Quick Overview
- 1#1: ServiceTitan - Comprehensive enterprise platform for HVAC contractors providing advanced job costing, profitability analysis, and real-time financial tracking.
- 2#2: Housecall Pro - All-in-one field service software for HVAC businesses with robust estimating, job tracking, and cost management features.
- 3#3: Jobber - User-friendly scheduling and invoicing tool for HVAC services featuring detailed job costing and expense tracking.
- 4#4: FieldEdge - HVAC-specific software offering precise job costing, dispatching, and inventory management for contractors.
- 5#5: SuccessWare - Tailored business management system for HVAC firms with integrated job costing and performance reporting.
- 6#6: Service Fusion - Field service platform for HVAC providing quoting, job costing, and QuickBooks integration for accurate financials.
- 7#7: Commusoft - HVAC and plumbing software with job costing, scheduling, and CRM tools for efficient project profitability.
- 8#8: Profit Rhino - Sales and job costing tool designed for HVAC contractors to improve margins through accurate pricing and tracking.
- 9#9: Kickserv - Simple field service software for HVAC with job costing, time tracking, and invoicing capabilities.
- 10#10: Workiz - Mobile-first platform for HVAC pros offering job costing, payments, and real-time job status updates.
Tools were ranked based on features like detailed cost analysis, integration capabilities, user-friendliness, and overall value, ensuring they meet the unique demands of HVAC businesses ranging from small firms to large enterprises.
Comparison Table
For HVAC contractors juggling project costs, effective job costing software is vital for streamlining operations and boosting margins. This comparison table explores top tools—such as ServiceTitan, Housecall Pro, Jobber, FieldEdge, SuccessWare, and more—to help readers identify features, pricing, and suitability for their unique business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Comprehensive enterprise platform for HVAC contractors providing advanced job costing, profitability analysis, and real-time financial tracking. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Housecall Pro All-in-one field service software for HVAC businesses with robust estimating, job tracking, and cost management features. | specialized | 9.0/10 | 9.2/10 | 8.8/10 | 8.7/10 |
| 3 | Jobber User-friendly scheduling and invoicing tool for HVAC services featuring detailed job costing and expense tracking. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 7.9/10 |
| 4 | FieldEdge HVAC-specific software offering precise job costing, dispatching, and inventory management for contractors. | specialized | 8.1/10 | 8.4/10 | 7.6/10 | 7.9/10 |
| 5 | SuccessWare Tailored business management system for HVAC firms with integrated job costing and performance reporting. | specialized | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 6 | Service Fusion Field service platform for HVAC providing quoting, job costing, and QuickBooks integration for accurate financials. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 7 | Commusoft HVAC and plumbing software with job costing, scheduling, and CRM tools for efficient project profitability. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.8/10 |
| 8 | Profit Rhino Sales and job costing tool designed for HVAC contractors to improve margins through accurate pricing and tracking. | specialized | 7.6/10 | 8.1/10 | 7.2/10 | 7.3/10 |
| 9 | Kickserv Simple field service software for HVAC with job costing, time tracking, and invoicing capabilities. | specialized | 7.8/10 | 7.6/10 | 8.2/10 | 7.7/10 |
| 10 | Workiz Mobile-first platform for HVAC pros offering job costing, payments, and real-time job status updates. | specialized | 7.8/10 | 8.2/10 | 7.5/10 | 7.3/10 |
Comprehensive enterprise platform for HVAC contractors providing advanced job costing, profitability analysis, and real-time financial tracking.
All-in-one field service software for HVAC businesses with robust estimating, job tracking, and cost management features.
User-friendly scheduling and invoicing tool for HVAC services featuring detailed job costing and expense tracking.
HVAC-specific software offering precise job costing, dispatching, and inventory management for contractors.
Tailored business management system for HVAC firms with integrated job costing and performance reporting.
Field service platform for HVAC providing quoting, job costing, and QuickBooks integration for accurate financials.
HVAC and plumbing software with job costing, scheduling, and CRM tools for efficient project profitability.
Sales and job costing tool designed for HVAC contractors to improve margins through accurate pricing and tracking.
