QuickBooks integration.
- 6#6: Kickserv - Simple job management software for HVAC contractors with scheduling, invoicing, and customer portals.
- 7#7: FieldPulse - Mobile-first field service app for HVAC teams enabling real-time job tracking and payments.
- 8#8: Successware - HVAC-focused business management system for call centers, dispatching, and profitability analysis.
- 9#9: RazorSync - Mobile scheduling and invoicing software for HVAC service with GPS routing and inventory control.
- 10#10: Aspire - Integrated software for commercial HVAC service businesses managing contracts, sales, and operations.
Tools were chosen based on feature relevance to HVAC tasks, ease of use, technical stability, and overall value, prioritizing solutions that balance functionality with affordability to serve contractors of all sizes.
Comparison Table
This comparison table breaks down top HVAC management software tools—including ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more—highlighting key features like job tracking, customer management, and resource allocation. Readers will gain clarity on how each tool aligns with specific operational needs, aiding in informed decisions for their business.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive enterprise platform for HVAC contractors handling dispatching, scheduling, invoicing, and performance reporting. | enterprise | 9.5/10 | 9.8/10 | 8.4/10 | 8.9/10 |
| 2 | Housecall Pro All-in-one field service software for HVAC businesses managing jobs, payments, and customer communications. | specialized | 9.2/10 | 9.4/10 | 9.0/10 | 8.7/10 |
| 3 | Jobber Field service management tool for HVAC pros with scheduling, quoting, invoicing, and GPS tracking features. | specialized | 8.7/10 | 8.9/10 | 9.1/10 | 8.4/10 |
| 4 | FieldEdge HVAC-specific software integrating QuickBooks for service calls, inventory, and flat-rate pricing. | specialized | 8.6/10 | 9.0/10 | 8.2/10 | 8.0/10 |
| 5 | Service Fusion Cloud-based platform for HVAC management covering CRM, dispatching, accounting, and QuickBooks integration. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 6 | Kickserv Simple job management software for HVAC contractors with scheduling, invoicing, and customer portals. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 8.2/10 |
| 7 | FieldPulse Mobile-first field service app for HVAC teams enabling real-time job tracking and payments. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Successware HVAC-focused business management system for call centers, dispatching, and profitability analysis. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 9 | RazorSync Mobile scheduling and invoicing software for HVAC service with GPS routing and inventory control. | specialized | 7.8/10 | 8.1/10 | 7.6/10 | 7.7/10 |
| 10 | Aspire Integrated software for commercial HVAC service businesses managing contracts, sales, and operations. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.7/10 |
Comprehensive enterprise platform for HVAC contractors handling dispatching, scheduling, invoicing, and performance reporting.
All-in-one field service software for HVAC businesses managing jobs, payments, and customer communications.
Field service management tool for HVAC pros with scheduling, quoting, invoicing, and GPS tracking features.
HVAC-specific software integrating QuickBooks for service calls, inventory, and flat-rate pricing.
Cloud-based platform for HVAC management covering CRM, dispatching, accounting, and QuickBooks integration.
Simple job management software for HVAC contractors with scheduling, invoicing, and customer portals.
Mobile-first field service app for HVAC teams enabling real-time job tracking and payments.
HVAC-focused business management system for call centers, dispatching, and profitability analysis.
Mobile scheduling and invoicing software for HVAC service with GPS routing and inventory control.
Integrated software for commercial HVAC service businesses managing contracts, sales, and operations.
ServiceTitan
enterpriseComprehensive enterprise platform for HVAC contractors handling dispatching, scheduling, invoicing, and performance reporting.
Smart Dispatching with AI optimization that automatically assigns jobs based on skills, location, and profitability
ServiceTitan is a comprehensive cloud-based field service management platform tailored for HVAC contractors, offering end-to-end tools for scheduling, dispatching, invoicing, and customer management. It integrates CRM, inventory tracking, accounting, and marketing automation to streamline operations and drive business growth. With robust analytics and mobile apps for technicians, it enables real-time visibility and performance optimization across HVAC service businesses.
Pros
- All-in-one platform covering dispatching, billing, CRM, and reporting
- Powerful mobile app with GPS tracking and real-time updates for technicians
- Advanced analytics and AI-driven insights for revenue optimization
Cons
- High pricing with custom quotes that can be prohibitive for small businesses
- Steep learning curve due to extensive features and customization needs
- Limited flexibility for highly specialized workflows without support involvement
Best For
Mid-sized to large HVAC companies seeking scalable, enterprise-grade management software to handle complex operations and growth.
Pricing
Custom quote-based pricing, typically starting at $200-400 per technician/month plus setup fees; no public tiers.
Housecall Pro
specializedAll-in-one field service software for HVAC businesses managing jobs, payments, and customer communications.
Smart Dispatch with AI-powered scheduling and real-time technician tracking
Housecall Pro is an all-in-one field service management software tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It enables real-time GPS tracking for technicians, automated reminders, and seamless QuickBooks integration to streamline operations. The platform also includes marketing automation and online booking to help grow businesses efficiently.
