GITNUXSOFTWARE ADVICE
Top 10 Best Hospital Patient Registration Software of 2026
Compare hospital patient registration software for hospitals, with ranked options, key features, pricing factors, and tradeoffs for care teams.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
AdvancedMD is the strongest overall choice when ambulatory groups need registration connected to scheduling, clinical records, billing, and payments, while Phreesia is the better fit for hospitals seeking patient-led intake, payments, and EHR-connected check-in across outpatient sites.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
AdvancedMD
Integrated Practice Management and EHR workspace linking registration, scheduling, documentation, claims, and payments.
Built for fits when ambulatory groups need registration connected to scheduling, clinical documentation, billing, and payments..
Greenway Health
Editor pickUnified registration across Greenway's Intergy and Prime Suite EHR and practice-management environments.
Built for fits when ambulatory hospital departments need registration tied to Greenway clinical and practice-management workflows..
NextGen Healthcare
Editor pickNextGen Enterprise specialty templates connect configurable intake fields to clinical and practice-management workflows.
Built for fits when multispecialty ambulatory groups need registration tied to EHR and practice-management workflows..
Related reading
Comparison Table
Hospital patient registration software captures demographics, insurance data, consents, and payments before or during arrival, reducing manual entry while introducing integration and governance demands. This ranking helps hospital operators, analysts, and technical evaluators compare focused intake platforms with broader clinical and revenue-cycle systems using registration coverage, automation, interoperability, configuration, auditability, and deployment fit.
AdvancedMD
SMBPractice management and EHR with patient registration capabilities.
Integrated Practice Management and EHR workspace linking registration, scheduling, documentation, claims, and payments.
AdvancedMD fits multi-provider ambulatory groups that need registration connected to scheduling, documentation, billing, and reporting. Insurance verification, electronic forms, payment collection, and claims processing reduce handoffs between administrative teams. Multi-location support gives centralized organizations a common operating environment for front-desk workflows.
The product is less suitable for hospitals needing inpatient bed assignment, wristband printing, and admission-discharge-transfer orchestration. Hospital-owned outpatient departments can use AdvancedMD for clinic registration while inpatient admitting remains in the hospital information system.
- +Combines practice management, EHR, scheduling, billing, and patient payments
- +Supports electronic intake forms and portal-based registration
- +Automates coverage checks before scheduled visits
- +Handles administrative workflows across multiple ambulatory locations
- –Targets ambulatory care rather than inpatient registration and bed management
- –Complex workflows may require vendor-assisted configuration
- –Interface density can slow first-time front-desk users
- –Hospital-specific admission workflows require another information system
Outpatient specialty groups
Registering scheduled clinic visits
Fewer duplicate entries
Multi-location practices
Centralizing front-desk operations
Consistent location workflows
Show 1 more scenario
Hospital outpatient departments
Managing ambulatory referrals
Separated ambulatory workflows
AdvancedMD handles outpatient intake and follow-up while inpatient admitting remains in the hospital information system.
Best for: Fits when ambulatory groups need registration connected to scheduling, clinical documentation, billing, and payments.
More related reading
Greenway Health
SMBPractice management and EHR with patient registration capabilities.
Unified registration across Greenway's Intergy and Prime Suite EHR and practice-management environments.
Large physician groups and hospital-affiliated clinics can use Greenway Health to capture demographics, guarantor details, coverage information, and appointment data during registration. Intergy and Prime Suite connect registration activity with clinical documentation, charge capture, claims workflows, and patient portal processes. That integrated operating model suits organizations already standardizing on Greenway applications.
The main tradeoff is its ambulatory orientation. Hospitals requiring inpatient bed assignment, wristband printing, emergency triage intake, or enterprise-wide identity management may need separate products and interface work. Greenway Health fits outpatient departments that want consistent registration across locations without replacing a hospital's core ADT environment.
