Quick Overview
- 1#1: symplr - Comprehensive workforce management platform for healthcare organizations, handling scheduling, credentialing, compliance, and contingent staffing.
- 2#2: QGenda - AI-powered physician and provider scheduling software with forecasting, trading, and analytics for healthcare staffing.
- 3#3: UKG - Robust workforce management suite for healthcare, featuring advanced scheduling, timekeeping, and compliance tools.
- 4#4: WorkForce Software - Enterprise-grade workforce management solution optimized for healthcare with scheduling, labor forecasting, and rules-based staffing.
- 5#5: PerfectServe - Integrated platform for healthcare scheduling, secure messaging, and on-call management to streamline staffing.
- 6#6: ShiftWizard - Cloud-based nurse and allied health scheduling software with self-scheduling, shift trades, and fatigue management.
- 7#7: ShiftMed - On-demand staffing app connecting healthcare facilities with verified per diem nurses and techs for flexible shifts.
- 8#8: Nursa - Mobile marketplace for healthcare professionals to find and fill open shifts at facilities nationwide.
- 9#9: Nomad Health - Digital platform for booking travel nursing and allied health jobs with transparent pay and credentialing support.
- 10#10: StaffReady - Healthcare-specific workforce management software for scheduling, credentialing, orientation, and compliance tracking.
We evaluated tools based on feature breadth, user experience, reliability, and overall value to ensure the list highlights the most impactful solutions for modern healthcare staffing challenges.
Comparison Table
Healthcare staffing software plays a vital role in optimizing workforce management, and this comparison table explores tools like Symplr, QGenda, UKG, WorkForce Software, PerfectServe, and more. Readers will gain insights into each solution's key features, strengths, and best-use scenarios to identify the right fit for their organization's staffing needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | symplr Comprehensive workforce management platform for healthcare organizations, handling scheduling, credentialing, compliance, and contingent staffing. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | QGenda AI-powered physician and provider scheduling software with forecasting, trading, and analytics for healthcare staffing. | enterprise | 9.2/10 | 9.5/10 | 8.4/10 | 8.7/10 |
| 3 | UKG Robust workforce management suite for healthcare, featuring advanced scheduling, timekeeping, and compliance tools. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | WorkForce Software Enterprise-grade workforce management solution optimized for healthcare with scheduling, labor forecasting, and rules-based staffing. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 5 | PerfectServe Integrated platform for healthcare scheduling, secure messaging, and on-call management to streamline staffing. | enterprise | 8.2/10 | 8.5/10 | 8.3/10 | 7.8/10 |
| 6 | ShiftWizard Cloud-based nurse and allied health scheduling software with self-scheduling, shift trades, and fatigue management. | enterprise | 8.2/10 | 8.4/10 | 8.7/10 | 7.9/10 |
| 7 | ShiftMed On-demand staffing app connecting healthcare facilities with verified per diem nurses and techs for flexible shifts. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.2/10 |
| 8 | Nursa Mobile marketplace for healthcare professionals to find and fill open shifts at facilities nationwide. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 7.8/10 |
| 9 | Nomad Health Digital platform for booking travel nursing and allied health jobs with transparent pay and credentialing support. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 8.0/10 |
| 10 | StaffReady Healthcare-specific workforce management software for scheduling, credentialing, orientation, and compliance tracking. | enterprise | 7.7/10 | 8.2/10 | 7.5/10 | 7.4/10 |
Comprehensive workforce management platform for healthcare organizations, handling scheduling, credentialing, compliance, and contingent staffing.
AI-powered physician and provider scheduling software with forecasting, trading, and analytics for healthcare staffing.
Robust workforce management suite for healthcare, featuring advanced scheduling, timekeeping, and compliance tools.
Enterprise-grade workforce management solution optimized for healthcare with scheduling, labor forecasting, and rules-based staffing.
Integrated platform for healthcare scheduling, secure messaging, and on-call management to streamline staffing.
Cloud-based nurse and allied health scheduling software with self-scheduling, shift trades, and fatigue management.
On-demand staffing app connecting healthcare facilities with verified per diem nurses and techs for flexible shifts.
Mobile marketplace for healthcare professionals to find and fill open shifts at facilities nationwide.
