Quick Overview
- 1#1: QGenda - QGenda automates physician scheduling, forecasting, credentialing, and compliance for healthcare organizations.
- 2#2: ShiftWizard - ShiftWizard provides mobile-first scheduling, shift bidding, and fatigue management for healthcare staff like nurses.
- 3#3: PerfectServe - PerfectServe offers secure on-call scheduling, clinical communication, and directory management for healthcare teams.
- 4#4: AMiON - AMiON delivers web-based physician scheduling, sign-out lists, and secure messaging for medical groups.
- 5#5: StaffReady - StaffReady manages healthcare workforce scheduling, credentialing, orientation, and compliance tracking.
- 6#6: SchedulingMD - SchedulingMD automates staff scheduling, time-off requests, and payroll integration for medical practices.
- 7#7: UKG - UKG provides enterprise-grade workforce scheduling, timekeeping, and analytics tailored for healthcare.
- 8#8: WorkForce Software - WorkForce Software optimizes complex healthcare scheduling with rules-based automation and forecasting.
- 9#9: Deputy - Deputy simplifies shift scheduling, timesheets, and team communication for healthcare operations.
- 10#10: Connecteam - Connecteam offers affordable scheduling, task management, and mobile communication for healthcare teams.
We ranked these tools based on feature completeness (including automation, compliance, and communication), usability, and value, ensuring they deliver robust support for the dynamic demands of healthcare staffing.
Comparison Table
This comparison table examines top healthcare staffing scheduling software tools like QGenda, ShiftWizard, and PerfectServe, highlighting key features such as scheduling flexibility, compliance support, and user interface to help readers identify the best fit for their facility. By outlining functionalities like automated adjustments and real-time communication, it provides clarity to streamline operations and enhance staffing efficiency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda QGenda automates physician scheduling, forecasting, credentialing, and compliance for healthcare organizations. | specialized | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | ShiftWizard ShiftWizard provides mobile-first scheduling, shift bidding, and fatigue management for healthcare staff like nurses. | specialized | 9.1/10 | 9.3/10 | 9.5/10 | 8.7/10 |
| 3 | PerfectServe PerfectServe offers secure on-call scheduling, clinical communication, and directory management for healthcare teams. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | AMiON AMiON delivers web-based physician scheduling, sign-out lists, and secure messaging for medical groups. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | StaffReady StaffReady manages healthcare workforce scheduling, credentialing, orientation, and compliance tracking. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 7.9/10 |
| 6 | SchedulingMD SchedulingMD automates staff scheduling, time-off requests, and payroll integration for medical practices. | specialized | 8.1/10 | 7.9/10 | 8.5/10 | 8.0/10 |
| 7 | UKG UKG provides enterprise-grade workforce scheduling, timekeeping, and analytics tailored for healthcare. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 8 | WorkForce Software WorkForce Software optimizes complex healthcare scheduling with rules-based automation and forecasting. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 9 | Deputy Deputy simplifies shift scheduling, timesheets, and team communication for healthcare operations. | enterprise | 7.6/10 | 7.2/10 | 8.5/10 | 7.4/10 |
| 10 | Connecteam Connecteam offers affordable scheduling, task management, and mobile communication for healthcare teams. | enterprise | 7.1/10 | 6.8/10 | 8.7/10 | 7.5/10 |
QGenda automates physician scheduling, forecasting, credentialing, and compliance for healthcare organizations.
ShiftWizard provides mobile-first scheduling, shift bidding, and fatigue management for healthcare staff like nurses.
PerfectServe offers secure on-call scheduling, clinical communication, and directory management for healthcare teams.
AMiON delivers web-based physician scheduling, sign-out lists, and secure messaging for medical groups.
StaffReady manages healthcare workforce scheduling, credentialing, orientation, and compliance tracking.
SchedulingMD automates staff scheduling, time-off requests, and payroll integration for medical practices.
UKG provides enterprise-grade workforce scheduling, timekeeping, and analytics tailored for healthcare.
WorkForce Software optimizes complex healthcare scheduling with rules-based automation and forecasting.
Deputy simplifies shift scheduling, timesheets, and team communication for healthcare operations.
Connecteam offers affordable scheduling, task management, and mobile communication for healthcare teams.
QGenda
specializedQGenda automates physician scheduling, forecasting, credentialing, and compliance for healthcare organizations.
AutoSchedule AI engine that generates equitable, compliant schedules in minutes while maximizing provider preferences and operational needs
QGenda is a leading workforce management platform tailored for healthcare organizations, specializing in automated scheduling for physicians, advanced practice providers, nurses, and staff. It streamlines complex scheduling processes by incorporating rules, preferences, compliance requirements, and shift equity to ensure optimal coverage and provider satisfaction. Beyond scheduling, it offers integrated time and attendance tracking, credentialing, billing support, and advanced analytics for operational efficiency.
Pros
- Powerful AI-driven scheduling algorithms that automate complex rules and optimize coverage
- Seamless integrations with major EHRs, HRIS, and billing systems
- Comprehensive analytics and reporting for forecasting, compliance, and performance insights
Cons
- Steep initial setup and learning curve for large-scale implementations
- Premium pricing may be prohibitive for smaller practices
- Customization can require significant configuration time
Best For
Large hospitals, health systems, and multi-site healthcare organizations with complex staffing and scheduling demands.
Pricing
Custom enterprise pricing based on organization size, users, and modules; typically starts at $10,000+ annually with quotes required.
ShiftWizard
specializedShiftWizard provides mobile-first scheduling, shift bidding, and fatigue management for healthcare staff like nurses.
Instant shift claiming through the clinician-facing mobile app, which fills schedules in seconds without phone tag.
ShiftWizard is a mobile-first scheduling platform tailored for healthcare facilities and staffing agencies to manage per diem and contingent workforce shifts efficiently. It enables managers to post open shifts instantly, allowing qualified clinicians to claim them in real-time via an intuitive app, eliminating manual calls and texts. The software includes compliance verification, automated notifications, fatigue management, and robust reporting to streamline operations and reduce no-shows.
Pros
- Real-time shift claiming via mobile app drastically cuts admin time
- Built-in compliance and credentialing checks ensure regulatory adherence
- Comprehensive analytics and fatigue monitoring optimize staffing decisions
Cons
- Pricing is quote-based and can be steep for smaller facilities
- Less suited for permanent staff scheduling compared to per diem focus
- Integrations with EHR/payroll systems are available but somewhat limited
Best For
Mid-to-large healthcare facilities and agencies heavily dependent on per diem and contingent nurses for flexible staffing.
Pricing
Custom enterprise pricing starting around $500/month per facility, scaling with user count and features; free demo available.
PerfectServe
specializedPerfectServe offers secure on-call scheduling, clinical communication, and directory management for healthcare teams.
Intelligent communication routing that automatically directs messages to on-duty staff based on real-time schedules
PerfectServe is a healthcare-focused platform that specializes in clinician scheduling, secure communication, and collaboration tools tailored for hospitals and health systems. It automates shift scheduling, on-call management, and credentialing while integrating messaging to ensure efficient handoffs and escalations. The software emphasizes HIPAA-compliant workflows, reducing communication errors and improving staffing coordination across departments.
Pros
- Advanced rules-based scheduling automation for physicians and staff
- Seamless integration of scheduling with secure messaging and alerts
- Strong HIPAA compliance and EHR integrations for streamlined workflows
Cons
- Higher pricing suitable mainly for larger organizations
- Initial setup and customization can be complex
- Mobile app occasionally reports connectivity issues
Best For
Mid-to-large hospitals and health systems requiring integrated scheduling and communication for clinical teams.
Pricing
Enterprise custom pricing, typically $15-25 per user/month with annual contracts and volume-based discounts.
AMiON
specializedAMiON delivers web-based physician scheduling, sign-out lists, and secure messaging for medical groups.
Seamless integration with paging systems for instant on-call notifications
AMiON is a web-based scheduling platform tailored for healthcare organizations, specializing in physician on-call schedules, shift management, and staff coordination. It enables real-time schedule creation, viewing, and updates via web and mobile apps, supporting shift trades, rules-based automation, and integration with paging systems. Widely used in hospitals, it handles complex rotas for large teams while ensuring compliance with regulatory requirements.
