Quick Overview
- 1#1: AlayaCare - Comprehensive homecare management platform with advanced scheduling, EVV compliance, billing, and caregiver mobile app.
- 2#2: AxisCare - Intuitive home care software specializing in shift scheduling, telehealth, and family portal for seamless operations.
- 3#3: HHAeXchange - Leading EVV and scheduling solution for homecare agencies with robust compliance and payer integration features.
- 4#4: Axxess - Cloud-based homecare software offering scheduling, clinical documentation, and HIPAA-compliant tools.
- 5#5: CareSmartz360 - All-in-one homecare solution with AI-driven scheduling, billing automation, and caregiver management.
- 6#6: Alora - Homecare EHR with integrated scheduling, telehealth, and mobile visit verification for efficient operations.
- 7#7: ShiftCare - Modern rostering and scheduling software for homecare with real-time updates and client portals.
- 8#8: WellSky - Enterprise-grade homecare platform providing scheduling, analytics, and interoperability for large agencies.
- 9#9: Sandata - EVV-focused homecare software with scheduling, timekeeping, and state compliance reporting.
- 10#10: HomeTrak - Affordable homecare management system with scheduling, billing, and payroll integration for small to mid-sized agencies.
Tools were evaluated based on functionality, user experience, compliance support, and overall cost-effectiveness, with a focus on meeting the diverse needs of homecare agencies, regardless of size.
Comparison Table
Homecare scheduling software is vital for managing in-home care operations, and this comparison table explores top tools such as AlayaCare, AxisCare, HHAeXchange, Axxess, CareSmartz360, and more. Readers will gain insights into key features, usability, and unique strengths to identify the ideal fit for their agency's needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive homecare management platform with advanced scheduling, EVV compliance, billing, and caregiver mobile app. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | AxisCare Intuitive home care software specializing in shift scheduling, telehealth, and family portal for seamless operations. | enterprise | 9.1/10 | 9.4/10 | 8.9/10 | 8.8/10 |
| 3 | HHAeXchange Leading EVV and scheduling solution for homecare agencies with robust compliance and payer integration features. | enterprise | 8.8/10 | 9.2/10 | 8.3/10 | 8.5/10 |
| 4 | Axxess Cloud-based homecare software offering scheduling, clinical documentation, and HIPAA-compliant tools. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 5 | CareSmartz360 All-in-one homecare solution with AI-driven scheduling, billing automation, and caregiver management. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 6 | Alora Homecare EHR with integrated scheduling, telehealth, and mobile visit verification for efficient operations. | enterprise | 8.1/10 | 8.6/10 | 8.0/10 | 7.7/10 |
| 7 | ShiftCare Modern rostering and scheduling software for homecare with real-time updates and client portals. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 8 | WellSky Enterprise-grade homecare platform providing scheduling, analytics, and interoperability for large agencies. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | Sandata EVV-focused homecare software with scheduling, timekeeping, and state compliance reporting. | enterprise | 7.8/10 | 8.4/10 | 6.9/10 | 7.2/10 |
| 10 | HomeTrak Affordable homecare management system with scheduling, billing, and payroll integration for small to mid-sized agencies. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 7.9/10 |
Comprehensive homecare management platform with advanced scheduling, EVV compliance, billing, and caregiver mobile app.
Intuitive home care software specializing in shift scheduling, telehealth, and family portal for seamless operations.
Leading EVV and scheduling solution for homecare agencies with robust compliance and payer integration features.
Cloud-based homecare software offering scheduling, clinical documentation, and HIPAA-compliant tools.
All-in-one homecare solution with AI-driven scheduling, billing automation, and caregiver management.
Homecare EHR with integrated scheduling, telehealth, and mobile visit verification for efficient operations.
Modern rostering and scheduling software for homecare with real-time updates and client portals.
Enterprise-grade homecare platform providing scheduling, analytics, and interoperability for large agencies.
EVV-focused homecare software with scheduling, timekeeping, and state compliance reporting.
Affordable homecare management system with scheduling, billing, and payroll integration for small to mid-sized agencies.
AlayaCare
enterpriseComprehensive homecare management platform with advanced scheduling, EVV compliance, billing, and caregiver mobile app.
AI-driven smart scheduling that automatically matches caregivers to visits based on skills, preferences, geography, and real-time availability
AlayaCare is a comprehensive cloud-based platform designed specifically for home care agencies, with advanced scheduling tools that enable real-time rota management, auto-scheduling, and shift optimization based on caregiver skills, availability, and location. It integrates scheduling seamlessly with billing, payroll, electronic visit verification (EVV), and client management to streamline end-to-end operations. The solution also offers mobile apps for caregivers, clients, and families, ensuring transparency, compliance, and efficient communication.
Pros
- AI-powered auto-scheduling optimizes assignments for efficiency and compliance
- Robust mobile apps with GPS tracking and real-time updates for all users
- Seamless integrations with billing, payroll, and EVV systems
Cons
- Custom pricing can be expensive for very small agencies
- Initial setup and configuration may require dedicated time
- Advanced customization options limited without professional services
Best For
Mid-to-large home care agencies needing a full-suite platform for scheduling, operations, and compliance.
Pricing
Quote-based pricing customized by agency size and modules; typically starts at $5-15 per user/month plus implementation fees.
AxisCare
enterpriseIntuitive home care software specializing in shift scheduling, telehealth, and family portal for seamless operations.
Telephony-based EVV allowing caregivers to clock in/out via simple phone calls without needing a smartphone app
AxisCare is a cloud-based homecare management platform tailored for home care agencies, offering robust scheduling tools, electronic visit verification (EVV), billing, and caregiver management. Its drag-and-drop scheduler optimizes staff assignments while ensuring compliance with state EVV mandates through mobile apps, telephony, and beacon options. The software also provides detailed reporting, payroll integration, and client portals to streamline operations and improve agency efficiency.
Pros
- Intuitive drag-and-drop scheduling with auto-optimization and conflict detection
- Comprehensive EVV compliance supporting multiple verification methods including telephony
- Strong integrations for billing, payroll, and QuickBooks
Cons
- Pricing can be steep for very small agencies under 10 clients
- Advanced reporting requires some training to fully utilize
- Mobile app occasionally experiences sync delays during peak usage
Best For
Mid-sized home care agencies needing scalable scheduling, EVV compliance, and operational automation.
Pricing
Custom quotes based on agency size; starts around $300/month for small teams (up to 10 clients), scales to $1,000+/month for larger operations with per-client or per-user add-ons.
HHAeXchange
enterpriseLeading EVV and scheduling solution for homecare agencies with robust compliance and payer integration features.
Nationwide EVV compliance hub supporting all 50 states with voice, GPS, and telephony verification options
HHAeXchange is a robust homecare management platform designed primarily for scheduling, electronic visit verification (EVV), billing, and compliance in home health agencies. It enables efficient caregiver shift scheduling with real-time availability matching, GPS tracking, and mobile apps for caregivers and office staff. The software integrates seamlessly with payers, payroll systems, and state Medicaid requirements, streamlining operations from visit planning to reimbursement.
Pros
- Advanced EVV with multi-state compliance and GPS verification
- Real-time scheduling with auto-matching and notifications
- Strong integrations for billing, payroll, and payer reimbursements
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for small agencies
- Occasional reports of mobile app performance issues
Best For
Mid-to-large homecare agencies requiring comprehensive EVV compliance and scalable scheduling across multiple locations.
Pricing
Custom pricing based on visits, users, and features; typically starts at $400-600/month for small agencies, with enterprise plans higher.
Axxess
enterpriseCloud-based homecare software offering scheduling, clinical documentation, and HIPAA-compliant tools.
AI-driven scheduling optimizer that automatically balances workloads, minimizes drive times, and ensures compliance scheduling
Axxess is a comprehensive cloud-based software platform tailored for home health and hospice agencies, featuring advanced scheduling tools for efficient caregiver assignment and visit management. It supports automated scheduling, real-time tracking via GPS, and mobile access for field staff to handle shifts, timesheets, and compliance on the go. Integrated with billing, documentation, and regulatory reporting, it streamlines end-to-end homecare operations.
Pros
- Robust automated scheduling with optimization for travel time and staff availability
- Seamless mobile app for caregivers with real-time updates and GPS verification
- Deep integration with compliance tools like OASIS and PDGM for regulatory adherence
Cons
- Steeper learning curve for non-tech-savvy users due to extensive features
- Pricing is quote-based and can be expensive for smaller agencies
- Limited flexibility in custom reporting compared to some competitors
Best For
Mid-sized to large home health agencies needing an all-in-one platform that combines scheduling with clinical documentation and billing.
Pricing
Custom quote-based pricing; typically $99-$150 per user/month depending on modules and agency size, with setup fees.
CareSmartz360
enterpriseAll-in-one homecare solution with AI-driven scheduling, billing automation, and caregiver management.
AI-driven SmartMatch scheduling that automatically optimizes shifts by matching caregiver skills, preferences, and availability in real-time.
CareSmartz360 is a comprehensive cloud-based platform tailored for home care agencies, featuring advanced scheduling tools alongside integrated billing, EVV, CRM, and compliance management. Its drag-and-drop scheduling interface with auto-matching capabilities optimizes caregiver assignments, shift filling, and real-time updates to reduce no-shows and overtime. The software supports multi-location operations and includes mobile apps for caregivers and clients, ensuring seamless communication and visit verification.
Pros
- Robust drag-and-drop scheduling with AI-powered SmartMatch for optimal caregiver assignments
- All-in-one solution integrating EVV, billing, and payroll for streamlined operations
- Strong compliance tools and HHAeXchange integration for regulatory adherence
Cons
- Custom pricing can be expensive for smaller agencies
- Initial setup and training require significant time investment
- Reporting customization options are somewhat limited
Best For
Mid-sized to large home care and hospice agencies seeking a feature-rich, integrated scheduling platform with strong EVV and compliance support.
Pricing
Custom quotes based on agency size, users, and visits; typically starts at $0.50-$1.50 per visit or $500+/month for base plans.
Alora
enterpriseHomecare EHR with integrated scheduling, telehealth, and mobile visit verification for efficient operations.
Built-in EVV with automated GPS visit verification and mileage tracking
Alora is a cloud-based EHR and practice management software tailored for home health and hospice agencies, with robust scheduling tools at its core. It enables drag-and-drop scheduling, real-time staff availability tracking, automated visit optimization, and mobile access via the AloraFLEX app for caregivers. The platform integrates scheduling seamlessly with billing, clinical documentation, EVV compliance, and payroll to support efficient homecare operations.
Pros
- Comprehensive real-time scheduling with drag-and-drop interface and GPS-enabled mobile app
- Strong EVV compliance and integration with billing/payroll for streamlined workflows
- HIPAA-compliant cloud platform with no hardware requirements
Cons
- Quote-based pricing can be steep for very small agencies
- Reporting customization is somewhat limited
- Occasional mobile app sync delays reported by users
Best For
Mid-sized home health agencies needing an integrated scheduling solution with full EHR and compliance features.
Pricing
Custom quote-based pricing, typically $150-$350 per user/month based on agency size and modules selected; free trial available.
ShiftCare
specializedModern rostering and scheduling software for homecare with real-time updates and client portals.
AI Roster Optimiser that automatically fills shifts based on staff availability, skills, and preferences
ShiftCare is a cloud-based home care management platform tailored for agencies, focusing on efficient staff rostering, scheduling, and client management. It enables drag-and-drop scheduling, real-time timesheet approvals, automated billing, and compliance tools specifically for NDIS in Australia. The mobile app empowers carers with visit tracking, GPS check-ins, and care note logging to ensure seamless operations.
Pros
- Intuitive drag-and-drop rostering with AI optimization
- Strong NDIS compliance and reporting features
- Robust mobile app for carers with real-time updates
Cons
- Limited customization for non-Australian markets
- Reporting dashboard lacks advanced analytics
- Pricing scales quickly with client volume
Best For
Australian and New Zealand home care agencies needing NDIS-compliant scheduling and rostering tools.
Pricing
Custom pricing starting at ~$5 per active client per week, plus user fees; enterprise plans available.
WellSky
enterpriseEnterprise-grade homecare platform providing scheduling, analytics, and interoperability for large agencies.
Dynamic scheduling engine with AI-driven optimization for caregiver matching, travel efficiency, and demand forecasting
WellSky is a comprehensive homecare management platform specializing in scheduling software for home health, hospice, and post-acute care agencies. It offers advanced tools for staff scheduling, visit optimization, route planning, and real-time adjustments based on caregiver availability, patient needs, and compliance requirements. Integrated with EHR, billing, and analytics, it streamlines operations from scheduling to reimbursement.
Pros
- Seamless integration with full homecare suite including EHR and billing
- Advanced optimization algorithms for efficient scheduling and routing
- Robust compliance tools and real-time reporting for regulatory adherence
Cons
- Steep learning curve due to complex interface
- High implementation and ongoing costs
- Customization requires significant vendor support
Best For
Mid-to-large homecare agencies needing an enterprise-grade, integrated scheduling solution.
Pricing
Custom enterprise pricing; typically $5,000+ per month based on agency size, users, and modules selected.
Sandata
enterpriseEVV-focused homecare software with scheduling, timekeeping, and state compliance reporting.
Industry-leading EVV solution with multi-state approvals and flexible verification methods (app, phone, GPS)
Sandata is a comprehensive homecare management platform designed for agencies, offering advanced scheduling tools alongside EVV, billing, and compliance features. It streamlines caregiver assignment, shift management, and real-time visit tracking to optimize operations. The software integrates mobile apps for caregivers and telephony options for visit verification, ensuring regulatory adherence across multiple states.
Pros
- Robust EVV compliance with state approvals and telephony/GPS options
- Integrated scheduling with auto-matching and drag-and-drop interface
- Seamless billing and payroll integration reducing manual work
Cons
- Steep learning curve and dated user interface
- High implementation time and costs
- Limited customization for smaller agencies
Best For
Mid-sized to large home care agencies focused on regulatory compliance and EVV requirements.
Pricing
Custom pricing based on agency size, users, and modules; typically $50-$150 per user/month with setup fees.
HomeTrak
specializedAffordable homecare management system with scheduling, billing, and payroll integration for small to mid-sized agencies.
Integrated EVV and billing automation that ensures HIPAA-compliant visit verification and seamless reimbursement processing
HomeTrak is a comprehensive homecare management software tailored for home health and hospice agencies, offering robust scheduling, billing, electronic visit verification (EVV), payroll processing, and client management tools. It enables drag-and-drop scheduling, real-time caregiver availability tracking, and mobile apps for field staff to clock in/out and document visits. The platform emphasizes compliance with Medicare/Medicaid standards and streamlines operations from intake to invoicing.
Pros
- All-in-one solution covering scheduling, EVV, billing, and payroll
- Strong compliance features for home health and hospice regulations
- Reliable mobile app for caregivers with GPS tracking
Cons
- User interface feels dated compared to modern competitors
- Steep learning curve for new users and setup
- Custom pricing lacks transparency and can be costly for small agencies
Best For
Mid-sized home care and hospice agencies needing a reliable, compliance-focused platform for end-to-end operations.
Pricing
Custom quotes based on agency size, users, and modules; typically starts at $150-300/month for small agencies with per-client or per-user fees.
Conclusion
The review showcases a diverse set of top-tier homecare scheduling tools, each with distinct strengths, yet all delivering key operational benefits. Leading the pack, AlayaCare stands out as the top choice, offering a comprehensive platform that integrates advanced scheduling with robust compliance and management features. Close contenders AxisCare and HHAeXchange also shine—AxisCare for its intuitive design and family engagement tools, and HHAeXchange for its strong EVV and payer integration—each a standout option for specific agency needs.
Take the next step in optimizing your homecare operations by trying AlayaCare, or explore AxisCare and HHAeXchange to find the tool that aligns best with your agency's workflow and priorities.
Tools Reviewed
All tools were independently evaluated for this comparison