Digital platform for booking travel nursing and allied health jobs with transparent pay and credentialing support.
Healthcare-specific workforce management software for scheduling, credentialing, orientation, and compliance tracking.
symplr
enterpriseComprehensive workforce management platform for healthcare organizations, handling scheduling, credentialing, compliance, and contingent staffing.
Automated, real-time credentialing and privileging that continuously verifies licenses, certifications, and competencies across the entire workforce
Symplr is a leading enterprise workforce management platform tailored for healthcare organizations, offering end-to-end solutions for staffing, scheduling, credentialing, and compliance. It enables hospitals and health systems to efficiently match qualified staff to shifts, forecast demand, and maintain regulatory compliance through automated workflows. With AI-driven insights and integrations with EHR systems, symplr optimizes operational efficiency and reduces staffing gaps in dynamic healthcare environments.
Pros
- Comprehensive compliance and credentialing automation ensures regulatory adherence
- AI-powered scheduling and forecasting minimize overstaffing and burnout
- Seamless integrations with major EHRs and HR systems for unified data management
Cons
- Enterprise pricing can be prohibitive for small clinics
- Initial setup and customization require significant IT involvement
- Advanced analytics may overwhelm users without dedicated training
Best For
Large hospitals and health systems seeking integrated, scalable staffing and compliance solutions.
Pricing
Custom enterprise pricing based on modules and user volume; typically starts at $50-100 per user/month with annual contracts—contact sales for quotes.
QGenda
enterpriseAI-powered physician and provider scheduling software with forecasting, trading, and analytics for healthcare staffing.
AI-powered predictive scheduling that forecasts demand and auto-generates balanced schedules accounting for thousands of rules
QGenda is a leading workforce management platform tailored for healthcare organizations, specializing in physician and staff scheduling, time and attendance tracking, and compliance management. It automates complex scheduling with rules-based logic, preferences, and forecasting to optimize staffing efficiency. Additional modules cover credentialing, provider contracting, invoicing, and advanced analytics for data-driven decisions.
Pros
- Powerful rules-based scheduling engine handles complex healthcare shift requirements and preferences
- Comprehensive suite including credentialing, analytics, and forecasting for end-to-end workforce management
- Strong integrations with EHRs like Epic and Cerner, plus robust mobile access
Cons
- Steep learning curve and lengthy implementation for large organizations
- High enterprise-level pricing not ideal for small practices
- Customization can be overwhelming without dedicated support
Best For
Large hospitals, health systems, and multi-site healthcare providers requiring sophisticated scheduling and compliance tools.
Pricing
Custom enterprise pricing; typically $50,000+ annually based on users, modules, and organization size, with quotes required.
UKG
enterpriseRobust workforce management suite for healthcare, featuring advanced scheduling, timekeeping, and compliance tools.
AI-powered fatigue risk management and predictive scheduling that proactively prevents burnout and ensures regulatory compliance
UKG offers robust workforce management solutions tailored for healthcare, including advanced scheduling, time and attendance tracking, and compliance tools to manage nurses, clinicians, and support staff across shifts. It integrates forecasting, fatigue management, and regulatory adherence features like HIPAA compliance to optimize staffing in hospitals and clinics. The platform supports both internal healthcare operations and staffing agencies with scalable HCM capabilities.
Pros
- Advanced AI-driven scheduling and forecasting for shift optimization
- Strong compliance and regulatory tools for healthcare-specific needs
- Seamless integration with payroll, HR, and EHR systems
Cons
- Steep learning curve for non-enterprise users
- High implementation costs and customization fees
- Overly complex interface for smaller staffing operations
Best For
Large healthcare facilities and mid-to-large staffing agencies requiring enterprise-level workforce management with deep analytics and compliance.
Pricing
Custom enterprise pricing; typically starts at $10,000+ annually for mid-sized deployments, scaling with users and modules.
WorkForce Software
enterpriseEnterprise-grade workforce management solution optimized for healthcare with scheduling, labor forecasting, and rules-based staffing.