Pros
- Robust customization for complex healthcare schedules
- Real-time updates and mobile accessibility
- Integrated paging and shift swap functionality
Cons
- Steep learning curve for new users
- Dated interface in some areas
- Pricing can be high for smaller practices
Best For
Large hospitals and medical groups requiring advanced physician on-call and staffing scheduling.
Pricing
Custom subscription pricing based on organization size and users; typically starts at $5-10 per physician/month with enterprise quotes.
StaffReady
specializedStaffReady manages healthcare workforce scheduling, credentialing, orientation, and compliance tracking.
Automated credential expiration tracking and compliance dashboards tailored for healthcare regulations
StaffReady is a cloud-based workforce management platform tailored for healthcare staffing agencies and facilities, offering tools for shift scheduling, staff credentialing, time tracking, and compliance management. It enables automated scheduling, real-time visibility into staff availability, and forecasting to optimize staffing levels while ensuring regulatory adherence. The software integrates mobile apps for employees to view schedules, submit timesheets, and manage certifications seamlessly.
Pros
- Comprehensive healthcare-specific scheduling with forecasting and auto-fill capabilities
- Robust credentialing and compliance tracking with automated alerts
- Mobile-first design for staff self-service and real-time updates
Cons
- Steep initial setup and learning curve for advanced features
- Pricing can be high for smaller agencies without scalable options
- Limited third-party integrations compared to larger competitors
Best For
Mid-sized healthcare staffing agencies and facilities needing an all-in-one solution for scheduling and compliance.
Pricing
Custom enterprise pricing starting around $5-10 per user/month, depending on modules and volume; requires sales quote.
SchedulingMD
specializedSchedulingMD automates staff scheduling, time-off requests, and payroll integration for medical practices.
Real-time visual scheduler with automatic conflict resolution and EHR synchronization
SchedulingMD is a cloud-based scheduling platform tailored for healthcare providers, focusing on staff scheduling, appointment booking, and resource management in medical practices. It automates shift assignments, tracks provider availability in real-time, and ensures HIPAA compliance while integrating with major EHR systems like Epic and Cerner. The software helps reduce scheduling conflicts and no-shows through patient self-scheduling and automated notifications.
Pros
- HIPAA-compliant with strong security for healthcare data
- Intuitive drag-and-drop interface for quick scheduling adjustments
- Seamless EHR integrations reduce manual data entry
Cons
- Limited advanced analytics and reporting compared to enterprise tools
- Customization options are basic for complex multi-site needs
- Pricing scales per provider, which can increase costs for larger teams
Best For
Small to mid-sized medical practices seeking straightforward, compliant staff scheduling without overwhelming complexity.
Pricing
Starts at $99 per provider per month, with tiered plans and custom enterprise pricing available.
UKG
enterpriseUKG provides enterprise-grade workforce scheduling, timekeeping, and analytics tailored for healthcare.
AI-driven predictive scheduling that dynamically adjusts shifts based on real-time demand, acuity, and employee preferences
UKG (Ultimate Kronos Group) provides comprehensive workforce management software with robust scheduling capabilities tailored for healthcare staffing, including automated shift filling, compliance tracking, and labor optimization. It integrates seamlessly with HR, payroll, and timekeeping systems to manage per diem, contingent, and full-time staff across hospitals and clinics. The platform leverages AI-driven forecasting to predict staffing needs based on patient census and historical data.
Pros
- Advanced AI-powered scheduling and forecasting for accurate staffing predictions
- Strong compliance tools for healthcare regulations like HIPAA and credentialing
- Deep integrations with HCM, payroll, and third-party systems
Cons
- Steep learning curve and complex setup for non-enterprise users
- High implementation costs and timeline
- Customization often requires professional services
Best For
Large healthcare organizations or staffing agencies managing high-volume, multi-site scheduling with integrated HR needs.
Pricing
Enterprise subscription pricing; custom quotes typically start at $50+ per user/month, with additional fees for implementation and add-ons.
WorkForce Software
enterpriseWorkForce Software optimizes complex healthcare scheduling with rules-based automation and forecasting.
