Quick Overview
- 1#1: QGenda - Automates physician and staff scheduling with AI-driven forecasting, compliance rules, and real-time adjustments for hospitals.
- 2#2: Epic Systems - Provides comprehensive hospital scheduling within its EHR platform, integrating appointments, OR blocks, and staff shifts seamlessly.
- 3#3: Oracle Health - Offers robust scheduling modules in its EHR suite for managing patient appointments, inpatient beds, and provider availability.
- 4#4: UKG Dimensions - Delivers workforce management with advanced scheduling, time tracking, and labor forecasting tailored for healthcare environments.
- 5#5: symplr Staff Scheduler - Manages contingent and full-time staff scheduling with rules-based automation and integration for hospital operations.
- 6#6: PerfectServe - Combines secure messaging with on-call scheduling and shift management to streamline hospital communication and coordination.
- 7#7: MEDITECH - Integrates scheduling for appointments, procedures, and resources within its EHR system for efficient hospital workflows.
- 8#8: Amion - Specializes in physician scheduling with customizable calendars, paging, and mobile access for hospital teams.
- 9#9: Allscripts - Supports hospital scheduling through its Sunrise EHR, handling outpatient visits, inpatient admissions, and provider rosters.
- 10#10: athenahealth - Facilitates practice and hospital scheduling with online booking, reminders, and revenue cycle integration.
Tools were evaluated and ranked based on core features (including forecasting, integration, and compliance), user-friendliness, and practical value, ensuring they align with the diverse needs of healthcare environments.
Comparison Table
This comparison table examines leading Hospital Schedule Management Software tools, such as QGenda, Epic Systems, Oracle Health, UKG Dimensions, and symplr Staff Scheduler, highlighting key features, integration strengths, and usability to guide healthcare organizations in selecting the right solution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda Automates physician and staff scheduling with AI-driven forecasting, compliance rules, and real-time adjustments for hospitals. | specialized | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Epic Systems Provides comprehensive hospital scheduling within its EHR platform, integrating appointments, OR blocks, and staff shifts seamlessly. | enterprise | 9.2/10 | 9.6/10 | 7.4/10 | 8.3/10 |
| 3 | Oracle Health Offers robust scheduling modules in its EHR suite for managing patient appointments, inpatient beds, and provider availability. | enterprise | 8.7/10 | 9.4/10 | 7.6/10 | 8.2/10 |
| 4 | UKG Dimensions Delivers workforce management with advanced scheduling, time tracking, and labor forecasting tailored for healthcare environments. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | symplr Staff Scheduler Manages contingent and full-time staff scheduling with rules-based automation and integration for hospital operations. | specialized | 8.1/10 | 8.8/10 | 7.4/10 | 7.9/10 |
| 6 | PerfectServe Combines secure messaging with on-call scheduling and shift management to streamline hospital communication and coordination. | specialized | 8.6/10 | 9.2/10 | 8.3/10 | 8.0/10 |
| 7 | MEDITECH Integrates scheduling for appointments, procedures, and resources within its EHR system for efficient hospital workflows. | enterprise | 7.8/10 | 8.5/10 | 6.9/10 | 7.4/10 |
| 8 | Amion Specializes in physician scheduling with customizable calendars, paging, and mobile access for hospital teams. | specialized | 8.0/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 9 | Allscripts Supports hospital scheduling through its Sunrise EHR, handling outpatient visits, inpatient admissions, and provider rosters. | enterprise | 7.6/10 | 8.2/10 | 6.8/10 | 7.1/10 |
| 10 | athenahealth Facilitates practice and hospital scheduling with online booking, reminders, and revenue cycle integration. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
Automates physician and staff scheduling with AI-driven forecasting, compliance rules, and real-time adjustments for hospitals.
Provides comprehensive hospital scheduling within its EHR platform, integrating appointments, OR blocks, and staff shifts seamlessly.
Offers robust scheduling modules in its EHR suite for managing patient appointments, inpatient beds, and provider availability.
Delivers workforce management with advanced scheduling, time tracking, and labor forecasting tailored for healthcare environments.
Manages contingent and full-time staff scheduling with rules-based automation and integration for hospital operations.
Combines secure messaging with on-call scheduling and shift management to streamline hospital communication and coordination.
Integrates scheduling for appointments, procedures, and resources within its EHR system for efficient hospital workflows.