Predictive demand forecasting powered by AI to anticipate staffing needs based on historical data, patient acuity, and seasonal trends
WorkForce Software offers a robust workforce management platform tailored for healthcare, focusing on shift scheduling, time and attendance tracking, and compliance management for both permanent and contingent staff. It provides tools for demand forecasting, automated scheduling, and real-time visibility into staffing needs across hospitals, clinics, and long-term care facilities. The solution integrates with EHR systems and supports credential verification to ensure regulatory adherence in dynamic healthcare environments.
Pros
- Advanced predictive scheduling and forecasting reduce overstaffing and burnout
- Strong compliance tools for healthcare regulations like HIPAA and labor laws
- Comprehensive analytics for optimizing contingent workforce management
Cons
- Steep learning curve for initial setup and customization
- Enterprise pricing can be prohibitive for smaller organizations
- Mobile app lacks some intuitive features compared to consumer apps
Best For
Large healthcare systems and staffing agencies managing high-volume shifts and contingent workers across multiple facilities.
Pricing
Custom enterprise pricing via quote; typically $10-25 per employee/month depending on modules and scale.
PerfectServe
enterpriseIntegrated platform for healthcare scheduling, secure messaging, and on-call management to streamline staffing.
Automated message routing and escalation based on staff hierarchy, availability, and expertise
PerfectServe is a healthcare communication and scheduling platform that facilitates secure messaging, on-call management, and shift scheduling for clinical teams. It helps healthcare organizations coordinate staff efficiently, ensure regulatory compliance with HIPAA, and integrate with EHR systems for seamless workflows. While strong in clinician communication, its staffing capabilities focus on scheduling and availability rather than full recruitment or agency management.
Pros
- HIPAA-compliant secure messaging with role-based access and escalation rules
- Robust scheduling tools for shifts, on-call, and credentialing verification
- Seamless integrations with major EHRs like Epic and Cerner
Cons
- Limited advanced analytics for staffing forecasting or agency matching
- Enterprise-level pricing may be prohibitive for smaller practices
- Customization requires IT support and can be time-intensive
Best For
Mid-to-large hospitals and health systems needing integrated communication and scheduling for internal clinical staffing.
Pricing
Custom enterprise pricing, typically $15-25 per user/month with annual contracts; volume discounts available.
ShiftWizard
enterpriseCloud-based nurse and allied health scheduling software with self-scheduling, shift trades, and fatigue management.
Real-time shift bidding marketplace that connects facilities with verified per diem staff instantly
ShiftWizard is a cloud-based workforce management platform tailored for healthcare staffing, enabling facilities to schedule shifts, fill openings with per diem and contingent workers, and manage compliance in real-time. It features automated notifications, mobile apps for staff, and tools for credential verification to streamline operations. The software focuses on boosting fill rates and reducing administrative burdens for hospitals, clinics, and home health agencies.
Pros
- Intuitive drag-and-drop scheduling interface
- Strong mobile accessibility for quick shift pickups
- Automated compliance and credentialing checks
Cons
- Limited advanced analytics and reporting options
- Fewer integrations with major EHR systems
- Pricing can escalate for larger facilities
Best For
Mid-sized healthcare facilities seeking efficient per diem shift management without complex enterprise needs.
Pricing
Custom pricing starting around $2-5 per shift or subscription tiers from $500/month based on facility size and volume.
ShiftMed
specializedOn-demand staffing app connecting healthcare facilities with verified per diem nurses and techs for flexible shifts.
Real-time shift marketplace where professionals can instantly claim available shifts via a rideshare-like mobile app
ShiftMed is a mobile-first marketplace platform designed for on-demand healthcare staffing, connecting per diem nurses, CNAs, and allied health professionals with facilities like hospitals, clinics, and nursing homes needing immediate shift coverage. It allows facilities to post shifts in real-time, enabling professionals to browse, claim, and work flexible gigs with automated matching and compliance checks. The software streamlines scheduling, payroll, and credentialing to reduce staffing shortages efficiently.
Pros
- Rapid shift filling with real-time claiming via intuitive mobile app
- Flexible on-demand model ideal for variable staffing needs
- Automated compliance verification and instant pay options for professionals
Cons
- Primarily focused on per diem/short-term shifts, less suited for permanent placements
- Potential variability in professional quality and retention
- Higher per-shift fees compared to traditional staffing agencies
Best For
Healthcare facilities in high-turnover environments like hospitals and skilled nursing facilities seeking quick, flexible per diem staffing without long-term contracts.
