Quick Overview
- 1#1: ServiceTitan - All-in-one platform for HVAC contractors handling dispatching, scheduling, invoicing, CRM, and marketing automation.
- 2#2: Housecall Pro - Field service management software for HVAC pros with scheduling, payments, QuickBooks integration, and mobile apps.
- 3#3: Jobber - Cloud-based tool for HVAC businesses to manage jobs, clients, invoicing, and team dispatching efficiently.
- 4#4: FieldEdge - HVAC-specific software for service management, flat-rate pricing, inventory tracking, and technician dispatching.
- 5#5: Service Fusion - Complete field service platform for HVAC contractors featuring scheduling, GPS tracking, and accounting integration.
- 6#6: SuccessWare21 - Robust HVAC business software for call centers, dispatching, contracts, and performance reporting.
- 7#7: Kickserv - Simple field service app for HVAC teams with job scheduling, estimates, invoicing, and customer portals.
- 8#8: FieldPulse - Mobile-first platform for HVAC contractors to handle jobs, payments, inventory, and real-time communication.
- 9#9: ServiceM8 - Job management software for trades like HVAC with scheduling, quoting, timesheets, and Xero integration.
- 10#10: Fergus - All-in-one tool for HVAC businesses managing jobs, purchasing, invoicing, and profitability tracking.
Tools were ranked based on their alignment with HVAC-specific workflows, ease of use, technical reliability, and overall value, ensuring relevance and effectiveness for contractors across scales.
Comparison Table
Finding the right HVAC contractor software to streamline operations is crucial, and with tools like ServiceTitan, Housecall Pro, Jobber, FieldEdge, Service Fusion, and more, narrowing down options can feel overwhelming. This comparison table simplifies the process by outlining key features, pricing models, integration capabilities, and user experience to help contractors identify the best fit for their unique business needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | ServiceTitan All-in-one platform for HVAC contractors handling dispatching, scheduling, invoicing, CRM, and marketing automation. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.5/10 |
| 2 | Housecall Pro Field service management software for HVAC pros with scheduling, payments, QuickBooks integration, and mobile apps. | specialized | 9.2/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Jobber Cloud-based tool for HVAC businesses to manage jobs, clients, invoicing, and team dispatching efficiently. | specialized | 8.7/10 | 8.5/10 | 9.2/10 | 8.3/10 |
| 4 | FieldEdge HVAC-specific software for service management, flat-rate pricing, inventory tracking, and technician dispatching. | specialized | 8.1/10 | 8.4/10 | 7.8/10 | 7.6/10 |
| 5 | Service Fusion Complete field service platform for HVAC contractors featuring scheduling, GPS tracking, and accounting integration. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | SuccessWare21 Robust HVAC business software for call centers, dispatching, contracts, and performance reporting. | specialized | 8.1/10 | 8.7/10 | 7.2/10 | 7.8/10 |
| 7 | Kickserv Simple field service app for HVAC teams with job scheduling, estimates, invoicing, and customer portals. | specialized | 7.8/10 | 7.9/10 | 8.2/10 | 7.6/10 |
| 8 | FieldPulse Mobile-first platform for HVAC contractors to handle jobs, payments, inventory, and real-time communication. | specialized | 8.4/10 | 8.3/10 | 8.8/10 | 8.0/10 |
| 9 | ServiceM8 Job management software for trades like HVAC with scheduling, quoting, timesheets, and Xero integration. | specialized | 8.6/10 | 8.7/10 | 9.1/10 | 8.3/10 |
| 10 | Fergus All-in-one tool for HVAC businesses managing jobs, purchasing, invoicing, and profitability tracking. | specialized | 7.8/10 | 7.9/10 | 8.4/10 | 7.3/10 |
All-in-one platform for HVAC contractors handling dispatching, scheduling, invoicing, CRM, and marketing automation.
Field service management software for HVAC pros with scheduling, payments, QuickBooks integration, and mobile apps.
Cloud-based tool for HVAC businesses to manage jobs, clients, invoicing, and team dispatching efficiently.
HVAC-specific software for service management, flat-rate pricing, inventory tracking, and technician dispatching.
Complete field service platform for HVAC contractors featuring scheduling, GPS tracking, and accounting integration.
