Quick Overview
- 1#1: QGenda - AI-powered workforce management platform for optimizing healthcare provider scheduling, forecasting, and compliance.
- 2#2: Deputy - Cloud-based scheduling software with ShiftWizard for healthcare teams to manage shifts, overtime, and HIPAA compliance.
- 3#3: AMION - Web-based scheduling tool for physicians and healthcare staff with real-time updates and on-call management.
- 4#4: UKG Pro - Enterprise workforce management solution offering advanced scheduling, timekeeping, and analytics for healthcare.
- 5#5: WorkForce Software - Comprehensive WFM platform with fatigue management and rules-based scheduling for complex healthcare operations.
- 6#6: Connecteam - Mobile-first employee management app with shift scheduling, communication, and time tracking for healthcare staff.
- 7#7: When I Work - Intuitive shift scheduling app for hourly healthcare workers with auto-fill and availability features.
- 8#8: TigerConnect - Secure clinical collaboration platform with integrated scheduling for healthcare teams.
- 9#9: Infor Workforce Management - Predictive scheduling and workforce optimization software tailored for healthcare organizations.
- 10#10: SchedulingMD - Cloud scheduling software for medical groups with template-based shift management and reporting.
Tools were evaluated based on key features (including AI optimization, compliance management, and real-time updates), user experience (intuitive design, training support), and overall value (cost-effectiveness, adaptability to complex workflows).
Comparison Table
Effective employee scheduling is vital in healthcare, balancing staffing demands, patient care, and regulatory compliance. This comparison table examines key features of leading software tools, including QGenda, Deputy, AMION, UKG Pro, WorkForce Software, and others, equipping readers to identify the best fit for their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QGenda AI-powered workforce management platform for optimizing healthcare provider scheduling, forecasting, and compliance. | enterprise | 9.7/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | Deputy Cloud-based scheduling software with ShiftWizard for healthcare teams to manage shifts, overtime, and HIPAA compliance. | specialized | 8.7/10 | 9.0/10 | 8.8/10 | 8.4/10 |
| 3 | AMION Web-based scheduling tool for physicians and healthcare staff with real-time updates and on-call management. | specialized | 8.4/10 | 9.2/10 | 7.1/10 | 8.0/10 |
| 4 | UKG Pro Enterprise workforce management solution offering advanced scheduling, timekeeping, and analytics for healthcare. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | WorkForce Software Comprehensive WFM platform with fatigue management and rules-based scheduling for complex healthcare operations. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 6 | Connecteam Mobile-first employee management app with shift scheduling, communication, and time tracking for healthcare staff. | other | 8.1/10 | 7.9/10 | 9.3/10 | 8.4/10 |
| 7 | When I Work Intuitive shift scheduling app for hourly healthcare workers with auto-fill and availability features. | other | 7.6/10 | 7.4/10 | 9.1/10 | 8.2/10 |
| 8 | TigerConnect Secure clinical collaboration platform with integrated scheduling for healthcare teams. | specialized | 7.9/10 | 8.1/10 | 8.3/10 | 7.2/10 |
| 9 | Infor Workforce Management Predictive scheduling and workforce optimization software tailored for healthcare organizations. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 10 | SchedulingMD Cloud scheduling software for medical groups with template-based shift management and reporting. | specialized | 7.6/10 | 8.1/10 | 7.4/10 | 7.2/10 |
AI-powered workforce management platform for optimizing healthcare provider scheduling, forecasting, and compliance.
Cloud-based scheduling software with ShiftWizard for healthcare teams to manage shifts, overtime, and HIPAA compliance.
Web-based scheduling tool for physicians and healthcare staff with real-time updates and on-call management.
Enterprise workforce management solution offering advanced scheduling, timekeeping, and analytics for healthcare.
Comprehensive WFM platform with fatigue management and rules-based scheduling for complex healthcare operations.
Mobile-first employee management app with shift scheduling, communication, and time tracking for healthcare staff.
Intuitive shift scheduling app for hourly healthcare workers with auto-fill and availability features.
Secure clinical collaboration platform with integrated scheduling for healthcare teams.
Predictive scheduling and workforce optimization software tailored for healthcare organizations.
Cloud scheduling software for medical groups with template-based shift management and reporting.