Simple field service software for HVAC with job costing, time tracking, and invoicing capabilities.
Mobile-first platform for HVAC pros offering job costing, payments, and real-time job status updates.
ServiceTitan
enterpriseComprehensive enterprise platform for HVAC contractors providing advanced job costing, profitability analysis, and real-time financial tracking.
Know Your Numbers dashboard for granular, real-time job profitability tracking across all cost variables
ServiceTitan is a comprehensive field service management platform tailored for HVAC contractors, offering robust job costing capabilities that track labor, materials, equipment, and overhead in real-time. It enables precise profitability analysis per job, flat-rate pricing, and automated cost allocation to optimize bidding and margins. With integrations for accounting, inventory, and QuickBooks, it provides end-to-end visibility from dispatch to invoicing, making it ideal for scaling HVAC businesses.
Pros
- Real-time job costing and profitability dashboards for instant margin insights
- Seamless mobile app for technicians to log time, materials, and costs on-site
- Advanced reporting and forecasting tools to refine pricing and reduce underbidding
Cons
- High cost may overwhelm small operations
- Steep learning curve due to extensive features
- Custom implementation requires dedicated setup time
Best For
Mid-sized to large HVAC contractors with 10+ technicians seeking enterprise-level job costing and operational efficiency.
Pricing
Custom quote-based pricing, typically starting at $300+ per technician/month plus implementation fees; scales with users and modules.
Housecall Pro
specializedAll-in-one field service software for HVAC businesses with robust estimating, job tracking, and cost management features.
Real-time job profitability dashboard that auto-calculates margins based on actual costs vs. estimates
Housecall Pro is a comprehensive field service management platform tailored for HVAC contractors, offering robust job costing tools to track labor, materials, equipment, and overhead expenses per job. It enables accurate estimating, real-time profitability analysis, and detailed reporting to optimize pricing and margins. The software integrates seamlessly with scheduling, dispatching, invoicing, and QuickBooks for end-to-end workflow efficiency in HVAC operations.
Pros
- Precise job costing with labor, material, and overhead tracking
- Real-time profitability reports and margin analysis
- Strong mobile app for field updates and on-site costing
Cons
- Higher pricing tiers for larger teams can add up
- Advanced customization requires some learning
- Reporting depth lags behind dedicated accounting software
Best For
Small to mid-sized HVAC businesses seeking an all-in-one platform with integrated job costing and field management.
Pricing
Starts at $65/month (Basic, 1 user), Essentials $149/month (up to 8 users), Max $279/month (up to 30 users); annual discounts available.
Jobber
specializedUser-friendly scheduling and invoicing tool for HVAC services featuring detailed job costing and expense tracking.
Real-time job profitability dashboard that breaks down costs by labor, materials, and expenses for instant margin insights
Jobber is a comprehensive field service management platform tailored for HVAC contractors and similar trades, enabling efficient job costing through tracking of labor hours, materials, expenses, and overhead per job. It provides detailed profitability reports, helping businesses analyze costs and margins in real-time to optimize pricing and operations. Beyond costing, Jobber integrates scheduling, quoting, invoicing, and client management into a user-friendly mobile-first interface.
Pros
- Intuitive interface with strong mobile app for on-the-go job costing
- Robust profitability reporting and job tracking for accurate cost analysis
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Pricing increases significantly with team size and advanced features
- Limited customization in advanced job costing reports compared to specialized tools
- Occasional glitches in time tracking syncing for larger jobs
Best For
Small to medium-sized HVAC businesses seeking an all-in-one solution for job costing, scheduling, and invoicing without needing heavy customization.
Pricing
Lite plan starts at $69/month (1 user); Core at $169/month (up to 7 users); Plus at $349/month (up to 30 users); Connect at $599/month; custom Enterprise pricing available.
FieldEdge
specializedHVAC-specific software offering precise job costing, dispatching, and inventory management for contractors.
Real-time job profitability dashboard showing costs vs. revenue instantly from the field
FieldEdge is a robust field service management platform tailored for HVAC contractors, providing comprehensive tools for scheduling, dispatching, invoicing, and detailed job costing. It tracks labor, materials, equipment, and overhead costs in real-time against job revenue, generating profitability reports to optimize pricing and operations. With strong QuickBooks integration and a mobile app for technicians, it streamlines end-to-end workflows for service businesses.