Pros
- Comprehensive scheduling and dispatching with GPS tracking
- Strong mobile app for field technicians
- Robust integrations including QuickBooks and payment processors
Cons
- Higher pricing tiers can add up for large teams
- Advanced reporting requires higher plans
- Occasional glitches in mobile app reported by users
Best For
Small to mid-sized HVAC businesses seeking an intuitive, feature-rich platform to manage field operations and customer interactions.
Pricing
Starts at $65/month (Basic, 1 user), Essentials $129/month (up to 7 users), Max $229/month (up to 21 users); annual billing discounts available.
Jobber
specializedField service management tool for HVAC pros with scheduling, quoting, invoicing, and GPS tracking features.
Client Hub: A self-service portal where customers can view quotes, approve jobs, make payments, and request services independently.
Jobber is a comprehensive cloud-based field service management software tailored for home service businesses, including HVAC contractors, offering tools for scheduling, dispatching, quoting, invoicing, and customer management. It features a robust mobile app for technicians, GPS tracking, automated reminders, and seamless integrations with QuickBooks and other accounting tools. Designed to streamline operations from lead to payment, Jobber helps HVAC teams improve efficiency and client satisfaction without needing multiple disjointed apps.
Pros
- Intuitive scheduling and dispatching with drag-and-drop interface and real-time updates
- Powerful mobile app for techs with GPS routing and job details on the go
- Strong integrations including QuickBooks, Google Calendar, and payment processors
Cons
- Pricing scales quickly for larger teams, making it less ideal for very small operations
- Limited advanced HVAC-specific features like detailed inventory tracking or equipment maintenance logs compared to specialized tools
- Reporting capabilities are solid but lack deep customization for complex analytics
Best For
Small to mid-sized HVAC contractors seeking an all-in-one platform to manage jobs, teams, and clients efficiently without heavy customization needs.
Pricing
Starts at $69/month (Lite, 1 user, billed annually) up to $349+/month (Grow plan for larger teams); custom enterprise pricing available.
FieldEdge
specializedHVAC-specific software integrating QuickBooks for service calls, inventory, and flat-rate pricing.
Visual Dispatch Board with drag-and-drop scheduling and real-time GPS technician tracking
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It features a mobile app for technicians to access jobs, update statuses, capture signatures, and process payments on-site. The platform integrates seamlessly with QuickBooks for accounting and provides inventory tracking and reporting to streamline operations.
Pros
- Powerful dispatching with visual scheduler and GPS tracking
- Intuitive mobile app for real-time technician updates
- Seamless QuickBooks integration for effortless accounting
Cons
- Higher pricing may deter small businesses
- Steep initial learning curve for full customization
- Occasional reports of software bugs and slow support response
Best For
Mid-sized HVAC contractors with mobile workforces needing efficient dispatching and integrated accounting.
Pricing
Custom subscription pricing; typically $150-$300 per user/month based on users and features.
Service Fusion
specializedCloud-based platform for HVAC management covering CRM, dispatching, accounting, and QuickBooks integration.
Advanced service agreement and recurring maintenance scheduling with automated renewals
Service Fusion is a cloud-based field service management platform tailored for HVAC contractors, offering tools for scheduling, dispatching, technician tracking, and invoicing. It includes CRM features, inventory management, and service agreement tracking to streamline operations from quote to payment. The mobile app enables real-time updates, GPS routing, and on-site job documentation, with seamless integrations like QuickBooks.
Pros
- Comprehensive scheduling and dispatching with GPS tracking
- Strong mobile app for technicians with offline capabilities
- Excellent QuickBooks integration and service agreement management
Cons
- Pricing can be steep for small teams
- Initial setup and learning curve for advanced features
- Limited reporting customization compared to top competitors
Best For
Mid-sized HVAC businesses needing robust dispatching and maintenance contract management.
Pricing
Custom quote-based pricing starting around $195/month for basic plans, scaling with users and features.
Kickserv
specializedSimple job management software for HVAC contractors with scheduling, invoicing, and customer portals.
Real-time GPS fleet tracking and geofencing for precise technician dispatching and job arrival alerts
Kickserv is a cloud-based field service management platform tailored for HVAC contractors and similar service businesses, enabling efficient job scheduling, technician dispatching, and customer management. It provides mobile apps for field technicians to update job statuses, capture signatures, and process payments on-site, while offering CRM tools and invoicing capabilities. The software integrates with QuickBooks for streamlined accounting and supports recurring maintenance contracts common in HVAC services.
Pros
- Intuitive drag-and-drop scheduling and real-time dispatching
- Robust mobile app with GPS tracking for technicians
- Strong QuickBooks integration for seamless invoicing and accounting
Cons
- Reporting and analytics are somewhat basic compared to enterprise tools
- Limited advanced inventory management for complex HVAC parts tracking
- Customization options can feel restrictive for larger teams
Best For
Small to mid-sized HVAC companies seeking an affordable, user-friendly solution for daily operations and field management.
Pricing
Starts at $59/user/month (billed annually) for Basic plan; Pro at $99/user/month, Premier at $159/user/month; 14-day free trial available.
