Quick Overview
- 1#1: ServiceTitan - Comprehensive platform for HVAC contractors handling scheduling, dispatching, invoicing, marketing, and performance reporting.
- 2#2: Housecall Pro - All-in-one field service app for HVAC businesses with real-time scheduling, GPS tracking, payments, and customer management.
- 3#3: Jobber - Streamlined software for home service pros like HVAC for quoting, scheduling, invoicing, and client communication.
- 4#4: FieldEdge - HVAC-specific software for managing service calls, installations, maintenance contracts, and inventory integration.
- 5#5: Service Fusion - Cloud-based field service management for HVAC with dispatching, CRM, QuickBooks sync, and mobile technician tools.
- 6#6: SuccessWare - ERP system tailored for HVAC contractors covering job costing, flat-rate pricing, inventory, and accounting.
- 7#7: Commusoft - Integrated HVAC business software for job scheduling, engineer tracking, customer portals, and compliance reporting.
- 8#8: Kickserv - Simple yet powerful job management for HVAC services including scheduling, time tracking, and automated invoicing.
- 9#9: RazorSync - Mobile-first platform for HVAC field service with scheduling, invoicing, GPS routing, and QuickBooks integration.
- 10#10: Fergus - Trade-focused job management software for HVAC trades with quoting, timesheets, purchasing, and real-time job tracking.
We ranked these tools based on robust feature sets, user-friendly interfaces, industry relevance, and overall value, ensuring the list prioritizes software that balances functionality with practical utility for HVAC professionals.
Comparison Table
This comparison table assesses top HVAC job management software tools, such as ServiceTitan, Housecall Pro, Jobber, FieldEdge, and Service Fusion, to guide users in finding the right fit for their business. It outlines key features including scheduling, invoicing, and customer communication, as well as how each tool streamlines specific HVAC operations, helping readers identify strengths and unique offerings for efficient workflow management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive platform for HVAC contractors handling scheduling, dispatching, invoicing, marketing, and performance reporting. | enterprise | 9.4/10 | 9.8/10 | 7.9/10 | 8.6/10 |
| 2 | Housecall Pro All-in-one field service app for HVAC businesses with real-time scheduling, GPS tracking, payments, and customer management. | specialized | 9.1/10 | 9.3/10 | 8.8/10 | 8.5/10 |
| 3 | Jobber Streamlined software for home service pros like HVAC for quoting, scheduling, invoicing, and client communication. | specialized | 8.7/10 | 8.9/10 | 9.1/10 | 8.4/10 |
| 4 | FieldEdge HVAC-specific software for managing service calls, installations, maintenance contracts, and inventory integration. | specialized | 8.6/10 | 9.1/10 | 8.0/10 | 8.2/10 |
| 5 | Service Fusion Cloud-based field service management for HVAC with dispatching, CRM, QuickBooks sync, and mobile technician tools. | specialized | 8.7/10 | 9.1/10 | 8.2/10 | 8.4/10 |
| 6 | SuccessWare ERP system tailored for HVAC contractors covering job costing, flat-rate pricing, inventory, and accounting. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 7 | Commusoft Integrated HVAC business software for job scheduling, engineer tracking, customer portals, and compliance reporting. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 7.8/10 |
| 8 | Kickserv Simple yet powerful job management for HVAC services including scheduling, time tracking, and automated invoicing. | specialized | 8.2/10 | 8.0/10 | 8.5/10 | 8.7/10 |
| 9 | RazorSync Mobile-first platform for HVAC field service with scheduling, invoicing, GPS routing, and QuickBooks integration. | specialized | 8.1/10 | 8.0/10 | 8.5/10 | 7.7/10 |
| 10 | Fergus Trade-focused job management software for HVAC trades with quoting, timesheets, purchasing, and real-time job tracking. | specialized | 7.4/10 | 7.6/10 | 8.2/10 | 6.9/10 |
Comprehensive platform for HVAC contractors handling scheduling, dispatching, invoicing, marketing, and performance reporting.
All-in-one field service app for HVAC businesses with real-time scheduling, GPS tracking, payments, and customer management.
Streamlined software for home service pros like HVAC for quoting, scheduling, invoicing, and client communication.
