Quick Overview
- 1#1: Bullhorn - All-in-one CRM and ATS platform tailored for healthcare staffing agencies to manage recruitment, placements, and compliance.
- 2#2: Avionté - Comprehensive front-to-back office software for healthcare staffing with advanced scheduling, credentialing, and billing features.
- 3#3: JobDiva - AI-driven staffing platform supporting healthcare agencies with applicant tracking, VMS integrations, and shift management.
- 4#4: Staffscape - Specialized software for healthcare staffing agencies handling credentialing, scheduling, invoicing, and compliance tracking.
- 5#5: Ensocore - End-to-end healthcare temporary staffing solution with timekeeping, payroll, and facility matching capabilities.
- 6#6: TempWorks - Integrated front and back-office software for staffing agencies including healthcare-specific time and attendance tracking.
- 7#7: PCRecruiter - Customizable recruiting and staffing CRM used by healthcare agencies for pipeline management and order fulfillment.
- 8#8: BigBiller - Cloud-based staffing software with invoicing, payroll, and applicant management suited for healthcare temp staffing.
- 9#9: ShiftAdmin - Per diem staffing platform for healthcare agencies to fill shifts, manage credentials, and handle payments efficiently.
- 10#10: StaffReady - Healthcare workforce management tool for scheduling, competency tracking, and compliance in staffing operations.
We evaluated tools based on healthcare-specific functionality, user-friendliness, reliability, and overall value, ensuring a guide that prioritizes platforms tailored to the unique needs of staffing operations.
Comparison Table
Healthcare staffing agencies rely on robust software to streamline operations; this comparison table evaluates tools like Bullhorn, Avionté, JobDiva, Staffscape, Ensocore, and more, helping users understand features, usability, and fit for their specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Bullhorn All-in-one CRM and ATS platform tailored for healthcare staffing agencies to manage recruitment, placements, and compliance. | enterprise | 9.2/10 | 9.5/10 | 7.8/10 | 8.5/10 |
| 2 | Avionté Comprehensive front-to-back office software for healthcare staffing with advanced scheduling, credentialing, and billing features. | enterprise | 9.2/10 | 9.6/10 | 7.8/10 | 8.4/10 |
| 3 | JobDiva AI-driven staffing platform supporting healthcare agencies with applicant tracking, VMS integrations, and shift management. | enterprise | 8.6/10 | 9.1/10 | 7.4/10 | 8.2/10 |
| 4 | Staffscape Specialized software for healthcare staffing agencies handling credentialing, scheduling, invoicing, and compliance tracking. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 5 | Ensocore End-to-end healthcare temporary staffing solution with timekeeping, payroll, and facility matching capabilities. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.9/10 |
| 6 | TempWorks Integrated front and back-office software for staffing agencies including healthcare-specific time and attendance tracking. | enterprise | 8.1/10 | 8.4/10 | 7.7/10 | 8.0/10 |
| 7 | PCRecruiter Customizable recruiting and staffing CRM used by healthcare agencies for pipeline management and order fulfillment. | enterprise | 7.6/10 | 8.2/10 | 6.4/10 | 7.1/10 |
| 8 | BigBiller Cloud-based staffing software with invoicing, payroll, and applicant management suited for healthcare temp staffing. | other | 7.1/10 | 7.8/10 | 8.2/10 | 6.9/10 |
| 9 | ShiftAdmin Per diem staffing platform for healthcare agencies to fill shifts, manage credentials, and handle payments efficiently. | specialized | 7.8/10 | 8.0/10 | 8.2/10 | 7.5/10 |
| 10 | StaffReady Healthcare workforce management tool for scheduling, competency tracking, and compliance in staffing operations. | specialized | 7.8/10 | 8.2/10 | 7.4/10 | 7.6/10 |
All-in-one CRM and ATS platform tailored for healthcare staffing agencies to manage recruitment, placements, and compliance.
Comprehensive front-to-back office software for healthcare staffing with advanced scheduling, credentialing, and billing features.
AI-driven staffing platform supporting healthcare agencies with applicant tracking, VMS integrations, and shift management.
Specialized software for healthcare staffing agencies handling credentialing, scheduling, invoicing, and compliance tracking.
End-to-end healthcare temporary staffing solution with timekeeping, payroll, and facility matching capabilities.
Integrated front and back-office software for staffing agencies including healthcare-specific time and attendance tracking.
Customizable recruiting and staffing CRM used by healthcare agencies for pipeline management and order fulfillment.
Cloud-based staffing software with invoicing, payroll, and applicant management suited for healthcare temp staffing.
Per diem staffing platform for healthcare agencies to fill shifts, manage credentials, and handle payments efficiently.
Healthcare workforce management tool for scheduling, competency tracking, and compliance in staffing operations.
Bullhorn
enterpriseAll-in-one CRM and ATS platform tailored for healthcare staffing agencies to manage recruitment, placements, and compliance.
Bullhorn Marketplace with 1,000+ pre-built integrations for seamless connectivity to healthcare VMS systems like AMION or CentralReach.
Bullhorn is a comprehensive cloud-based CRM and applicant tracking system (ATS) tailored for staffing agencies, including healthcare, streamlining talent acquisition, placement, and management. It handles candidate sourcing, compliance tracking for certifications and licenses, shift scheduling, invoicing, and reporting critical for healthcare staffing operations. With AI-driven matching and mobile accessibility, it supports end-to-end workflows for recruiters and account managers.
Pros
- Extensive integrations via Bullhorn Marketplace (1,000+ apps for VMS, job boards, and healthcare-specific tools)
- Robust compliance and credentialing management for healthcare regulations
- Powerful analytics and AI candidate-job matching for efficient placements
Cons
- Steep learning curve requiring training for full utilization
- High implementation costs and custom pricing
- Interface can feel dated compared to modern UI-focused competitors
Best For
Mid-to-large healthcare staffing agencies needing a scalable, all-in-one platform for high-volume placements and compliance.
Pricing
Quote-based subscription starting at ~$100/user/month, plus setup fees of $10K+ and add-ons for advanced modules.
Avionté
enterpriseComprehensive front-to-back office software for healthcare staffing with advanced scheduling, credentialing, and billing features.
Advanced automated credentialing and compliance management with real-time tracking for healthcare licenses and certifications
Avionté is a comprehensive, all-in-one staffing and workforce management platform tailored for healthcare staffing agencies, offering integrated ATS, CRM, scheduling, payroll, invoicing, and compliance tools. It specializes in managing clinician credentials, licensing, certifications, and shift scheduling to meet the unique demands of healthcare staffing. The software supports end-to-end operations from candidate sourcing to client billing, with strong scalability for mid-to-large agencies.
Pros
- Deep healthcare-specific features like automated credentialing and compliance tracking
- Seamless integration across front-office recruiting and back-office financials
- Highly scalable and customizable for complex agency workflows
Cons
- Steep learning curve due to extensive customization options
- Interface feels dated compared to modern SaaS competitors
- Pricing is opaque and can be costly for smaller agencies
Best For
Mid-sized to enterprise healthcare staffing agencies needing robust compliance and scheduling for clinicians.
Pricing
Custom enterprise pricing, typically $125-$250 per user/month based on agency size, volume, and modules; quotes required.
JobDiva
enterpriseAI-driven staffing platform supporting healthcare agencies with applicant tracking, VMS integrations, and shift management.
AI-powered Semantic Search and Boolean matching for rapid, precise candidate sourcing in healthcare roles
JobDiva is a comprehensive, AI-powered applicant tracking system (ATS) and CRM platform tailored for staffing agencies, automating recruitment workflows from sourcing and matching to placement and compliance management. It excels in handling high-volume temporary and contract staffing, with robust tools for tracking healthcare-specific requirements like licenses, certifications, and shift scheduling. The platform integrates seamlessly with VMS systems, job boards, and social media, providing real-time reporting and mobile accessibility for on-the-go management.
Pros
- Extensive integrations with 150+ job boards, VMS, and healthcare systems
- AI-driven candidate sourcing, parsing, and matching
- Strong compliance tracking for certifications, licenses, and regulatory requirements
Cons
- Steep learning curve due to complex interface
- Dated user interface requiring customization
- Premium pricing with additional costs for advanced features
Best For
Mid-to-large healthcare staffing agencies managing high-volume temp and contract placements with complex compliance needs.
Pricing
Custom enterprise pricing, typically $300-$600 per user/month based on volume, users, and modules; free demo available.
Staffscape
specializedSpecialized software for healthcare staffing agencies handling credentialing, scheduling, invoicing, and compliance tracking.
