Quick Overview
- 1#1: Profit Rhino - Specialized flat rate pricing software that helps HVAC contractors create dynamic pricebooks and boost profits through menu selling.
- 2#2: SuccessWare21 - Comprehensive HVAC business management software with advanced flat rate pricing and job costing features tailored for contractors.
- 3#3: FlatRateNOW - Cloud-based digital flat rate pricing tool designed specifically for HVAC and plumbing technicians to price jobs instantly on-site.
- 4#4: ServiceTitan - Enterprise-level field service platform with robust flat rate pricing menus, dispatching, and analytics for large HVAC companies.
- 5#5: Housecall Pro - All-in-one scheduling and invoicing app for HVAC pros featuring customizable flat rate pricebooks and mobile payments.
- 6#6: FieldEdge - HVAC-specific field service software with integrated flat rate pricing, inventory tracking, and QuickBooks integration.
- 7#7: Jobber - Field service management tool that supports flat rate pricing, client booking, and automated invoicing for HVAC businesses.
- 8#8: Service Fusion - Cloud-based platform offering flat rate pricing capabilities alongside scheduling, CRM, and reporting for HVAC contractors.
- 9#9: RazorSync - Mobile field service software with flat rate invoicing, GPS tracking, and real-time pricing updates for HVAC teams.
- 10#10: FieldPulse - Simple field service app that enables flat rate pricing, job scheduling, and customer management for small HVAC operations.
These tools were selected based on key factors: robustness of flat rate features (e.g., dynamic pricing, menu selling), user experience, integration potential (with accounting, inventory, or scheduling tools), and overall value, ensuring they deliver tangible benefits across both small and large operations.
Comparison Table
Explore a comparison table of popular HVAC flat rate pricing software, including Profit Rhino, SuccessWare21, FlatRateNOW, ServiceTitan, Housecall Pro, and more. This tool equips readers with insights into key features, pricing models, and industry-specific advantages to identify the right software for their business needs. Whether focused on accuracy, integration, or efficiency, the table simplifies the process of selecting the best solution for HVAC operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Profit Rhino Specialized flat rate pricing software that helps HVAC contractors create dynamic pricebooks and boost profits through menu selling. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.6/10 |
| 2 | SuccessWare21 Comprehensive HVAC business management software with advanced flat rate pricing and job costing features tailored for contractors. | specialized | 9.1/10 | 9.5/10 | 8.5/10 | 8.8/10 |
| 3 | FlatRateNOW Cloud-based digital flat rate pricing tool designed specifically for HVAC and plumbing technicians to price jobs instantly on-site. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.3/10 |
| 4 | ServiceTitan Enterprise-level field service platform with robust flat rate pricing menus, dispatching, and analytics for large HVAC companies. | enterprise | 8.4/10 | 9.2/10 | 7.1/10 | 7.8/10 |
| 5 | Housecall Pro All-in-one scheduling and invoicing app for HVAC pros featuring customizable flat rate pricebooks and mobile payments. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.5/10 |
| 6 | FieldEdge HVAC-specific field service software with integrated flat rate pricing, inventory tracking, and QuickBooks integration. | specialized | 7.9/10 | 8.2/10 | 7.6/10 | 7.5/10 |
| 7 | Jobber Field service management tool that supports flat rate pricing, client booking, and automated invoicing for HVAC businesses. | enterprise | 8.3/10 | 8.1/10 | 9.2/10 | 7.9/10 |
| 8 | Service Fusion Cloud-based platform offering flat rate pricing capabilities alongside scheduling, CRM, and reporting for HVAC contractors. | enterprise | 8.4/10 | 8.7/10 | 8.1/10 | 7.9/10 |
| 9 | RazorSync Mobile field service software with flat rate invoicing, GPS tracking, and real-time pricing updates for HVAC teams. | other | 7.8/10 | 8.1/10 | 8.0/10 | 7.4/10 |
| 10 | FieldPulse Simple field service app that enables flat rate pricing, job scheduling, and customer management for small HVAC operations. | other | 7.9/10 | 8.2/10 | 8.5/10 | 7.4/10 |
Specialized flat rate pricing software that helps HVAC contractors create dynamic pricebooks and boost profits through menu selling.
Comprehensive HVAC business management software with advanced flat rate pricing and job costing features tailored for contractors.
Cloud-based digital flat rate pricing tool designed specifically for HVAC and plumbing technicians to price jobs instantly on-site.
Enterprise-level field service platform with robust flat rate pricing menus, dispatching, and analytics for large HVAC companies.
