Quick Overview
- 1#1: Qgenda - Cloud-based physician and staff scheduling platform with forecasting, compliance rules, and workforce analytics tailored for healthcare organizations.
- 2#2: ShiftWizard - Mobile-first scheduling software for healthcare teams, managing shifts, certifications, overtime, and fatigue compliance.
- 3#3: Amion - Physician on-call scheduling and shared calendar system used widely in hospitals for real-time schedule access and updates.
- 4#4: UKG Dimensions - Enterprise workforce management solution with advanced scheduling, timekeeping, and labor optimization for large healthcare systems.
- 5#5: PerfectServe - Clinical communication platform with integrated scheduling, paging, and role-based alerting for hospital care teams.
- 6#6: WorkForce Software - Rules-based scheduling and workforce management software handling complex shift requirements in healthcare environments.
- 7#7: symplr Workforce - Healthcare operations platform with scheduling, credentialing, and compliance tools for hospital staffing.
- 8#8: Deputy - Employee scheduling and time tracking app with templates and features adapted for healthcare shift management.
- 9#9: When I Work - Team scheduling software enabling shift trades, notifications, and availability management suitable for hospital staff.
- 10#10: Connecteam - All-in-one mobile app for frontline worker scheduling, communication, and task management in healthcare settings.
Tools were ranked based on industry-specific features (including forecasting, compliance, and mobile functionality), ease of use, reliability, and value, ensuring they meet the dynamic demands of modern hospital environments.
Comparison Table
Hospital scheduling requires precision to ensure patient care runs smoothly, making the right software a vital tool for staff and operations. This comparison table breaks down top options like Qgenda, ShiftWizard, Amion, UKG Dimensions, and PerfectServe, examining features, usability, and how they adapt to diverse hospital needs. Readers will find insights to select the software that best aligns with their unique scheduling challenges.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Qgenda Cloud-based physician and staff scheduling platform with forecasting, compliance rules, and workforce analytics tailored for healthcare organizations. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | ShiftWizard Mobile-first scheduling software for healthcare teams, managing shifts, certifications, overtime, and fatigue compliance. | specialized | 9.2/10 | 9.5/10 | 9.1/10 | 9.3/10 |
| 3 | Amion Physician on-call scheduling and shared calendar system used widely in hospitals for real-time schedule access and updates. | specialized | 8.4/10 | 9.1/10 | 7.2/10 | 8.0/10 |
| 4 | UKG Dimensions Enterprise workforce management solution with advanced scheduling, timekeeping, and labor optimization for large healthcare systems. | enterprise | 8.5/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 5 | PerfectServe Clinical communication platform with integrated scheduling, paging, and role-based alerting for hospital care teams. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.5/10 |
| 6 | WorkForce Software Rules-based scheduling and workforce management software handling complex shift requirements in healthcare environments. | enterprise | 8.3/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 7 | symplr Workforce Healthcare operations platform with scheduling, credentialing, and compliance tools for hospital staffing. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 8 | Deputy Employee scheduling and time tracking app with templates and features adapted for healthcare shift management. | enterprise | 7.8/10 | 7.5/10 | 8.5/10 | 8.2/10 |
| 9 | When I Work Team scheduling software enabling shift trades, notifications, and availability management suitable for hospital staff. | other | 7.4/10 | 7.0/10 | 8.8/10 | 8.5/10 |
| 10 | Connecteam All-in-one mobile app for frontline worker scheduling, communication, and task management in healthcare settings. | other | 7.6/10 | 7.2/10 | 8.8/10 | 8.5/10 |
Cloud-based physician and staff scheduling platform with forecasting, compliance rules, and workforce analytics tailored for healthcare organizations.
Mobile-first scheduling software for healthcare teams, managing shifts, certifications, overtime, and fatigue compliance.
Physician on-call scheduling and shared calendar system used widely in hospitals for real-time schedule access and updates.
Enterprise workforce management solution with advanced scheduling, timekeeping, and labor optimization for large healthcare systems.
Clinical communication platform with integrated scheduling, paging, and role-based alerting for hospital care teams.
Rules-based scheduling and workforce management software handling complex shift requirements in healthcare environments.
Healthcare operations platform with scheduling, credentialing, and compliance tools for hospital staffing.
Employee scheduling and time tracking app with templates and features adapted for healthcare shift management.
Team scheduling software enabling shift trades, notifications, and availability management suitable for hospital staff.
All-in-one mobile app for frontline worker scheduling, communication, and task management in healthcare settings.
Qgenda
enterpriseCloud-based physician and staff scheduling platform with forecasting, compliance rules, and workforce analytics tailored for healthcare organizations.
Patented QuickFill AI engine that auto-generates fair, compliant schedules in minutes while respecting rules, preferences, and forecasts
Qgenda is a leading workforce management platform tailored for healthcare organizations, specializing in automated scheduling for physicians, nurses, and staff across complex shifts and specialties. It streamlines scheduling, time and attendance tracking, credentialing, and compliance while integrating with EHR systems like Epic. The software uses AI-driven tools to optimize schedules for fairness, cost efficiency, and regulatory adherence, reducing administrative burdens in hospitals.
Pros
- AI-powered AutoSchedule optimizes shifts for compliance, preferences, and budget
- Seamless integrations with major EHRs like Epic and Cerner
- Comprehensive analytics and forecasting for demand-based staffing
Cons
- Steep learning curve for initial setup and customization
- Enterprise pricing can be prohibitive for smaller practices
- Occasional reports of mobile app glitches during peak usage
Best For
Large hospitals and multi-site healthcare systems requiring advanced, scalable scheduling for diverse clinical teams.
Pricing
Custom enterprise pricing based on user count and modules; typically $50-$150 per user/month or annual contracts starting at $100K+.
ShiftWizard
specializedMobile-first scheduling software for healthcare teams, managing shifts, certifications, overtime, and fatigue compliance.
Skills-based auto-scheduling that matches shifts to employee certifications, preferences, and hospital needs while enforcing labor laws
ShiftWizard is a cloud-based workforce scheduling platform designed specifically for healthcare environments like hospitals, offering automated shift creation, employee availability matching, and real-time updates. It streamlines hospital employee scheduling by handling complex requirements such as skill-based assignments, certification tracking, and compliance with labor regulations like HIPAA and ACA. The software includes mobile apps for staff to swap shifts, request time off, and communicate, reducing administrative burden and overtime costs.
Pros
- Intuitive drag-and-drop scheduling interface with AI-driven auto-scheduling
- Comprehensive mobile app for employee self-service including shift trades and notifications
- Strong healthcare-specific features like credential management and fatigue rule compliance
Cons
- Reporting and analytics are functional but less advanced than enterprise competitors
- Integrations with EHR systems are limited compared to top-tier solutions
- Customer support response times can vary for smaller accounts
Best For
Mid-sized hospitals and clinics seeking an affordable, user-friendly scheduling tool with robust healthcare compliance features.
Pricing
Starts at $2 per active employee per month (billed annually), with custom enterprise pricing for larger facilities.
Amion
specializedPhysician on-call scheduling and shared calendar system used widely in hospitals for real-time schedule access and updates.
Swapboard for seamless, real-time shift trades and coverage requests among staff
Amion is a web-based scheduling software tailored for healthcare organizations, enabling administrators to create, manage, and share complex physician and staff schedules across departments. It supports features like shift swaps, time-off requests, coverage tracking, and real-time updates via a centralized calendar. The platform integrates paging, sign-out tools, and mobile access, making it a staple in hospitals for handling intricate rotation-based scheduling.
Pros
- Highly customizable rules for complex hospital rotations and hierarchies
- Efficient swapboard and self-service requests reduce admin workload
- Strong mobile app and paging integration for on-the-go access
Cons
- Steep learning curve due to dense interface
- Outdated UI feels clunky compared to modern alternatives
- Limited reporting and analytics without add-ons
Best For
Large academic hospitals and medical centers with complex, multi-level physician scheduling needs.
Pricing
Custom subscription pricing based on group size and features, typically $200–$1,000+ per month for mid-sized groups.
UKG Dimensions
enterpriseEnterprise workforce management solution with advanced scheduling, timekeeping, and labor optimization for large healthcare systems.
AI-powered Open Scheduling with real-time fatigue risk and predictive demand modeling
UKG Dimensions is a comprehensive cloud-based workforce management platform tailored for high-volume, 24/7 operations like hospitals, offering advanced employee scheduling with AI-driven automation, demand forecasting, and compliance tools. It enables drag-and-drop scheduling, shift bidding, skill-based assignments, and fatigue risk management to optimize staffing while adhering to labor laws and union rules. The solution integrates seamlessly with HR systems and provides mobile self-service for employees to view schedules, swap shifts, and request time off.
Pros
- Robust AI scheduling and forecasting reduce overtime and ensure 24/7 coverage
- Strong compliance with healthcare regulations, union rules, and credentialing
- Scalable for large enterprises with deep integrations to HCM and EHR systems
Cons
- Steep learning curve and complex initial setup requiring extensive training
- High implementation costs and lengthy deployment timelines
- Pricing can be prohibitive for smaller hospitals
Best For
Large hospitals and healthcare networks managing complex, rotating shifts across multiple facilities with stringent compliance needs.
Pricing
Enterprise custom pricing, typically $15-25 per employee/month plus implementation fees starting at $50K+.
PerfectServe
enterpriseClinical communication platform with integrated scheduling, paging, and role-based alerting for hospital care teams.
Intelligent Scheduling engine that uses AI to auto-match shifts, enforce rest rules, and optimize coverage in real-time
PerfectServe is a healthcare-focused platform that combines secure clinician communication with advanced employee scheduling capabilities tailored for hospitals. It automates shift creation, on-call rostering, and credentialing management while ensuring compliance with regulations like HIPAA and fatigue rules. The software integrates with EHR systems to provide real-time visibility into schedules and team availability, reducing manual coordination efforts.
Pros
- Advanced automation for shift filling, on-call scheduling, and fatigue management
- Seamless integration with EHRs, pagers, and other hospital systems
- Mobile app for real-time schedule access and secure messaging
Cons
- High enterprise pricing may not suit smaller hospitals
- Steep learning curve for complex rule configurations
- Less flexibility for highly customized or non-standard schedules compared to dedicated tools
Best For
Mid-to-large hospitals and health systems seeking integrated scheduling with clinician communication and compliance tools.
Pricing
Custom enterprise pricing, typically $10-25 per user/month or scaled by beds/users; requires quote.
WorkForce Software
enterpriseRules-based scheduling and workforce management software handling complex shift requirements in healthcare environments.
Skills-based scheduling optimizer that automatically matches certified staff to shifts while ensuring regulatory compliance
WorkForce Software provides a comprehensive workforce management suite with advanced scheduling capabilities designed for complex environments like hospitals. It handles shift scheduling, skills matching, certification tracking, and compliance with healthcare regulations and labor laws. The platform integrates with HRIS systems and offers mobile self-service for employees, along with predictive analytics for demand forecasting.
Pros
- Sophisticated scheduling algorithms with skills and certification matching
- Strong compliance tools for healthcare regulations and unions
- Predictive forecasting and real-time analytics for staffing optimization
Cons
- High implementation costs and lengthy setup for enterprises
- Steep learning curve for non-technical users
- Overly complex for smaller hospitals with simpler needs
Best For
Large hospitals and health systems managing thousands of shift workers with strict compliance requirements.
Pricing
Custom enterprise pricing; typically subscription-based starting at $15-25 per employee/month, with quotes required.
symplr Workforce
specializedHealthcare operations platform with scheduling, credentialing, and compliance tools for hospital staffing.
Built-in credentialing verification that automatically flags scheduling conflicts due to expired licenses or certifications
symplr Workforce is a healthcare-focused workforce management platform that specializes in employee scheduling, time tracking, and staffing optimization for hospitals and clinics. It enables automated shift creation, self-scheduling, and real-time adjustments while ensuring compliance with labor laws, union rules, and credentialing requirements. The solution integrates seamlessly with symplr's broader ecosystem for credentialing, access management, and analytics.
Pros
- Robust healthcare-specific scheduling with fatigue management and regulatory compliance tools
- Strong integration with EHR systems and symplr's credentialing suite
- Mobile app for real-time shift swaps and notifications
Cons
- Steep learning curve for complex rule configurations
- Higher cost suitable mainly for mid-to-large hospitals
- Limited reporting customization without add-ons
Best For
Mid-to-large hospitals seeking an integrated workforce solution with deep compliance and credentialing features.
Pricing
Enterprise pricing model, custom quotes starting around $10-20 per user/month; contact symplr for details.
Deputy
enterpriseEmployee scheduling and time tracking app with templates and features adapted for healthcare shift management.
Smart Scheduling algorithm that auto-generates optimized rosters considering employee skills, availability, labor costs, and demand forecasts
Deputy is a cloud-based workforce management platform designed for employee scheduling, time tracking, task management, and communication, widely used in industries including healthcare. It enables hospital managers to create 24/7 shift schedules, automate rostering based on availability and skills, and facilitate employee self-service for shift swaps via a mobile app. The software emphasizes real-time updates and compliance notifications, making it suitable for dynamic hospital environments, though it lacks deep integrations with electronic health records (EHR) systems.
Pros
- Intuitive drag-and-drop scheduling with mobile accessibility for nurses and staff
- Automated notifications for shift changes, overtime, and labor compliance
- Affordable scaling for small to mid-sized teams with robust reporting tools
Cons
- Limited native support for healthcare-specific regulations like HIPAA or credential tracking
- Integrations with hospital EHR/EMR systems are not as seamless as specialized tools
- Advanced customization for complex union rules or fatigue management requires add-ons
Best For
Small to medium-sized hospitals or clinics needing straightforward, cost-effective scheduling for shift-based nursing and support staff without heavy reliance on clinical integrations.
Pricing
Starts at $3.50 per active user/month (Essentials plan, billed annually); scales to Enterprise with custom pricing including advanced features.
When I Work
otherTeam scheduling software enabling shift trades, notifications, and availability management suitable for hospital staff.
OpenShifts, allowing employees to claim available shifts in real-time for flexible, self-managed scheduling
When I Work is a cloud-based employee scheduling platform designed for shift-based workforces, offering tools for creating schedules, managing shift trades and time-off requests, tracking attendance, and team communication via a mobile app. It supports 24/7 operations with features like auto-scheduling based on availability and skills, overtime alerts, and integrations with payroll and time clocks. While versatile for general industries, it serves hospitals by handling complex rotating shifts but lacks deep healthcare-specific functionalities like patient acuity staffing or credential tracking.
Pros
- Intuitive mobile app enables quick shift swaps and claims by employees
- Affordable pricing with a free tier for small teams
- Strong communication tools including messaging and announcements
Cons
- Lacks specialized hospital features like license/credential tracking or acuity-based scheduling
- Reporting is basic and not optimized for healthcare compliance
- Auto-scheduling rules can be rigid for highly complex rotations
Best For
Small to mid-sized hospital departments or clinics needing a straightforward, cost-effective scheduling tool for shift management without advanced clinical integrations.
Pricing
Free for up to 75 users/1 location; paid plans start at $2/user/month (Essential), up to $5.50/user/month (Elite), billed annually.
Connecteam
otherAll-in-one mobile app for frontline worker scheduling, communication, and task management in healthcare settings.
Seamless mobile shift trading and availability self-scheduling, reducing admin burden for on-the-go hospital staff
Connecteam is an all-in-one mobile-first workforce management platform tailored for frontline workers, including shift scheduling, time tracking, communication, and task management. For hospital employee scheduling, it offers drag-and-drop calendars, employee availability requests, shift trades, and overtime alerts, accessible via an intuitive app. While versatile across industries, it provides solid basics for healthcare but lacks deep specialization for complex hospital rotas or compliance-heavy environments.
Pros
- User-friendly mobile app ideal for shift workers
- Affordable with a free plan for small teams
- Built-in communication and shift swap tools streamline coordination
Cons
- Limited advanced features like skill-matching or acuity-based scheduling
- Integrations with hospital EHR/payroll systems are basic
- Reporting lacks depth for strict regulatory compliance
Best For
Small to mid-sized hospitals or clinics needing simple, mobile scheduling combined with team communication on a budget.
Pricing
Free for up to 10 users; paid plans start at $29/month (Basic, up to 30 users), $49/month (Premium), $99/month (Enterprise), billed annually with per-user scaling.
Conclusion
The reviewed hospital employee scheduling software provides essential support for healthcare staffing, with distinct strengths. Qgenda leads as the top choice, boasting tailored forecasting, compliance tools, and workforce analytics to meet diverse healthcare needs. ShiftWizard and Amion follow closely, excelling in mobile accessibility and real-time on-call management, making them strong options for specific operational priorities. Together, these tools address key challenges, ensuring efficient and effective scheduling for modern healthcare teams.
To optimize your hospital's staffing operations, explore Qgenda—the top-ranked solution—known for its robust features that simplify scheduling and enhance team coordination.
Tools Reviewed
All tools were independently evaluated for this comparison