GITNUXSOFTWARE ADVICE
Finance Financial ServicesTop 10 Best Financial Budget Software of 2026
Ranking roundup of top financial budget software for personal finance and small teams, with comparisons and key tradeoffs among tools.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Actual Budget is the best fit when individuals or small teams want budget-to-transaction reconciliation and a monthly variance review they can keep local, while MoneyPatrol is the easiest entry when households prefer automated transaction budgeting with clear spending targets, and Fudget is there if you just want manual recurring budget checklists with ongoing variance visibility.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Actual Budget
Envelope-like monthly category balances tied directly to imported transactions update budget vs actuals after each import.
Built for fits when individuals or small teams need budget-to-transaction reconciliation and monthly variance review..
MoneyPatrol
Editor pickAutomated recurring bill and spending insights tied to live account activity.
Built for fits when households need automated transaction-based budgeting and clear monthly spending targets..
Fudget
Editor pickTransaction-linked budget vs actual reporting that updates as new activity is categorized.
Built for fits when small teams need recurring budgets with ongoing variance visibility..
Related reading
Comparison Table
This comparison table evaluates financial budget software by integration depth with bank and accounting sources, automation coverage for recurring bills and category rules, and each tool’s API surface and extensibility. It also highlights admin and governance controls such as RBAC, audit logging, and provisioning paths where supported, plus key configuration tradeoffs that affect ongoing maintenance. Tools like Actual Budget, MoneyPatrol, Fudget, Mint, Budgetpulse, and other budget apps are grouped to show how feature sets and operational constraints differ.
Actual Budget
SMBOpen-source local-first budgeting app with envelope budgeting and optional self-hosted sync.
Envelope-like monthly category balances tied directly to imported transactions update budget vs actuals after each import.
Actual Budget focuses on envelope-style category allocation where each month maintains its own category targets and carried balances. It supports budget versioning behavior through month-to-month adjustments, while prior month results remain available for comparison. Transaction import then flows into budget categories so budget vs actuals updates after each import cycle.
A key tradeoff is that automation depth for complex enterprise workflows is limited compared with full planning suites. Actual Budget fits teams that can standardize their account mapping and category structure and then iterate monthly with variance review, rather than running approval-heavy departmental budget requests.
- +Category-based budget allocation with clear budget vs actuals reporting
- +Reliable transaction import into categories with editable mapping
- +Month-by-month planning supports iterative reforecasting workflows
- +Variance views help target corrections after new imports
- –Limited governance controls for multi-team approvals and RBAC
- –Setup discipline is needed for consistent category mapping over time
- –Less suited for GL reconciliation workflows with complex accounting entities
- –Scenario modeling depth is thinner than dedicated planning systems
Solo budget owners
Monthly review after account imports
Faster corrective adjustments
Household finance planners
Consistent mapping across accounts
Cleaner budget tracking
Show 2 more scenarios
Small finance teams
Iterative reforecasting with history
More stable forecasting
Budget changes for future months do not erase prior results, enabling controlled monthly iteration.
Expense analysts
Variance-driven categorization fixes
Fewer recurring misclassifications
Variance views guide which categories need rule or mapping changes after new data lands.
Best for: Fits when individuals or small teams need budget-to-transaction reconciliation and monthly variance review.
More related reading
MoneyPatrol
SMBBudgeting and financial monitoring app with bank-level encryption and expense categorization.
Automated recurring bill and spending insights tied to live account activity.
MoneyPatrol imports financial transactions and maps them into spending categories for ongoing review, which makes it usable for personal zero-based budgeting without building a custom system. The tool emphasizes budgeting signals like recurring bills, category totals, and progress against user-set targets. It also provides alerts and reports designed to keep cash planning current as new transactions arrive.
A key tradeoff is that MoneyPatrol does not target multi-entity consolidation, departmental budget request workflows, or approval chains, so team governance needs will remain outside scope. It fits situations where a household wants faster budget hygiene from bank feeds and wants to review variance between plan and actuals each month.
- +Bank transaction aggregation reduces manual entry and speeds categorization
- +Category totals and month-to-date views support routine variance checks
- +Goal tracking keeps budgeting tied to concrete personal targets
- +Automated recurring bill detection reduces planning refresh effort
- –No multi-entity consolidation or cost-center style budgeting controls
- –Approval workflow and audit-log governance are not designed for teams
- –Limited support for GL reconciliation compared with accounting-first tools
- –Advanced scenario modeling depth is constrained for complex forecasts
Households managing monthly cash flow
Review spending variance each pay cycle
Faster course correction
Individuals tracking savings goals
Stay on track toward a milestone
More consistent contributions
Show 1 more scenario
New budget entrants
Start zero-based budgeting without manual setup
Less initial friction
Imported transactions provide a baseline category history for planning allocations.
Best for: Fits when households need automated transaction-based budgeting and clear monthly spending targets.
Fudget
SMBSimple checklist-style budgeting app for manual entry without bank linking.
Transaction-linked budget vs actual reporting that updates as new activity is categorized.
Fudget is built around recurring budgeting and category-based transaction tracking, so month-to-month plans can stay consistent while actuals update automatically. Budget vs actual views help surface variances early, and versioning of planning periods supports controlled reforecasting rather than rewriting everything. Fudget also supports exporting data for GL reconciliation workflows when ledger systems are kept outside the tool.
A key tradeoff is that Fudget’s planning depth is strongest at category and period levels rather than complex departmental hierarchies. It fits best when budgeting requires ongoing transaction alignment and quick variance review, such as solo operators and small teams tracking spend against a defined chart of categories. Teams that need multi-entity consolidation and formal approval gates may find Fudget’s governance controls less extensive than dedicated FP&A suites.
- +Recurring budgets reduce monthly setup work
- +Budget vs actual reporting highlights category variances
- +Transaction-driven updates keep plans aligned
- +Exports support external reconciliation workflows
- –Governance controls for approvals are limited
- –Complex departmental structures are not the focus
- –Scenario modeling depth is constrained
- –Multi-entity consolidation workflows need external handling
Solo finance operators
Monthly spend plan with variance review
Faster correction decisions
Small business accounting teams
Reconcile planned spend to cash activity
Cleaner month-end close
Show 1 more scenario
Family finance managers
Household envelopes with recurring rules
More predictable cash use
Fudget enforces category targets across recurring periods and makes overspending visible quickly.
Best for: Fits when small teams need recurring budgets with ongoing variance visibility.
Mint
SMBFree personal budget and expense tracking with automatic categorization and credit score monitoring.
Recurring bills tracking that auto-identifies and groups repeating transactions to keep monthly cash planning current.
Mint from Intuit is a personal budgeting app that focuses on connecting bank and credit accounts and turning transactions into spending categories. The core workflow centers on category budgets, recurring bills tracking, and automated insights like cash flow trends and transaction tagging.
Mint also highlights net worth by aggregating account balances, and it organizes transactions so users can search by merchant, category, or date. The experience is optimized for individual users rather than multi-entity budgeting or approval-driven budget governance.
- +Automatic account aggregation reduces manual budgeting effort
- +Recurring bill detection groups subscriptions and monthly expenses
- +Transaction search and renaming improve category consistency
- +Net worth view summarizes balances across linked accounts
- –Category budgets are not designed for approval workflow budgeting
- –No documented API or automation surface for custom integrations
- –Limited support for GL reconciliation and cost center hierarchies
- –Rules for categorization can require ongoing user cleanup
Best for: Fits when individuals want connected account budgeting with recurring bill tracking and transaction categorization.
Budgetpulse
SMBDesktop and web budgeting software with manual entry and financial goal tracking.
Approval workflow history that preserves budget version lineage for later variance analysis across reforecasts.
Budgetpulse records budgets and planned amounts in a structured hierarchy and ties them to approvals so changes can be tracked across versions. The software supports budget vs actuals views for variance analysis and includes recurring reforecast workflows that update projections without rebuilding spreadsheets.
Budgetpulse also supports cash-oriented reporting for cash flow projection needs and standard GL reconciliation alignment for month-end close. Reporting and exports focus on audit-friendly line-item traceability through each approval cycle.
- +Approval-gated budget versioning keeps budget vs actual comparisons consistent
- +Hierarchy-based budgeting maps cleanly to cost center structures and rollups
- +Variance analysis reports link planned and actual values at the line-item level
- +Reforecast workflows reduce rework during mid-year budget updates
- –Automation depth depends on template configuration rather than fully programmable rules
- –Multi-entity consolidation needs disciplined entity mapping for consistent rollups
- –Scenario modeling is limited to predefined comparisons instead of flexible what-if trees
- –Data import paths are spreadsheet-centric and require careful column alignment
Best for: Fits when finance teams want controlled approval workflows with variance analysis and repeatable reforecast cycles.
Goodbudget
SMBEnvelope budgeting app for shared household budgets without bank account linking.
Envelope-based category tracking that turns each spending category into a real-time budget limit as transactions are entered.
Goodbudget is an envelope budgeting app that centers on assigning money to spending categories and tracking each envelope as it moves through the month. It supports zero-based budgeting workflows with manual transaction entry and automatic balance tracking per category.
Category activity and totals are organized to make budget vs actual status easy to check without building complex reports. The app is best when envelope-style budgeting and recurring manual habits are acceptable instead of heavy automation.
- +Envelope categories keep budget limits visible during spending
- +Recurring transactions reduce repeated manual entry for common bills
- +Transaction history supports rolling review of category balances
- +Designed for household budgeting with shared budget views
- –Limited automation since bank sync and rules are not core
- –No deep multi-level budget versioning for complex planning
- –Reporting stays simple and does not target budget vs actual variance detail
- –Collaboration and governance controls are basic for larger teams
Best for: Fits when households want envelope budgeting and simple budget tracking without deeper planning workflows.
PocketSmith
SMBBudgeting and cash flow forecasting tool with calendar-style projections and multi-currency support.
The rolling projection view ties future cash balances to your changing budgets, so forecast updates propagate through predicted month totals.
PocketSmith distinguishes itself with a forecast-first budgeting workflow that centers on cash flow and future month planning rather than static category totals. It builds budgets from real transactions and lets users track budget vs actual across time with a rolling projection view.
