Top 10 Best Hospital Staff Scheduling Software of 2026

QGenda is a leading workforce management platform tailored for healthcare organizations, specializing in automated scheduling for physicians, nurses, advanced practice providers, and ancillary staff. It streamlines complex 24/7 shift planning with rules-based automation, self-scheduling, and predictive forecasting to optimize coverage and reduce burnout. Beyond scheduling, it integrates time tracking, credentialing, analytics, and compliance tools into a unified system, enhancing operational efficiency across hospitals and health systems.

UKG Pro is a robust workforce management platform from UKG that specializes in hospital staff scheduling, offering automated shift creation, employee self-scheduling, and real-time adjustments for 24/7 operations. It incorporates AI-driven forecasting to predict staffing needs based on patient volume, acuity, and historical trends, ensuring optimal coverage while minimizing overtime. The solution integrates deeply with payroll, timekeeping, and HR modules, supporting compliance with healthcare regulations like HIPAA and union rules.

PerfectServe is a healthcare-focused platform that combines staff scheduling with secure communication tools, enabling hospitals to create, manage, and automate shift and on-call schedules efficiently. It integrates scheduling with HIPAA-compliant messaging, paging, and alerting to ensure seamless coordination among clinical teams. The software supports rules-based automation for handling preferences, certifications, time-off requests, and compliance requirements, reducing administrative burden in dynamic hospital environments.

ShiftWizard (amion.com) is a web-based scheduling platform designed specifically for hospital staff, particularly physicians, to manage shifts, on-call duties, and coverage needs. It enables self-scheduling, real-time shift swaps, and automated notifications while allowing administrators to enforce rules, handle holidays, and generate reports. The tool integrates with mobile apps and paging systems for seamless access across devices.

Symplr Workforce is a comprehensive workforce management platform tailored for healthcare organizations, focusing on staff scheduling to optimize coverage, reduce overtime, and ensure regulatory compliance. It features automated scheduling tools, real-time visibility into staffing needs, and integration with credentialing and time-tracking systems. The software supports complex shift patterns common in hospitals, including fatigue management and skill-based matching.

SchedulingMD is a cloud-based physician and staff scheduling software tailored for medical groups and hospitals, enabling efficient management of shifts, on-call rotations, and recurring schedules. It features automated schedule generation, swap requests, and real-time notifications to reduce administrative burden. HIPAA-compliant and accessible via web and mobile, it supports multi-location practices but is optimized primarily for physician scheduling rather than broad hospital staff like nurses.

ShiftAdmin is a cloud-based employee scheduling platform that enables managers to create, share, and manage shifts via an intuitive web and mobile interface. It supports features like employee availability tracking, shift swapping, time-off requests, and basic notifications, making it suitable for coordinating staff rotas. While effective for general workforce scheduling, it lacks specialized tools for hospital environments such as credentialing, acuity-based staffing, or regulatory compliance integration.

Deputy is a cloud-based workforce management platform designed for efficient staff scheduling, time tracking, and communication across industries, including healthcare. It enables hospital managers to create rotas, handle shift swaps, manage availability, and track hours via a mobile app. The software includes features like skill-based auto-scheduling and fatigue monitoring, helping to optimize staffing while reducing administrative burdens.

When I Work is a cloud-based employee scheduling platform that enables managers to create, assign, and manage shifts across teams, with features like drag-and-drop scheduling, shift trades, and time-off requests. It supports mobile access for employees to view schedules, claim open shifts, and communicate via in-app messaging, making it suitable for shift-based operations including healthcare. For hospital staff scheduling, it handles basic rostering and attendance tracking but lacks advanced healthcare-specific tools like patient acuity-based staffing or regulatory compliance features.

Connecteam is an all-in-one employee management platform designed for frontline workers, offering scheduling tools that enable hospital managers to create visual shift schedules, manage availability, and handle time-off requests via a user-friendly mobile app. It integrates scheduling with time tracking, task assignment, and team communication, making it suitable for coordinating hospital staff shifts. While versatile across industries, its healthcare applicability includes HIPAA compliance options, though it lacks deep specialization for complex hospital needs like acuity-based staffing.