Quick Overview
- 1#1: ServiceTitan - Enterprise-grade field service platform offering advanced flat-rate pricing, dispatching, and CRM tailored for HVAC contractors.
- 2#2: Housecall Pro - All-in-one software for HVAC pros providing flat-rate invoicing, scheduling, and payments to streamline operations.
- 3#3: Jobber - Field service management tool with customizable flat-rate pricing catalogs, quoting, and job tracking for HVAC businesses.
- 4#4: FieldEdge - HVAC-specific software integrating flat-rate pricing with QuickBooks for efficient quoting, scheduling, and billing.
- 5#5: SuccessWare21 - Comprehensive HVAC business management system featuring digital flat-rate pricebooks and full operational tools.
- 6#6: Service Fusion - Cloud-based platform for service contractors with flat-rate pricing, automated scheduling, and customer management.
- 7#7: ServiceTrade - Mobile-first software for commercial HVAC maintenance including flat-rate pricing and real-time reporting.
- 8#8: Fergus - Job management app for HVAC trades offering flat-rate quoting, timesheets, and inventory control.
- 9#9: Commusoft - Online business tool for HVAC and plumbing with dynamic pricebooks and flat-rate job costing.
- 10#10: FlatRateNOW - Dedicated mobile app for HVAC flat-rate pricing and quick job estimates on the go.
These tools were selected based on their ability to offer robust flat rate functionality, integrate user-friendly interfaces, provide comprehensive operational tools, and deliver measurable value for HVAC businesses of all scales.
Comparison Table
For HVAC professionals seeking the right flat rate software, this comparison table evaluates tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, SuccessWare21, and more, highlighting key features, pricing structures, and practical suitabilities. Readers will uncover what sets each apart, enabling informed decisions to streamline operations, enhance job management, and align with business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan Enterprise-grade field service platform offering advanced flat-rate pricing, dispatching, and CRM tailored for HVAC contractors. | enterprise | 9.4/10 | 9.8/10 | 8.1/10 | 8.7/10 |
| 2 | Housecall Pro All-in-one software for HVAC pros providing flat-rate invoicing, scheduling, and payments to streamline operations. | specialized | 9.1/10 | 9.3/10 | 9.0/10 | 8.8/10 |
| 3 | Jobber Field service management tool with customizable flat-rate pricing catalogs, quoting, and job tracking for HVAC businesses. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.2/10 |
| 4 | FieldEdge HVAC-specific software integrating flat-rate pricing with QuickBooks for efficient quoting, scheduling, and billing. | specialized | 8.3/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 5 | SuccessWare21 Comprehensive HVAC business management system featuring digital flat-rate pricebooks and full operational tools. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Service Fusion Cloud-based platform for service contractors with flat-rate pricing, automated scheduling, and customer management. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.6/10 |
| 7 | ServiceTrade Mobile-first software for commercial HVAC maintenance including flat-rate pricing and real-time reporting. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.4/10 |
| 8 | Fergus Job management app for HVAC trades offering flat-rate quoting, timesheets, and inventory control. | specialized | 8.0/10 | 8.2/10 | 7.8/10 | 7.5/10 |
| 9 | Commusoft Online business tool for HVAC and plumbing with dynamic pricebooks and flat-rate job costing. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 10 | FlatRateNOW Dedicated mobile app for HVAC flat-rate pricing and quick job estimates on the go. | specialized | 7.4/10 | 7.2/10 | 8.1/10 | 7.8/10 |
Enterprise-grade field service platform offering advanced flat-rate pricing, dispatching, and CRM tailored for HVAC contractors.
All-in-one software for HVAC pros providing flat-rate invoicing, scheduling, and payments to streamline operations.
Field service management tool with customizable flat-rate pricing catalogs, quoting, and job tracking for HVAC businesses.
HVAC-specific software integrating flat-rate pricing with QuickBooks for efficient quoting, scheduling, and billing.
Comprehensive HVAC business management system featuring digital flat-rate pricebooks and full operational tools.
Cloud-based platform for service contractors with flat-rate pricing, automated scheduling, and customer management.
Mobile-first software for commercial HVAC maintenance including flat-rate pricing and real-time reporting.
Job management app for HVAC trades offering flat-rate quoting, timesheets, and inventory control.
Online business tool for HVAC and plumbing with dynamic pricebooks and flat-rate job costing.
Dedicated mobile app for HVAC flat-rate pricing and quick job estimates on the go.
ServiceTitan
enterpriseEnterprise-grade field service platform offering advanced flat-rate pricing, dispatching, and CRM tailored for HVAC contractors.
Dynamic flat-rate pricing engine with AI-driven upsell suggestions and real-time margin calculations directly in the field app
ServiceTitan is a comprehensive field service management platform tailored for HVAC contractors, featuring advanced flat-rate pricing tools that enable digital pricebooks, on-site quoting, and automated invoicing. It integrates scheduling, dispatching, CRM, and analytics into a single ecosystem, allowing technicians to access real-time pricing menus via mobile apps for accurate, profitable job estimates. The software optimizes operations by tracking margins, suggesting upsells, and providing performance insights to drive revenue growth.
Pros
- Highly customizable flat-rate pricebooks with dynamic upsell recommendations and margin tracking
- Seamless mobile app for field technicians enabling instant quoting and invoicing
- Advanced analytics and reporting for profitability insights and business optimization
Cons
- Expensive custom pricing that can be prohibitive for small businesses
- Steep learning curve and lengthy onboarding process
- Overkill for solo operators or very small teams due to its enterprise focus
Best For
Mid-sized to large HVAC companies seeking an all-in-one platform with sophisticated flat-rate pricing and scalable operations.
Pricing
Custom enterprise pricing starting at $300+ per user/month (minimums apply); quotes based on company size, technicians, and features.
Housecall Pro
specializedAll-in-one software for HVAC pros providing flat-rate invoicing, scheduling, and payments to streamline operations.
Mobile-first Smart Pricebook that syncs flat-rate catalogs in real-time for on-site quoting without internet dependency
Housecall Pro is a comprehensive field service management platform tailored for HVAC contractors and other home service pros, offering tools for scheduling, dispatching, invoicing, and flat-rate pricing. It features a robust Pricebook system that allows users to create and manage flat-rate price catalogs, enabling technicians to select predefined prices directly from the mobile app for quick, accurate job quoting and billing. The software integrates seamlessly with payment processors and accounting tools like QuickBooks, streamlining operations from dispatch to payment collection.
Pros
- Powerful Pricebook for customizable flat-rate pricing accessible on mobile
- Intuitive scheduling and real-time dispatching with GPS tracking
- Strong integrations for payments, QuickBooks, and marketing tools
Cons
- Higher pricing tiers can get expensive for large teams
- Advanced customization requires setup time
- Limited reporting depth compared to enterprise competitors
Best For
Small to mid-sized HVAC businesses seeking an all-in-one platform for efficient flat-rate pricing and field management.
Pricing
Starts at $49/month for Basic (solo user), Essentials at $129/month (up to 7 users), Max at $229/month (up to 21 users), and custom Ultimate pricing; billed annually with a 14-day free trial.
Jobber
specializedField service management tool with customizable flat-rate pricing catalogs, quoting, and job tracking for HVAC businesses.
Customizable pricing catalog enabling instant flat rate selection and line-item pricing from the field via mobile app
Jobber is an all-in-one field service management software tailored for HVAC contractors and similar trades, offering robust tools for scheduling, dispatching, invoicing, and client communication. It supports HVAC flat rate pricing through a customizable pricing catalog that allows technicians to select predefined flat rates directly from mobile devices during jobs. The platform integrates payments, QuickBooks, and automations to streamline operations from quote to cash collection.
Pros
- Intuitive mobile app for on-the-go flat rate quoting and job management
- Seamless scheduling and automated dispatching with GPS tracking
- Integrated invoicing, payments, and client hub for faster collections
Cons
- Pricing scales quickly for teams larger than 5-10 users
- Reporting features lack depth for advanced HVAC analytics
- Less specialized HVAC-specific templates compared to niche competitors
Best For
Small to medium HVAC businesses needing an user-friendly platform for flat rate pricing, scheduling, and customer management without complex setup.
Pricing
Lite ($49/mo), Core ($149/mo), Connect ($299/mo), Grow ($599+/mo); annual billing required, per user scaling applies.
