Quick Overview
- 1#1: AppFolio - Comprehensive property management software with HOA-specific features for accounting, resident portals, maintenance requests, and violation tracking.
- 2#2: Buildium - All-in-one platform for HOA management including leasing, inspections, financial reporting, and owner communications.
- 3#3: DoorLoop - Modern, affordable HOA software with automated billing, tenant screening, and integrated maintenance tools.
- 4#4: CINC Systems - Cloud-based community management solution offering full accounting, violation management, and board portals for HOAs.
- 5#5: Vantaca - Advanced software for HOA financials, communications, work orders, and compliance tracking.
- 6#6: TOPS ONE - Integrated HOA management system for accounting, architectural reviews, violations, and amenity reservations.
- 7#7: Condo Control Central - Web-based platform for condos and HOAs handling communications, violations, amenities, and board elections.
- 8#8: Smartwebs - Constituency management software providing resident portals, messaging, document storage, and payment processing for HOAs.
- 9#9: PayHOA - Specialized billing and payment software for HOAs with automated invoicing, collections, and late fee management.
- 10#10: HOA Express - Simple web-based HOA tool for dues collection, work orders, architectural requests, and board agendas.
Tools were selected and ranked based on a rigorous evaluation of core features—including financial management, maintenance tracking, and compliance—alongside usability, reliability, and overall value, ensuring they meet the demands of HOAs of all sizes and complexity.
Comparison Table
Navigating hoa board software? This comparison table breaks down key options like AppFolio, Buildium, DoorLoop, CINC Systems, Vantaca, and more to help you identify the best fit for your community. Explore details on property management, communication, reporting, and user experience to make an informed choice.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Comprehensive property management software with HOA-specific features for accounting, resident portals, maintenance requests, and violation tracking. | enterprise | 9.6/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Buildium All-in-one platform for HOA management including leasing, inspections, financial reporting, and owner communications. | enterprise | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 3 | DoorLoop Modern, affordable HOA software with automated billing, tenant screening, and integrated maintenance tools. | specialized | 8.3/10 | 8.7/10 | 7.9/10 | 8.1/10 |
| 4 | CINC Systems Cloud-based community management solution offering full accounting, violation management, and board portals for HOAs. | enterprise | 8.4/10 | 9.1/10 | 7.7/10 | 8.0/10 |
| 5 | Vantaca Advanced software for HOA financials, communications, work orders, and compliance tracking. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.8/10 |
| 6 | TOPS ONE Integrated HOA management system for accounting, architectural reviews, violations, and amenity reservations. | specialized | 7.4/10 | 8.2/10 | 6.1/10 | 7.0/10 |
| 7 | Condo Control Central Web-based platform for condos and HOAs handling communications, violations, amenities, and board elections. | specialized | 8.1/10 | 8.3/10 | 7.9/10 | 8.5/10 |
| 8 | Smartwebs Constituency management software providing resident portals, messaging, document storage, and payment processing for HOAs. | specialized | 7.8/10 | 7.6/10 | 8.2/10 | 7.4/10 |
| 9 | PayHOA Specialized billing and payment software for HOAs with automated invoicing, collections, and late fee management. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 8.1/10 |
| 10 | HOA Express Simple web-based HOA tool for dues collection, work orders, architectural requests, and board agendas. | specialized | 7.1/10 | 7.0/10 | 8.0/10 | 7.2/10 |
Comprehensive property management software with HOA-specific features for accounting, resident portals, maintenance requests, and violation tracking.
All-in-one platform for HOA management including leasing, inspections, financial reporting, and owner communications.
Modern, affordable HOA software with automated billing, tenant screening, and integrated maintenance tools.
Cloud-based community management solution offering full accounting, violation management, and board portals for HOAs.
Advanced software for HOA financials, communications, work orders, and compliance tracking.
Integrated HOA management system for accounting, architectural reviews, violations, and amenity reservations.