QGenda
enterpriseAI-powered workforce management platform for optimizing healthcare provider scheduling, forecasting, and compliance.
AI-driven scheduling optimizer that automatically builds compliant schedules while balancing preferences, forecasts demand, and minimizes conflicts
QGenda is a comprehensive workforce management platform tailored for healthcare organizations, specializing in automated scheduling for physicians, nurses, and advanced practice providers. It offers AI-driven forecasting, rules-based scheduling, time tracking, credentialing, and compliance tools to optimize staffing efficiency. By integrating with EHRs and payroll systems, it minimizes manual processes and enhances provider well-being while ensuring regulatory adherence.
Pros
- AI-powered predictive scheduling and forecasting reduces overstaffing and burnout
- Extensive integrations with EHRs, payroll, and telehealth platforms
- Robust compliance and credentialing features ensure regulatory adherence
Cons
- Enterprise-level pricing can be prohibitive for small practices
- Initial setup and customization require significant configuration time
- Advanced features may have a learning curve for non-technical users
Best For
Large hospitals, multi-specialty physician groups, and health systems requiring sophisticated, scalable scheduling automation.
Pricing
Custom enterprise pricing; typically quote-based starting at $10-20 per provider/month, with modules and scale influencing costs.
Deputy
specializedCloud-based scheduling software with ShiftWizard for healthcare teams to manage shifts, overtime, and HIPAA compliance.
Fatigue Management and labor compliance engine that automatically flags risky shifts to prevent burnout in healthcare environments
Deputy is a cloud-based workforce management platform designed for employee scheduling, time tracking, and task management, with strong applicability to healthcare settings for managing nurse and staff rotas. It offers drag-and-drop scheduling, automated shift filling based on skills and availability, and real-time notifications to reduce no-shows and overtime issues. The software includes compliance tools like fatigue management and labor law adherence, making it suitable for 24/7 healthcare operations, while integrating with payroll and HR systems for streamlined workflows.
Pros
- Intuitive drag-and-drop scheduling with skill-based auto-fill
- Robust mobile app for employee self-service and clock-ins
- Fatigue and overtime compliance alerts tailored for shift work
Cons
- Pricing scales with active users, costly for large facilities
- Limited native HIPAA-specific features (requires add-ons or integrations)
- Advanced automation rules have a moderate learning curve
Best For
Mid-sized healthcare providers like clinics and hospitals needing flexible, mobile-first scheduling with compliance tools for shift workers.
Pricing
Starts at $3/active user/month for Essentials (scheduling basics), $5 for Plus (compliance + forecasting), custom Enterprise pricing.
AMION
specializedWeb-based scheduling tool for physicians and healthcare staff with real-time updates and on-call management.
Sophisticated rotation scheduler that automatically generates and manages recurring physician on-call cycles
Amion (amion.com) is a specialized web and mobile scheduling platform tailored for healthcare environments, enabling physicians, nurses, and staff to manage complex shift rotations, on-call schedules, and time-off requests. It supports real-time schedule viewing, self-scheduling, swap requests, and automated notifications via email, pager, and app push. Widely used in hospitals and residency programs, it excels in handling the intricacies of medical staffing needs.
Pros
- Highly customizable for complex healthcare rotations and on-call scheduling
- Strong mobile app with real-time updates and swap functionality
- Reliable notifications and integration with pagers and calendars
Cons
- Dated, clunky user interface that feels outdated
- Steep learning curve for new users and admins
- Limited third-party integrations compared to modern competitors
Best For
Large hospitals, residency programs, and physician groups requiring advanced, customizable scheduling for rotations and on-call duties.
Pricing
Custom enterprise pricing based on organization size and users; typically $5-15 per user/month with annual contracts.
UKG Pro
enterpriseEnterprise workforce management solution offering advanced scheduling, timekeeping, and analytics for healthcare.
AI-driven Intelligent Scheduling with real-time forecasting and automated optimization for healthcare compliance
UKG Pro is a comprehensive human capital management (HCM) platform with robust workforce management capabilities, specializing in employee scheduling for healthcare environments. It offers AI-driven forecasting, automated shift filling, and compliance tools tailored to healthcare regulations like HIPAA and labor laws. The software supports complex scheduling for nurses, physicians, and support staff across multiple locations, integrating with timekeeping, payroll, and talent management for a unified HCM experience.
Pros
- AI-powered predictive scheduling and forecasting reduces overtime and improves fill rates
- Healthcare-specific compliance features including credential tracking and fatigue management
- Seamless mobile app for employee self-scheduling and shift swaps
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- High cost structure not ideal for small clinics
- Customization can require significant IT involvement
Best For
Large healthcare systems and hospitals with complex, 24/7 shift scheduling needs across multiple facilities.
Pricing
Custom enterprise pricing; typically $25-60 per employee per month depending on modules and scale—contact sales for quote.
WorkForce Software
enterpriseComprehensive WFM platform with fatigue management and rules-based scheduling for complex healthcare operations.
Integrated credentialing and compliance guardrails that automatically enforce healthcare-specific regulations in scheduling
WorkForce Software's WorkForce Suite is an enterprise-grade workforce management platform designed for healthcare organizations, offering advanced employee scheduling, time and attendance tracking, and labor compliance tools. It optimizes shift planning by incorporating staff skills, certifications, patient acuity, and regulatory requirements like HIPAA and labor laws. The solution provides real-time visibility, mobile access for employees, and integrations with EHR/EMR systems for seamless operations.
Pros
- Comprehensive scheduling with AI-driven forecasting and skill-based matching
- Robust compliance features for healthcare regulations and credentialing
- Scalable for large multi-site hospitals with strong analytics and reporting
Cons
- Steep learning curve requiring significant training and implementation time
- High cost suitable mainly for enterprises, less ideal for smaller clinics
- Customization can be complex and dependent on vendor support
Best For
Large healthcare systems and hospitals needing enterprise-level scheduling with advanced compliance and forecasting capabilities.
Pricing
Custom enterprise pricing via quote; typically $50,000+ annually per location, scaling with users and modules.
Connecteam
otherMobile-first employee management app with shift scheduling, communication, and time tracking for healthcare staff.
Mobile shift trading with manager approval workflows and real-time notifications
Connecteam is a mobile-first all-in-one workforce management platform designed for frontline and deskless workers, including healthcare staff, offering intuitive drag-and-drop scheduling, shift templates, and availability-based auto-scheduling. It integrates time tracking with geofencing, employee communication via chat and updates, and tools for task management and compliance checklists tailored to operational needs. While versatile across industries, it supports healthcare environments by enabling 24/7 shift planning, overtime alerts, and quick shift swaps to manage irregular schedules efficiently.
Pros
- Highly intuitive mobile app for employees to view schedules, request swaps, and clock in/out
- Integrated communication and time tracking reduce administrative burden
- Affordable scaling with a free tier for small teams
Cons
- Lacks deep healthcare-specific features like skill-matching or native EHR integrations
- HIPAA compliance requires enterprise add-ons, not standard
- Advanced reporting and analytics are limited compared to specialized tools
Best For
Small to mid-sized healthcare providers like clinics, home care agencies, or staffing firms needing simple, mobile-centric scheduling with communication.
Pricing
Free for up to 10 users; Operations ($29/user/mo), Advanced ($49/user/mo), Expert ($99/user/mo) – billed annually with custom enterprise options.
When I Work
otherIntuitive shift scheduling app for hourly healthcare workers with auto-fill and availability features.
OpenShift for employee-driven shift claiming and trading
When I Work is a cloud-based employee scheduling platform designed to streamline shift creation, communication, and management for hourly workforces. It features drag-and-drop scheduling, shift trading, availability requests, time tracking, and mobile apps for both managers and employees. While versatile for various industries, it offers adaptable tools for healthcare settings with multi-location support and notifications, though it lacks deep specialization in compliance or acuity-based staffing.
Pros
- Intuitive drag-and-drop scheduling interface
- Robust mobile app for employee self-service and notifications
- Affordable pricing with a free tier for small teams
Cons
- Limited built-in healthcare-specific features like HIPAA compliance or credential tracking (enterprise add-on required)
- No advanced forecasting or patient census integration
- Reporting lacks depth for complex compliance audits
Best For
Small to mid-sized healthcare providers or clinics seeking a user-friendly, cost-effective scheduling tool for shift-based staff without advanced regulatory needs.
Pricing
Free for 1 location up to 75 users; Premium at $2/user/month; Enterprise custom with HIPAA options.
TigerConnect
specializedSecure clinical collaboration platform with integrated scheduling for healthcare teams.
Real-time schedule updates pushed via secure messaging and directory-integrated alerts
TigerConnect is a clinical communication platform with integrated healthcare employee scheduling tools, allowing managers to create shifts, assign staff, manage on-call schedules, and handle time-off requests via a mobile-first interface. It excels in notifying teams of changes through secure messaging and alerts, ensuring compliance with HIPAA regulations. While not a standalone scheduler, its embedding within a broader collaboration suite streamlines workflows in fast-paced healthcare settings like hospitals and clinics.
Pros
- Seamless integration with secure messaging for real-time schedule notifications
- Mobile app supports shift swaps and time-off requests on the go
- HIPAA-compliant with strong audit trails for regulatory needs
Cons
- Scheduling features are secondary to core communication tools, lacking depth of dedicated schedulers
- Enterprise pricing is high and quote-based, less ideal for small practices
- Customization options for scheduling templates are somewhat limited
Best For
Mid-to-large healthcare organizations needing integrated scheduling with clinical communication and alerting.
Pricing
Custom enterprise pricing, typically quote-based starting at $10-25/user/month depending on modules and scale.
Infor Workforce Management
enterprisePredictive scheduling and workforce optimization software tailored for healthcare organizations.
Patient acuity-driven scheduling that dynamically matches staff skills and availability to real-time patient care demands
Infor Workforce Management is an enterprise-grade solution designed for optimizing workforce scheduling, time and attendance, and labor management, with specialized capabilities for healthcare environments. It supports complex shift planning based on patient acuity, staff skills, certifications, and regulatory requirements like HIPAA and labor laws. The platform offers predictive forecasting, self-service scheduling, and seamless integration with Infor's HCM suite and electronic health records (EHR) systems for real-time operational efficiency.
Pros
- Advanced acuity-based scheduling and demand forecasting tailored for healthcare
- Robust compliance tools for union rules, certifications, and fatigue management
- Scalable for large hospitals with strong integrations to EHR and ERP systems
Cons
- Steep learning curve and complex initial setup requiring IT expertise
- High implementation costs and long deployment timelines
- Less intuitive interface compared to modern cloud-native alternatives
Best For
Large healthcare systems and hospitals with complex staffing needs requiring enterprise-scale compliance and optimization.
Pricing
Quote-based enterprise licensing; typically $50-$150 per user/month depending on modules, with minimums in the tens of thousands annually for mid-sized deployments.
SchedulingMD
specializedCloud scheduling software for medical groups with template-based shift management and reporting.
Intelligent on-call scheduling with automatic rotations, escalations, and coverage gap alerts
SchedulingMD is a cloud-based scheduling software tailored for healthcare providers, focusing on physician, nurse, and staff shift management. It supports drag-and-drop scheduling, real-time availability tracking, automated notifications, and self-scheduling portals to minimize conflicts and overtime. The platform emphasizes HIPAA compliance and handles complex rotations like on-call duties specific to medical practices.
Pros
- Healthcare-specific features like on-call rotations and HIPAA compliance
- Mobile app for staff to view and swap shifts
- Automated notifications and conflict detection
Cons
- Pricing lacks transparency and can be costly for small practices
- Limited integrations with EHR systems
- Interface feels dated compared to modern competitors
Best For
Mid-sized medical groups or clinics needing robust on-call and shift scheduling without enterprise-scale complexity.
Pricing
Custom quotes starting around $100/user/month; tiered plans (Basic, Pro, Enterprise) based on users and features.
Conclusion
After evaluating all tools, QGenda emerges as the top choice, thanks to its AI-powered workforce management that optimizes scheduling, forecasting, and compliance. Deputy and AMION follow closely—Deputy impresses with its user-friendly cloud platform and HIPAA compliance, while AMION excels in real-time updates and on-call management, making them strong picks for different operational needs.
Take the first step toward smoother operations: explore QGenda, the leading software, and discover how it can elevate your healthcare team's scheduling efficiency.
Tools Reviewed
All tools were independently evaluated for this comparison