Specializes in physician scheduling with customizable calendars, paging, and mobile access for hospital teams.
Supports hospital scheduling through its Sunrise EHR, handling outpatient visits, inpatient admissions, and provider rosters.
Facilitates practice and hospital scheduling with online booking, reminders, and revenue cycle integration.
QGenda
specializedAutomates physician and staff scheduling with AI-driven forecasting, compliance rules, and real-time adjustments for hospitals.
AutoSchedule AI that intelligently builds optimized schedules accounting for rules, preferences, and forecasts in seconds
QGenda is a comprehensive workforce management platform tailored for healthcare organizations, specializing in automated scheduling for physicians, nurses, and advanced practice providers in hospitals and health systems. It streamlines complex scheduling with AI-driven tools, ensures compliance with labor laws and credentialing requirements, and integrates with EHRs for seamless operations. Beyond scheduling, it offers forecasting, time and attendance tracking, and analytics to optimize staffing and reduce administrative burdens.
Pros
- AI-powered scheduling optimizer creates fair, compliant schedules in minutes
- Deep integrations with major EHRs like Epic and Cerner
- Robust mobile app for real-time shift swaps and notifications
- Advanced analytics for forecasting and cost management
Cons
- Steep learning curve for initial setup and customization
- High cost unsuitable for small practices
- Occasional performance lags with very large datasets
Best For
Large hospitals and multi-site health systems requiring enterprise-grade physician scheduling and compliance tools.
Pricing
Custom enterprise pricing starting at around $50,000 annually, scaled by user count, modules, and organization size; contact sales for quotes.
Epic Systems
enterpriseProvides comprehensive hospital scheduling within its EHR platform, integrating appointments, OR blocks, and staff shifts seamlessly.
Cadence's intelligent rules engine for automated, conflict-free scheduling across providers, rooms, and equipment
Epic Systems, through its Cadence module, offers comprehensive hospital schedule management as part of its flagship electronic health record (EHR) platform. It enables efficient management of patient appointments, staff scheduling, operating room blocks, and resource allocation with real-time visibility and conflict prevention. The system integrates deeply with clinical workflows, billing, and patient portals for streamlined operations in large-scale healthcare environments.
Pros
- Exceptional integration with EHR, billing, and clinical systems
- Advanced rules-based scheduling engine prevents conflicts and optimizes resources
- Highly scalable for multi-site hospitals with robust reporting and analytics
Cons
- Steep learning curve and extensive training required
- Prohibitively expensive implementation and customization costs
- Less flexible for small practices due to enterprise focus
Best For
Large hospitals and health systems requiring fully integrated, enterprise-grade scheduling within a comprehensive EHR ecosystem.
Pricing
Custom enterprise licensing with implementation costs often exceeding $1 million, plus annual fees based on users and modules.
Oracle Health
enterpriseOffers robust scheduling modules in its EHR suite for managing patient appointments, inpatient beds, and provider availability.
AI-powered predictive scheduling that anticipates demand and optimizes staff and resource allocation across multi-site facilities
Oracle Health, formerly Cerner, is a comprehensive electronic health record (EHR) platform that includes robust hospital schedule management capabilities for staff rostering, appointment booking, operating room scheduling, and resource allocation. It integrates scheduling seamlessly with clinical workflows, patient records, and revenue cycle management to optimize hospital operations. Designed for enterprise-scale healthcare providers, it leverages AI and analytics to predict staffing needs and reduce scheduling conflicts.
Pros
- Seamless integration with full EHR and revenue cycle systems
- Scalable for large hospital networks with AI-driven forecasting
- High interoperability standards compliance (FHIR, HL7)
Cons
- Steep learning curve and complex implementation
- High upfront costs and long deployment times
- Less intuitive interface compared to specialized scheduling tools
Best For
Large hospital systems and health networks requiring integrated enterprise-grade scheduling within a comprehensive EHR ecosystem.
Pricing
Enterprise licensing with custom pricing starting at $500K+ annually, based on modules, users, and hospital size; no public tiered plans.
UKG Dimensions
enterpriseDelivers workforce management with advanced scheduling, time tracking, and labor forecasting tailored for healthcare environments.