FieldEdge
specializedHVAC-specific software integrating flat-rate pricing with QuickBooks for efficient quoting, scheduling, and billing.
Digital flat rate price books with built-in upsell recommendations and one-tap invoicing directly from the technician's mobile device
FieldEdge is a comprehensive field service management software designed primarily for HVAC, plumbing, and electrical contractors, with strong flat rate pricing tools at its core. It provides digital price books accessible via a mobile app, allowing technicians to quote, sell, and invoice flat rate jobs instantly in the field. The platform also includes dispatching, scheduling, inventory tracking, and QuickBooks integration to support end-to-end operations for service businesses.
Pros
- Robust flat rate pricing catalogs with easy mobile access and upsell prompts
- Powerful dispatching and real-time technician tracking
- Seamless QuickBooks integration for streamlined accounting
Cons
- Higher pricing can be a barrier for small operations
- Steep learning curve for new users due to feature depth
- User interface feels somewhat dated compared to modern competitors
Best For
Mid-sized HVAC contractors with 10+ technicians seeking an all-in-one solution for flat rate pricing, dispatching, and field management.
Pricing
Custom quote-based pricing, typically starting at $150-$250 per user per month, with additional fees for advanced modules.
SuccessWare21
specializedComprehensive HVAC business management system featuring digital flat-rate pricebooks and full operational tools.
Dynamic flat rate pricebook builder with menu-driven pricing and real-time synchronization across office and mobile devices
SuccessWare21 is a comprehensive business management software designed for HVAC contractors, featuring robust flat rate pricing tools, digital pricebooks, scheduling, dispatching, and invoicing capabilities. It integrates office operations with field technicians via a mobile app, allowing real-time pricing access and job completion. The platform emphasizes industry-specific workflows to improve efficiency and profitability for service businesses.
Pros
- HVAC-specific flat rate pricing with customizable digital books
- Seamless mobile access for technicians in the field
- Strong integrations with QuickBooks and other accounting tools
Cons
- Dated interface that feels less modern than competitors
- Steep learning curve during initial setup and training
- Pricing can add up with modular add-ons
Best For
Mid-sized HVAC companies with established teams needing a full-featured, industry-tailored flat rate system.
Pricing
Subscription starts at around $149/user/month for core features, with additional costs for advanced modules, training, and setup.
Service Fusion
specializedCloud-based platform for service contractors with flat-rate pricing, automated scheduling, and customer management.
Mobile-first digital pricebook builder with real-time upsell recommendations and matrix pricing for HVAC services
Service Fusion is an all-in-one field service management platform tailored for HVAC, plumbing, and electrical contractors, featuring robust flat rate pricing tools with customizable digital pricebooks and catalogs. It enables technicians to access pre-set flat rates on mobile devices for quick quoting, upselling, and invoicing directly in the field. The software integrates scheduling, dispatching, CRM, inventory management, and QuickBooks sync to streamline HVAC operations end-to-end.
Pros
- Comprehensive flat rate pricing with mobile-accessible digital catalogs for efficient field quoting
- Strong all-in-one platform including scheduling, dispatching, and payments
- Seamless QuickBooks integration and inventory tracking
Cons
- Pricing is relatively high for smaller operations
- Initial setup and customization can be time-intensive
- Customer support response times vary
Best For
Mid-sized HVAC businesses seeking scalable flat rate tools integrated with full field service management.
Pricing
Starts at $194/user/month (Essentials plan, billed annually); Pro ($294), Elite ($394), and custom Enterprise tiers available.
ServiceTrade
specializedMobile-first software for commercial HVAC maintenance including flat-rate pricing and real-time reporting.
Dynamic manufacturer price book integrations for always-current flat rate pricing and task recommendations
ServiceTrade is a comprehensive field service management platform designed for commercial HVAC, plumbing, and electrical contractors, offering robust flat rate pricing through customizable task libraries and manufacturer-integrated price books. Technicians can access predefined flat rate tasks via a mobile app, enabling quick job pricing, upsells, and invoicing on-site with real-time data syncing. It excels in dispatching, scheduling, asset management, and customer portals, providing end-to-end visibility for service operations.