FieldPulse
specializedMobile-first field service app for HVAC teams enabling real-time job tracking and payments.
Self-service customer portal for online appointment booking and payments
FieldPulse is a comprehensive field service management software designed for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It features a robust mobile app for technicians to handle jobs on-site, including GPS tracking, time logging, signatures, and payments. The platform also includes CRM capabilities, inventory management, and integrations with QuickBooks and payment processors to streamline operations for service businesses.
Pros
- Intuitive mobile app with real-time GPS and dispatching
- Seamless QuickBooks integration for easy accounting
- Customer portal for self-service booking and payments
Cons
- Pricing scales quickly with additional users
- Reporting features lack depth for advanced analytics
- Some users report occasional mobile app sync issues
Best For
Small to mid-sized HVAC businesses with mobile field teams needing an all-in-one dispatching and invoicing solution.
Pricing
Starts at $65/user/month (billed annually) for Basic plan; scales to $165/user/month for Elite with advanced features.
Successware
specializedHVAC-focused business management system for call centers, dispatching, and profitability analysis.
Real-time, bi-directional QuickBooks integration that automates invoicing and accounting updates
Successware is a comprehensive business management platform designed specifically for HVAC, plumbing, and electrical contractors. It offers end-to-end functionality including scheduling, dispatching, technician management, invoicing, CRM, inventory tracking, and reporting. The software emphasizes seamless integration with QuickBooks for accounting and provides a mobile app for field technicians to access jobs, update statuses, and capture signatures on the go.
Pros
- All-in-one solution covering operations from dispatch to accounting
- Deep QuickBooks integration for real-time financial syncing
- Robust mobile app supporting field technician workflows
Cons
- Steep learning curve due to extensive features
- Interface feels dated compared to modern competitors
- Higher pricing may not suit very small businesses
Best For
Mid-sized HVAC contractors needing a robust, integrated platform for scaling operations.
Pricing
Custom modular pricing; typically starts at $199/month for base plan plus $99-$149 per user/month.
RazorSync
specializedMobile scheduling and invoicing software for HVAC service with GPS routing and inventory control.
FieldEdge Mobile app enabling complete job lifecycle management—including scheduling, updates, invoicing, and payments—directly from technicians' devices, even offline.
RazorSync is a mobile-first field service management software tailored for HVAC contractors, plumbers, and electricians, enabling efficient scheduling, dispatching, and job tracking. It offers real-time GPS monitoring of technicians, mobile invoicing, and payments directly from the field app. The platform integrates seamlessly with QuickBooks for accounting and supports inventory management to streamline operations for service-based businesses.
Pros
- Robust mobile app for on-the-go job management and invoicing
- Real-time GPS tracking and dispatching for better efficiency
- Strong QuickBooks integration for seamless accounting
Cons
- Desktop interface appears dated and less intuitive
- Reporting features lack depth compared to competitors
- Customer support response times can be inconsistent
Best For
Small to mid-sized HVAC companies needing affordable, mobile-centric tools for field operations without complex enterprise features.
Pricing
Starts at around $65 per user per month (billed annually), with tiered plans and custom quotes based on users and features.
Aspire
enterpriseIntegrated software for commercial HVAC service businesses managing contracts, sales, and operations.
Aspire Agreements module, which automates service contract management, renewals, and upsell opportunities to maximize recurring revenue.
Aspire (aspire.io) is an all-in-one operations platform tailored for home service businesses like HVAC contractors, offering tools for CRM, scheduling, dispatching, invoicing, and service agreement management. It enables efficient technician routing with GPS tracking, mobile apps for field teams, and performance analytics to drive growth. The software integrates sales, marketing, and accounting features to streamline end-to-end operations for service pros.
Pros
- Comprehensive all-in-one platform covering CRM, operations, and finance
- Strong service agreement tools for recurring revenue and maintenance contracts
- Intuitive drag-and-drop scheduling with GPS dispatching
- Robust mobile app and real-time reporting for field efficiency
Cons
- Pricing can be steep for smaller teams
- Steeper learning curve for full feature utilization
- Fewer niche HVAC-specific integrations than specialized competitors
Best For
Mid-sized HVAC contractors needing an integrated solution for operations, customer management, and revenue growth.
Pricing
Custom enterprise pricing starting at approximately $150-$300 per user/month, often with annual contracts and add-ons for advanced modules.
Conclusion
Among the reviewed HVAC management tools, ServiceTitan clearly leads as the top choice, offering a comprehensive enterprise platform that seamlessly handles dispatching, scheduling, invoicing, and performance reporting. Housecall Pro and Jobber follow closely, each with distinct strengths—Housecall Pro excels in all-in-one field service and customer communication, while Jobber stands out with robust scheduling, quoting, and GPS tracking. Together, these tools cater to diverse needs, making them valuable for any HVAC business, but ServiceTitan offers the most versatility. The journey to efficient HVAC management starts with the right software, and ServiceTitan rises to the top.
Boost your operations by trying ServiceTitan now—its all-encompassing platform is the key to streamlining dispatch, managing jobs, and tracking performance effectively.
Tools Reviewed
All tools were independently evaluated for this comparison