All-in-one scheduling and invoicing app for HVAC pros featuring customizable flat rate pricebooks and mobile payments.
HVAC-specific field service software with integrated flat rate pricing, inventory tracking, and QuickBooks integration.
Field service management tool that supports flat rate pricing, client booking, and automated invoicing for HVAC businesses.
Cloud-based platform offering flat rate pricing capabilities alongside scheduling, CRM, and reporting for HVAC contractors.
Mobile field service software with flat rate invoicing, GPS tracking, and real-time pricing updates for HVAC teams.
Simple field service app that enables flat rate pricing, job scheduling, and customer management for small HVAC operations.
Profit Rhino
specializedSpecialized flat rate pricing software that helps HVAC contractors create dynamic pricebooks and boost profits through menu selling.
Rhino Pricing Guide with AI-driven upselling recommendations and dynamic profit optimization based on real-time job data
Profit Rhino is a premier flat-rate pricing software designed specifically for HVAC contractors, offering a comprehensive digital pricing guide with thousands of pre-built tasks to ensure consistent, profitable pricing. It enables field technicians to generate instant estimates, upsell services, and create professional invoices via a user-friendly mobile app, while providing back-office tools for dispatching, reporting, and QuickBooks integration. The platform focuses on maximizing profits through data-driven pricing adjustments and performance analytics, making it a complete solution for service-based businesses.
Pros
- Extensive library of over 10,000 HVAC-specific flat-rate tasks with built-in profit margins
- Seamless mobile app for on-site pricing, upselling, and invoicing with real-time sync
- Robust integrations with QuickBooks, ServiceTitan, and other CRM tools for streamlined operations
Cons
- Higher pricing tiers may be steep for very small solo operations
- Initial setup and pricing book customization requires some time investment
- Advanced reporting features could benefit from more customizable dashboards
Best For
Mid-sized HVAC contractors seeking to scale profitability through precise flat-rate pricing and efficient field-to-office workflows.
Pricing
Starts at $149/month for up to 5 users, with Pro ($299/month) and Enterprise plans scaling by user count and features; includes free onboarding.
SuccessWare21
specializedComprehensive HVAC business management software with advanced flat rate pricing and job costing features tailored for contractors.
Tasker module with 10,000+ pre-loaded, regionally adjustable flat-rate HVAC tasks for instant, profitable quoting
SuccessWare21 is a comprehensive business management software tailored for HVAC contractors, with its core strength in flat-rate pricing via the Tasker module, offering an extensive library of over 10,000 pre-built, regionally adjustable tasks. It enables technicians to select tasks on-site for instant pricing, flat-rate invoicing, and seamless integration with dispatching, scheduling, and accounting. The platform supports digital price books, eliminating paper guides, and includes mobile access for field use. It's designed to boost profitability through consistent, professional pricing across service, repair, and maintenance jobs.
Pros
- Vast library of customizable flat-rate tasks for accurate, quick pricing
- Deep integration with full business suite including dispatching and invoicing
- Mobile app supports on-site pricing and real-time updates
Cons
- Steep learning curve for new users due to extensive features
- Custom quote-based pricing can be expensive for small teams
- Interface feels dated compared to modern cloud-native apps
Best For
Established mid-to-large HVAC companies needing an integrated flat-rate pricing system within a full business management platform.
Pricing
Quote-based pricing starting around $200/month for basic setups, scaling with users, modules, and customizations (typically $150-$400/user/month).
FlatRateNOW
specializedCloud-based digital flat rate pricing tool designed specifically for HVAC and plumbing technicians to price jobs instantly on-site.
Technician mobile app with real-time price lookups and instant flat-rate invoice creation from any job site
FlatRateNOW is a cloud-based flat-rate pricing software tailored for HVAC contractors, offering digital price books with thousands of pre-loaded tasks and prices. It enables technicians to access pricing via a mobile app, generate on-site invoices, and integrate directly with QuickBooks for accounting. The platform supports customization of pricing models and includes features like job history tracking and multi-location support.
Pros
- Comprehensive digital price books with HVAC-specific tasks
- Seamless mobile app for on-site pricing and invoicing
- Strong QuickBooks integration for effortless accounting
Cons
- Lacks built-in scheduling or dispatching tools
- Initial price book customization can be time-intensive
- Limited advanced reporting compared to full-suite platforms
Best For
HVAC contractors prioritizing accurate flat-rate pricing and mobile invoicing over comprehensive business management.
Pricing
Starts at $99/month for basic plans (up to 5 users), scales to $199+/month for unlimited users and advanced features.
ServiceTitan
enterpriseEnterprise-level field service platform with robust flat rate pricing menus, dispatching, and analytics for large HVAC companies.
AI-driven upsell recommendations tied directly to flat rate pricebooks for maximizing job revenue in real-time
ServiceTitan is an all-in-one field service management platform designed for HVAC contractors, featuring robust flat rate pricing tools through customizable digital pricebooks. It enables technicians to access accurate, upfront pricing on mobile devices during jobs, streamlining quoting, upsells, and invoicing. The software integrates pricing data with dispatching, CRM, and analytics for comprehensive business management, making it suitable for scaling operations.
Pros
- Highly customizable pricebooks with real-time updates and upsell recommendations
- Seamless mobile integration for field technicians to price jobs instantly
- Advanced analytics to track pricing performance and profitability
Cons
- Steep learning curve and complex initial setup
- High cost that may overwhelm small businesses
- Overkill for companies needing only basic flat rate pricing without full CRM
Best For
Mid-to-large HVAC companies seeking an integrated platform with powerful flat rate pricing alongside dispatching and CRM.
Pricing
Custom enterprise pricing starting at around $300-$500 per user/month, with additional fees for implementation and add-ons.
Housecall Pro
enterpriseAll-in-one scheduling and invoicing app for HVAC pros featuring customizable flat rate pricebooks and mobile payments.
Digital Pricing Book with AI-driven upsell recommendations accessible via mobile app for on-site flat rate pricing
Housecall Pro is a comprehensive field service management platform tailored for HVAC contractors and other home service businesses, offering robust flat rate pricing capabilities through customizable pricing catalogs and digital books. Technicians can access pre-set flat rates, line items, and upsell recommendations directly from the mobile app during jobs, streamlining quoting and invoicing. It integrates pricing with scheduling, dispatching, and payments to boost efficiency and revenue for service pros.
Pros
- Customizable pricing catalogs with flat rate books for quick job quoting
- Mobile app enables real-time access to prices and upsells for technicians
- Seamless integration with scheduling and invoicing for end-to-end workflow
Cons
- Higher pricing tiers may not suit pricing-only needs
- Steeper learning curve for full platform features beyond pricing
- Limited advanced customization in pricing logic compared to dedicated tools
Best For
Small to mid-sized HVAC businesses seeking an all-in-one solution with strong flat rate pricing integrated into field operations.
Pricing
Starts at $49/user/month (billed annually) for Basic plan; Essentials at $129/user/month and Max at $229/user/month, with custom enterprise options.
FieldEdge
specializedHVAC-specific field service software with integrated flat rate pricing, inventory tracking, and QuickBooks integration.
Mobile-first flat rate pricebook access with instant invoicing and upsell recommendations tied to job details
FieldEdge is a comprehensive field service management software tailored for HVAC, plumbing, and electrical contractors, offering robust dispatching, scheduling, invoicing, and flat rate pricing capabilities. It enables technicians to access digital pricebooks on mobile devices for quick, on-site flat rate quoting and invoicing without needing office approval. The platform integrates with accounting tools like QuickBooks and supports inventory management tied to pricing catalogs for efficient job completion and billing.
Pros
- Strong mobile app for real-time flat rate pricing and invoicing on-site
- Excellent dispatching and GPS tracking for efficient technician routing
- Seamless QuickBooks integration for streamlined accounting
Cons
- Pricing is quote-based and can be costly for smaller teams
- Steep learning curve for advanced features and custom setups
- Limited native reporting compared to specialized pricing tools
Best For
Mid-sized HVAC contractors needing an all-in-one FSM platform with reliable flat rate pricing integration.
Pricing
Custom quote-based pricing, typically starting at $150-300 per month depending on users and features; requires demo for exact costs.
Jobber
enterpriseField service management tool that supports flat rate pricing, client booking, and automated invoicing for HVAC businesses.
Customizable digital pricebooks that enable instant flat-rate quoting directly from the mobile app during jobs
Jobber is an all-in-one field service management software tailored for HVAC contractors and similar home service businesses, offering tools for scheduling, quoting, invoicing, and payments. It supports flat rate pricing through customizable pricebooks, enabling technicians to select predefined job prices for quick, accurate estimates on-site via the mobile app. Beyond pricing, it streamlines operations with client communication, dispatching, and integrations like QuickBooks, making it a versatile solution for growing service teams.