- +Connects registration with Intergy and Prime Suite clinical workflows
- +Supports demographics, guarantor, coverage, scheduling, and intake data
- +Patient portal capabilities extend registration beyond front-desk encounters
- +Useful for multi-location ambulatory organizations using Greenway applications
- –Designed more for ambulatory care than inpatient hospital registration
- –Bed assignment and inpatient wristband workflows are not core capabilities
- –Advanced interoperability can require interface planning and vendor configuration
- –Organizations outside the Greenway application environment may see less integration depth
Hospital-affiliated clinics
Registering outpatient specialty visits
Fewer duplicate registration steps
Multi-site medical groups
Standardizing front-desk intake
Consistent cross-site intake
Show 1 more scenario
Revenue cycle teams
Validating coverage before visits
Earlier coverage issue detection
Front-desk workflows capture payer details early and support eligibility verification before services are delivered.
Best for: Fits when ambulatory hospital departments need registration tied to Greenway clinical and practice-management workflows.
NextGen Healthcare
SMBAmbulatory and inpatient EHR with patient registration workflows.
NextGen Enterprise specialty templates connect configurable intake fields to clinical and practice-management workflows.
NextGen Enterprise combines practice management with EHR functions, patient portal intake, appointment workflows, and NextGen Mobile access for staff. Configurable specialty templates help organizations align registration fields and routing with behavioral health, primary care, and other ambulatory settings. Interface and API options can connect registration data with downstream applications, but implementation requires careful field mapping and workflow governance.
The main tradeoff is scope because organizations needing inpatient bed assignment, wristband printing, or high-volume emergency admitting require a separate hospital information system. A multisite ambulatory group can use NextGen for centralized registration rules, eligibility checks, and staff work queues across specialties.
- +Unified practice-management and EHR workflows support ambulatory registration
- +Specialty templates support different intake and documentation requirements
- +Patient portal and mobile options extend registration beyond the front desk
- +API and interface capabilities support downstream system connections
- –Acute-care admission workflows are not its primary deployment focus
- –Advanced hospital functions require adjacent systems
- –Field mapping demands implementation governance across specialties
- –Interface scope depends on connected systems and project configuration
Multispecialty clinics
Specialty intake standardization
Consistent cross-specialty intake
Ambulatory revenue teams
Front-desk coverage checks
Cleaner billing handoffs
Show 2 more scenarios
Distributed clinic networks
Centralized registration governance
Consistent network operations
Shared configuration and interface controls support consistent processes across multiple locations.
Clinic access teams
Remote pre-visit intake
Shorter front-desk processing
Portal and mobile workflows collect patient information before scheduled ambulatory visits.
Best for: Fits when multispecialty ambulatory groups need registration tied to EHR and practice-management workflows.
More related reading
PrognoCIS
SMBCloud EHR and practice management with patient registration.
Specialty-configurable templates connect intake data directly to clinical documentation.
PrognoCIS combines front-desk registration with an ambulatory EHR and practice-management stack, giving it broader workflow coverage than a registration-only product. The shared record links demographics, insurance details, appointments, clinical notes, billing, patient portal activity, and telemedicine encounters.
Configurable specialty templates support different intake and documentation patterns, while HL7 integration options connect external clinical systems. Hospitals needing inpatient census, bed management, or hardware-based self-service registration may require additional systems.
- +Integrated registration, scheduling, clinical documentation, and billing share one patient record.
- +Configurable specialty templates support varied intake and documentation workflows.
- +Patient portal and telemedicine functions extend intake beyond the front desk.
- +HL7 integration options connect external clinical systems.
- –Inpatient census and bed management workflows are not core product strengths.
- –Registration depth depends on implementation configuration and administrative governance.
- –Public product materials provide limited detail about API endpoints and developer tooling.
- –Native biometric identification and self-service registration hardware are not prominent capabilities.
Best for: Fits when physician groups need registration connected to specialty EHR, scheduling, billing, portal, and telemedicine workflows.
Phreesia
enterprisePhreesia provides digital patient registration, intake, payments, and insurance verification for healthcare organizations.
PhreesiaPad guides registration, consent, clinical questionnaires, and payment collection in a single patient-facing session.
Phreesia combines patient-led registration, clinical intake, payments, and insurance verification through mobile devices and point-of-service kiosks. Configurable questionnaires support consent, screening, demographic updates, and specialty-specific intake before data reaches connected EHR systems through established integrations. Phreesia is strongest for outpatient front-door workflows, while complex inpatient capacity management and bedside identification require other systems.