Pros
- Powerful mobile app with offline flat rate pricing and upsell prompts
- Advanced dispatching, GPS tracking, and real-time communication
- Strong integrations with manufacturer catalogs and detailed profitability reporting
Cons
- High cost, especially for smaller teams
- Steep learning curve during initial setup
- Better suited for commercial than small residential HVAC businesses
Best For
Mid-to-large commercial HVAC contractors needing integrated flat rate pricing with full field service management.
Pricing
Custom quotes starting at ~$200/user/month; scales with users and features, often $300+ for full suites.
Fergus
specializedJob management app for HVAC trades offering flat-rate quoting, timesheets, and inventory control.
Real-time supplier price integration for accurate flat-rate quoting directly from major trade catalogs
Fergus is a cloud-based job management platform tailored for trades like HVAC, providing flat-rate pricing through customizable price books, job scheduling, and invoicing tools. It enables technicians to access price lists via a mobile app, track time, materials, and job progress in real-time, while integrating inventory and supplier purchasing. Overall, it streamlines operations from quoting to payment for field service businesses.
Pros
- Robust mobile app for on-site flat-rate pricing and job updates
- Integrated inventory management with supplier price syncing
- Comprehensive job tracking from quote to invoice
Cons
- Limited third-party integrations outside Australia/NZ ecosystem
- Steep initial setup for price book customization
- Pricing is quote-based and can feel premium for smaller teams
Best For
Small to medium HVAC contractors in Australia or New Zealand seeking an all-in-one job management solution with solid flat-rate support.
Pricing
Custom quote-based pricing, starting around $79/user/month for basic plans, scaling with users and features.
Commusoft
specializedOnline business tool for HVAC and plumbing with dynamic pricebooks and flat-rate job costing.
Unlimited customizable flat rate pricebooks with advanced matrix pricing and upsell recommendations
Commusoft is a comprehensive business management platform tailored for HVAC, plumbing, and electrical contractors, with a strong emphasis on flat rate pricing systems. It enables technicians to select from customizable pricebooks for quick, accurate job pricing without hourly calculations. Additional tools include mobile dispatching, scheduling, invoicing, CRM, and QuickBooks integration to manage end-to-end operations efficiently.
Pros
- Highly customizable flat rate pricebooks with drag-and-drop job builders
- Robust mobile app for real-time field access and GPS dispatching
- Seamless QuickBooks integration for streamlined accounting
Cons
- Pricing can escalate quickly with more users and advanced features
- Occasional reports of software glitches requiring updates
- Customer support response times can vary during peak periods
Best For
Small to mid-sized HVAC contractors needing an all-in-one flat rate solution with strong mobile capabilities.
Pricing
Starts at $125/month for basic plan (up to 5 users); scales to $300+/month for unlimited users and premium features; custom enterprise pricing available.
FlatRateNOW
specializedDedicated mobile app for HVAC flat-rate pricing and quick job estimates on the go.
Extensive library of pre-vetted, region-adjusted flat-rate prices for HVAC services
FlatRateNOW is a flat-rate pricing solution tailored for HVAC and plumbing contractors, offering digital price books accessible via web and mobile apps for quick on-site lookups. It enables technicians to select services, generate flat-rate invoices, and track jobs without manual calculations. The platform includes performance analytics and regular price updates to keep pricing competitive.
Pros
- Intuitive mobile app for fast price lookups
- Region-specific price books with frequent updates
- Straightforward invoicing and job tracking
Cons
- Limited integrations with accounting or scheduling software
- Basic CRM and customer management tools
- Reporting lacks advanced customization
Best For
Small HVAC contractors seeking simple, mobile-friendly flat-rate pricing without needing full business management suites.
Pricing
Digital price books start at $495/year per category, with unlimited app users; no per-user fees.
Conclusion
The top HVAC flat rate software options, including ServiceTitan, Housecall Pro, and Jobber, each excel in streamlining operations with unique features—from enterprise-grade tools to customizable workflows. ServiceTitan leads as the top choice for its comprehensive capabilities, while Housecall Pro and Jobber stand out as strong alternatives for distinct operational needs, making the list a reliable guide for contractors seeking to optimize efficiency.
Don’t let inefficiencies hold back your business—start with ServiceTitan to unlock its robust flat-rate pricing, dispatch, and CRM tools, and take the first step toward a more streamlined workflow.
Tools Reviewed
All tools were independently evaluated for this comparison