Web-based platform for condos and HOAs handling communications, violations, amenities, and board elections.
Constituency management software providing resident portals, messaging, document storage, and payment processing for HOAs.
Specialized billing and payment software for HOAs with automated invoicing, collections, and late fee management.
Simple web-based HOA tool for dues collection, work orders, architectural requests, and board agendas.
AppFolio
enterpriseComprehensive property management software with HOA-specific features for accounting, resident portals, maintenance requests, and violation tracking.
Integrated online resident portal enabling self-service payments, maintenance requests, and document access
AppFolio is a comprehensive cloud-based property management platform designed specifically for HOAs, offering end-to-end tools for accounting, violation enforcement, architectural requests, and resident communications. It streamlines HOA board operations with automated workflows, online payment processing, and a dedicated board portal for meetings and document management. The software also includes robust reporting and maintenance tracking to ensure compliance and efficiency.
Pros
- All-in-one solution covering accounting, violations, communications, and resident portals
- Intuitive mobile app and modern interface for boards and residents
- Excellent customer support with dedicated onboarding and training
Cons
- Pricing can be steep for small HOAs with minimum fees
- Initial setup and data migration require time investment
- Some advanced customizations need higher-tier plans
Best For
Mid-to-large HOAs needing a scalable, feature-rich platform for full property management.
Pricing
Custom quotes starting at ~$1.40 per unit/month for HOAs, with minimum monthly fees of $250+ based on size and features.
Buildium
enterpriseAll-in-one platform for HOA management including leasing, inspections, financial reporting, and owner communications.
Advanced violation tracking and enforcement workflow with automated notices and photo documentation
Buildium is a comprehensive cloud-based property management software tailored for HOAs, condos, and multifamily properties, providing tools for resident communication, online payments, violation tracking, and accounting. It streamlines HOA board operations with features like architectural review workflows, maintenance requests, and amenity reservations. The platform also offers robust reporting and a resident portal to enhance transparency and efficiency.
Pros
- Extensive HOA-specific tools including violation management and architectural reviews
- Powerful accounting with automated invoicing and reserve tracking
- User-friendly resident portal for payments and communications
Cons
- Higher pricing can be steep for small HOAs with few units
- Steeper learning curve for non-tech-savvy board members
- Customer support response times can vary
Best For
Mid-sized HOAs (20-500 units) seeking an all-in-one platform for financials, violations, and resident management.
Pricing
Starts at $58/month for Essential (1-20 units), $188/month for Growth (21-100 units), and $338+/month for Premium (101+ units), billed annually.
DoorLoop
specializedModern, affordable HOA software with automated billing, tenant screening, and integrated maintenance tools.
Integrated violation tracking and automated workflow for architectural requests and compliance enforcement
DoorLoop is an all-in-one property management platform with dedicated HOA and condo association tools, enabling boards to handle dues collection, violation tracking, maintenance requests, and owner communications efficiently. It integrates accounting, automated payments, and resident portals to streamline community operations. While primarily designed for rental properties, its HOA module supports board portals, architectural requests, and reporting for mid-sized associations.
Pros
- Comprehensive accounting and automated invoicing for dues
- User-friendly owner and resident portals
- Robust mobile app for on-the-go management
Cons
- HOA-specific features feel secondary to rental tools
- Steeper learning curve for non-property managers
- Custom pricing lacks transparency for small HOAs
Best For
Mid-sized HOAs and condos needing integrated accounting and payment automation alongside basic board management.
Pricing
Custom quotes starting at $59/month for up to 50 units, scales per unit/month with add-ons for premium features.
CINC Systems
enterpriseCloud-based community management solution offering full accounting, violation management, and board portals for HOAs.