HVAC-specific software for managing service calls, installations, maintenance contracts, and inventory integration.
Cloud-based field service management for HVAC with dispatching, CRM, QuickBooks sync, and mobile technician tools.
ERP system tailored for HVAC contractors covering job costing, flat-rate pricing, inventory, and accounting.
Integrated HVAC business software for job scheduling, engineer tracking, customer portals, and compliance reporting.
Simple yet powerful job management for HVAC services including scheduling, time tracking, and automated invoicing.
Mobile-first platform for HVAC field service with scheduling, invoicing, GPS routing, and QuickBooks integration.
Trade-focused job management software for HVAC trades with quoting, timesheets, purchasing, and real-time job tracking.
ServiceTitan
enterpriseComprehensive platform for HVAC contractors handling scheduling, dispatching, invoicing, marketing, and performance reporting.
Real-time job profitability tracking that calculates margins at the line-item level with automated pricing rules
ServiceTitan is a comprehensive, cloud-based platform tailored for HVAC and other field service businesses, offering end-to-end management from lead generation to job completion and invoicing. It features advanced scheduling, dispatching with GPS tracking, mobile apps for technicians, CRM tools, and detailed analytics for profitability insights. Designed for scalability, it helps contractors optimize operations, boost revenue, and improve customer satisfaction through automation and real-time data.
Pros
- All-in-one platform covering scheduling, dispatching, invoicing, and marketing
- Powerful mobile app with real-time updates and GPS integration
- Advanced reporting and profitability tracking tools
Cons
- High cost with custom pricing that can be prohibitive for small businesses
- Steep learning curve and complex initial setup
- Overwhelming feature set for users not needing enterprise-level tools
Best For
Mid-to-large HVAC contractors with 10+ technicians seeking scalable, feature-rich management software.
Pricing
Custom quotes starting at around $200-400 per user/month, often $5,000+ monthly for mid-sized teams; includes onboarding fees.
Housecall Pro
specializedAll-in-one field service app for HVAC businesses with real-time scheduling, GPS tracking, payments, and customer management.
Online booking portal that allows HVAC customers to self-schedule service calls 24/7, reducing phone time and improving efficiency.
Housecall Pro is a comprehensive field service management platform designed for HVAC contractors and other home service pros, offering tools for scheduling, dispatching, invoicing, and customer communication. It streamlines HVAC job management with features like technician GPS tracking, inventory management, and automated maintenance agreements. The software integrates with QuickBooks and other tools, enabling efficient operations from quote to payment.
Pros
- Robust scheduling and real-time dispatching with GPS tracking for HVAC techs
- Integrated invoicing, payments, and QuickBooks sync for seamless financials
- Mobile app empowers technicians with job details, estimates, and customer signatures on-site
Cons
- Pricing scales quickly for larger teams or advanced features
- Reporting customization is somewhat limited compared to enterprise tools
- Occasional glitches in mobile app reported by users during peak usage
Best For
Mid-sized HVAC businesses with 5-50 technicians needing an all-in-one solution for job scheduling, dispatching, and customer management.
Pricing
Starts at $69/user/month (Basic, billed annually) up to $229+/user/month (Max plan); custom enterprise pricing available.
Jobber
specializedStreamlined software for home service pros like HVAC for quoting, scheduling, invoicing, and client communication.
ClientHub portal allowing customers to request service, view quotes, approve jobs, and pay online self-service
Jobber is a robust field service management software tailored for HVAC contractors and other home service businesses, offering tools for scheduling, dispatching, quoting, invoicing, and customer management. It features mobile apps for technicians to track jobs, capture signatures, and process payments on-site, while integrating with QuickBooks and other accounting software. The platform emphasizes automation, GPS tracking, and client communication to streamline HVAC operations from lead to completion.
Pros
- Intuitive mobile app with GPS tracking and real-time job updates
- Seamless automation for quotes, invoices, and recurring HVAC maintenance
- Strong integrations with QuickBooks and payment processors
Cons
- Pricing scales quickly for larger teams
- Limited advanced inventory management for complex HVAC parts tracking
- Reporting features lack deep customization
Best For
Small to mid-sized HVAC contractors seeking an all-in-one platform for efficient job scheduling, billing, and client interactions.