Pricing
Shift-based pricing with facilities paying the professional's rate plus a 25-40% staffing fee per shift; no minimums or subscriptions required.
Nursa
specializedMobile marketplace for healthcare professionals to find and fill open shifts at facilities nationwide.
Instant 'Pick-a-Shift' claiming via mobile app for immediate staffing without back-and-forth negotiations
Nursa is a mobile-first platform designed for healthcare staffing, connecting facilities with local nurses and allied health professionals for per diem and short-term shifts. Facilities post open shifts with details like pay and requirements, while verified clinicians browse, claim, and work shifts instantly through the app. It emphasizes rapid matching, compliance verification, and transparent pricing to address staffing shortages efficiently.
Pros
- Rapid real-time shift filling with instant clinician claims
- Large pool of pre-verified local healthcare professionals
- Transparent pay rates and mobile-first interface for quick onboarding
Cons
- Primarily focused on per diem rather than long-term or full-time staffing
- Limited advanced integrations with major EHR/HRIS systems
- Occasional reports of app glitches or verification delays
Best For
Small to mid-sized healthcare facilities needing flexible, on-demand per diem staffing to fill short-notice shifts.
Pricing
Pay-per-shift model with facility markups on clinician pay (typically 20-50% markup); no upfront subscription fees.
Nomad Health
specializedDigital platform for booking travel nursing and allied health jobs with transparent pay and credentialing support.
Real-time mobile app for instant shift claiming and AI-driven matching between clinicians and facilities
Nomad Health is a digital marketplace platform that connects licensed healthcare professionals, primarily nurses and allied health workers, with per diem and travel shift opportunities at hospitals and clinics nationwide. It streamlines staffing for facilities by offering real-time shift availability, instant matching via a mobile app, and transparent pay rates without traditional agency markups. The platform handles credentialing, payments, and compliance to reduce administrative overhead for both clinicians and healthcare providers.
Pros
- Intuitive mobile app for quick shift booking and management
- Transparent pay rates and fast weekly payouts
- Large network of pre-vetted clinicians reducing hiring time
Cons
- Primarily focused on nursing and allied health roles, less for physicians
- Limited advanced reporting and analytics for enterprise users
- Pricing details for facilities require custom quotes, lacking transparency
Best For
Hospitals and clinics seeking flexible per diem or short-term staffing without long-term agency commitments.
Pricing
Free for clinicians; facilities pay a service fee per shift or subscription model (custom pricing upon contact).
StaffReady
enterpriseHealthcare-specific workforce management software for scheduling, credentialing, orientation, and compliance tracking.
Automated primary source credentialing verification with real-time expiration alerts and audit trails
StaffReady is a cloud-based workforce management platform designed specifically for healthcare organizations to handle staffing, credentialing, scheduling, and compliance. It enables efficient management of contingent, per diem, and internal staff through tools for verification, time tracking, and reporting. The software emphasizes real-time visibility into staff qualifications and availability to reduce compliance risks and improve operational efficiency.
Pros
- Comprehensive credentialing and primary source verification tools
- Mobile app for scheduling and time tracking
- Strong focus on healthcare compliance and audit-ready reporting
Cons
- Limited third-party integrations compared to larger competitors
- Pricing requires custom quotes, lacking transparency
- User interface can feel dated in some areas
Best For
Mid-sized healthcare facilities and agencies managing contingent staff who prioritize compliance and credentialing over advanced AI-driven scheduling.
Pricing
Custom quote-based pricing starting around $5-10 per user/month depending on modules and volume; contact sales for details.
Conclusion
The 10 reviewed healthcare staffing tools showcase diverse solutions, from all-in-one workforce management platforms to niche apps. Symplr leads as the top choice, with its comprehensive approach to scheduling, credentialing, and compliance, while QGenda and UKG excel as strong alternatives—QGenda through AI-driven scheduling and forecasting, UKG via robust timekeeping and enterprise tools—catering to varied organizational needs.
Explore symplr, the top-ranked tool, to streamline your healthcare staffing, enhance efficiency, and ensure seamless operations—an investment in finding your ideal workforce solution.
Tools Reviewed
All tools were independently evaluated for this comparison