Quick Overview
- 1#1: CenTrak - Provides precise real-time location system (RTLS) using infrared and ultrasound for tracking hospital equipment, staff, and patients.
- 2#2: Ekahau - Offers Wi-Fi-based RTLS for real-time visibility and location tracking of assets and personnel in healthcare facilities.
- 3#3: Sonitor - Delivers ultrasound RTLS technology for high-accuracy tracking of medical assets in complex hospital environments.
- 4#4: PINC - Enables RTLS and mobile robotics for optimizing hospital asset utilization, workflow, and supply chain management.
- 5#5: TeleTracking - Integrates asset tracking with hospital operations management to improve equipment availability and patient flow.
- 6#6: Zebra Technologies - Provides RFID and barcode-based asset tracking solutions tailored for healthcare inventory and equipment management.
- 7#7: Asset Panda - Cloud-based platform for customizable tracking, maintenance, and auditing of hospital assets via mobile apps.
- 8#8: IBM Maximo - Enterprise asset management software with AI-driven predictive maintenance for hospital equipment lifecycles.
- 9#9: UpKeep - Mobile-first CMMS that tracks assets, schedules maintenance, and generates work orders for healthcare facilities.
- 10#10: Limble CMMS - User-friendly asset tracking and maintenance management system designed for quick deployment in hospitals.
We ranked these tools by assessing key factors including tracking precision (e.g., RTLS accuracy), adaptability to complex hospital environments, integration with existing systems, user experience, and long-term value for operational efficiency and cost management.
Comparison Table
This comparison table examines leading Hospital Asset Tracking Software options, featuring CenTrak, Ekahau, Sonitor, PINC, TeleTracking, and more, to assist healthcare providers in evaluating fit for their needs. Readers will gain insights into key features, operational strengths, and unique capabilities of each tool, helping them make informed choices for optimizing asset management, minimizing delays, and improving overall efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | CenTrak Provides precise real-time location system (RTLS) using infrared and ultrasound for tracking hospital equipment, staff, and patients. | specialized | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Ekahau Offers Wi-Fi-based RTLS for real-time visibility and location tracking of assets and personnel in healthcare facilities. | specialized | 9.2/10 | 9.5/10 | 8.7/10 | 9.0/10 |
| 3 | Sonitor Delivers ultrasound RTLS technology for high-accuracy tracking of medical assets in complex hospital environments. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 4 | PINC Enables RTLS and mobile robotics for optimizing hospital asset utilization, workflow, and supply chain management. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 7.9/10 |
| 5 | TeleTracking Integrates asset tracking with hospital operations management to improve equipment availability and patient flow. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.7/10 |
| 6 | Zebra Technologies Provides RFID and barcode-based asset tracking solutions tailored for healthcare inventory and equipment management. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 7 | Asset Panda Cloud-based platform for customizable tracking, maintenance, and auditing of hospital assets via mobile apps. | enterprise | 8.1/10 | 8.4/10 | 7.8/10 | 8.5/10 |
| 8 | IBM Maximo Enterprise asset management software with AI-driven predictive maintenance for hospital equipment lifecycles. | enterprise | 8.1/10 | 9.2/10 | 6.8/10 | 7.5/10 |
| 9 | UpKeep Mobile-first CMMS that tracks assets, schedules maintenance, and generates work orders for healthcare facilities. | enterprise | 7.8/10 | 7.5/10 | 9.2/10 | 7.9/10 |
| 10 | Limble CMMS User-friendly asset tracking and maintenance management system designed for quick deployment in hospitals. | enterprise | 7.2/10 | 7.0/10 | 8.5/10 | 7.5/10 |
Provides precise real-time location system (RTLS) using infrared and ultrasound for tracking hospital equipment, staff, and patients.
Offers Wi-Fi-based RTLS for real-time visibility and location tracking of assets and personnel in healthcare facilities.
Delivers ultrasound RTLS technology for high-accuracy tracking of medical assets in complex hospital environments.
Enables RTLS and mobile robotics for optimizing hospital asset utilization, workflow, and supply chain management.
Integrates asset tracking with hospital operations management to improve equipment availability and patient flow.
Provides RFID and barcode-based asset tracking solutions tailored for healthcare inventory and equipment management.
Cloud-based platform for customizable tracking, maintenance, and auditing of hospital assets via mobile apps.
Enterprise asset management software with AI-driven predictive maintenance for hospital equipment lifecycles.
Mobile-first CMMS that tracks assets, schedules maintenance, and generates work orders for healthcare facilities.
User-friendly asset tracking and maintenance management system designed for quick deployment in hospitals.
CenTrak
specializedProvides precise real-time location system (RTLS) using infrared and ultrasound for tracking hospital equipment, staff, and patients.
Gen2 Phase-Change Infrared (IR) for the industry's most reliable room-level accuracy without line-of-sight dependencies
CenTrak is a leading Real-Time Location System (RTLS) provider specializing in hospital asset tracking, using a hybrid of Infrared (IR), RFID, BLE, and UWB technologies for precise, room-level visibility of equipment like IV pumps, wheelchairs, and stretchers. The platform optimizes asset utilization by reducing search times, preventing loss, and enabling predictive maintenance through real-time data analytics and dashboards. It integrates seamlessly with hospital systems like EHRs and CMMS, supporting broader applications in patient flow and staff safety.
Pros
- Unmatched room-level accuracy with Gen2 Infrared technology
- Scalable hybrid RTLS supporting thousands of assets enterprise-wide
- Robust integrations with EHR, CMMS, and nurse call systems
Cons
- High initial costs for hardware and infrastructure installation
- Complex setup requiring professional services
- Ongoing tag battery management and replacements
Best For
Large hospitals and health systems requiring precise, enterprise-scale asset tracking with proven ROI.
Pricing
Custom quote-based pricing; typically starts at $100K+ for mid-sized deployments, scaling with tags, sensors, and software licenses.
Ekahau
specializedOffers Wi-Fi-based RTLS for real-time visibility and location tracking of assets and personnel in healthcare facilities.
Wi-Fi RTLS using standard access points and low-cost tags for deployment without additional beacons or anchors
Ekahau offers a Wi-Fi-based Real-Time Location System (RTLS) tailored for hospital asset tracking, using active RFID tags that leverage existing Wi-Fi infrastructure to locate equipment like IV pumps, wheelchairs, and beds with meter-level accuracy. The platform provides real-time visibility, geofencing alerts, and integrations with hospital management systems to streamline workflows and reduce asset search times. It scales easily across large facilities without requiring dedicated RTLS hardware.
Pros
- Leverages existing Wi-Fi networks, minimizing infrastructure costs
- High accuracy (2-5 meters) with robust analytics and alerting
- Seamless integrations with EHR, CMMS, and nurse call systems
Cons
- Requires optimized Wi-Fi coverage for peak performance
- Tags have finite battery life requiring periodic management
- Initial site survey and setup can be time-intensive
Best For
Hospitals with strong existing Wi-Fi infrastructure looking for scalable, cost-effective RTLS without proprietary hardware.
Pricing
Custom enterprise pricing; typically $20-50 per tag annually plus SaaS fees based on facility size and tags deployed.
Sonitor
specializedDelivers ultrasound RTLS technology for high-accuracy tracking of medical assets in complex hospital environments.
Ultrasound RTLS delivering sub-30cm accuracy in challenging hospital environments without WiFi reliance
Sonitor offers an ultrasound-based Real-Time Location System (RTLS) tailored for hospital asset tracking, providing centimeter-level accuracy for equipment like beds, wheelchairs, IV pumps, and carts. The solution enables real-time visibility, utilization analytics, and workflow optimization to reduce search times and equipment loss. It integrates with hospital systems like EHRs and nurse call for comprehensive operations management.
Pros
- Centimeter-level accuracy via ultrasound technology outperforms WiFi/BLE in dense environments
- Robust analytics for asset utilization and predictive maintenance
- Scalable deployment with minimal WiFi dependency
Cons
- Requires installation of ultrasound beacons, increasing setup complexity and cost
- Tags can be bulkier than BLE alternatives, potentially affecting smaller assets
- Enterprise pricing lacks transparency and may not suit smaller facilities
Best For
Large hospitals with complex indoor layouts needing ultra-precise, interference-resistant asset tracking.
Pricing
Custom enterprise quotes; typically starts at $50,000+ for mid-sized deployments, plus annual maintenance.
PINC
specializedEnables RTLS and mobile robotics for optimizing hospital asset utilization, workflow, and supply chain management.
PINC AI for predictive asset par-level management and workflow optimization
PINC (pinc.com) is a real-time location system (RTLS) platform designed for hospitals, utilizing RFID tags and AI analytics to track assets like medical equipment, beds, and wheelchairs. It optimizes resource utilization, reduces search times, and provides workflow insights through integration with EHR systems. The solution also supports staff and patient tracking to enhance operational efficiency in healthcare settings.
Pros
- Highly accurate RTLS with RFID for real-time asset visibility
- AI-powered analytics for predictive maintenance and utilization forecasting
- Seamless integration with hospital EHR and ERP systems
Cons
- Significant upfront costs for hardware tags and infrastructure
- Complex deployment requiring extensive site preparation
- Limited flexibility for small-scale or budget-constrained facilities
Best For
Large hospitals and health systems aiming to scale asset tracking across multiple departments with advanced analytics.
Pricing
Custom enterprise pricing via quote; includes hardware (RFID tags/readers from $50K+), software licenses ($10K-$50K/year), and implementation fees.
TeleTracking
enterpriseIntegrates asset tracking with hospital operations management to improve equipment availability and patient flow.
Integrated Command Center that combines asset tracking with real-time patient flow and capacity dashboards
TeleTracking provides a real-time locating system (RTLS) tailored for healthcare facilities, enabling precise tracking of hospital assets like beds, wheelchairs, and medical equipment using RFID, Wi-Fi, and infrared technologies. It integrates asset visibility with broader operational tools for capacity management, patient flow, and logistics optimization. The platform helps reduce equipment search times, improve utilization rates, and support data-driven decisions in busy hospital environments.
Pros
- Highly accurate real-time asset tracking with multi-technology support
- Strong integrations with EHRs and hospital information systems
- Comprehensive analytics for asset utilization and workflow optimization
Cons
- Complex implementation requiring significant upfront investment and IT resources
- Steep learning curve for non-technical staff
- Pricing lacks transparency and is customized for large enterprises
Best For
Large hospitals and health systems needing integrated RTLS for assets alongside patient and capacity management.
Pricing
Enterprise-level custom pricing via quote; typically starts at $100K+ annually depending on scale and modules.
Zebra Technologies
enterpriseProvides RFID and barcode-based asset tracking solutions tailored for healthcare inventory and equipment management.
Hybrid RTLS combining RFID, BLE, and Wi-Fi for sub-room accuracy without extensive infrastructure overhauls
Zebra Technologies provides a robust asset tracking platform, primarily through its AssetIntelligence and VisibilityIQ solutions, utilizing RFID, BLE, and barcode technologies for real-time location system (RTLS) in healthcare settings. The software enables hospitals to monitor high-value assets like infusion pumps, wheelchairs, and stretchers, optimizing utilization and reducing equipment loss. It integrates with enterprise systems for analytics, alerts, and workflow automation to streamline operations.
Pros
- Multi-technology support (RFID, BLE, Wi-Fi RTLS) for flexible deployments
- Enterprise-grade scalability and reliability in large hospitals
- Advanced analytics and integration with EHR systems
Cons
- Steep learning curve and complex initial setup requiring IT expertise
- High costs driven by proprietary hardware requirements
- Limited customization for smaller facilities
Best For
Large hospitals or health systems needing scalable, hardware-integrated RTLS for comprehensive asset management.
Pricing
Custom enterprise pricing; software licenses start at $50,000+ annually, plus significant hardware costs (tags/readers from $10-500 each).
Asset Panda
enterpriseCloud-based platform for customizable tracking, maintenance, and auditing of hospital assets via mobile apps.
No-code relational database builder for creating hospital-specific asset relationships and workflows
Asset Panda is a cloud-based asset management platform designed for tracking and maintaining physical assets like medical equipment, beds, and wheelchairs in hospitals. It offers customizable fields, mobile scanning via barcode, QR, NFC, or RFID, and tools for check-in/out, maintenance scheduling, and reporting. The software supports real-time updates and offline access, helping hospitals optimize asset utilization and reduce loss.
Pros
- Unlimited users included in pricing, ideal for large hospital teams
- Highly customizable workflows and fields without coding
- Robust mobile app with offline functionality and multi-tagging support
Cons
- Initial setup and customization can be time-intensive
- Lacks deep native integrations with healthcare systems like EHRs
- Pricing scales with asset volume, which can get expensive for large inventories
Best For
Mid-sized hospitals needing a flexible, customizable tracking system for equipment without per-user costs.
Pricing
Custom pricing starting at ~$1,500/year for up to 500 assets; scales with asset count, unlimited users.
IBM Maximo
enterpriseEnterprise asset management software with AI-driven predictive maintenance for hospital equipment lifecycles.
AI-powered predictive maintenance via IBM Watson integration for proactive asset health monitoring
IBM Maximo is a robust enterprise asset management (EAM) platform tailored for tracking and optimizing hospital assets like medical equipment, beds, and vehicles through real-time monitoring and maintenance scheduling. It leverages IoT sensors, AI analytics, and mobile apps to enable location tracking, predictive maintenance, and compliance reporting, minimizing downtime in healthcare environments. Ideal for large-scale operations, it integrates seamlessly with ERP systems and provides deep insights into asset performance and utilization.
Pros
- Advanced AI and IoT integration for predictive maintenance and real-time tracking
- Scalable for enterprise hospitals with strong workflow automation
- Comprehensive compliance and reporting tools tailored to healthcare regulations
Cons
- Steep learning curve and complex implementation requiring IT expertise
- High upfront costs and ongoing subscription fees
- Overkill for small hospitals lacking dedicated IT resources
Best For
Large hospital networks and healthcare enterprises needing scalable, AI-enhanced asset management across multiple facilities.
Pricing
Quote-based enterprise pricing; cloud subscriptions typically start at $150/user/month plus implementation costs.
UpKeep
enterpriseMobile-first CMMS that tracks assets, schedules maintenance, and generates work orders for healthcare facilities.
Mobile app with offline capabilities and QR code scanning for instant asset access and work order updates
UpKeep is a cloud-based CMMS platform designed for asset tracking, work order management, and preventive maintenance, making it suitable for hospitals to monitor equipment like infusion pumps, beds, and imaging devices. It enables real-time updates via a mobile app, QR code scanning for quick asset identification, and customizable dashboards for maintenance scheduling and inventory control. While versatile across industries, it supports healthcare by reducing equipment downtime and streamlining compliance-related tasks.
Pros
- Intuitive mobile-first interface ideal for field technicians
- Robust asset tracking with QR/barcode scanning and maintenance history
- Strong preventive maintenance scheduling to minimize hospital downtime
Cons
- Lacks deep healthcare-specific features like advanced HIPAA integrations or medical device regulatory reporting
- Custom reporting requires higher tiers or add-ons
- Per-user pricing can become expensive for large hospital teams
Best For
Mid-sized hospitals or healthcare facilities needing a user-friendly, general-purpose CMMS for asset tracking and basic maintenance without complex industry-specific requirements.
Pricing
Starts at $45/user/month (Essentials, billed annually), with Professional at $75/user/month and Enterprise custom pricing.
Limble CMMS
enterpriseUser-friendly asset tracking and maintenance management system designed for quick deployment in hospitals.
Hierarchical asset tree structure for organizing complex hospital equipment relationships and dependencies
Limble CMMS is a cloud-based computerized maintenance management system designed for efficient asset tracking, work order management, and preventive maintenance scheduling. In a hospital setting, it enables tracking of medical equipment, tools, and facilities with detailed histories, custom fields, and mobile access for technicians. While versatile for general maintenance, it lacks specialized healthcare features like real-time location services or deep EHR integrations, making it suitable for basic asset oversight.
Pros
- Intuitive interface with quick setup and mobile app for on-the-go asset checks
- Robust preventive maintenance and work order tools tailored to equipment longevity
- Customizable reporting and asset hierarchies for organized hospital inventory
Cons
- No built-in real-time tracking (e.g., RFID or GPS) critical for dynamic hospital environments
- Limited native integrations with healthcare-specific systems like EHRs or HL7
- Per-user pricing can become costly for large hospital maintenance teams
Best For
Small to mid-sized hospitals or facilities departments seeking simple, user-friendly asset maintenance tracking without advanced location features.
Pricing
Starts at $60/user/month (Starter plan, billed annually); Pro at $90/user/month; Enterprise custom pricing.
Conclusion
The reviewed hospital asset tracking software offers diverse tools to enhance efficiency in healthcare, with CenTrak leading as the top choice, leveraging precise real-time location systems (RTLS) via infrared and ultrasound for tracking equipment, staff, and patients. Ekahau stands out with Wi-Fi-based RTLS for broad visibility, while Sonitor excels in high-accuracy tracking within complex hospital environments, making them strong alternatives based on specific needs.
Take the first step toward optimized operations—explore CenTrak's robust solutions to streamline asset management and improve care delivery.
Tools Reviewed
All tools were independently evaluated for this comparison