Advanced integrated accounting engine designed specifically for HOA financial complexities like reserve studies and assessments
CINC Systems is a robust property management platform tailored for homeowner associations (HOAs), condominiums, and planned communities, offering end-to-end solutions for financial management, resident communications, and compliance. Key functionalities include automated billing and collections, violation tracking, architectural review workflows, and a self-service resident portal. It excels in handling complex accounting needs specific to HOA operations, with mobile access and detailed reporting tools.
Pros
- Comprehensive HOA-specific financial tools including automated billing and collections
- Intuitive resident portal for payments and communications
- Strong violation management and architectural control features
Cons
- Steep learning curve for non-technical users
- Pricing can be high for smaller HOAs
- Limited native integrations with third-party apps
Best For
Mid-to-large HOAs needing advanced accounting, compliance tracking, and automated financial operations.
Pricing
Custom quotes based on units managed; typically $1.50–$3.00 per unit/month with setup fees.
Vantaca
enterpriseAdvanced software for HOA financials, communications, work orders, and compliance tracking.
Fully integrated accounting system that handles AP/AR, collections, budgeting, and HOA-specific financial reporting seamlessly.
Vantaca is a comprehensive cloud-based software platform designed specifically for HOA and community association management. It offers integrated tools for accounting, billing, violation tracking, architectural review committee (ARC) processes, maintenance requests, and owner communications via self-service portals. The solution emphasizes automation, compliance, and detailed reporting to help boards and managers streamline operations and maintain financial health.
Pros
- Robust financial accounting and automated billing
- Advanced violation management and ARC workflows
- Strong reporting and analytics for compliance
Cons
- User interface feels somewhat dated and clunky
- Steep learning curve for new users
- Higher pricing without transparent tiers
Best For
Mid-to-large HOAs and professional managers needing in-depth financial and compliance tools.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit/month with minimums for smaller associations.
TOPS ONE
specializedIntegrated HOA management system for accounting, architectural reviews, violations, and amenity reservations.
Sophisticated integrated accounting system with automated billing, collections, and audit-ready reports
TOPS ONE is a robust, desktop-based property management software tailored for homeowners associations (HOAs), condominiums, and community boards. It provides comprehensive tools for accounting, violation enforcement, architectural review committees (ARC), work orders, billing, and resident communications through integrated websites and portals. Designed for on-premise installation with optional web modules, it emphasizes detailed financial tracking and compliance management for association operations.
Pros
- In-depth accounting and financial reporting capabilities
- Integrated violation tracking and ARC workflow tools
- Customizable resident portals and community websites
Cons
- Outdated desktop interface with steep learning curve
- Limited full cloud deployment and mobile accessibility
- Pricing lacks transparency and requires custom quotes
Best For
Mid-sized HOAs prioritizing robust accounting and compliance features over intuitive, mobile-first interfaces.
Pricing
Custom quote-based pricing per community size, typically $75-$200/month plus one-time setup and training fees.
Condo Control Central
specializedWeb-based platform for condos and HOAs handling communications, violations, amenities, and board elections.
Advanced violation tracking system with photo evidence uploads, automated notices, and compliance dashboards
Condo Control Central is a cloud-based software platform tailored for condominium corporations and HOAs, providing tools for managing violations, architectural requests, resident communications, accounting, and billing. It features self-service owner and tenant portals, a website builder, and automated workflows to streamline board operations. The solution emphasizes compliance tracking and community engagement, making it suitable for Canadian and U.S. properties alike.
Pros
- Comprehensive all-in-one tools including violation management, ARC requests, and integrated accounting
- Affordable per-unit pricing with no long-term contracts
- Strong resident portals for self-service payments and document access
Cons
- Limited third-party integrations compared to larger competitors
- Interface can feel dated in some areas despite functional updates
- Customer support primarily email-based with slower response times
Best For
Small to mid-sized condo boards seeking a cost-effective, Canada-focused solution with robust violation and compliance tracking.
Pricing
Tiered per-unit pricing starting at ~$0.99/unit/month (minimum $99/month for smaller boards), with custom quotes for larger properties.
Smartwebs
specializedConstituency management software providing resident portals, messaging, document storage, and payment processing for HOAs.
Advanced drag-and-drop website builder that enables fully branded, mobile-responsive sites without coding expertise
Smartwebs is an all-in-one community management platform tailored for HOAs, condominiums, and neighborhood associations, offering tools to streamline board operations and resident interactions. It features customizable websites, online payments, violation tracking, architectural request management, and communication portals. The software centralizes document storage, calendars, newsletters, and resident self-service options to enhance efficiency for board members.
Pros
- Highly customizable drag-and-drop website builder for professional resident portals
- Integrated payment processing and violation management tools
- User-friendly resident app and communication features like messaging and calendars
Cons
- Limited advanced reporting and analytics compared to enterprise competitors
- Customer support response times can vary
- Pricing scales quickly for larger communities with add-ons
Best For
Small to mid-sized HOAs seeking an intuitive platform with strong resident-facing websites and basic board management tools.
Pricing
Starts at $99/month for basic plans, with custom quotes based on units (typically $1-2 per unit/month) and tiers up to enterprise levels.
PayHOA
specializedSpecialized billing and payment software for HOAs with automated invoicing, collections, and late fee management.
Free plan for small HOAs with full billing automation, enabling easy entry without upfront costs.
PayHOA is a focused billing and payment platform designed specifically for Homeowners Associations (HOAs) to automate dues collection and financial management. It offers features like recurring invoicing, online payments via ACH, credit card, and eCheck, automatic late fee application, and NSF check handling. The software includes a resident portal for account access and basic reporting dashboards for boards, but it prioritizes payments over broader HOA operations.
Pros
- Highly efficient automated billing and payment processing
- User-friendly resident portal and quick setup
- Cost-effective with low per-unit pricing and no long-term contracts
Cons
- Lacks comprehensive HOA tools like violation tracking or work orders
- No dedicated mobile app for boards or residents
- Limited integrations with full-suite property management software
Best For
Small to mid-sized HOAs that need a simple, affordable solution primarily for dues collection and basic financial tracking.
Pricing
Free for up to 50 units; $1.49 per unit/month for larger associations, plus standard payment processing fees (2.75% for credit cards, $0.50 flat for ACH).
HOA Express
specializedSimple web-based HOA tool for dues collection, work orders, architectural requests, and board agendas.
One-click violation issuance with customizable templates and automated follow-up reminders
HOA Express is a cloud-based software platform tailored for homeowners associations, focusing on violation tracking, architectural review committee (ARC) management, and resident communications. It enables boards to automate notice generation, manage work orders, and provide a self-service resident portal for document access and submissions. The tool emphasizes compliance workflows to help HOAs enforce rules efficiently without extensive IT support.
Pros
- Streamlined violation tracking with automated workflows
- Intuitive interface suitable for non-tech-savvy board members
- Affordable for small to mid-sized HOAs
Cons
- Limited accounting and financial management tools
- Basic reporting capabilities without advanced analytics
- No dedicated mobile app for on-the-go access
Best For
Small to medium-sized HOAs that prioritize compliance enforcement and basic communication over full property management.
Pricing
Starts at $99/month for up to 100 units, then $1.25 per unit/month; annual discounts available.
Conclusion
When assessing the top HOA board software, AppFolio shines as the leading choice, with its all-encompassing features covering accounting, resident portals, and maintenance tracking. Buildium and DoorLoop follow strongly, each offering unique strengths—one excelling in integrated leasing solutions, the other in affordability and simplicity—making them ideal alternatives for diverse community needs. Together, these tools demonstrate that modern HOA management can be both efficient and tailored to specific workflows.
Don’t miss out on streamlining your community’s operations: start using AppFolio today to unlock a seamless experience of managing finances, communicating with residents, and tracking maintenance—your board and members will thank you.
Tools Reviewed
All tools were independently evaluated for this comparison