Quick Overview
- 1#1: QGenda - Automates physician and staff scheduling, shift trades, and time management for hospitals and health systems.
- 2#2: AMiON - Provides web-based physician on-call scheduling and calendar management for healthcare organizations.
- 3#3: ShiftWizard - Mobile-first staff scheduling platform with shift bidding and fatigue management for healthcare teams.
- 4#4: SchedulingMD - Self-scheduling software that enables healthcare professionals to manage their own shifts efficiently.
- 5#5: UKG Pro - Enterprise workforce management suite with advanced scheduling rules for complex hospital operations.
- 6#6: WorkForce Suite - Comprehensive workforce management platform featuring predictive scheduling for healthcare environments.
- 7#7: Deputy - Flexible employee scheduling and communication tool suitable for hospital shift management.
- 8#8: When I Work - Employee scheduling app with shift trading and availability features for healthcare staff.
- 9#9: Infor CloudSuite WFM - Workforce management solution offering compliance-driven scheduling for large hospitals.
- 10#10: Humanity Schedule - Cloud-based scheduling software with overtime alerts and PTO tracking for hospital teams.
Tools were selected based on their ability to deliver critical features (automation, fatigue management, compliance), user-centric design, reliability, and value across varied hospital scales and operational complexities.
Comparison Table
This comparison table evaluates top hospital scheduling software tools, including QGenda, AMiON, ShiftWizard, SchedulingMD, UKG Pro, and more, to help healthcare teams find solutions aligned with their staffing and operational needs. It breaks down key features, usability, integration options, and scalability, giving readers clear insights to select the best fit for efficiency and patient care.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda Automates physician and staff scheduling, shift trades, and time management for hospitals and health systems. | specialized | 9.5/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | AMiON Provides web-based physician on-call scheduling and calendar management for healthcare organizations. | specialized | 9.1/10 | 9.4/10 | 8.6/10 | 8.7/10 |
| 3 | ShiftWizard Mobile-first staff scheduling platform with shift bidding and fatigue management for healthcare teams. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | SchedulingMD Self-scheduling software that enables healthcare professionals to manage their own shifts efficiently. | specialized | 8.1/10 | 7.8/10 | 9.2/10 | 8.3/10 |
| 5 | UKG Pro Enterprise workforce management suite with advanced scheduling rules for complex hospital operations. | enterprise | 8.4/10 | 8.7/10 | 7.8/10 | 8.2/10 |
| 6 | WorkForce Suite Comprehensive workforce management platform featuring predictive scheduling for healthcare environments. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 7 | Deputy Flexible employee scheduling and communication tool suitable for hospital shift management. | other | 7.6/10 | 7.4/10 | 9.1/10 | 7.8/10 |
| 8 | When I Work Employee scheduling app with shift trading and availability features for healthcare staff. | other | 7.1/10 | 6.5/10 | 8.8/10 | 8.2/10 |
| 9 | Infor CloudSuite WFM Workforce management solution offering compliance-driven scheduling for large hospitals. | enterprise | 8.1/10 | 8.7/10 | 7.3/10 | 7.6/10 |
| 10 | Humanity Schedule Cloud-based scheduling software with overtime alerts and PTO tracking for hospital teams. | other | 6.8/10 | 6.0/10 | 8.5/10 | 7.5/10 |
Automates physician and staff scheduling, shift trades, and time management for hospitals and health systems.
Provides web-based physician on-call scheduling and calendar management for healthcare organizations.
Mobile-first staff scheduling platform with shift bidding and fatigue management for healthcare teams.
Self-scheduling software that enables healthcare professionals to manage their own shifts efficiently.
Enterprise workforce management suite with advanced scheduling rules for complex hospital operations.
Comprehensive workforce management platform featuring predictive scheduling for healthcare environments.
Flexible employee scheduling and communication tool suitable for hospital shift management.
Employee scheduling app with shift trading and availability features for healthcare staff.
Workforce management solution offering compliance-driven scheduling for large hospitals.
Cloud-based scheduling software with overtime alerts and PTO tracking for hospital teams.
QGenda
specializedAutomates physician and staff scheduling, shift trades, and time management for hospitals and health systems.
Intelligent Auto-Scheduling engine that uses AI to generate fair, compliant schedules in minutes while respecting thousands of rules
QGenda is a leading workforce management platform tailored for healthcare organizations, specializing in automated physician and staff scheduling to optimize hospital operations. It features advanced rules-based scheduling, shift bidding, time-off management, and real-time analytics to ensure compliance and efficiency. The software integrates seamlessly with EHR systems and provides tools for credentialing, forecasting, and billing, making it a comprehensive solution for complex hospital environments.
Pros
- Powerful AI-driven auto-scheduling that adapts to complex rules and preferences
- Deep integrations with major EHRs like Epic and Cerner
- Comprehensive analytics and forecasting for proactive staffing decisions
Cons
- Steep learning curve for initial setup and customization
- High cost suitable mainly for large enterprises
- Occasional reports of customer support delays during peak times
Best For
Large hospitals and multi-site health systems requiring enterprise-grade physician scheduling with compliance and analytics.
Pricing
Custom enterprise pricing via quote; typically starts at $10-20 per provider/month plus implementation fees, scaling with organization size.
AMiON
specializedProvides web-based physician on-call scheduling and calendar management for healthcare organizations.
Interactive swap board that allows physicians to propose and approve shift trades in real-time without admin intervention
AMiON is a web-based physician scheduling platform tailored for hospitals, medical groups, and clinics, enabling the creation and management of complex schedules across multiple specialties and locations. It supports self-scheduling, shift swaps, time-off requests, and real-time updates accessible via desktop and mobile apps. The software streamlines communication through paging integration and customizable views for physicians, administrators, and staff.
Pros
- Robust scheduling tools with real-time swap boards and self-scheduling capabilities
- Excellent mobile accessibility for on-the-go schedule viewing and updates
- Strong support for multi-location and multi-specialty environments
Cons
- Interface feels dated and has a learning curve for new users
- Pricing is enterprise-level and can be expensive for smaller practices
- Limited native integrations with some modern EHR systems
Best For
Large hospitals and medical groups with complex, multi-specialty physician scheduling needs requiring real-time collaboration.
Pricing
Custom enterprise pricing, typically starting at $10-20 per physician per month, scaled by user count and features.
ShiftWizard
specializedMobile-first staff scheduling platform with shift bidding and fatigue management for healthcare teams.
AI-driven schedule optimization that balances staffing needs, employee preferences, and compliance in real-time
ShiftWizard by PerfectServe is a specialized workforce scheduling platform designed for healthcare facilities, particularly hospitals, to streamline staff shift management, time tracking, and compliance. It automates schedule creation using customizable rules, employee preferences, and regulatory requirements while supporting shift bidding, swaps, and real-time notifications. The solution integrates with communication tools and credentialing systems to ensure operational efficiency and reduce administrative burdens.
Pros
- Advanced automation with rule-based scheduling and shift optimization
- Mobile app for real-time shift trading and notifications
- Strong compliance tools for labor laws, fatigue management, and credentialing
Cons
- Custom pricing can be expensive for smaller hospitals
- Steep initial learning curve for complex configurations
- Limited native integrations with some EHR systems
Best For
Mid-to-large hospitals seeking robust, compliant scheduling with automation to manage complex shift patterns and large teams.
Pricing
Enterprise subscription model with custom pricing based on staff size; typically starts at $5-10 per user/month plus implementation fees.
SchedulingMD
specializedSelf-scheduling software that enables healthcare professionals to manage their own shifts efficiently.
Customizable recurring scheduling templates that can be easily shared and reused across physicians for consistent availability management
SchedulingMD is a cloud-based appointment scheduling platform tailored for medical practices, enabling physician availability management, patient self-scheduling, and waitlist optimization. It supports customizable recurring templates for efficient shift and appointment planning, with HIPAA-compliant features and integrations to popular EHRs like Epic and Cerner. While strong for outpatient and clinic use, it provides solid foundational scheduling for smaller hospitals but lacks advanced enterprise tools for complex inpatient or OR management.
Pros
- Highly intuitive interface with drag-and-drop scheduling
- Robust patient self-scheduling portal reduces no-shows
- HIPAA-compliant with reliable EHR integrations
Cons
- Limited scalability for large hospital systems with multi-department needs
- Basic reporting and analytics compared to enterprise competitors
- Fewer advanced features for surgical or inpatient bed management
Best For
Small to mid-sized hospitals or outpatient departments prioritizing simple physician and patient appointment scheduling over complex enterprise operations.