Pricing
Starts at $69/month for Lite plan (solo users), Core at $169/month (up to 7 users), Grow at $349/month (up to 30 users), with custom enterprise pricing; billed annually.
FieldEdge
specializedHVAC-specific software for managing service calls, installations, maintenance contracts, and inventory integration.
Deep QuickBooks integration with automated syncing of invoices, payments, and job costs
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering end-to-end tools for scheduling, dispatching, invoicing, and customer management. It features a powerful mobile app that empowers technicians to access job details, update statuses, capture signatures, and process payments on-site. The platform excels in QuickBooks integration, enabling seamless accounting synchronization and flat-rate pricing capabilities to streamline operations for service businesses.
Pros
- Seamless QuickBooks integration for automated accounting
- Comprehensive mobile app with GPS tracking and real-time updates
- Efficient dispatching and scheduling with drag-and-drop interface
Cons
- Steep learning curve for non-tech-savvy users
- Pricing can be high for smaller teams
- Limited advanced reporting without add-ons
Best For
Mid-sized HVAC contractors with 10-50 technicians seeking integrated dispatching, mobile invoicing, and accounting tools.
Pricing
Custom quotes starting at $165 per technician per month, with tiers for additional features like inventory and marketing tools.
Service Fusion
specializedCloud-based field service management for HVAC with dispatching, CRM, QuickBooks sync, and mobile technician tools.
Customer self-service portal for online booking, payments, and service history access
Service Fusion is a comprehensive field service management software tailored for HVAC, plumbing, electrical, and other home service businesses. It offers tools for scheduling, dispatching, technician mobile access, invoicing, payments, CRM, and inventory management to streamline operations from quote to cash. The platform integrates with QuickBooks and provides customer portals for self-scheduling and payments, helping service companies scale efficiently.
Pros
- Robust scheduling and real-time dispatching with GPS tracking
- Powerful mobile app for technicians enabling on-site invoicing and updates
- Seamless integrations with QuickBooks and flat-rate pricing catalogs
Cons
- Pricing can be expensive for very small teams
- User interface feels somewhat dated and has a learning curve
- Reporting customization options are limited compared to competitors
Best For
Mid-sized HVAC companies with 5-50 technicians needing an all-in-one solution for job management and growth.
Pricing
Starts at $195/month for up to 5 users (Basic plan), $49 per additional user; Pro and Enterprise tiers with custom pricing available.
SuccessWare
enterpriseERP system tailored for HVAC contractors covering job costing, flat-rate pricing, inventory, and accounting.
Deep QuickBooks synchronization that automatically syncs jobs, invoices, and payments in real-time
SuccessWare is a robust, all-in-one business management software tailored for HVAC, plumbing, and electrical contractors, streamlining operations from lead management to invoicing. It excels in scheduling, real-time dispatching, technician tracking via GPS, inventory control, and flat-rate pricing tools. The platform integrates deeply with QuickBooks for seamless accounting and offers a mobile app for field service efficiency.
Pros
- Powerful dispatching and scheduling with GPS tracking
- Seamless QuickBooks integration reducing data entry errors
- Comprehensive reporting and flat-rate pricing database
Cons
- Outdated Windows-based interface feels clunky
- Steep learning curve for new users
- Custom pricing can be expensive for small teams
Best For
Mid-sized HVAC contractors needing integrated job management and accounting without multiple software tools.
Pricing
Quote-based pricing starting at $175/user/month, plus setup fees and optional modules; scales with users and features.
Commusoft
specializedIntegrated HVAC business software for job scheduling, engineer tracking, customer portals, and compliance reporting.
Visual drag-and-drop scheduler with real-time engineer GPS tracking and intelligent job allocation
Commusoft is a cloud-based job management software tailored for HVAC contractors, plumbers, and heating engineers, providing end-to-end tools for job scheduling, technician dispatching, customer management, and invoicing. It features a mobile app for field technicians to access job details, update progress, capture signatures, and process payments on-site. The platform integrates with accounting software like QuickBooks and offers real-time GPS tracking and inventory management to streamline HVAC operations.
Pros
- Comprehensive job scheduling with drag-and-drop interface
- Strong mobile app for technicians with offline capabilities
- Seamless quoting-to-invoicing workflow with payment integrations
Cons
- Limited advanced reporting compared to top competitors
- Customer support response times can vary
- Pricing scales up quickly for larger teams
Best For
Small to medium-sized HVAC businesses seeking an affordable all-in-one platform for job management and field operations.
Pricing
Starts at $99/month for Essentials plan (up to 3 users), $199/month for Pro, with custom Enterprise pricing.
Kickserv
specializedSimple yet powerful job management for HVAC services including scheduling, time tracking, and automated invoicing.
Visual drag-and-drop scheduler with real-time GPS route optimization
Kickserv is a cloud-based field service management software designed for HVAC contractors, plumbers, and other trades to handle scheduling, dispatching, invoicing, and customer management. It features a mobile app for technicians to access jobs, track time, capture signatures, and update statuses in real-time. The platform integrates with QuickBooks and offers GPS tracking to streamline operations for service businesses.
Pros
- Intuitive drag-and-drop scheduling and dispatching
- Strong mobile app with GPS tracking for technicians
- Seamless QuickBooks integration for invoicing and payments
Cons
- Limited advanced reporting and analytics
- Basic inventory management without deep HVAC-specific tools
- Customer support can be slow during peak times
Best For
Small to mid-sized HVAC businesses needing straightforward, affordable job scheduling and dispatching without enterprise-level complexity.
Pricing
Starts at $59/month for Basic (plus $19/user/month), Pro at $149/month (plus $29/user), Premium at $249/month (plus $39/user); annual billing discounts available.
RazorSync
specializedMobile-first platform for HVAC field service with scheduling, invoicing, GPS routing, and QuickBooks integration.
Offline mobile app functionality allowing techs to work without internet and sync data later
RazorSync is a cloud-based field service management software tailored for HVAC contractors, offering tools for scheduling, dispatching, job tracking, and invoicing directly from a mobile app. It provides real-time GPS location tracking, time clock management, inventory control, and customer database features to streamline HVAC operations. The platform integrates with QuickBooks and other accounting tools, enabling seamless billing and payments on-site.
Pros
- Intuitive mobile app with offline capabilities for technicians
- Real-time GPS tracking and dispatching
- Strong QuickBooks integration for easy invoicing
Cons
- Limited advanced HVAC-specific features like predictive maintenance
- Reporting tools lack depth compared to top competitors
- Pricing scales quickly for larger teams
Best For
Small to mid-sized HVAC businesses needing reliable mobile job management without complex enterprise features.
Pricing
Custom quotes; typically starts at $55-85 per technician per month, with add-ons for advanced features.
Fergus
specializedTrade-focused job management software for HVAC trades with quoting, timesheets, purchasing, and real-time job tracking.
Real-time profitability dashboards that break down costs and margins per job for precise trade business insights
Fergus is a cloud-based job management platform tailored for trade businesses like HVAC contractors, enabling efficient quoting, scheduling, job tracking, and invoicing. It features a mobile app for technicians to handle timesheets, photos, and on-site updates in real-time. The software integrates with accounting tools like Xero to streamline financials and provides profitability insights per job.
Pros
- Intuitive mobile app for field technicians with GPS tracking and photo capture
- Strong job costing and profitability reporting for better financial control
- Seamless Xero integration for automated invoicing and payments
Cons
- Limited third-party integrations beyond core accounting tools
- Geared more toward Australian/New Zealand markets with fewer US-specific features
- Pricing can add up for larger teams without flexible scaling options
Best For
Small to medium HVAC businesses in Australia or New Zealand seeking simple, mobile-first job management without advanced marketing or CRM needs.
Pricing
Starts at $49/user/month for Essentials plan; Pro at $99/user/month; custom enterprise quotes available.
Conclusion
Across the reviewed tools, ServiceTitan stands out as the top choice, offering a comprehensive suite that covers scheduling, invoicing, and more. Housecall Pro and Jobber follow closely, each excelling in distinct areas—Housecall Pro for all-in-one field service and Jobber for streamlined operations. Together, these options provide powerful solutions to elevate HVAC business efficiency.
Don’t miss out on optimizing your workflow: start with ServiceTitan, or explore Housecall Pro and Jobber if their unique features better suit your needs.
Tools Reviewed
All tools were independently evaluated for this comparison