Pros
- Precise real-time job costing with labor and material tracking
- Seamless QuickBooks integration for accurate financials
- Intuitive mobile app for on-site updates and dispatching
Cons
- Steep learning curve for setup and customization
- Higher pricing may not suit very small operations
- Reporting flexibility could be more advanced for complex jobs
Best For
Mid-sized HVAC companies seeking an all-in-one FSM solution with strong job costing to monitor profitability across multiple jobs.
Pricing
Custom quotes starting at $200/user/month, with tiers based on users and features; includes implementation fees.
SuccessWare
specializedTailored business management system for HVAC firms with integrated job costing and performance reporting.
Variance reporting that automatically flags cost overruns and compares actuals vs. estimates for precise job profitability insights
SuccessWare is a comprehensive business management platform tailored for HVAC, plumbing, and electrical contractors, with strong job costing features that track labor, materials, equipment, and overhead in real-time. It enables detailed profitability analysis per job, including variance reporting and budget comparisons to help contractors optimize pricing and performance. Integrated with scheduling, dispatching, invoicing, and QuickBooks, it supports end-to-end operations for service-based businesses.
Pros
- Robust real-time job costing with labor/material tracking and profitability reports
- Seamless integration with QuickBooks and flat-rate pricing systems
- Mobile app for field techs to update job costs on the go
Cons
- Steep learning curve due to extensive feature set
- Interface feels dated compared to modern cloud-native tools
- Pricing can be high for smaller operations without full suite utilization
Best For
Mid-sized HVAC contractors seeking an all-in-one solution with advanced job costing integrated into broader business management.
Pricing
Quote-based pricing, typically $150-$300 per user/month depending on modules and company size; includes hosting and support.
Service Fusion
specializedField service platform for HVAC providing quoting, job costing, and QuickBooks integration for accurate financials.
Real-time profitability tracking that compares actual costs to estimates on mobile devices, enabling instant job adjustments
Service Fusion is an all-in-one field service management platform tailored for HVAC contractors and similar trades, offering robust job costing capabilities to track labor, materials, subcontractors, and overhead in real-time against estimates. It provides profitability insights, variance analysis, and customizable cost categories to help businesses monitor job performance and improve margins. Beyond costing, it includes scheduling, dispatching, invoicing, and inventory management, all synced via a mobile app for technicians in the field.
Pros
- Real-time job costing with detailed breakdowns and profitability dashboards
- Strong mobile app for on-site time tracking and updates
- Seamless integrations with QuickBooks and inventory systems
Cons
- Pricing can be steep for small teams with fewer than 5 technicians
- Learning curve for advanced job costing customizations
- Reporting lacks some depth in multi-location setups
Best For
Mid-sized HVAC contractors seeking comprehensive field service management with precise job costing to optimize profitability.
Pricing
Starts at $195/month for up to 3 technicians, with tiers scaling to $500+/month for larger teams; custom enterprise pricing available.
Commusoft
specializedHVAC and plumbing software with job costing, scheduling, and CRM tools for efficient project profitability.
Advanced variance reporting that compares budgeted vs. actual costs per job in real-time
Commusoft is a cloud-based field service management platform designed for HVAC contractors, with strong job costing features that track labor, materials, subcontracts, and overhead in real-time. It provides detailed profitability reports, variance analysis, and budgeting tools to help contractors monitor job performance and margins accurately. The software integrates scheduling, dispatching, invoicing, and accounting for comprehensive business operations.
Pros
- Robust real-time job costing and profitability tracking
- Mobile app for accurate field time and material logging
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Steep learning curve for full feature utilization
- Pricing requires custom quotes, lacking transparency
- Reporting customization could be more flexible
Best For
Mid-sized HVAC contractors needing integrated job costing with field service management and dispatching.
Pricing
Custom pricing starting around $99/month for basic plans, scaling with users and features (contact for quote).
Profit Rhino
specializedSales and job costing tool designed for HVAC contractors to improve margins through accurate pricing and tracking.
Profit First Dashboard that delivers instant breakdowns of true profitability by job, technician, and crew using core profit principles.
Profit Rhino is a job costing and profitability software tailored for home service contractors, including HVAC businesses, focusing on real-time tracking of labor, materials, and overhead costs per job. It provides dashboards for monitoring profit margins, crew productivity, and variance analysis to help contractors make data-driven pricing decisions. The platform integrates with QuickBooks for seamless accounting sync and emphasizes the Profit First methodology for sustainable business growth.
Pros
- Strong real-time job costing and profitability dashboards
- Seamless QuickBooks integration for automated data flow
- Actionable insights on crew efficiency and pricing optimization
Cons
- Limited customization options for advanced reporting
- Higher pricing tiers may not suit very small operations
- Initial setup requires some accounting knowledge
Best For
Small to mid-sized HVAC contractors seeking straightforward profitability tracking and job costing without enterprise-level complexity.
Pricing
Starts at $97/month for Starter (1-5 techs), $197/month for Pro (6-15 techs), and $297/month for Enterprise, with annual discounts available.
Kickserv
specializedSimple field service software for HVAC with job costing, time tracking, and invoicing capabilities.
Visual job board with built-in profitability widgets showing costs vs. revenue in real-time
Kickserv is a cloud-based field service management platform designed for HVAC contractors and similar trades, offering tools for scheduling, dispatching, invoicing, and job costing. It enables detailed tracking of labor hours, material expenses, subcontractor costs, and overhead per job to calculate accurate profitability margins. The software integrates with QuickBooks for seamless accounting and provides mobile access for technicians to log costs on-site in real-time.
Pros
- Intuitive job costing with labor, materials, and expense tracking per job
- Real-time profitability reports and dashboards for quick insights
- Strong mobile app for field techs to update costs instantly
Cons
- Lacks advanced forecasting and variance analysis for complex HVAC projects
- Limited customization in cost categories compared to specialized tools
- Reporting depth is good but not as robust for enterprise-scale operations
Best For
Small to mid-sized HVAC contractors needing an all-in-one FSM solution with solid job costing capabilities without high complexity.
Pricing
Starts at $59/user/month (Starter), $119/user/month (Pro with full job costing), $199/user/month (Max); minimum 5 users, billed annually.
Workiz
specializedMobile-first platform for HVAC pros offering job costing, payments, and real-time job status updates.
Real-time job profitability tracking via mobile clock-in/out and expense logging synced to QuickBooks
Workiz is a robust field service management platform tailored for HVAC contractors, providing tools for job scheduling, dispatching, estimating, and costing. It tracks labor hours, material expenses, and overhead through mobile apps and integrates with QuickBooks for seamless accounting and profitability analysis. The software generates detailed job reports to monitor costs against estimates, helping HVAC businesses optimize margins and streamline operations.
Pros
- Comprehensive mobile app for real-time time and material tracking
- QuickBooks integration for accurate job costing and accounting
- Built-in estimating and invoicing tools
Cons
- Pricing scales quickly for teams with per-user fees
- Learning curve for advanced reporting features
- Limited customization in cost allocation compared to specialized tools
Best For
Mid-sized HVAC companies with field teams needing integrated job management and basic costing capabilities.
Pricing
Starts at $65/month for solo users; Pro plan $165/month + $35/user/month; Elite $325/month + $65/user/month (billed annually).
Conclusion
After examining the top 10 HVAC job costing software tools, ServiceTitan leads as the top choice, boasting a comprehensive enterprise platform that integrates advanced job costing, profitability analysis, and real-time financial tracking. Housecall Pro and Jobber stand out as strong alternatives: Housecall Pro offers an all-in-one field service solution with robust estimating and job management, while Jobber provides a user-friendly experience with detailed costing and streamlined invoicing. Each tool delivers unique value, but ServiceTitan’s versatility makes it the top pick for maximizing efficiency and margins.
Ready to elevate your HVAC business? Test drive ServiceTitan to unlock seamless job costing, real-time insights, and improved profitability—your success starts here.
Tools Reviewed
All tools were independently evaluated for this comparison