Top 10 Best Free Hvac Scheduling Software of 2026

Connecteam is an all-in-one employee management platform designed for deskless teams, offering robust scheduling tools ideal for HVAC businesses to manage technician shifts, jobs, and routes. It provides drag-and-drop scheduling, availability matching, time-off requests, and GPS tracking to optimize field operations. The free plan supports up to 10 users, making it a top choice for small HVAC companies seeking no-cost scheduling solutions.

Fieldwire is a construction management platform designed for field teams, offering robust task scheduling, plan viewing, and collaboration tools that can be adapted for HVAC projects. It enables users to create detailed schedules for HVAC installations, maintenance, and technician assignments with drag-and-drop calendars, dependencies, and real-time updates. The free plan supports basic scheduling needs for small teams, making it accessible for entry-level HVAC scheduling without upfront costs.

Homebase is a workforce management platform offering free scheduling tools tailored for small businesses, including HVAC contractors managing technician shifts. It enables drag-and-drop scheduling, employee availability tracking, shift trades, and time clock with geofencing via a intuitive mobile app. While versatile for general use, it provides reliable basic scheduling for HVAC teams without specialized service features.

When I Work is a cloud-based employee scheduling platform designed to streamline shift creation, management, and communication for teams across industries. Its free plan supports up to 75 users with core features like schedule building, shift trading via OpenShifts, availability requests, and mobile notifications. For HVAC businesses, it offers basic technician scheduling but lacks specialized field service tools such as job dispatching, GPS tracking, or customer integrations.

Sling (getsling.com) is a free employee scheduling software designed for shift-based businesses, offering tools to create schedules, track time, and communicate with teams via mobile app. It supports features like shift templates, availability requests, and notifications, making it adaptable for HVAC technicians scheduling jobs and service calls. While not tailored specifically for HVAC, its simplicity and zero cost make it a viable option for small service operations managing field staff.

Square Appointments is an intuitive online booking and scheduling platform from Square, ideal for service-based businesses like HVAC to manage client appointments, send reminders, and process payments seamlessly. It offers a free plan for single-location users with basic calendar management, unlimited appointments, and integration with Square's POS system. While not HVAC-specific, it supports straightforward job scheduling for technicians, making it accessible for small operations without advanced field service tools.

Setmore is an online appointment scheduling platform designed for service-based businesses, enabling users to create booking pages, manage calendars, and automate reminders. Its free plan supports unlimited appointments for a single user, making it viable for solo HVAC professionals to handle service call bookings via an embeddable widget on their website. While versatile and user-friendly, it lacks industry-specific HVAC tools like technician dispatching or job history tracking.

SimplyBook.me is a versatile online booking platform that enables HVAC businesses to create customizable appointment schedules for services like repairs, maintenance, and installations. It offers calendar integration, automated email/SMS reminders, and basic client intake forms to manage bookings efficiently. The free tier provides essential scheduling tools but is capped at low volumes, making it suitable for introductory use in HVAC operations.

Picktime is a general-purpose online scheduling platform with a robust free plan that enables HVAC businesses to manage appointments, customer bookings, and staff calendars efficiently. It offers drag-and-drop scheduling, automated email/SMS reminders, and an embeddable booking widget for client self-scheduling. While not HVAC-specific, its no-cost access makes it a viable entry-level option for basic service coordination.

Calendly is a versatile online scheduling platform that enables users to create personalized booking pages for appointments, syncing seamlessly with popular calendars like Google and Outlook. For HVAC businesses, it simplifies customer booking for service calls by eliminating email back-and-forth, allowing clients to select available timeslots directly. However, as a general-purpose tool, it lacks HVAC-specific features like technician dispatching, job quoting, or service history tracking. The free plan supports basic individual scheduling but limits scalability for teams.