AI-driven Scheduling Intelligence for real-time demand forecasting and fatigue risk optimization
WorkForce Software offers a robust workforce management suite with specialized scheduling tools for healthcare organizations, enabling automated shift planning, compliance tracking, and demand forecasting. It supports complex staffing needs like credential verification, fatigue management, and integration with EHR systems to optimize nurse and clinician schedules. The platform scales for large hospitals and health systems, reducing overtime and improving staff satisfaction through self-service features.
Pros
- Comprehensive compliance and credentialing management tailored for healthcare regulations
- AI-powered predictive scheduling and forecasting to handle fluctuating demand
- Strong integrations with major EHRs and HR systems for seamless data flow
Cons
- Steep learning curve due to extensive customization options
- High implementation time and costs for enterprise deployments
- Mobile app functionality lags behind some competitors in intuitiveness
Best For
Large healthcare systems and hospitals with complex, multi-site staffing requirements needing advanced analytics and regulatory compliance.
Pricing
Custom enterprise pricing, typically starting at $50,000+ annually depending on modules, users, and deployment scale; quotes required.
Deputy
enterpriseDeputy simplifies shift scheduling, timesheets, and team communication for healthcare operations.
Fatigue Management tool that predicts and prevents staff burnout through shift pattern analysis
Deputy is a cloud-based workforce management platform designed for scheduling, time tracking, and team communication across industries, including healthcare staffing. It enables managers to create optimized shift schedules, handle staff availability and swaps, and monitor compliance with labor regulations via mobile and web apps. While versatile for general shift work like nursing and aide staffing, it lacks deep healthcare-specific tools such as credential verification or patient acuity-based staffing.
Pros
- Intuitive drag-and-drop scheduling interface
- Robust mobile app for staff self-service
- Built-in compliance alerts for overtime and breaks
Cons
- Limited healthcare-specific features like skill matching or HIPAA-focused compliance
- Reporting lacks depth for clinical staffing metrics
- Pricing scales quickly for larger teams
Best For
Small to mid-sized healthcare providers needing simple, mobile-friendly shift scheduling without advanced clinical integrations.
Pricing
Starts at $3.50/user/month for Essentials plan; scales to Enterprise with custom pricing (billed annually).
Connecteam
enterpriseConnecteam offers affordable scheduling, task management, and mobile communication for healthcare teams.
Employee self-service portal for viewing schedules, requesting swaps, and clocking in/out via mobile GPS
Connecteam is an all-in-one mobile-first workforce management platform tailored for frontline and non-desk employees, including those in healthcare staffing. It offers drag-and-drop scheduling, shift swaps, availability management, time tracking, and communication tools to streamline operations. While versatile for general use, it supports healthcare through customizable checklists, forms for compliance tracking, and GPS-enabled time clocks, but lacks deep industry-specific features like acuity-based forecasting or automated credential verification.
Pros
- Intuitive drag-and-drop scheduling with automated notifications and employee self-service shift trades
- Strong mobile app for time tracking and communication, ideal for on-the-go healthcare staff
- Customizable forms and checklists for basic compliance and task management
Cons
- Limited healthcare-specific tools like license/credential tracking or patient acuity scheduling
- No native integrations with major EHR/EMR systems or advanced demand forecasting
- Scalability issues for large enterprises with complex staffing needs
Best For
Small to mid-sized healthcare providers or agencies seeking an affordable, user-friendly solution for basic shift scheduling and frontline team coordination.
Pricing
Free Basic plan available; paid plans start at $29/user/month (Operations, billed annually) up to $49/user/month (Expert), with Enterprise custom pricing.
Conclusion
QGenda stands out as the top choice, with robust features in automating physician scheduling, forecasting, credentialing, and compliance. ShiftWizard follows closely, offering mobile-first tools, shift bidding, and fatigue management tailored for nurses. PerfectServe rounds out the top three, excelling in secure on-call scheduling and communication. Each tool caters to distinct needs, but QGenda’s comprehensive approach makes it the standout pick.
Explore QGenda today to streamline your healthcare staffing processes, reduce stress, and ensure your team operates at maximum efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison