Quick Overview
- 1#1: AlayaCare - Comprehensive cloud-based platform for homecare agencies handling scheduling, billing, EVV, caregiver management, and client care.
- 2#2: AxisCare - User-friendly homecare software focused on scheduling, billing, and family portals for private duty agencies.
- 3#3: CareSmartz360 - All-in-one solution for home care management with EVV, payroll, HIPAA compliance, and telehealth features.
- 4#4: HHAeXchange - Leading EVV and homecare management platform with integrated billing, scheduling, and state compliance tools.
- 5#5: WellSky - Enterprise-grade software for home health and personal care including clinical documentation, analytics, and revenue cycle management.
- 6#6: Axxess - Cloud-based home health software with OASIS, 485, scheduling, billing, and mobile visit capture capabilities.
- 7#7: Sandata - Robust homecare management system specializing in EVV, workforce management, and fiscal intermediary services.
- 8#8: CareVoyant - Modern cloud platform for home care with AI-driven scheduling, real-time analytics, and compliance automation.
- 9#9: ShiftCare - Intuitive software for disability and aged care management including rostering, invoicing, and client NDIS compliance.
- 10#10: HomeTrak - Established homecare software providing scheduling, billing, payroll, and reporting for small to mid-sized agencies.
We selected and ranked these tools based on features (including scheduling, billing, and compliance), user experience, reliability, and value, ensuring they cater to a wide range of homecare specialties and operational scales.
Comparison Table
Navigating homecare management software? This comparison table outlines key tools, including AlayaCare, AxisCare, CareSmartz360, HHAeXchange, WellSky, and more. It helps readers analyze features, usability, and suitability to find the best fit for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AlayaCare Comprehensive cloud-based platform for homecare agencies handling scheduling, billing, EVV, caregiver management, and client care. | enterprise | 9.5/10 | 9.7/10 | 9.2/10 | 9.1/10 |
| 2 | AxisCare User-friendly homecare software focused on scheduling, billing, and family portals for private duty agencies. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | CareSmartz360 All-in-one solution for home care management with EVV, payroll, HIPAA compliance, and telehealth features. | enterprise | 8.8/10 | 9.2/10 | 8.3/10 | 8.5/10 |
| 4 | HHAeXchange Leading EVV and homecare management platform with integrated billing, scheduling, and state compliance tools. | specialized | 8.6/10 | 9.2/10 | 7.7/10 | 8.2/10 |
| 5 | WellSky Enterprise-grade software for home health and personal care including clinical documentation, analytics, and revenue cycle management. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 6 | Axxess Cloud-based home health software with OASIS, 485, scheduling, billing, and mobile visit capture capabilities. | enterprise | 8.3/10 | 8.8/10 | 8.0/10 | 7.9/10 |
| 7 | Sandata Robust homecare management system specializing in EVV, workforce management, and fiscal intermediary services. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.8/10 |
| 8 | CareVoyant Modern cloud platform for home care with AI-driven scheduling, real-time analytics, and compliance automation. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 9 | ShiftCare Intuitive software for disability and aged care management including rostering, invoicing, and client NDIS compliance. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.6/10 |
| 10 | HomeTrak Established homecare software providing scheduling, billing, payroll, and reporting for small to mid-sized agencies. | specialized | 7.4/10 | 8.1/10 | 6.5/10 | 7.6/10 |
Comprehensive cloud-based platform for homecare agencies handling scheduling, billing, EVV, caregiver management, and client care.
User-friendly homecare software focused on scheduling, billing, and family portals for private duty agencies.
All-in-one solution for home care management with EVV, payroll, HIPAA compliance, and telehealth features.
Leading EVV and homecare management platform with integrated billing, scheduling, and state compliance tools.
Enterprise-grade software for home health and personal care including clinical documentation, analytics, and revenue cycle management.
Cloud-based home health software with OASIS, 485, scheduling, billing, and mobile visit capture capabilities.
Robust homecare management system specializing in EVV, workforce management, and fiscal intermediary services.
Modern cloud platform for home care with AI-driven scheduling, real-time analytics, and compliance automation.
Intuitive software for disability and aged care management including rostering, invoicing, and client NDIS compliance.
Established homecare software providing scheduling, billing, payroll, and reporting for small to mid-sized agencies.
AlayaCare
enterpriseComprehensive cloud-based platform for homecare agencies handling scheduling, billing, EVV, caregiver management, and client care.
AI-powered intelligent scheduling that predicts caregiver availability and optimizes routes in real-time
AlayaCare is a comprehensive cloud-based homecare management platform designed to streamline operations for home care agencies, including scheduling, billing, clinical documentation, and caregiver management. It features mobile apps for caregivers and clients, electronic visit verification (EVV), and compliance tools to ensure regulatory adherence. The software leverages AI for intelligent scheduling and predictive insights, making it a robust solution for scaling homecare businesses.
Pros
- All-in-one platform covering scheduling, EVV, billing, and telehealth
- AI-driven scheduling optimizes caregiver utilization and reduces overtime
- Strong mobile apps with real-time communication and voice-enabled documentation
Cons
- Initial setup and training can be time-intensive for larger agencies
- Pricing may be steep for very small operations
- Some advanced customizations require additional development
Best For
Mid-to-large home care agencies seeking an scalable, AI-enhanced platform for end-to-end operations and compliance.
Pricing
Custom enterprise pricing starting around $250/user/month, with tiers based on agency size and features; free demo available.
AxisCare
specializedUser-friendly homecare software focused on scheduling, billing, and family portals for private duty agencies.
Telephony-based EVV with voice-biometric verification for seamless, compliant clock-ins without requiring a mobile app
AxisCare is a comprehensive cloud-based homecare management software tailored for home care agencies, offering end-to-end tools for scheduling, dispatching, billing, and compliance. It includes electronic visit verification (EVV), caregiver mobile apps, client and family portals, and robust reporting to streamline operations and improve efficiency. The platform supports both Medicare/Medicaid compliance and private pay agencies, helping reduce administrative burdens while enhancing caregiver retention and client satisfaction.
Pros
- Comprehensive EVV and scheduling automation with real-time updates
- User-friendly mobile app for caregivers and intuitive client portals
- Strong integrations with QuickBooks, payroll systems, and HHAeXchange
Cons
- Pricing can be steep for very small agencies
- Steeper learning curve for advanced customizations
- Reporting occasionally requires manual tweaks for complex needs
Best For
Mid-sized home care agencies seeking an all-in-one platform with robust compliance and EVV features for scaling operations.
Pricing
Custom quotes based on agency size and volume; typically starts at $500-$1,000/month for small agencies, with per-visit or per-user fees.
CareSmartz360
enterpriseAll-in-one solution for home care management with EVV, payroll, HIPAA compliance, and telehealth features.
Advanced EVV module with multi-state compliance, real-time GPS verification, and seamless billing integration
CareSmartz360 is a comprehensive cloud-based homecare management software tailored for home health and hospice agencies. It streamlines operations with features like intelligent scheduling, billing, electronic visit verification (EVV), caregiver management, and client CRM. The platform ensures HIPAA compliance, offers a mobile app for field staff, and provides robust reporting for operational insights and growth.
Pros
- All-in-one platform covering scheduling, billing, EVV, and compliance
- Strong mobile app with GPS tracking for caregivers
- Excellent customer support and customizable reporting
Cons
- Steeper learning curve for complex features
- Pricing can be high for very small agencies
- Limited native integrations with some third-party tools
Best For
Medium to large home care agencies needing a scalable, feature-rich solution with strong EVV compliance.
Pricing
Custom quote-based pricing; typically starts at $295/month for basic plans, with per-visit EVV fees around $0.25-$0.99.
HHAeXchange
specializedLeading EVV and homecare management platform with integrated billing, scheduling, and state compliance tools.
Direct payer portal integrations enabling real-time claim submission and eligibility checks with minimal manual intervention
HHAeXchange is a comprehensive homecare management platform tailored for home health agencies, offering end-to-end solutions for scheduling, electronic visit verification (EVV), billing, payroll, and compliance. It features mobile apps for caregivers, real-time payer integrations, and tools for caregiver training and telehealth. The software is designed to streamline operations, ensure regulatory compliance, and improve efficiency for both agencies and payers.
Pros
- Robust EVV and compliance tools with state-specific support
- Extensive integrations with over 300 payers for seamless billing
- Scalable platform with mobile-first caregiver experience
Cons
- Steep learning curve for new users and complex setup
- Pricing can be high for small agencies
- Occasional reports of mobile app performance issues
Best For
Mid-sized to large home health agencies focused on Medicaid compliance, payer billing, and high-volume scheduling.
Pricing
Custom quote-based pricing; typically modular starting at $5-15 per visit or user/month depending on features and agency size.
WellSky
enterpriseEnterprise-grade software for home health and personal care including clinical documentation, analytics, and revenue cycle management.
AI-driven predictive analytics for clinician scheduling and patient risk stratification
WellSky Homecare is a comprehensive enterprise-grade platform designed for home health and hospice agencies, providing end-to-end management including scheduling, clinical documentation, billing, and compliance tools. It supports Electronic Visit Verification (EVV), OASIS assessments, and telehealth integration to streamline operations and improve patient outcomes. The software leverages AI-driven analytics for predictive insights and resource optimization across the post-acute care continuum.
Pros
- Extensive feature set with strong EVV and regulatory compliance support
- AI-powered analytics for operational efficiency and forecasting
- Scalable for large agencies with seamless integrations across care settings
Cons
- Steep learning curve and complex user interface
- High implementation and customization costs
- Occasional performance issues with mobile app
Best For
Mid-to-large home health and hospice agencies requiring robust, scalable solutions with advanced analytics and compliance features.
Pricing
Enterprise custom pricing; typically starts at $200+ per user/month with implementation fees, quoted based on agency size and modules.
Axxess
enterpriseCloud-based home health software with OASIS, 485, scheduling, billing, and mobile visit capture capabilities.
Fully automated EVV-to-billing integration that ensures 100% compliance and reduces claim denials
Axxess is a cloud-based, all-in-one platform tailored for home health, hospice, and private duty homecare agencies, offering tools for scheduling, clinical documentation, billing, and compliance. It supports electronic visit verification (EVV), OASIS assessments, and plan-of-care management to streamline workflows and ensure regulatory adherence. The software includes a mobile app for caregivers, enabling real-time data capture and remote monitoring.
Pros
- Comprehensive compliance tools for Medicare/Medicaid regulations
- Intuitive mobile app for field staff documentation and scheduling
- Integrated billing and EVV for efficient revenue cycle management
Cons
- Steep initial learning curve for complex features
- Higher pricing may strain smaller agencies' budgets
- Customer support can have variable response times
Best For
Mid-sized to large home health and hospice agencies prioritizing regulatory compliance and integrated clinical-administrative workflows.
Pricing
Custom quotes based on agency size and modules; typically $200-$400 per user/month with implementation fees.
Sandata
specializedRobust homecare management system specializing in EVV, workforce management, and fiscal intermediary services.
Advanced EVV system with telephony, mobile, and fixed visit options for seamless regulatory compliance
Sandata is a comprehensive homecare management platform tailored for home health, hospice, and personal care agencies, offering end-to-end solutions for scheduling, billing, payroll, and compliance. Its core strength lies in electronic visit verification (EVV) technology, which ensures accurate visit documentation and adherence to state Medicaid mandates. The software integrates mobile apps for caregivers, real-time analytics, and payer connectivity to streamline operations and reduce administrative burdens.
Pros
- Industry-leading EVV with multi-state compliance and GPS tracking
- Full-suite automation for scheduling, billing, and payroll
- Robust integrations with payers, EHRs, and state systems
Cons
- Steep learning curve for new users and complex setup
- Pricing lacks transparency and can be expensive for smaller agencies
- Occasional reports of slow customer support response times
Best For
Mid-to-large homecare agencies requiring reliable EVV compliance and scalable enterprise management tools.
Pricing
Custom enterprise pricing based on agency size, users, and modules; typically starts at $50-100 per user/month with annual contracts—request a quote for details.
CareVoyant
specializedModern cloud platform for home care with AI-driven scheduling, real-time analytics, and compliance automation.
Advanced EVV with multi-mode capture (GPS, voice, telephony) and seamless integration into billing workflows
CareVoyant is a cloud-based homecare management software tailored for medical and non-medical home care agencies, offering end-to-end solutions for scheduling, Electronic Visit Verification (EVV), billing, payroll, and compliance. It features a mobile app for caregivers, client portals, and telehealth integration to enhance operational efficiency and care coordination. The platform supports HIPAA compliance, real-time reporting, and scalability for growing agencies.
Pros
- Comprehensive all-in-one platform covering scheduling, EVV, billing, and compliance
- Strong mobile app with GPS tracking and real-time updates for caregivers
- Robust reporting and analytics for agency insights and regulatory adherence
Cons
- Custom pricing can be expensive for very small agencies
- Initial setup and learning curve may require training
- Limited native integrations with some accounting or EMR systems
Best For
Mid-sized home care agencies needing a scalable, compliance-focused platform for full operational management.
Pricing
Custom pricing based on agency size and modules; typically starts at $5-10 per user/month with add-ons for EVV and telehealth.
ShiftCare
specializedIntuitive software for disability and aged care management including rostering, invoicing, and client NDIS compliance.
AI-powered intelligent rostering that automatically optimizes schedules based on staff availability, skills, and client preferences
ShiftCare is a cloud-based homecare management software tailored primarily for Australian providers, offering robust tools for staff rostering, scheduling, timesheet management, and NDIS compliance. It includes a mobile app for carers to handle visits, client portals for family communication, and automated invoicing with bulk billing capabilities. The platform streamlines operations for home care agencies by integrating client records, reporting, and telehealth features into a single system.
Pros
- Powerful rostering and scheduling with drag-and-drop and auto-fill capabilities
- Strong NDIS compliance tools including plan management and bulk claims
- Intuitive mobile app for carers with real-time timesheets and GPS tracking
Cons
- Primarily focused on Australian market, limiting features for international users
- Pricing can be expensive for small agencies with fewer staff
- Some users report occasional bugs in reporting and integrations
Best For
Australian homecare agencies specializing in NDIS-funded services that require efficient rostering and compliance management.
Pricing
Custom pricing starting from $199 AUD/month for Essential plan (up to 10 staff), scaling with users and features; free trial available.
HomeTrak
specializedEstablished homecare software providing scheduling, billing, payroll, and reporting for small to mid-sized agencies.
Telephony-based EVV system allowing caregivers to clock in/out via phone calls for reliable verification in low-tech environments
HomeTrak is a veteran homecare management software platform tailored for home health agencies, hospices, and private duty providers, offering end-to-end tools for scheduling, billing, EVV compliance, payroll, and client management. It features a mobile app for caregivers, robust reporting, and telephony-based visit verification to ensure regulatory adherence. With over 25 years in the industry, it focuses on reliability for operational efficiency in non-medical and medical homecare settings.
Pros
- Comprehensive EVV and compliance tools with telephony integration
- Strong scheduling and dispatching for complex caregiver rotations
- Reliable customer support and extensive reporting capabilities
Cons
- Dated user interface that feels outdated compared to modern SaaS
- Steep learning curve for new users due to legacy design
- Limited third-party integrations and mobile app customization
Best For
Small to mid-sized homecare agencies seeking a proven, all-in-one solution with strong EVV focus rather than cutting-edge design.
Pricing
Custom quote-based pricing starting around $100-200 per user/month depending on modules and agency size; includes setup fees.
Conclusion
Across the top 10 tools, homecare management is elevated to new heights, with AlayaCare standing as the clear leader—its comprehensive suite of features integrating scheduling, billing, and caregiver management sets it apart as a versatile, cloud-based powerhouse. AxisCare and CareSmartz360, too, shine brightly: AxisCare excels in user-friendliness and private duty focus, while CareSmartz360 offers a robust mix of EVV, payroll, and telehealth. Together, these three redefine what effective homecare software can achieve, each tailored to meet distinct operational needs.
Whether streamlining workflows for your agency or prioritizing specific functionalities, start with AlayaCare to unlock its full potential—its all-in-one approach makes it the ultimate choice for modern homecare management.
Tools Reviewed
All tools were independently evaluated for this comparison