Pricing
Starts at $99/month per provider with tiered plans up to $299/month; custom enterprise pricing available for larger deployments.
UKG Pro
enterpriseEnterprise workforce management suite with advanced scheduling rules for complex hospital operations.
AI-powered dimensional forecasting that dynamically adjusts schedules to patient acuity, seasonality, and real-time demand.
UKG Pro is a comprehensive human capital management (HCM) platform from UKG that includes advanced workforce scheduling tools optimized for healthcare organizations like hospitals. It supports shift planning, automated scheduling, demand forecasting, and compliance with healthcare regulations such as HIPAA and labor laws. The software integrates scheduling with payroll, time tracking, and talent management to streamline operations in high-volume environments.
Pros
- AI-driven forecasting for accurate staffing predictions based on patient volume and historical data
- Robust compliance features tailored for healthcare regulations and union rules
- Seamless integration with HR, payroll, and EHR systems for end-to-end workforce management
Cons
- Steep learning curve and lengthy implementation for complex enterprise setups
- High cost that may not suit smaller hospitals
- Customization requires significant IT involvement
Best For
Large hospital systems and healthcare networks needing integrated HCM with scalable scheduling capabilities.
Pricing
Custom enterprise pricing, typically subscription-based starting at $20-50 per employee per month, quoted annually based on organization size.
WorkForce Suite
enterpriseComprehensive workforce management platform featuring predictive scheduling for healthcare environments.
Prescriptive Scheduling AI that automatically generates optimized schedules compliant with overtime caps, union rules, and demand forecasts
WorkForce Suite is a robust enterprise workforce management platform designed for scheduling, time and attendance, and compliance across industries, including healthcare. For hospital scheduling, it provides drag-and-drop shift planning, rule-based automation for labor laws and union agreements, and real-time visibility to manage staffing shortages or overages. It integrates with HRIS systems and offers mobile self-service for nurses and staff to swap shifts or claim open slots, helping optimize coverage in 24/7 environments.
Pros
- Handles complex scheduling rules like seniority bidding, fatigue management, and regulatory compliance critical for hospitals
- Real-time forecasting and analytics to predict staffing needs based on patient volume
- Strong mobile app enabling employee self-scheduling and manager approvals on the go
Cons
- Steep learning curve and lengthy implementation for non-technical hospital admins
- Enterprise pricing can be prohibitive for mid-sized or smaller hospitals
- Less specialized in healthcare-specific features like acuity-based staffing compared to niche tools
Best For
Large hospitals and multi-site healthcare systems requiring scalable, rule-heavy scheduling for thousands of shifts.
Pricing
Custom enterprise pricing via quote; typically $8-15 per employee/month with annual contracts and implementation fees starting at $50K+.
Deputy
otherFlexible employee scheduling and communication tool suitable for hospital shift management.
Fatigue management system that predicts and prevents unsafe shift patterns for round-the-clock hospital teams
Deputy is a cloud-based workforce management platform designed for shift-based industries, including healthcare, offering tools for employee scheduling, time tracking, task management, and team communication. It enables hospital managers to create rotas, handle shift swaps via mobile app, and ensure compliance with labor laws through fatigue management and overtime alerts. While versatile for nursing and support staff scheduling, it lacks deep integration with hospital-specific systems like EHRs.
Pros
- Intuitive mobile-first interface for quick schedule creation and staff self-service
- Automated notifications and shift swap approvals reduce administrative burden
- Fatigue and compliance tools help manage shift worker safety in 24/7 hospital environments
Cons
- Limited native integrations with hospital EHRs or advanced rostering systems
- Healthcare-specific features like credentialing or union rules are not deeply customized
- Advanced reporting requires higher-tier plans, increasing costs for full functionality
Best For
Mid-sized hospitals or clinics with shift-based nursing and support staff seeking an easy-to-use, affordable scheduling solution without enterprise-level complexity.
Pricing
Starts at $3.50/user/month (Essentials, annual billing); Plus at $5.25/user/month; Enterprise custom pricing with add-ons for advanced features.
When I Work
otherEmployee scheduling app with shift trading and availability features for healthcare staff.