- +Patient-led mobile and kiosk intake reduces front-desk data entry for recurring outpatient workflows.
- +Configurable questionnaires support consent, screening, and specialty-specific registration paths.
- +Automates insurance verification before appointments and flags missing demographic information.
- +Integrated payment collection handles outstanding balances during check-in.
- –It does not replace core inpatient capacity-management or bedside identification systems.
- –Interface projects can require local mapping for registration fields, routing, and status updates.
- –Patient-facing hardware introduces deployment, cleaning, and replacement responsibilities at each site.
- –Specialty-specific intake can require ongoing questionnaire maintenance as clinical policies change.
Best for: Fits when hospitals need patient-led intake, payments, questionnaires, and EHR-connected check-in across outpatient sites.
Waystar Patient Access
enterpriseWaystar provides patient access and revenue-cycle software covering eligibility, estimates, payments, and registration-related workflows.
Waystar’s cross-suite financial-clearance handoff carries front-end decisions into claims and payment workflows.
Waystar Patient Access suits hospital revenue-cycle teams that need front-end financial clearance connected to Waystar’s broader claims and payment operations. The suite brings insurance verification, patient estimates, authorization workflows, and patient payment collection into one vendor environment. Integrations connect with EHR registration and clinical systems, while public materials provide limited detail about API schemas, sandbox access, and granular administrative controls.
- +Connects front-end financial clearance with Waystar claims, denial, and payment workflows.
- +Automates insurance verification for scheduled and recurring encounters.
- +Combines patient estimates with pre-service payment collection.
- +Supports authorization worklists across payer-specific requirements.
- –Public documentation gives limited detail on API endpoints, schemas, and sandbox access.
- –Public materials emphasize financial clearance over kiosk and bedside registration workflows.
- –Coverage responses depend on payer connectivity and returned data quality.
- –Implementation requires local rules for routing, exceptions, and staff queues.
Best for: Fits when hospitals need front-end financial clearance tied to a broader Waystar revenue-cycle deployment.
More related reading
Notable
enterpriseNotable automates patient intake, registration, eligibility checks, scheduling, and other administrative workflows.
Notable's AI workforce executes multi-step registration and administrative tasks across web-based healthcare applications.
Notable combines patient-facing digital intake with AI-driven workflow automation that performs tasks across existing healthcare applications. Registration workflows collect demographics, insurance details, consent forms, signatures, and supporting documents before visits.
Scheduling, referral management, prior authorization, and revenue-cycle workflows extend the product beyond front-desk registration. EHR integration connects automated actions with clinical and administrative records.
- +Patient workflows collect forms, consents, documents, and coverage details before visits.
- +AI workers handle repetitive tasks across browser-based healthcare applications.
- +Configurable workflows cover scheduling, referrals, authorization, and revenue-cycle operations.
- +EHR integration connects registration actions with downstream clinical and administrative records.
- –Workflow coverage depends on the target EHR and the specific administrative task.
- –Complex deployments require detailed process mapping, permissions, and exception governance.
- –Registration depth is less explicit than Notable's broader automation positioning.
- –Custom changes can require vendor support instead of local administrators.
Best for: Fits when health systems need AI-driven registration automation across multiple EHR workflows.
Qure4u
vertical specialistQure4u provides digital patient intake, registration, check-in, screening, payments, and forms.
Qure4u eCheck-in combines configurable intake forms, consent collection, insurance capture, and payment steps in one workflow.
Qure4u focuses on digital patient intake and engagement, giving hospitals a patient-facing alternative to paper forms and desk-based registration. Patients can complete demographics, insurance details, consent forms, questionnaires, and payments through mobile or web workflows. EHR integration carries submitted information into clinical operations, while reminders and telehealth support extend the workflow beyond check-in.
- +Configurable digital forms support demographics, consent, screening, and clinical intake.
- +Mobile and web eCheck-in reduces front-desk data entry for scheduled visits.
- +Insurance card and identification capture support registration preparation.
- +Patient messaging, reminders, and payments extend beyond initial registration.
- –Hospital inpatient admission and bed-management workflows are not central capabilities.
- –Large hospital deployments may require EHR-specific integration work.
- –Deep identity matching and duplicate-record controls receive limited product emphasis.
- –Registration teams need governance for form branching, consent rules, and routing.
Best for: Fits when hospitals need mobile patient intake for outpatient registration and ongoing engagement.
More related reading
Yosi Health
vertical specialistYosi Health provides digital patient intake, registration, consent forms, payments, and waiting-room check-in.
Conversational patient intake collects registration and clinical information through a guided, patient-facing dialogue.
Yosi Health digitizes patient registration through online forms, conversational intake, insurance collection, consent capture, and electronic payments. Its focus is front-office intake automation for outpatient organizations rather than hospital-wide ADT operations. EHR integration supports transferring collected registration data into clinical workflows, while the patient-facing experience reduces manual form entry before visits.
- +Conversational intake collects demographics, medical history, insurance details, and consent information.
- +Digital forms reduce paper handling before outpatient appointments.
- +Payment collection supports front-office workflows after registration.
- +EHR integration connects submitted information with existing clinical systems.
- –Hospital-scale bed assignment and wristband printing are not central capabilities.
- –Public materials provide limited detail about API governance and role-based administration.
- –Clinical registration workflows appear narrower than full ADT suites.
- –Deployment may require workflow mapping across forms, insurance, payments, and EHR processes.
Best for: Fits when outpatient clinics need digital intake connected to existing EHR workflows.
Luma Health
enterpriseLuma Health supports digital patient intake, registration, scheduling, reminders, and two-way communication.
Patient journey orchestration coordinates intake, reminders, messaging, and follow-up through one configurable care pathway.
Luma Health fits hospitals that need digital front-door registration around outpatient visits rather than a bed-management registration system. Its Patient Success Platform combines digital intake, appointment scheduling, reminders, two-way messaging, and automated outreach.
EHR integration connects registration and intake activities with clinical workflows, while configurable journeys coordinate prompts before and after visits. Luma Health’s main differentiator is patient engagement orchestration, but its fit is weaker for inpatient admitting controls and specialized hospital registration operations.
- +Configurable digital intake captures demographics, forms, and consent before scheduled visits.
- +Automated outreach supports reminders, recalls, and follow-up through SMS and email.
- +Two-way messaging gives staff a shared workflow for patient communication.
- +Integrations connect intake, scheduling, and communication workflows with major EHR environments.
- –Ambulatory focus leaves inpatient admitting and bedside identity workflows outside the core experience.
- –Granular RBAC and audit-log behavior receive limited public product documentation.
- –Implementation depends on EHR mapping and workflow configuration across departments.
- –Luma Health does not replace core hospital ADT registration infrastructure.
Best for: Fits when hospitals need outpatient registration, digital intake, and patient communications coordinated around EHR-connected workflows.
How to Choose the Right hospital patient registration software
Hospital patient registration software ranges from ambulatory EHR suites such as AdvancedMD, Greenway Health, NextGen Healthcare, and PrognoCIS to digital intake tools such as Phreesia, Qure4u, Yosi Health, and Luma Health. Waystar Patient Access concentrates on financial clearance, while Notable applies AI workers to registration and related administrative tasks.
The guide compares shared records, patient-led intake, financial workflows, automation, specialty configuration, integration scope, and operational limits across all ten tools.
Registration, intake, and front-door workflow coverage
Hospital patient registration software captures demographics, guarantor details, coverage information, consent, forms, and encounter data before or during a visit. It reduces duplicate entry by transferring registration information into clinical, scheduling, payment, and administrative workflows.
Front-desk teams, ambulatory departments, revenue-cycle staff, and patients use these systems. AdvancedMD links registration with scheduling, EHR documentation, claims, and payments, while Phreesia lets patients complete intake, consent, questionnaires, and payment through a single patient-facing session.
Capabilities that separate registration platforms
Registration coverage differs sharply between an integrated clinical suite, a patient-facing intake product, a financial-clearance application, and an automation layer. AdvancedMD and Greenway Health connect registration to broader clinical and administrative records, while Phreesia and Qure4u reduce staff entry through digital check-in.
Evaluation should focus on the workflow that owns the patient record, the work performed before arrival, and the controls available when information is incomplete. Waystar Patient Access, Notable, NextGen Healthcare, PrognoCIS, Yosi Health, and Luma Health each emphasize a different operating model.
Shared registration and clinical records
A shared record prevents demographic, coverage, scheduling, and clinical data from splitting across separate intake applications. AdvancedMD connects registration with practice management and EHR documentation, while Greenway Health unifies registration across Intergy and Prime Suite.
Patient-led intake and point-of-service devices
Patient-led workflows move form completion, consent, screening, and payment collection away from staff desks. PhreesiaPad supports one patient-facing session across those tasks, while Qure4u combines mobile and web eCheck-in with insurance card and identification capture.
Financial clearance before the encounter
Pre-visit coverage checks, estimates, authorization worklists, and payment collection expose financial issues before arrival. Waystar Patient Access carries eligibility and authorization decisions into claims and payment operations, while AdvancedMD automates coverage checks before scheduled visits.
Cross-application administrative automation
Automation is useful when registration requires actions in several existing healthcare applications instead of one suite. Notable uses AI workers to collect forms and coverage details, schedule appointments, manage referrals, and perform authorization tasks across browser-based applications.
Specialty-specific intake configuration
Specialty templates let organizations collect different fields and documentation without creating separate registration products for every department. NextGen Enterprise maps configurable intake fields into clinical and practice-management workflows, while PrognoCIS connects specialty templates directly to clinical documentation.
Patient communication and journey coordination
Registration can extend into reminders, follow-up, messaging, and telehealth preparation when communication is part of the operating workflow. Luma Health coordinates intake, scheduling, reminders, two-way messaging, and follow-up in configurable patient journeys, while Yosi Health uses conversational intake for demographics, medical history, insurance, and consent.
Decision points for hospital registration deployments
The first decision is operational scope, because AdvancedMD, Greenway Health, NextGen Healthcare, and PrognoCIS center on ambulatory clinical workflows while Phreesia, Qure4u, Yosi Health, and Luma Health center on digital front-door activity. Waystar Patient Access and Notable address narrower cross-department problems rather than replacing every admitting function.
A sound selection process separates the system of record from patient-facing intake and automation layers. It also tests how each product handles configuration, exceptions, connected applications, and staff ownership.
Choose ambulatory suite coverage or a digital front door
Select AdvancedMD or Greenway Health when registration must share records with scheduling, clinical documentation, and administrative workflows. Select Phreesia or Qure4u when the primary objective is patient-led mobile or kiosk intake connected to an existing EHR.
Decide between a system suite and an automation layer
Use NextGen Healthcare or PrognoCIS when specialty templates and native EHR workflows should define registration fields and documentation. Use Notable when AI workers must perform multi-step tasks across existing browser-based applications, with process mapping and exception ownership assigned to implementation teams.
Set the financial clearance boundary
Choose Waystar Patient Access when eligibility, estimates, authorization worklists, and payment collection must connect to Waystar claims and payment operations. Choose Yosi Health or Phreesia when payment collection is part of patient intake but broader revenue-cycle handoffs are not the central requirement.
Test specialty variation before approving templates
Run representative intake paths through NextGen Enterprise and PrognoCIS for specialties with different documentation requirements. Check field mapping, consent branching, clinical note placement, and administrator ownership before adopting a shared template model.
Map integration and exception operations
Document every field, status update, routing rule, and staff queue that must connect to the EHR. NextGen Healthcare exposes API and interface options, while Waystar Patient Access requires local routing and exception rules because public documentation gives limited detail about schemas and sandbox access.
Audience segments matched to registration workflow scope
Hospital patient registration tools serve different users because ambulatory intake, financial clearance, patient communications, and cross-application automation have different operating requirements. AdvancedMD and Greenway Health suit departments that want registration embedded in clinical and practice-management environments.
Phreesia, Qure4u, Yosi Health, and Luma Health suit outpatient organizations prioritizing digital patient interaction. Waystar Patient Access and Notable suit teams with specialized financial or administrative automation requirements.
Ambulatory groups needing one clinical and administrative workspace
AdvancedMD connects registration with scheduling, EHR documentation, claims, and payments across multiple ambulatory locations. Greenway Health fits organizations already using Intergy or Prime Suite for clinical and practice-management workflows.
Multispecialty organizations with variable intake and documentation paths
NextGen Healthcare provides specialty templates that connect configurable intake fields to clinical and practice-management workflows. PrognoCIS provides a similar model for physician groups that also need scheduling, billing, portal, and telemedicine activity in the same patient record.
Hospitals deploying patient-led outpatient check-in
Phreesia supports patient-led mobile and kiosk registration with questionnaires, insurance verification, and payments. Qure4u provides mobile and web eCheck-in with forms, consent, insurance capture, identification capture, messaging, and reminders.
Revenue-cycle teams managing pre-service financial clearance
Waystar Patient Access combines insurance verification, estimates, authorization worklists, and payment collection with Waystar claims and payment workflows. AdvancedMD suits ambulatory organizations that need coverage checks connected to scheduling and billing inside one broader workspace.
Health systems coordinating digital engagement or cross-application work
Notable fits teams that need AI workers to execute registration, scheduling, referral, and authorization tasks across existing healthcare applications. Luma Health fits hospitals that need intake, reminders, two-way messaging, and follow-up organized around EHR-connected patient journeys.
Failure points in hospital registration selection
Many registration deployments fail at the boundary between outpatient intake and inpatient operations. AdvancedMD, Greenway Health, NextGen Healthcare, PrognoCIS, Phreesia, Qure4u, Yosi Health, and Luma Health do not replace core inpatient admitting, bed assignment, or bedside identity infrastructure.
Other risks involve field mapping, device ownership, questionnaire maintenance, and administrative control. Notable and Waystar Patient Access require particular attention to workflow exceptions, connected applications, and implementation responsibilities.
Using an ambulatory product as an inpatient admitting system
Define bed management, census, bedside identification, and wristband requirements before selection. Use AdvancedMD or Greenway Health for ambulatory workflows and plan a separate hospital information system for inpatient operations.
Underestimating interface mapping
Inventory registration fields, routing states, status updates, and destination records before implementation. NextGen Healthcare requires field mapping across specialties, while Qure4u may require EHR-specific integration work for large deployments.
Treating patient-facing hardware as maintenance-free
Assign responsibility for cleaning, replacement, device availability, and local support before deploying kiosks or tablets. Phreesia introduces hardware obligations at each site, while Yosi Health offers online and conversational intake without the same prominent device dependency.
Assuming configurable workflows govern themselves
Assign owners for questionnaire branches, consent rules, routing, and exception queues. Qure4u requires governance for form logic, Notable requires permissions and exception governance, and PrognoCIS requires administrative control over configuration.
Choosing automation without defining the task boundary
List the exact applications, permissions, handoffs, and failure states that an automation must handle. Notable can execute multi-step work across browser-based applications, while Waystar Patient Access focuses on financial-clearance operations rather than broad patient-facing registration.
How We Selected and Ranked These Tools
We evaluated each tool through editorial research and criteria-based scoring across features, ease of use, and value. We rated the overall result as a weighted average in which features carries 40% and ease of use and value each carry 30%.
AdvancedMD separated from lower-ranked tools through its integrated Practice Management and EHR workspace, which links registration, scheduling, documentation, claims, and payments. Its 9.3 Ease-of-use rating and 9.0 Features rating lifted the result through usability and feature coverage.
Frequently Asked Questions About hospital patient registration software
Which hospital patient registration software fits ambulatory workflows rather than inpatient admitting?
How do these products integrate with EHR and hospital systems?
When does patient-led registration provide more value than staff-entered registration?
What breaks if a hospital needs inpatient ADT, bed assignment, or bedside identification?
How should an organization plan data migration into a registration platform?
Which security and access controls should be checked before deployment?
Where does configurable intake fall short of broader extensibility?
What implementation work is required before patients can register digitally?
What is the tradeoff between an integrated suite and a specialized registration tool?
Conclusion
After evaluating 10 tools, AdvancedMD stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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