Advanced credential management with automated expiration alerts and verification workflows
Staffscape is a cloud-based workforce management platform tailored for staffing agencies, including healthcare, offering tools for applicant tracking, shift scheduling, time and attendance tracking, credential management, invoicing, and reporting. It streamlines healthcare staffing by ensuring compliance with certifications, licenses, and regulatory requirements while optimizing fill rates and reducing administrative burdens. The software integrates with payroll systems like QuickBooks and supports mobile access for clinicians and recruiters.
Pros
- Robust credential tracking and compliance tools essential for healthcare staffing
- Intuitive scheduling with real-time availability and shift filling
- Strong integrations with payroll and accounting software
Cons
- Limited advanced AI-driven candidate matching compared to top competitors
- Pricing can be steep for very small agencies
- Mobile app lacks some advanced reporting features
Best For
Mid-sized healthcare staffing agencies needing a reliable all-in-one platform for compliance-heavy operations.
Pricing
Custom pricing starting at around $99/user/month, with tiers based on users and modules; free demo available.
Ensocore
specializedEnd-to-end healthcare temporary staffing solution with timekeeping, payroll, and facility matching capabilities.
Automated real-time compliance monitoring with expiration alerts and document tracking
Ensocore is a specialized software platform tailored for healthcare staffing agencies, offering tools for credentialing, scheduling, compliance management, and applicant tracking. It enables efficient management of temporary healthcare professionals like nurses and therapists, ensuring regulatory adherence and streamlined operations. The solution integrates billing, invoicing, and reporting to support agency growth and profitability.
Pros
- Comprehensive compliance and credentialing automation
- User-friendly scheduling and shift management
- Robust reporting and analytics for business insights
Cons
- Limited advanced AI-driven matching capabilities
- Pricing can be steep for small agencies
- Mobile app lacks some desktop features
Best For
Mid-sized healthcare staffing agencies prioritizing compliance and credential management for travel nursing and allied health.
Pricing
Custom enterprise pricing starting around $500/month, based on users, modules, and agency size; quotes required.
TempWorks
enterpriseIntegrated front and back-office software for staffing agencies including healthcare-specific time and attendance tracking.
Certify module for automated healthcare credentialing, license tracking, and CEU management
TempWorks is a comprehensive workforce management platform tailored for staffing agencies, including healthcare staffing, offering end-to-end solutions for recruitment, scheduling, time tracking, payroll, and compliance. It excels in back-office automation with features like applicant tracking, invoicing, and credential management specific to healthcare professionals such as nurses and therapists. The software helps agencies manage shifts, ensure regulatory compliance, and scale operations efficiently.
Pros
- Robust integrated payroll and invoicing tailored for staffing
- Strong compliance and credential tracking for healthcare regs
- Scalable platform with customizable workflows
Cons
- Interface feels dated and has a learning curve
- Limited advanced AI-driven matching for healthcare shifts
- Pricing requires custom quotes, potentially opaque
Best For
Mid-sized healthcare staffing agencies focused on back-office efficiency and compliance rather than cutting-edge front-office tools.
Pricing
Custom pricing based on agency size, modules, and volume; typically starts around $100-300 per user/month plus setup fees—contact for quote.
PCRecruiter
enterpriseCustomizable recruiting and staffing CRM used by healthcare agencies for pipeline management and order fulfillment.
Extreme customizability via no-code configuration for healthcare-specific needs like shift scheduling and credential expiration alerts
PCRecruiter is a web-based all-in-one recruiting and staffing platform that manages the full lifecycle of candidate sourcing, tracking, placement, and compliance. It excels in customizable workflows, advanced search capabilities, and integrations for email, calendars, and job boards, making it adaptable for healthcare staffing agencies handling nurses, therapists, and allied health professionals. While not exclusively healthcare-focused, it supports license tracking, certifications, and shift-based placements through flexible custom fields and reporting.
Pros
- Highly customizable workflows and fields for healthcare compliance like licenses and certifications
- Powerful sourcing tools with resume parsing and job board integrations
- Robust reporting and mobile app for on-the-go access
Cons
- Steep learning curve due to dense interface and extensive customization options
- Dated user interface compared to modern ATS competitors
- Pricing can be high for small agencies without volume discounts
Best For
Mid-sized healthcare staffing agencies needing a flexible, scalable platform for high-volume temporary placements and compliance tracking.
Pricing
Custom quotes; typically $115-$150 per user/month with annual contracts, plus setup fees and add-ons for advanced modules.
BigBiller
otherCloud-based staffing software with invoicing, payroll, and applicant management suited for healthcare temp staffing.
AI-powered claims scrubbing that reduces denials by up to 30% for staff billing reimbursements
BigBiller is a cloud-based medical billing platform primarily designed for healthcare providers to automate claims submission, payment posting, and revenue cycle management. For healthcare staffing agencies, it supports invoicing for temporary staff placements and tracks billable hours effectively, but lacks native tools for scheduling, credentialing, or applicant tracking. Overall, it's a solid billing-focused solution that can integrate into broader staffing workflows.
Pros
- Robust automation for medical claims and billing accuracy
- User-friendly interface with quick setup for invoicing
- Strong reporting on revenue and collections
Cons
- Limited built-in staffing features like scheduling or compliance management
- No dedicated applicant tracking or time-off request tools
- Pricing can scale quickly with high volume
Best For
Small to mid-sized healthcare staffing agencies prioritizing billing efficiency over full-cycle staffing management.
Pricing
Custom pricing starting around $200/month per user, with tiers based on claim volume and additional fees for premium integrations.
ShiftAdmin
specializedPer diem staffing platform for healthcare agencies to fill shifts, manage credentials, and handle payments efficiently.
Real-time GPS verification for caregiver visits and clock-ins, minimizing billing disputes and ensuring regulatory compliance
ShiftAdmin is a cloud-based scheduling and staffing platform designed specifically for healthcare staffing agencies, focusing on shift-based workforce management for nurses, caregivers, and home health aides. It automates shift filling with AI matching based on skills, availability, and preferences, while providing GPS-verified time tracking and mobile apps for staff and clients. The software also handles invoicing, payroll integration, and compliance reporting to streamline agency operations.
Pros
- AI-powered automated shift filling reduces manual scheduling time
- GPS time tracking ensures accurate verification and compliance
- Intuitive mobile apps for staff clock-in, communication, and shift acceptance
Cons
- Reporting and analytics lack depth compared to enterprise solutions
- Limited integrations with major EHR or payroll systems
- Customization options are somewhat restricted for complex agency needs
Best For
Small to mid-sized healthcare staffing agencies prioritizing simple, mobile-first shift scheduling and time tracking.
Pricing
Custom pricing starting at around $99/month base, plus per-shift or per-user fees (typically $1-2/shift).
StaffReady
specializedHealthcare workforce management tool for scheduling, competency tracking, and compliance in staffing operations.
Automated credential expiration alerts and primary source verification
StaffReady is a cloud-based workforce management platform designed specifically for healthcare staffing agencies and facilities, focusing on credentialing, scheduling, compliance, and continuing education. It streamlines the management of traveler nurses, allied health professionals, and per diem staff by automating credential verification, expiration tracking, and shift scheduling. The software ensures regulatory compliance through integrated time and attendance tools and CE credit management.
Pros
- Robust credentialing and compliance tracking tailored for healthcare regulations
- Integrated CE management with automated credit verification
- Efficient scheduling and time/attendance for contingent staff
Cons
- Limited third-party integrations compared to top competitors
- User interface feels dated and less intuitive for new users
- Reporting and analytics lack advanced customization
Best For
Mid-sized healthcare staffing agencies prioritizing compliance and credentialing over broad CRM features.
Pricing
Quote-based pricing, typically starting at $5,000-$10,000 annually depending on users and modules.
Conclusion
The reviewed healthcare staffing agency software tools stand as testaments to innovation in the industry, each offering distinct advantages to enhance operational efficiency. Leading the pack is Bullhorn, the clear top choice, with its all-in-one CRM and ATS that excels in recruitment, placements, and compliance. Avionté and JobDiva closely follow, respectively impressing with comprehensive front-to-back office capabilities and AI-driven shift management—each a strong fit for specific agency needs. Together, they showcase the best in tailored solutions for modern staffing challenges.
Don’t wait—explore Bullhorn to leverage its integrated platform and elevate your agency’s performance in recruitment and compliance today.
Tools Reviewed
All tools were independently evaluated for this comparison