Quick Overview
- 1#1: IBM Maximo - Enterprise asset management platform that optimizes maintenance, operations, and compliance for hospital facilities.
- 2#2: ServiceNow Workplace Service Delivery - Integrated workplace management solution for space planning, maintenance requests, and facility operations in healthcare environments.
- 3#3: FM:Systems - Real estate and facilities management software that streamlines space utilization, maintenance, and energy management for hospitals.
- 4#4: Accruent - Comprehensive facilities management platform with healthcare-specific tools for asset tracking, compliance, and vendor management.
- 5#5: Planon - Integrated workplace management system for strategic facility planning, maintenance, and sustainability in hospital settings.
- 6#6: Eptura - All-in-one workplace experience platform formerly Archibus, managing space, assets, and maintenance for healthcare facilities.
- 7#7: Nuvolo - Connected asset operations platform on ServiceNow for lifecycle management and compliance in healthcare facilities.
- 8#8: Fiix - Cloud-based CMMS that simplifies preventive maintenance, work orders, and asset tracking for hospital operations.
- 9#9: eMaint - Flexible CMMS software for managing maintenance workflows, inventory, and regulatory compliance in healthcare facilities.
- 10#10: Hippo CMMS - User-friendly CMMS for handling work orders, preventive maintenance, and asset management in smaller hospital facilities.
Tools were ranked based on healthcare-specific feature depth, operational reliability, user-friendliness, and value proposition, ensuring they deliver tangible benefits for modern hospital facilities.
Comparison Table
Efficient facility management is vital for smooth hospital operations, and selecting the right software can enhance maintenance, resource tracking, and space utilization. This comparison table evaluates tools like IBM Maximo, ServiceNow Workplace Service Delivery, FM:Systems, Accruent, Planon, and more, providing readers with insights to identify the most suitable solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | IBM Maximo Enterprise asset management platform that optimizes maintenance, operations, and compliance for hospital facilities. | enterprise | 9.2/10 | 9.6/10 | 7.4/10 | 8.7/10 |
| 2 | ServiceNow Workplace Service Delivery Integrated workplace management solution for space planning, maintenance requests, and facility operations in healthcare environments. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 7.9/10 |
| 3 | FM:Systems Real estate and facilities management software that streamlines space utilization, maintenance, and energy management for hospitals. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 4 | Accruent Comprehensive facilities management platform with healthcare-specific tools for asset tracking, compliance, and vendor management. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 5 | Planon Integrated workplace management system for strategic facility planning, maintenance, and sustainability in hospital settings. | enterprise | 8.2/10 | 8.8/10 | 7.2/10 | 7.5/10 |
| 6 | Eptura All-in-one workplace experience platform formerly Archibus, managing space, assets, and maintenance for healthcare facilities. | enterprise | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 7 | Nuvolo Connected asset operations platform on ServiceNow for lifecycle management and compliance in healthcare facilities. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 8 | Fiix Cloud-based CMMS that simplifies preventive maintenance, work orders, and asset tracking for hospital operations. | specialized | 8.1/10 | 8.4/10 | 9.0/10 | 7.6/10 |
| 9 | eMaint Flexible CMMS software for managing maintenance workflows, inventory, and regulatory compliance in healthcare facilities. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 10 | Hippo CMMS User-friendly CMMS for handling work orders, preventive maintenance, and asset management in smaller hospital facilities. | other | 7.6/10 | 7.2/10 | 8.8/10 | 8.4/10 |
Enterprise asset management platform that optimizes maintenance, operations, and compliance for hospital facilities.
Integrated workplace management solution for space planning, maintenance requests, and facility operations in healthcare environments.
Real estate and facilities management software that streamlines space utilization, maintenance, and energy management for hospitals.
Comprehensive facilities management platform with healthcare-specific tools for asset tracking, compliance, and vendor management.
Integrated workplace management system for strategic facility planning, maintenance, and sustainability in hospital settings.
All-in-one workplace experience platform formerly Archibus, managing space, assets, and maintenance for healthcare facilities.
Connected asset operations platform on ServiceNow for lifecycle management and compliance in healthcare facilities.
Cloud-based CMMS that simplifies preventive maintenance, work orders, and asset tracking for hospital operations.
Flexible CMMS software for managing maintenance workflows, inventory, and regulatory compliance in healthcare facilities.
User-friendly CMMS for handling work orders, preventive maintenance, and asset management in smaller hospital facilities.
IBM Maximo
enterpriseEnterprise asset management platform that optimizes maintenance, operations, and compliance for hospital facilities.
Maximo Predict with AI and IoT for real-time anomaly detection and failure prediction on hospital assets
IBM Maximo is a leading enterprise asset management (EAM) platform that streamlines facility maintenance, asset tracking, and operational efficiency for hospitals. It provides robust tools for work order management, predictive maintenance via AI and IoT integration, inventory control, and compliance with healthcare regulations like HIPAA and Joint Commission standards. In hospital environments, Maximo excels at managing critical assets such as medical equipment, HVAC systems, and building infrastructure to minimize downtime and ensure patient safety.
Pros
- Advanced AI-driven predictive maintenance reduces unplanned downtime for critical hospital equipment
- Seamless integration with IoT sensors, ERP systems, and healthcare-specific tools for comprehensive asset oversight
- Powerful analytics and reporting for regulatory compliance and cost optimization in large-scale facilities
Cons
- Steep learning curve and complex initial setup requiring specialized expertise
- High upfront implementation costs and ongoing licensing fees
- Overkill for smaller hospitals due to its enterprise-scale focus
Best For
Large hospital networks and healthcare systems managing extensive, mission-critical asset portfolios across multiple facilities.
Pricing
Custom enterprise pricing; typically $200+/user/month for subscriptions, plus significant one-time implementation fees starting at $100K+.
ServiceNow Workplace Service Delivery
enterpriseIntegrated workplace management solution for space planning, maintenance requests, and facility operations in healthcare environments.
Unified Service Portal with AI Virtual Agent for instant, self-service facility requests like room bookings and maintenance tickets
ServiceNow Workplace Service Delivery is an enterprise platform that unifies workplace services, including facility management, employee self-service, space reservations, maintenance requests, and asset tracking. Tailored for complex environments like hospitals, it supports real-time room booking, IoT-enabled monitoring for equipment and spaces, service catalogs for repairs and moves, and compliance workflows. By integrating with IT Service Management (ITSM) and HR, it streamlines operations, reduces downtime, and enhances resource utilization in healthcare facilities.
Pros
- Seamless integration with ITSM, HR, and security for holistic facility oversight
- AI-driven automation and predictive maintenance reduce hospital downtime
- Robust analytics and reporting for compliance and space optimization
Cons
- High implementation costs and customization needs for healthcare-specific regs like HIPAA
- Steep learning curve for non-technical hospital staff
- Quote-based pricing lacks transparency for smaller facilities
Best For
Large hospital networks or healthcare enterprises needing an integrated platform for facility management alongside IT and employee services.
Pricing
Quote-based enterprise licensing; typically $100-$200 per user per month, scaled by modules and deployment size.
FM:Systems
enterpriseReal estate and facilities management software that streamlines space utilization, maintenance, and energy management for hospitals.
Integrated CAD/BIM visualization for real-time 360-degree facility views and strategic space planning
FM:Systems provides FMS:Cloud, a comprehensive Integrated Workplace Management System (IWMS) designed for facility management in complex environments like hospitals. It enables space planning, asset tracking, preventive maintenance, and compliance reporting to optimize operations and reduce costs. The platform integrates CAD/BIM data for accurate facility modeling and supports healthcare-specific needs such as equipment lifecycle management and regulatory adherence.
Pros
- Extensive feature set including space optimization, maintenance scheduling, and real-time analytics tailored for large-scale healthcare facilities
- Strong integrations with CAD, BIM, and enterprise systems like ERP for seamless data flow
- Scalable cloud-based platform with mobile access for on-the-go facility management
Cons
- Steep learning curve and lengthy implementation process for non-technical users
- Enterprise-level pricing that may be prohibitive for smaller hospitals
- User interface feels dated compared to more modern competitors
Best For
Large hospital networks and healthcare systems requiring enterprise-grade IWMS for multi-site facility management and compliance.
Pricing
Custom enterprise subscription pricing, typically starting at $50,000+ annually depending on modules, users, and facility size; quotes required.
Accruent
enterpriseComprehensive facilities management platform with healthcare-specific tools for asset tracking, compliance, and vendor management.
360° Facility Intelligence dashboard providing unified visibility into space utilization, assets, maintenance, and compliance across the entire portfolio
Accruent offers a comprehensive Integrated Workplace Management System (IWMS) designed for hospital facility management, covering space planning, asset tracking, preventive maintenance, and compliance with healthcare regulations like HIPAA and Joint Commission standards. The platform integrates real estate, capital planning, energy management, and work order systems to optimize hospital operations across multiple sites. It enables facility managers to reduce downtime, control costs, and enhance sustainability while prioritizing patient safety and operational efficiency.
Pros
- Comprehensive IWMS with healthcare-specific modules for compliance and asset management
- Strong scalability for multi-site hospital networks
- Advanced analytics for predictive maintenance and energy optimization
Cons
- Complex implementation and steep learning curve for non-technical users
- High upfront costs and lengthy customization process
- Interface feels dated compared to modern SaaS alternatives
Best For
Large hospital systems and multi-facility healthcare providers needing an enterprise-grade IWMS for integrated facility oversight.
Pricing
Enterprise-level custom pricing; annual subscriptions typically range from $50,000 to $500,000+ based on modules, users, and facility size.
Planon
enterpriseIntegrated workplace management system for strategic facility planning, maintenance, and sustainability in hospital settings.
Holistic IWMS integration combining space optimization, maintenance, and sustainability in one platform
Planon is a robust Integrated Workplace Management System (IWMS) that enables hospital facility managers to oversee space utilization, asset maintenance, work orders, and sustainability across large-scale healthcare campuses. It integrates CAFM (Computerized Asset Facility Management) tools with real estate and lease management for comprehensive facility oversight, ensuring regulatory compliance and operational efficiency. The platform excels in multi-site environments, helping hospitals optimize resources and reduce downtime through predictive maintenance and analytics.
Pros
- Highly modular with extensive IWMS capabilities including space and asset management
- Strong analytics for sustainability and compliance reporting
- Scalable for enterprise-level hospital networks
Cons
- Steep learning curve and complex implementation
- Premium pricing not ideal for smaller facilities
- Limited out-of-box healthcare-specific integrations
Best For
Large hospitals and multi-site healthcare systems requiring integrated facility and workplace management.
Pricing
Enterprise quote-based SaaS; typically $50K+ annually based on modules, users, and scale.
Eptura
enterpriseAll-in-one workplace experience platform formerly Archibus, managing space, assets, and maintenance for healthcare facilities.
Digital twin-powered 3D space modeling for intuitive facility planning and scenario simulations
Eptura is an integrated workplace management system (IWMS) platform designed to optimize facility operations, space utilization, and asset management across various industries, including healthcare. For hospitals, it enables efficient room and resource booking, predictive maintenance for critical infrastructure, and real-time monitoring of equipment and spaces via IoT integrations. The solution provides analytics dashboards to support compliance, energy management, and operational efficiency in complex hospital environments.
Pros
- Robust space planning and utilization analytics with 3D visualization
- Comprehensive maintenance and asset tracking tailored for large-scale facilities
- Strong integrations with IoT, BIM, and workplace apps for real-time insights
Cons
- Enterprise-level pricing may be prohibitive for smaller hospitals
- Steep initial setup and customization learning curve
- Less specialized for healthcare-specific compliance like HIPAA compared to niche tools
Best For
Mid-to-large hospitals needing scalable IWMS for space, maintenance, and hybrid workplace management.
Pricing
Custom enterprise pricing; modular subscriptions start around $5-15 per user/month, with full IWMS quotes typically $50K+ annually based on scale.
Nuvolo
specializedConnected asset operations platform on ServiceNow for lifecycle management and compliance in healthcare facilities.
Native ServiceNow integration for true convergence of ITSM and IWMS, enabling a single pane of glass for hospital operations
Nuvolo is a ServiceNow-native Connected Workplace platform designed for integrated workplace and facility management, with strong capabilities in asset tracking, preventive maintenance, and space optimization tailored for healthcare facilities. It helps hospitals manage medical equipment, compliance, and operations through IoT integrations and real-time analytics. The solution unifies IT service management (ITSM) with computerized maintenance management system (CMMS) functionalities, enabling predictive maintenance and regulatory adherence in complex hospital environments.
Pros
- Seamless integration with ServiceNow for unified IT and facility management
- Robust CMMS with IoT-enabled predictive maintenance ideal for hospital assets
- Strong compliance tools supporting healthcare regulations like HIPAA and Joint Commission standards
Cons
- Steep learning curve due to ServiceNow platform complexity
- Custom pricing can be expensive for smaller hospitals
- Heavy reliance on ServiceNow ecosystem limits flexibility for non-ServiceNow users
Best For
Mid-to-large hospitals already using or planning to adopt ServiceNow, seeking converged IT-FM solutions for asset-heavy environments.
Pricing
Custom enterprise subscription pricing, typically $75-150 per user/month depending on modules and scale; quotes required.
Fiix
specializedCloud-based CMMS that simplifies preventive maintenance, work orders, and asset tracking for hospital operations.
Fiix AI for predictive insights and automated work order prioritization
Fiix is a cloud-based CMMS platform that streamlines maintenance management for facilities, including hospitals, by handling work orders, asset tracking, preventive maintenance, and inventory control. It enables hospital facility teams to schedule repairs, monitor equipment health, and generate compliance reports to minimize downtime and ensure regulatory adherence. With mobile access and integrations, it supports efficient operations for biomedical devices, HVAC systems, and building infrastructure.
Pros
- Intuitive, modern interface with quick setup
- Strong mobile app for on-the-go technicians
- Robust preventive maintenance and asset management tools
Cons
- Lacks deep healthcare-specific compliance features like HIPAA automation
- Advanced reporting and custom integrations often require Enterprise tier
- Pricing scales up quickly for larger hospital teams
Best For
Mid-sized hospital facility management teams seeking a user-friendly CMMS for general maintenance without needing specialized medical integrations.
Pricing
Tiered pricing starting at ~$65/user/month (billed annually) for Essentials, up to custom Enterprise plans; demo required for quotes.
eMaint
specializedFlexible CMMS software for managing maintenance workflows, inventory, and regulatory compliance in healthcare facilities.
Drag-and-drop configurator for tailoring workflows, forms, and dashboards to hospital-specific needs without developer help
eMaint is a flexible, cloud-based CMMS (Computerized Maintenance Management System) that helps hospitals manage facility maintenance, asset tracking, work orders, and preventive maintenance schedules. It supports mobile access, custom workflows, and reporting to minimize downtime and ensure compliance with healthcare regulations. Ideal for healthcare facilities, it handles equipment servicing, inventory management, and integrations with IoT sensors for predictive maintenance.
Pros
- Highly customizable drag-and-drop interface without coding
- Strong mobile app for on-the-go technicians
- Advanced reporting and analytics for compliance tracking
Cons
- Steep initial setup and learning curve
- Pricing requires custom quotes, lacks transparency
- Limited out-of-the-box healthcare-specific templates
Best For
Mid-sized hospitals needing a scalable, customizable CMMS for equipment and facility maintenance.
Pricing
Custom pricing via quote; cloud plans typically start at $60-100/user/month depending on modules and users.
Hippo CMMS
otherUser-friendly CMMS for handling work orders, preventive maintenance, and asset management in smaller hospital facilities.
Visual Kanban board for drag-and-drop work order management, offering real-time status visibility unique for quick hospital maintenance prioritization
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) designed to handle work orders, preventive maintenance, asset tracking, and inventory for facility management, including hospitals. It provides tools for scheduling repairs on medical equipment, HVAC systems, and building infrastructure while ensuring compliance through customizable reporting and audit trails. With mobile access and an intuitive dashboard, it helps hospital maintenance teams reduce downtime and improve operational efficiency.
Pros
- Highly intuitive interface with quick setup, ideal for non-technical users
- Affordable pricing scalable for small to mid-sized teams
- Robust mobile app for real-time work order updates and technician access
Cons
- Limited native integrations with hospital-specific systems like EHR or biomedical software
- Reporting lacks advanced analytics for large-scale enterprise needs
- Some healthcare compliance features require custom configuration
Best For
Small to mid-sized hospitals needing a straightforward, cost-effective CMMS for general facility and equipment maintenance without complex enterprise requirements.
Pricing
Starts at $275/month for up to 5 users (Starter plan), scaling to $1,100+/month for Enterprise with more users and features; annual discounts available.
Conclusion
The reviewed tools showcase the essential solutions for hospital facility management, with IBM Maximo emerging as the top choice for its robust enterprise asset management, maintenance, and compliance capabilities. ServiceNow Workplace Service Delivery follows with its strong integrated workplace management features, while FM:Systems stands out for its focus on space utilization and energy efficiency. Together, they highlight the importance of tailored software in ensuring seamless facility operations.
Take the first step toward optimized hospital facility management—explore IBM Maximo, the leading solution that streamlines maintenance, compliance, and operations. For specific needs like space planning or sustainability, consider ServiceNow Workplace Service Delivery or FM:Systems; either way, these tools deliver the efficiency your facility requires.
Tools Reviewed
All tools were independently evaluated for this comparison