AI-powered scheduling optimization that dynamically balances staff skills, preferences, regulatory compliance, and predicted patient demand
UKG Dimensions is a robust enterprise workforce management platform tailored for healthcare, offering advanced scheduling tools for hospitals to manage complex shifts, staff skills, and compliance requirements. It enables automated schedule generation, real-time visibility into staffing needs, and predictive forecasting to optimize coverage while minimizing overtime. The solution integrates with HR, payroll, and electronic health record systems, providing a unified view of workforce data for large-scale operations.
Pros
- Powerful rules-based scheduling engine handles healthcare-specific needs like certifications, unions, and fatigue management
- Real-time analytics and forecasting for demand-based staffing
- Seamless mobile access for employees and strong integrations with hospital systems
Cons
- Steep learning curve and lengthy implementation process
- High cost suitable mainly for large enterprises
- Interface can feel cluttered for occasional users
Best For
Large hospitals and health systems with complex, 24/7 staffing requirements demanding advanced compliance and forecasting.
Pricing
Custom quote-based pricing, typically subscription model starting around $10-20 per employee/month for enterprise deployments, with additional fees for implementation.
symplr Staff Scheduler
specializedManages contingent and full-time staff scheduling with rules-based automation and integration for hospital operations.
Built-in fatigue risk management and predictive scheduling using healthcare-specific algorithms
symplr Staff Scheduler is a robust workforce management platform tailored for healthcare organizations, enabling automated staff scheduling, shift optimization, and compliance tracking. It handles complex hospital shift patterns, integrates with credentialing systems, and supports self-scheduling to boost efficiency and staff satisfaction. The solution reduces overtime costs and ensures regulatory adherence through real-time visibility and fatigue management tools.
Pros
- Healthcare-specific rules for certifications, fatigue, and compliance
- Seamless integration with symplr's credentialing and time-tracking modules
- Mobile app for shift swaps and self-scheduling
Cons
- Steep initial setup and learning curve for complex configurations
- Custom pricing can be expensive for smaller facilities
- Limited flexibility for highly customized non-standard workflows
Best For
Mid-to-large hospitals and health systems needing integrated scheduling with compliance and credentialing.
Pricing
Custom enterprise pricing based on user count and modules; typically $8-15 per user/month with annual contracts.
PerfectServe
specializedCombines secure messaging with on-call scheduling and shift management to streamline hospital communication and coordination.
Schedule-aware messaging that automatically routes communications to the on-duty provider
PerfectServe is a healthcare-focused platform that combines secure communication with advanced scheduling tools tailored for hospitals and clinics. It automates physician and staff scheduling, manages on-call rotations, and facilitates shift trades while integrating with EHR systems for real-time updates. The software ensures HIPAA-compliant messaging and call routing based on current schedules, streamlining clinical workflows and reducing communication errors.
Pros
- Automated rules-based scheduling reduces manual errors
- Seamless integration of schedules with secure messaging and alerts
- Mobile app provides real-time access for on-the-go staff
Cons
- Enterprise pricing can be steep for smaller facilities
- Initial setup and customization require IT expertise
- Limited reporting flexibility compared to dedicated HRIS tools
Best For
Mid-to-large hospitals needing integrated scheduling and clinician communication.
Pricing
Custom enterprise pricing, typically $15-25 per user/month with annual contracts and volume discounts.
MEDITECH
enterpriseIntegrates scheduling for appointments, procedures, and resources within its EHR system for efficient hospital workflows.
Enterprise-wide scheduling unification across ambulatory, inpatient, and surgical environments with real-time conflict detection
MEDITECH offers a comprehensive electronic health record (EHR) platform with robust hospital scheduling management capabilities, enabling efficient coordination of patient appointments, staff shifts, operating rooms, and resources. Its scheduling module integrates seamlessly with clinical workflows, providing real-time visibility, automated conflict resolution, and compliance with healthcare regulations like HIPAA. Designed primarily for mid-sized to large hospitals, it supports both inpatient and outpatient scheduling within a unified system.
Pros
- Deep integration with full EHR for streamlined workflows
- Scalable for enterprise-level hospitals with advanced analytics
- Strong compliance and customization options
Cons
- Outdated user interface with steep learning curve
- Lengthy and expensive implementation process
- Limited flexibility compared to modern cloud-native solutions
Best For
Mid-sized to large hospitals needing an integrated EHR with reliable scheduling for complex operations.
Pricing
Custom enterprise pricing; typically $500K+ annually for mid-sized implementations, quoted based on modules and hospital size.
Amion
specializedSpecializes in physician scheduling with customizable calendars, paging, and mobile access for hospital teams.
QuickTrade system for seamless, real-time shift swap proposals and approvals among staff
Amion is a web-based scheduling software tailored for healthcare providers, specializing in managing complex physician on-call schedules, shifts, and rotations across hospitals and medical groups. It offers tools for creating group calendars, self-scheduling, shift swaps, and real-time updates viewable on web browsers and mobile apps. The platform integrates with pagers and email for notifications, making it a staple for residency programs and hospital departments handling intricate staffing needs.
Pros
- Robust tools for handling complex on-call rotations and shift trades with QuickTrade functionality
- Mobile and web accessibility ensures schedules are always up-to-date and viewable anywhere
- Reliable pager and email integrations for critical notifications in fast-paced hospital environments
Cons
- User interface feels dated and less modern compared to newer competitors
- Limited advanced reporting and analytics capabilities
- Pricing can become expensive for larger departments with custom quotes
Best For
Mid-sized hospitals, residency programs, and medical groups needing specialized on-call scheduling without heavy customization.
Pricing
Custom subscription pricing starting at around $15-25 per user per month, often quoted per department or group size.
Allscripts
enterpriseSupports hospital scheduling through its Sunrise EHR, handling outpatient visits, inpatient admissions, and provider rosters.
Real-time predictive scheduling analytics that forecast staffing needs and optimize OR utilization using AI-driven insights
Allscripts, through its Sunrise EHR platform, offers comprehensive hospital schedule management capabilities tailored for acute care environments. It streamlines staff rostering, operating room (OR) scheduling, bed management, and appointment booking with real-time visibility and integration into clinical workflows. The software supports complex hospital operations by optimizing resource allocation and reducing scheduling conflicts across departments.
Pros
- Strong integration with EHR and revenue cycle management for seamless workflows
- Advanced tools for OR, bed, and staff scheduling in large-scale hospitals
- Robust compliance features including HIPAA and regulatory reporting
Cons
- Steep learning curve and complex interface for new users
- High implementation costs and lengthy setup times
- Reported occasional downtime and customization challenges
Best For
Large hospitals and health systems requiring enterprise-grade scheduling integrated with full EHR functionality.
Pricing
Custom enterprise pricing; typically $200-$500 per user/month or negotiated based on hospital size and modules, often exceeding $1M annually for full deployments.
athenahealth
enterpriseFacilitates practice and hospital scheduling with online booking, reminders, and revenue cycle integration.
AI-powered scheduling optimizer that predicts no-shows and dynamically fills slots to maximize revenue and efficiency
athenahealth's athenaOne platform is a comprehensive cloud-based EHR and practice management solution that includes advanced scheduling tools tailored for healthcare providers, including hospital outpatient and ambulatory settings. It supports appointment scheduling, provider and room resource allocation, automated reminders, and patient self-scheduling via a portal. The system integrates scheduling seamlessly with clinical documentation, billing, and revenue cycle management to optimize workflows in hospital environments.
Pros
- Seamless integration with EHR, billing, and revenue cycle management
- Advanced automation including AI-driven insights and no-show predictions
- Cloud-based accessibility with mobile support for on-the-go scheduling
Cons
- High implementation costs and lengthy onboarding process
- Steep learning curve for complex hospital workflows
- Less specialized for inpatient bed or OR block scheduling compared to dedicated hospital systems
Best For
Mid-to-large hospitals and affiliated physician practices seeking an integrated EHR-scheduling solution for outpatient and ambulatory care.
Pricing
Custom enterprise pricing; typically $300-$500 per provider/month including scheduling, with additional fees for implementation and advanced modules.
Conclusion
QGenda claims the top spot, excelling with AI-driven forecasting and real-time adjustments to simplify physician and staff scheduling. Epic Systems follows, seamlessly integrating scheduling into its EHR platform for comprehensive workflow management, while Oracle Health rounds out the top three with robust modules for patient appointments, beds, and provider availability. Each of the top tools addresses unique hospital needs, offering distinct strengths in automation, integration, or resource management.
Take the first step toward smoother operations—explore QGenda to leverage its innovative scheduling capabilities and enhance your hospital's efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison