Quick Overview
- 1#1: Fuelsoft - Comprehensive dealer management system for fuel oil delivery, dispatching, billing, inventory, and customer service.
- 2#2: SmartTouch Energy - Integrated software platform for fuel marketers handling operations, CRM, dispatching, and automated billing.
- 3#3: Eastern Accounting Software - ERP solution tailored for fuel oil and propane dealers with accounting, dispatch, and route management.
- 4#4: WeSuite - Enterprise resource planning software for fuel distributors managing wholesale, delivery, and compliance.
- 5#5: OilMaster - Fuel management software for petroleum marketers focusing on delivery scheduling, inventory, and reporting.
- 6#6: FuelCloud - Cloud-based automatic tank gauging system for real-time fuel inventory monitoring and theft prevention.
- 7#7: FuelOne - Dispatch and billing software designed specifically for fuel oil delivery operations and customer management.
- 8#8: PDI Enterprise - Enterprise platform for fuel supply chain management including pricing, logistics, and tax compliance.
- 9#9: KSI Advantage - Fuel accounting and management system for tracking deliveries, receivables, and regulatory reporting.
- 10#10: Veeder-Root Fuel Management - Fuel control and monitoring system with tank gauging, leak detection, and compliance tools for fuel sites.
We ranked these tools based on feature depth, user-friendliness, reliability, and value, prioritizing those that balance robust functionality (e.g., dispatch, billing, inventory) with intuitive design and long-term cost efficiency.
Comparison Table
This comparison table highlights key features, usability, and practicality of top fuel oil software tools, such as Fuelsoft, SmartTouch Energy, Eastern Accounting Software, WeSuite, and OilMaster. Readers will discover insights to match their operational needs, from inventory tracking to customer management, helping them streamline their fuel oil business processes effectively.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Fuelsoft Comprehensive dealer management system for fuel oil delivery, dispatching, billing, inventory, and customer service. | specialized | 9.6/10 | 9.8/10 | 9.1/10 | 9.3/10 |
| 2 | SmartTouch Energy Integrated software platform for fuel marketers handling operations, CRM, dispatching, and automated billing. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Eastern Accounting Software ERP solution tailored for fuel oil and propane dealers with accounting, dispatch, and route management. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 8.0/10 |
| 4 | WeSuite Enterprise resource planning software for fuel distributors managing wholesale, delivery, and compliance. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | OilMaster Fuel management software for petroleum marketers focusing on delivery scheduling, inventory, and reporting. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 6 | FuelCloud Cloud-based automatic tank gauging system for real-time fuel inventory monitoring and theft prevention. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 7 | FuelOne Dispatch and billing software designed specifically for fuel oil delivery operations and customer management. | specialized | 7.6/10 | 8.2/10 | 7.1/10 | 7.4/10 |
| 8 | PDI Enterprise Enterprise platform for fuel supply chain management including pricing, logistics, and tax compliance. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.9/10 |
| 9 | KSI Advantage Fuel accounting and management system for tracking deliveries, receivables, and regulatory reporting. | specialized | 8.1/10 | 8.7/10 | 7.2/10 | 7.8/10 |
| 10 | Veeder-Root Fuel Management Fuel control and monitoring system with tank gauging, leak detection, and compliance tools for fuel sites. | enterprise | 7.4/10 | 8.2/10 | 6.8/10 | 7.0/10 |
Comprehensive dealer management system for fuel oil delivery, dispatching, billing, inventory, and customer service.
Integrated software platform for fuel marketers handling operations, CRM, dispatching, and automated billing.
ERP solution tailored for fuel oil and propane dealers with accounting, dispatch, and route management.
Enterprise resource planning software for fuel distributors managing wholesale, delivery, and compliance.
Fuel management software for petroleum marketers focusing on delivery scheduling, inventory, and reporting.
Cloud-based automatic tank gauging system for real-time fuel inventory monitoring and theft prevention.
Dispatch and billing software designed specifically for fuel oil delivery operations and customer management.
Enterprise platform for fuel supply chain management including pricing, logistics, and tax compliance.
Fuel accounting and management system for tracking deliveries, receivables, and regulatory reporting.
Fuel control and monitoring system with tank gauging, leak detection, and compliance tools for fuel sites.
Fuelsoft
specializedComprehensive dealer management system for fuel oil delivery, dispatching, billing, inventory, and customer service.
Wireless tank monitoring with predictive delivery scheduling that automatically generates routes based on real-time fuel levels to prevent emergencies.
Fuelsoft is a comprehensive, industry-specific software platform tailored for fuel oil dealers and distributors, automating key operations like customer management, delivery scheduling, inventory tracking, and billing. It offers mobile apps for drivers to handle route optimization, proof of delivery, and real-time updates, integrating seamlessly with accounting systems for efficient invoicing and reporting. With advanced features such as wireless tank monitoring and predictive analytics, Fuelsoft helps businesses reduce costs, minimize no-heat calls, and enhance customer satisfaction.
Pros
- Highly specialized for fuel oil industry with features like tank monitoring and auto-scheduling
- Robust mobile integration for drivers and dispatchers
- Excellent reporting and integrations with QuickBooks and other accounting tools
Cons
- Steep initial learning curve for non-tech-savvy teams
- Pricing is quote-based and can be high for smaller operations
- Limited out-of-box customizations without add-ons
Best For
Mid-to-large fuel oil delivery companies seeking a scalable, all-in-one solution to optimize operations and customer service.
Pricing
Custom quote-based pricing starting around $500/month for basic plans, scaling with users, features, and company size; includes implementation support.
SmartTouch Energy
specializedIntegrated software platform for fuel marketers handling operations, CRM, dispatching, and automated billing.
AI-powered dynamic routing that automatically optimizes delivery schedules based on real-time traffic, weather, and customer priorities
SmartTouch Energy is a cloud-based ERP platform tailored for fuel oil and propane delivery companies, offering end-to-end management of customer accounts, scheduling, dispatching, inventory, and billing. It features real-time GPS tracking, automated routing optimization, and a mobile app for drivers to handle deliveries, e-signatures, and updates on the go. The software integrates seamlessly with QuickBooks and other accounting tools, helping dealers streamline operations and improve efficiency in the competitive fuel oil market.
Pros
- Advanced routing and dispatch optimization reduces fuel costs and delivery times
- Strong mobile app with real-time GPS and e-signature capture for drivers
- Deep QuickBooks integration simplifies accounting and invoicing
Cons
- Pricing can be steep for smaller operations
- Initial setup and customization require significant time
- Limited advanced analytics compared to some enterprise competitors
Best For
Mid-sized fuel oil dealers with multiple trucks seeking a comprehensive, mobile-enabled platform to optimize deliveries and back-office operations.
Pricing
Custom subscription pricing starting around $150/user/month, with tiers based on company size, features, and support level.
Eastern Accounting Software
specializedERP solution tailored for fuel oil and propane dealers with accounting, dispatch, and route management.
Integrated route delivery system with real-time dispatching and automated invoicing for fuel oil routes
Eastern Accounting Software is a long-established, Windows-based solution designed specifically for fuel oil dealers and service companies. It provides comprehensive accounting tools including general ledger, accounts receivable/payable, payroll, and inventory management tailored to fuel delivery operations. The software also includes dispatching, route optimization, customer management, and service tracking modules to streamline daily fuel oil business workflows.
Pros
- Highly specialized features for fuel oil accounting and inventory tracking
- Robust dispatching and route management for deliveries
- Proven reliability with decades of industry use
Cons
- Outdated interface lacking modern UI/UX
- Primarily on-premise with limited cloud integration
- Steeper learning curve for new users
Best For
Mid-sized fuel oil dealers needing a comprehensive, industry-specific on-premise system for accounting, dispatching, and operations.
Pricing
Quote-based pricing with one-time license fees starting around $5,000-$15,000 depending on modules, plus annual maintenance.
WeSuite
enterpriseEnterprise resource planning software for fuel distributors managing wholesale, delivery, and compliance.
Smart Dispatching with route optimization and tank level integration for proactive, efficient fuel deliveries
WeSuite is a comprehensive cloud-based business management software tailored for fuel oil dealers, providing end-to-end solutions for CRM, dispatching, inventory tracking, accounting, and service management. It streamlines fuel delivery operations with features like route optimization, mobile apps for drivers, tank monitoring integration, and automated scheduling to ensure efficient deliveries and customer satisfaction. The platform also supports compliance reporting and integrates with tools like QuickBooks for seamless financial management.
Pros
- Industry-specific features like tank telemetry and predictive dispatching optimize fuel delivery workflows
- All-in-one platform reduces need for multiple tools
- Robust mobile apps enable real-time driver tracking and customer updates
Cons
- Steep learning curve for new users due to extensive features
- Pricing is quote-based and can be high for smaller operations
- Limited third-party integrations compared to some competitors
Best For
Mid-sized fuel oil dealers seeking a specialized, integrated platform to manage deliveries, inventory, and customer relationships efficiently.
Pricing
Custom quote-based pricing, typically starting at $300-$600 per month based on users, modules, and company size.
OilMaster
specializedFuel management software for petroleum marketers focusing on delivery scheduling, inventory, and reporting.
Integrated tank telemetry and degree-day forecasting for precise fuel delivery scheduling
OilMaster is a specialized software platform tailored for fuel oil dealers, offering tools for delivery scheduling, route optimization, inventory management, and customer relationship management. It streamlines operations with features like real-time GPS tracking for drivers, automated invoicing, and integration with accounting systems. The solution supports both residential and commercial fuel delivery, helping businesses reduce costs and improve efficiency in the oil distribution sector.
Pros
- Comprehensive fuel oil-specific tools including tank monitoring and degree-day billing
- Strong mobile app for drivers with GPS and proof-of-delivery
- Reliable customer support from a long-established provider
Cons
- Dated user interface that feels clunky compared to modern SaaS apps
- Limited third-party integrations beyond basic accounting software
- Pricing can escalate quickly for larger fleets
Best For
Mid-sized fuel oil dealers seeking a robust, industry-specific solution with proven reliability for daily operations.
Pricing
Custom pricing starting at around $400-$600 per month based on users, deliveries, and modules; annual contracts common.
FuelCloud
specializedCloud-based automatic tank gauging system for real-time fuel inventory monitoring and theft prevention.
Cellular IoT tank sensors with predictive level forecasting and automated reorder triggers
FuelCloud is a cloud-based fuel management platform tailored for fuel oil dealers, offering remote tank monitoring via IoT sensors, automated delivery scheduling, and inventory tracking. It streamlines operations with mobile apps for drivers, customer portals for self-service, and integrations for billing and accounting like QuickBooks. The software emphasizes predictive analytics to prevent stockouts and optimize routes in the heating oil and fuel delivery sector.
Pros
- Advanced IoT-based remote tank monitoring with real-time data and alerts
- Automated dispatch, routing, and mobile driver tools for efficient deliveries
- Strong integrations with accounting software and CRM systems
Cons
- Significant upfront costs for hardware sensors and installation
- Learning curve for full utilization of analytics and customization
- Pricing requires custom quotes, lacking transparent tiers
Best For
Mid-sized fuel oil distributors with fleet operations needing real-time remote monitoring to reduce service calls and optimize inventory.
Pricing
Custom quote-based pricing starting around $50-150 per tank/month plus one-time hardware costs ($200-500 per sensor); scales with users, tanks, and features.
FuelOne
specializedDispatch and billing software designed specifically for fuel oil delivery operations and customer management.
Predictive dispatching that uses historical data, weather, and tank levels for optimized routes and automatic reorders
FuelOne by DataEnt is a comprehensive software platform tailored for fuel oil delivery companies, managing end-to-end operations from dispatching and route optimization to inventory tracking and customer management. It features mobile apps for drivers, automated billing, and integration with accounting systems like QuickBooks. The solution emphasizes efficiency in fuel delivery scheduling, tank monitoring, and compliance reporting for the oil heat industry.
Pros
- Industry-specific tools for fuel delivery and tank management
- Robust mobile app for drivers with GPS tracking
- Seamless integrations with accounting software
Cons
- Dated user interface requiring training
- Pricing lacks transparency and can be high for small operations
- Limited advanced analytics compared to top competitors
Best For
Mid-sized fuel oil dealers with 10-50 delivery trucks needing specialized dispatch and inventory tools.
Pricing
Quote-based pricing starting around $400/month for basic plans, scaling to $1,500+/month for enterprise features based on users and trucks.
PDI Enterprise
enterpriseEnterprise platform for fuel supply chain management including pricing, logistics, and tax compliance.
Advanced dispatch optimization with AI-driven route planning and real-time telematics integration for efficient fuel deliveries
PDI Enterprise is a comprehensive ERP platform tailored for fuel oil dealers, petroleum marketers, and distributors, offering end-to-end management of operations including customer relationship management, dispatch scheduling, inventory tracking, and accounting. It supports multi-location businesses with real-time data synchronization, mobile apps for drivers, and integrations with telematics and payment systems. The software excels in streamlining fuel delivery workflows while ensuring regulatory compliance in the oil and gas sector.
Pros
- Extensive feature set for enterprise-scale fuel management including dispatch optimization and CRM
- Strong integrations with telematics, accounting software, and payment gateways
- Robust mobile tools for drivers enabling real-time route adjustments and proof of delivery
Cons
- Steep learning curve due to its complexity for smaller teams
- High implementation and customization costs
- Pricing lacks transparency and is quote-based only
Best For
Large fuel oil distributors with multiple depots seeking a scalable ERP to manage complex delivery and inventory operations.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $5,000+ per month for mid-sized operations, plus implementation fees.
KSI Advantage
specializedFuel accounting and management system for tracking deliveries, receivables, and regulatory reporting.
Advanced integrated dispatch system with GPS-enabled route optimization and real-time driver mobile integration tailored for fuel delivery logistics
KSI Advantage is a comprehensive ERP software suite from KSI Data Sciences, specifically designed for fuel oil dealers, propane marketers, and HVAC service contractors. It manages critical operations including delivery scheduling, route optimization, inventory control, dispatching, CRM, and full accounting integration. The platform supports mobile apps for drivers and technicians, enabling real-time data capture, customer portals for online payments, and streamlined billing to enhance efficiency in the fuel oil industry.
Pros
- Robust delivery and dispatch management with route optimization
- Integrated accounting and CRM without third-party dependencies
- Mobile apps and customer portal for field and self-service efficiency
Cons
- Steep learning curve due to extensive features and older interface elements
- Custom quote-based pricing lacks transparency
- Implementation can be lengthy for complex setups
Best For
Mid-to-large fuel oil dealers with multi-location operations seeking an all-in-one ERP for deliveries, service, and accounting.
Pricing
Custom quote-based; typically $15,000–$60,000+ annually depending on modules, users, and deployment (on-premise or cloud).
Veeder-Root Fuel Management
enterpriseFuel control and monitoring system with tank gauging, leak detection, and compliance tools for fuel sites.
Continuous Statistical Leak Detection (CSLD) for highly accurate, real-time identification of leaks as small as 0.1 gallons per hour.
Veeder-Root Fuel Management System, from veeder.com, is a robust tank monitoring and compliance solution designed for underground storage tanks (USTs) used in fuel oil storage. It provides real-time inventory tracking, automated leak detection, and regulatory reporting to prevent environmental hazards and ensure operational efficiency. The software integrates with Veeder-Root's hardware sensors for continuous monitoring of fuel levels, temperature, and leaks.
Pros
- Advanced leak detection capabilities including continuous statistical leak detection (CSLD)
- Strong regulatory compliance reporting for EPA and state standards
- Reliable remote monitoring and alerts via web portal
Cons
- Steep learning curve for setup and configuration
- High upfront costs for hardware integration
- Limited native integrations with third-party accounting or ERP systems
Best For
Petroleum retailers, fuel distributors, and fleet operators managing multiple USTs who prioritize leak prevention and compliance over user-friendly interfaces.
Pricing
Custom pricing starting at $5,000+ per site for hardware/software bundles, with annual maintenance fees; scales with tank count and features.
Conclusion
After reviewing 10 leading fuel oil software tools, Fuelsoft emerges as the top choice, offering a comprehensive dealer management system that unifies delivery, dispatching, billing, inventory, and customer service. SmartTouch Energy and Eastern Accounting Software follow as strong alternatives, with SmartTouch excelling in integrated operations and CRM, and Eastern providing a tailored ERP solution for accounting and route management—each suited to distinct operational priorities.
Take the first step to optimize your fuel oil business: explore Fuelsoft today to leverage its all-in-one capabilities, or consider SmartTouch Energy or Eastern Accounting Software if your needs align with their specialized strengths.
Tools Reviewed
All tools were independently evaluated for this comparison