Robust HVAC business software for call centers, dispatching, contracts, and performance reporting.
Simple field service app for HVAC teams with job scheduling, estimates, invoicing, and customer portals.
Mobile-first platform for HVAC contractors to handle jobs, payments, inventory, and real-time communication.
Job management software for trades like HVAC with scheduling, quoting, timesheets, and Xero integration.
All-in-one tool for HVAC businesses managing jobs, purchasing, invoicing, and profitability tracking.
ServiceTitan
enterpriseAll-in-one platform for HVAC contractors handling dispatching, scheduling, invoicing, CRM, and marketing automation.
Real-time job-level profitability tracking that calculates true margins including labor, parts, and overhead for precise financial insights.
ServiceTitan is a comprehensive cloud-based platform tailored for HVAC contractors and other home service businesses, providing end-to-end management including scheduling, dispatching, invoicing, CRM, and inventory control. It features a robust mobile app for technicians, real-time GPS tracking, and advanced reporting for operational insights and profitability analysis. Designed to scale with growing businesses, it integrates marketing automation, service agreement management, and flat-rate pricing tools to streamline workflows and drive revenue growth.
Pros
- All-in-one platform eliminates need for multiple tools
- Advanced analytics and real-time profitability tracking
- Powerful mobile app with GPS dispatching for technicians
Cons
- High cost with custom quote-based pricing
- Steep learning curve and lengthy onboarding
- Less ideal for very small operations under 10 techs
Best For
Mid-sized to large HVAC contractors with 10+ technicians seeking enterprise-grade tools to optimize operations, track profitability, and scale efficiently.
Pricing
Custom quote-based pricing, typically $265-$500+ per technician/month plus setup fees and add-ons; requires demo for exact costs.
Housecall Pro
specializedField service management software for HVAC pros with scheduling, payments, QuickBooks integration, and mobile apps.
AI-powered Smart Dispatch that automatically optimizes technician routes, schedules, and assignments based on real-time data.
Housecall Pro is an all-in-one field service management platform tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It enables online booking, real-time job tracking via GPS, and seamless payment collection through its mobile app for technicians. The software integrates with QuickBooks and other tools to streamline operations from lead to completion, making it a robust solution for home service businesses.
Pros
- Comprehensive scheduling and intelligent dispatching with GPS tracking
- Powerful mobile app for on-site job management and payments
- Strong integrations including QuickBooks and online booking portal
Cons
- Pricing scales quickly with users and advanced features
- Some reporting customization is limited in lower tiers
- Occasional mobile app sync delays reported by users
Best For
Small to mid-sized HVAC contractors needing an integrated platform for efficient field operations and customer interactions.
Pricing
Starts at $49/user/month (Essentials, billed annually), with Plus at $129/user/month, Max at $229/user/month, and custom Pro plans.
Jobber
specializedCloud-based tool for HVAC businesses to manage jobs, clients, invoicing, and team dispatching efficiently.
Client Hub for self-service customer booking, quote approvals, and online payments
Jobber is a comprehensive cloud-based field service management software tailored for HVAC contractors and other home service pros, enabling efficient job scheduling, dispatching, quoting, invoicing, and customer communication. It features a robust mobile app for technicians to access job details, track time, capture signatures, and process payments on-site. The platform integrates with tools like QuickBooks and offers automated reminders and reporting to streamline operations for small to medium-sized teams.
Pros
- Intuitive interface with excellent mobile app for field techs
- Seamless automation from quotes to payments and QuickBooks integration
- Strong customer support and reliable uptime
Cons
- Pricing scales quickly with additional users
- Reporting and customization options are somewhat limited
- Lacks deep HVAC-specific tools like inventory tracking for parts or refrigerants
Best For
Small to medium HVAC contractors needing an user-friendly all-in-one platform for scheduling, billing, and client management.
Pricing
Lite ($49/mo, 1 user), Core ($169/mo, up to 7 users), Connect ($349/mo, up to 30 users), Plus (custom); annual discounts available, billed monthly or yearly.
FieldEdge
specializedHVAC-specific software for service management, flat-rate pricing, inventory tracking, and technician dispatching.
Visual Dispatch Board with real-time technician tracking and intelligent routing
FieldEdge is a robust field service management software tailored for HVAC, plumbing, and electrical contractors, offering tools for scheduling, dispatching, invoicing, and customer management. It features a mobile app that empowers technicians with real-time job details, GPS tracking, and on-site invoicing capabilities. The platform integrates deeply with QuickBooks for seamless accounting and provides customizable reporting to optimize business operations.
Pros
- Powerful dispatching board with drag-and-drop scheduling
- Strong mobile app for technicians with GPS and invoicing
- Seamless QuickBooks integration for real-time financial syncing
Cons
- Steep learning curve for new users
- Pricing is on the higher end without transparent tiers
- Limited advanced customization options
Best For
Mid-sized HVAC contractors with 10-50 technicians needing reliable dispatching and mobile field tools.
Pricing
Quote-based pricing, typically $132-$265 per user per month depending on features and user count.
Service Fusion
specializedComplete field service platform for HVAC contractors featuring scheduling, GPS tracking, and accounting integration.
Dynamic dispatching with real-time GPS routing that automatically optimizes technician assignments and reduces travel time.
Service Fusion is an all-in-one field service management platform tailored for HVAC contractors, offering tools for scheduling, dispatching, invoicing, and customer relationship management. It features a mobile app for technicians to access jobs, update statuses, and capture signatures in real-time, along with inventory tracking and QuickBooks integration. The software supports service agreements, flat-rate pricing, and automated payments to streamline HVAC operations from quote to cash.
Pros
- Comprehensive feature set including dispatching, CRM, and payments in one platform
- Robust mobile app with GPS tracking and real-time updates
- Seamless QuickBooks integration for effortless accounting
Cons
- Pricing can be steep for very small teams
- Initial setup and learning curve for advanced features
- Reporting customization is somewhat limited
Best For
Mid-sized HVAC contractors needing a scalable solution for end-to-end business management.
Pricing
Starts at $195/month for basic plans (1-5 users), with Pro and Enterprise tiers scaling to $500+/month based on users and features; custom quotes available.
SuccessWare21
specializedRobust HVAC business software for call centers, dispatching, contracts, and performance reporting.
Visual drag-and-drop dispatching board with real-time technician tracking and route optimization
SuccessWare21 is a comprehensive business management platform tailored for HVAC contractors, providing end-to-end tools for scheduling, dispatching, invoicing, and customer relationship management. It includes inventory tracking, QuickBooks integration, and a mobile app for technicians to access jobs, update statuses, and capture signatures in the field. The software emphasizes operational efficiency with reporting dashboards and paperless workflows to streamline service operations.
Pros
- Robust all-in-one solution with deep HVAC-specific features like visual dispatching and flat-rate pricing integration
- Strong mobile app for real-time field updates and GPS tracking
- Excellent reporting and QuickBooks synchronization for financial accuracy
Cons
- Outdated user interface that feels clunky compared to modern SaaS tools
- Steep learning curve and requires significant training time
- Pricing can be high for smaller operations without flexible scaling
Best For
Mid-sized HVAC contractors needing a powerful, industry-tailored system for dispatch-heavy operations.
Pricing
Quote-based pricing, typically $125-$250 per user/month depending on modules, users, and customizations.
Kickserv
specializedSimple field service app for HVAC teams with job scheduling, estimates, invoicing, and customer portals.
Visual drag-and-drop scheduler with real-time GPS technician tracking
Kickserv is a cloud-based field service management software designed for HVAC contractors and similar trades, offering tools for scheduling, dispatching, invoicing, and customer management. It includes a mobile app for technicians to access jobs, update statuses, capture signatures, and process payments on-site. The platform supports recurring maintenance schedules and integrates with QuickBooks for seamless accounting.
Pros
- Intuitive drag-and-drop scheduling board
- Robust mobile app for field technicians
- Strong QuickBooks integration for invoicing
Cons
- Limited advanced inventory and parts tracking
- Basic reporting and analytics features
- Pricing scales quickly for larger teams
Best For
Small to mid-sized HVAC contractors with up to 10 technicians needing straightforward scheduling and mobile dispatching.
Pricing
Starts at $59/user/month (Basic, billed annually) up to $149/user/month (Unlimited); 14-day free trial.
FieldPulse
specializedMobile-first platform for HVAC contractors to handle jobs, payments, inventory, and real-time communication.
Drag-and-drop dispatching board with real-time GPS technician tracking for optimized routing and job assignments
FieldPulse is a mobile-first field service management software designed for HVAC contractors, plumbers, electricians, and other trades to handle scheduling, dispatching, invoicing, and customer interactions. It features a user-friendly app for technicians to access job details, capture signatures, take photos, and process payments on-site, while the web dashboard enables office staff to manage operations efficiently. The platform integrates seamlessly with QuickBooks for accounting and supports recurring maintenance contracts essential for HVAC service businesses.
Pros
- Intuitive mobile app enabling end-to-end job completion in the field
- Seamless QuickBooks Online integration for automated accounting
- Robust scheduling with GPS tracking and automated customer notifications
Cons
- Reporting and analytics lack depth compared to enterprise competitors
- Pricing scales quickly with additional users and features
- Limited inventory management and advanced CRM capabilities
Best For
Small to mid-sized HVAC contractors with mobile teams needing straightforward scheduling and invoicing without complex enterprise needs.
Pricing
Starts at $65/user/month (Starter, billed annually); Pro at $95/user/month; custom Enterprise pricing.
ServiceM8
specializedJob management software for trades like HVAC with scheduling, quoting, timesheets, and Xero integration.
The interactive drag-and-drop scheduling board with live updates and technician GPS integration
ServiceM8 is a mobile-first job management platform tailored for field service businesses, including HVAC contractors, offering tools for scheduling, dispatching, invoicing, and real-time job tracking. It features a robust app for technicians to handle job cards, time tracking, photos, and signatures offline, syncing seamlessly when connected. The web dashboard enables office teams to manage operations, customer data, and integrations with accounting software like QuickBooks.
Pros
- Highly intuitive mobile app with offline functionality
- Real-time GPS tracking and drag-and-drop scheduling
- Strong integrations with QuickBooks, Xero, and payment gateways
Cons
- Reporting lacks depth for complex analytics
- Pricing increases significantly with more users
- Limited HVAC-specific tools like equipment lifecycle tracking
Best For
Small to medium HVAC contractors needing straightforward mobile job management and dispatching without heavy customization.
Pricing
Starts at $29/month for up to 5 users (Essentials plan), $149/month for up to 20 users (Pro), with custom Enterprise pricing; billed annually.
Fergus
specializedAll-in-one tool for HVAC businesses managing jobs, purchasing, invoicing, and profitability tracking.
PartsBox inventory system for real-time stock tracking, multi-warehouse support, and automated reorder suggestions
Fergus is a cloud-based job management software tailored for trade businesses like HVAC contractors, offering tools for quoting, scheduling, dispatching, invoicing, and inventory tracking. It features a robust mobile app that enables technicians to access job details, log timesheets, capture photos, and update job statuses in real-time from the field. The platform integrates inventory management via PartsBox, purchase orders, and accounting software like Xero, streamlining operations for small to medium teams.
Pros
- Intuitive mobile app for field technicians
- Strong inventory management with PartsBox
- Seamless quoting and invoicing workflows
Cons
- Limited advanced reporting and analytics
- Fewer integrations compared to enterprise competitors
- Pricing scales quickly for larger teams
Best For
Small to medium HVAC contractors seeking a mobile-first solution for daily job management without complex enterprise features.
Pricing
Starts at $69 AUD per user/month for basic plans, with higher tiers up to $149+ AUD/user/month for advanced features; custom enterprise pricing available.
Conclusion
The review of top HVAC contractor software highlights tools that streamline dispatching, invoicing, and client management. At the peak stands ServiceTitan, an all-in-one platform that excels with its versatility. Housecall Pro and Jobber also stand out as strong alternatives, each tailored to specific needs like mobile efficiency or job tracking, ensuring a best fit for varied operations.
Don’t wait—try the top-ranked ServiceTitan to experience how it can elevate your contracting business, or explore Housecall Pro and Jobber if their features align more closely with your needs.
Tools Reviewed
All tools were independently evaluated for this comparison