Top 10 Best Free Church Volunteer Scheduling Software of 2026

Planning Center Services is a church-focused volunteer scheduling software designed specifically for worship services and events, allowing leaders to create plans, assign volunteers to positions like worship team, tech, or ushering, and manage rehearsals with a drag-and-drop interface. It supports unlimited services, volunteers, and teams at no cost, with features like automated email/SMS notifications, volunteer self-scheduling via mobile app, and conflict detection. As the free core of the Planning Center suite, it scales seamlessly for small to large churches while integrating with paid modules for enhanced CRM and communication.

Breeze is a comprehensive cloud-based church management software (ChMS) tailored for churches, with strong volunteer scheduling capabilities that allow admins to create rotas, post opportunities, and manage sign-ups efficiently. Volunteers can access a self-serve portal via web or mobile app to view availability, claim shifts, and receive automated reminders, reducing administrative burden. It integrates scheduling seamlessly with people management, events, giving, and communication tools for holistic church operations.

Rock RMS is a free, open-source church management system (ChMS) that provides comprehensive volunteer scheduling tools tailored for churches. It enables creating schedules for services, events, and ministries with features like self sign-ups, rotations, substitutions, and automated communications. Integrated with broader church tools such as people management, attendance tracking, and giving, it offers a full ecosystem for volunteer coordination without licensing costs.

ChurchTrac is a comprehensive church management software with a free plan tailored for small congregations, offering volunteer scheduling for services, events, and ministries. It allows users to track availability, assign roles based on skills, and send notifications via email or SMS directly from the platform. Beyond scheduling, it includes member databases, check-in systems, online giving, and event management, providing an all-in-one solution for basic church operations.

Elvanto is a cloud-based church management software platform with robust volunteer scheduling tools designed for churches of all sizes. It enables leaders to create rotas, assign volunteers to services and events, and facilitate self-signups and shift swaps via an intuitive interface. The free plan supports basic scheduling needs for small congregations, with paid upgrades unlocking advanced features like reporting and integrations.

Subsplash is a comprehensive church management platform that includes volunteer scheduling tools for creating opportunities, managing rotas, and enabling self-signups through a custom mobile app. It integrates scheduling with engagement features like push notifications, messaging, and check-ins to streamline volunteer coordination. Designed for churches of all sizes, it emphasizes seamless communication and mobile accessibility but is part of a broader paid suite rather than a standalone free tool.

SignUpGenius is a user-friendly online platform designed for creating customizable sign-up sheets to coordinate volunteers for events, shifts, and tasks. For churches, it excels at scheduling volunteers for services, ministries, potlucks, and community outreach by allowing easy self-sign-ups with time slots and item requests. The free version provides core functionality like email reminders and mobile access, making it accessible for basic volunteer management without advanced scheduling tools.

VolunteerHub is a robust volunteer management platform tailored for non-profits, including churches, enabling easy creation of volunteer opportunities, online sign-ups, and automated scheduling. It facilitates communication through emails and texts, attendance tracking, and detailed reporting to streamline church volunteer coordination. While feature-rich, it lacks a perpetual free plan, positioning it more as a paid solution with a free trial.

TimeToSignUp is a free online volunteer scheduling tool that enables churches to create customizable sign-up sheets for services, events, and ministries. Organizers can set up shifts, roles, and limits quickly, while volunteers sign up via a simple shared link without needing accounts. It includes email reminders, basic reports, and mobile access, making coordination straightforward for small teams.

WhenToHelp is a free online volunteer scheduling platform that enables churches to create simple sign-up sheets for services, events, and ministries. Volunteers can self-sign up via a shareable web link, with automated email notifications and reminders reducing administrative burden. It's particularly suited for small to medium-sized groups needing basic coordination without complex features.