Pros
- User-friendly mobile app for on-site flat rate quoting
- Customizable pricebooks tailored for HVAC job pricing
- Seamless integration with scheduling, invoicing, and accounting tools
Cons
- Higher pricing tiers become costly for larger teams
- Less extensive pre-built HVAC-specific flat rate catalogs than niche competitors
- Advanced reporting and customization options are limited in base plans
Best For
Small to medium-sized HVAC businesses seeking an intuitive all-in-one platform for flat rate pricing, scheduling, and client management without deep specialization needs.
Pricing
Starts at $69/month for Lite (billed monthly; lower annually), with Core at $169, Connect at $349, and Grow at $600+ (annual billing; scales with users and features).
Service Fusion
enterpriseCloud-based platform offering flat rate pricing capabilities alongside scheduling, CRM, and reporting for HVAC contractors.
Dynamic matrix pricing builder that adjusts flat rates based on variables like equipment size or location
Service Fusion is an all-in-one field service management platform tailored for HVAC contractors, featuring robust flat rate pricing tools through customizable pricebooks and matrix pricing options. It enables technicians to access predefined flat rates directly via a mobile app, streamlining job quoting, invoicing, and payments in the field. The software also integrates scheduling, dispatching, CRM, and accounting features to support end-to-end operations for service businesses.
Pros
- Comprehensive flat rate pricing with customizable pricebooks and real-time updates
- Strong mobile app for on-site quoting and invoicing
- Seamless integrations with QuickBooks and other accounting tools
Cons
- Pricing can be steep for very small teams
- Initial setup and learning curve for advanced pricing features
- Reporting capabilities lag behind some top competitors
Best For
Mid-sized HVAC companies seeking an integrated platform with reliable flat rate pricing and field service management.
Pricing
Starts at $195/month for basic plans (up to 5 users), with Pro at $295/month and custom Enterprise pricing; billed annually.
RazorSync
otherMobile field service software with flat rate invoicing, GPS tracking, and real-time pricing updates for HVAC teams.
Mobile flat rate invoicing with GPS-verified job completion and instant payment collection
RazorSync is a mobile-first field service management software designed for HVAC contractors, featuring integrated flat rate pricing tools that allow technicians to access digital pricebooks, generate quotes, and invoice directly from the job site. It combines scheduling, dispatching, GPS tracking, and payment processing with flat rate capabilities to streamline HVAC service operations. While not exclusively a pricing tool, its robust pricebook management supports quick, accurate flat rate pricing in the field.
Pros
- Intuitive mobile app for on-site flat rate pricing and invoicing
- Real-time pricebook updates and customizable catalogs
- Seamless integration with scheduling and QuickBooks
Cons
- Broader FSM focus dilutes pure pricing specialization
- Custom pricing can be opaque and higher for small teams
- Occasional mobile sync issues reported by users
Best For
Mid-sized HVAC companies needing integrated flat rate pricing within full field service management.
Pricing
Custom quotes starting around $65 per technician/month, with tiers based on users and features; free trial available.
FieldPulse
otherSimple field service app that enables flat rate pricing, job scheduling, and customer management for small HVAC operations.
Digital pricebook with real-time upsell recommendations and job approvals on mobile
FieldPulse is an all-in-one field service management platform tailored for HVAC, plumbing, and electrical contractors, featuring robust flat-rate pricing tools through customizable digital catalogs. Technicians can access predefined flat rates, upsell items, and generate invoices directly from the mobile app, integrating seamlessly with scheduling and dispatching. It supports QuickBooks sync for streamlined accounting and offers real-time job approvals to accelerate cash flow from quote to payment.
Pros
- Intuitive mobile-first interface for field techs
- Customizable flat-rate pricebooks with upsell capabilities
- Strong integrations including QuickBooks and payments
Cons
- Pricing scales quickly with users and features
- Advanced reporting limited to higher tiers
- Less specialized in pricing compared to dedicated flat-rate tools
Best For
Small to mid-sized HVAC companies needing integrated field service management with reliable flat-rate pricing.
Pricing
Starts at $65/user/month (Basic, billed annually); Pro at $165/user/month; Enterprise custom.
Conclusion
After reviewing 10 specialized tools, the top 3 stand out for their unique strengths: Profit Rhino leads as the top choice, excelling in dynamic pricebooks and menu selling to boost profits. SuccessWare21 follows with comprehensive management features tailored for contractors, while FlatRateNOW shines with on-site instant pricing capabilities. Each tool caters to distinct needs, ensuring there’s a strong option for just about every HVAC business.
Don’t miss the opportunity to optimize your pricing and operations—start with Profit Rhino, the top-ranked tool, and see how it can transform your business, or explore SuccessWare21 or FlatRateNOW if their specific features better align with your goals.
Tools Reviewed
All tools were independently evaluated for this comparison