OpenShifts, which allows employees to browse and claim available shifts in real-time like a marketplace
When I Work is a cloud-based employee scheduling platform that enables managers to create, share, and manage shifts via an intuitive drag-and-drop interface. It supports features like shift trades, time-off requests, mobile notifications, and basic time tracking, making it suitable for coordinating staff across multiple locations. While versatile for general workforce management, it provides foundational tools for hospital scheduling but lacks deep healthcare-specific customizations.
Pros
- Intuitive drag-and-drop scheduling and mobile app for easy access
- Efficient shift trading and open shift claiming among staff
- Affordable pricing with scalable plans for small to mid-sized teams
Cons
- Lacks specialized healthcare features like skill-matching or credential tracking
- Limited integrations with hospital systems such as EHR or payroll
- Basic reporting not optimized for regulatory compliance or acuity-based staffing
Best For
Small to mid-sized hospitals or departments seeking a simple, user-friendly scheduling tool without needing advanced clinical integrations.
Pricing
Starts at $2/user/month (Essential, billed annually) up to $6/user/month (Pro); free trial and custom enterprise pricing available.
Infor CloudSuite WFM
enterpriseWorkforce management solution offering compliance-driven scheduling for large hospitals.
Intelligent rules engine that automates scheduling for healthcare-specific constraints like credentialing, overtime rules, and fatigue management
Infor CloudSuite WFM is an enterprise-grade workforce management solution tailored for complex scheduling needs in industries like healthcare, enabling hospitals to automate shift planning, manage compliance, and optimize staff utilization. It features demand forecasting, skill-based scheduling, and real-time adjustments to handle fluctuating patient volumes and regulatory requirements. The cloud-based platform integrates with HR systems and EHRs, providing analytics for better decision-making in hospital operations.
Pros
- Robust rules-based scheduling engine handles complex hospital shifts, certifications, and union rules
- Advanced forecasting and predictive analytics for demand-based staffing
- Seamless integrations with Infor HCM and healthcare systems like EHRs
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- High cost unsuitable for small or mid-sized hospitals
- Customization requires significant IT involvement
Best For
Large hospital networks and healthcare systems requiring scalable, compliance-heavy scheduling with enterprise integrations.
Pricing
Quote-based enterprise pricing; typically $50-100 per user/month plus implementation fees starting at $50,000+.
Humanity Schedule
otherCloud-based scheduling software with overtime alerts and PTO tracking for hospital teams.
Visual drag-and-drop schedule board with real-time updates and conflict detection
Humanity Schedule (humanity.com) is a cloud-based workforce scheduling platform designed for efficient shift planning, time tracking, and employee communication across industries. It features a drag-and-drop interface, mobile apps for staff, automated notifications, and basic reporting tools to manage schedules effectively. For hospital use, it handles basic staff rostering but lacks deep healthcare-specific functionalities like HIPAA-compliant data handling or integrations with electronic health records (EHR) systems.
Pros
- Intuitive drag-and-drop scheduling interface
- Affordable pricing scalable for small teams
- Mobile app for employee self-service and communication
Cons
- No native HIPAA compliance or healthcare regulations support
- Limited integrations with hospital-specific systems like EHR or payroll
- Lacks advanced features for on-call scheduling, credentialing, or patient acuity-based staffing
Best For
Small clinics or hospital departments needing simple, cost-effective shift scheduling without complex medical compliance requirements.
Pricing
Starts at $2 per active employee/month (Starter plan, billed annually); higher tiers like Pro ($3/user/month) add advanced features.
Conclusion
The top hospital scheduling software solutions, from QGenda's comprehensive automation to AMiON's specialized on-call management and ShiftWizard's mobile-first flexibility, each address key operational needs, with QGenda leading as the most well-rounded choice. These tools collectively enhance efficiency, ensuring healthcare teams juggle schedules, trades, and fatigue with greater ease. Whether prioritizing automation, specialized on-call support, or mobile accessibility, the reviewed options deliver tailored solutions.
Don't miss out on optimizing your hospital's scheduling—start with QGenda to experience its seamless, end-to-end automation, or explore AMiON and ShiftWizard to align with your unique workflow needs.
Tools Reviewed
All tools were independently evaluated for this comparison