The software supports multiple accounts and manual or imported transactions, then summarizes projected balances alongside spending and income trends. Scenario modeling helps compare future paths such as changing income or recurring expenses.
- +Forecast and budget tracking share the same rolling cash-view timeline
- +Transaction-imported budgets reduce manual re-entry work
- +Scenario modeling supports what-if comparisons before committing changes
- +Multi-account organization keeps cash projections aligned with balances
- –Category-only budgeting habits take time to translate into forecast workflows
- –Automation depth depends on the quality of transaction imports
- –Complex multi-entity planning needs careful setup and consistent naming
- –Approval-style budget governance is limited for large teams
Best for: Fits when a solo user or small household wants rolling cash projections and scenario modeling.
CountAbout
SMBPersonal budgeting and finance app with customizable categories and data import from Mint or Quicken.
Budget versioning ties planning snapshots to the same transaction categories over time for repeatable comparisons.
CountAbout targets personal and small-team budgeting with a report-first workflow that keeps planned and actual amounts tied to a consistent chart of accounts. Transactions can be organized into categories and budgets to support recurring expenses, transfers, and budget versioning across time.
The software focuses on budget tracking and variance views rather than deep enterprise planning. Admin features are limited, so governance and multi-entity consolidation needs are better handled in other tools.
- +Budget and transactions stay linked for fast budget vs actuals review
- +Recurring items reduce rework for bills, subscriptions, and regular transfers
- +Clear category-level reports support variance checks without spreadsheet exports
- +Budget versions keep historical planning snapshots for comparison
- –Limited automation and workflow tooling for approval-heavy planning
- –Minimal controls for role-based access and audit log governance
- –No native multi-entity consolidation for shared reporting across entities
- –Scenario modeling depth for rolling reforecast is not built around drivers
Best for: Fits when individuals or small teams want budget tracking and variance reporting without enterprise planning complexity.
Buxfer
SMBBudgeting and money management tool with forecasting, shared accounts, and offline entry.
Multi-currency budgeting that keeps planned and actual amounts aligned across accounts without manual currency rewriting.
Buxfer turns bank and credit-card transactions into a structured budgeting workflow with monthly categories and balances. It supports multi-currency accounts so balances and budget planning can be viewed without manual reformatting.
The system tracks budgeted amounts against actuals and helps manage versioned adjustments through recurring budgeting views. Strong spreadsheet-style usability combines with import-based data entry for people who want budgeting without a full accounting stack.
- +Fast bank transaction import and category mapping
- +Clear budget vs actuals views by month
- +Multi-currency account handling for planning and balances
- +Recurring budgeting flows for repeated monthly patterns
- –Limited depth for department or cost center budget structures
- –Scenario modeling requires manual adjustments instead of built-in versions
- –Audit trails and approval workflows are basic for complex governance
- –GL reconciliation to accounts and journal detail is not a budgeting-native workflow
Best for: Fits when individuals or small teams want monthly budget tracking with import-based updates.
Qube Money
SMBDigital envelope budgeting app with real-time allocation and debit card integration.
Versioned budgeting with approval workflow creates traceable budget changes for review cycles.
Qube Money focuses on budgeting workflows with category-based planning and recurring operational structure. It supports budget entry, tracking, and review cycles that align month-to-month with day-to-day spending decisions.
The workflow model centers on approvals, budget versions, and change tracking so teams can see what changed and why. It is best suited for people who want tighter control over the budgeting process than a spreadsheet-style capture.
- +Budget changes are auditable through versioned planning workflows
- +Recurring budgeting patterns reduce manual re-entry for monthly cycles
- +Approval workflows fit review processes without extra tooling
- +Category allocation makes day-to-day budget visibility straightforward
- –Multi-entity consolidation and currency revaluation are not clear as native capabilities
- –Advanced scenario modeling and driver-based planning need external handling
- –GL reconciliation and account-level mapping depth is limited
- –Automation and API surface is not documented enough for integrations
Best for: Fits when a small team needs repeatable monthly budget reviews with approvals and change tracking.
Conclusion
After evaluating 10 finance financial services, Actual Budget stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right financial budget software
This buyer’s guide covers Actual Budget, MoneyPatrol, Fudget, Mint, Budgetpulse, Goodbudget, PocketSmith, CountAbout, Buxfer, and Qube Money for personal and small-team budgeting through approval-heavy budget review workflows.
It explains what each tool does in budgeting and budget vs actuals workflows, then maps the differences that matter for integration, automation depth, and governance needs.
Budget planning tools that convert transactions into budgeted categories and tracked outcomes
Financial budget software turns planned allocations into month-by-month budgets, then ties imported or entered transactions to categories so budget vs actuals and variance views can be reviewed.
These tools also support workflows like recurring budgets, reforecasting, approval-gated budget versioning, and envelope-style controls that keep spending aligned to category targets. Actual Budget shows what category-centered reconciliation inside the same workflow looks like, while Budgetpulse illustrates how approval history and line-item variance across reforecasts can work for finance teams.
Typically, households use transaction-aggregation tools like MoneyPatrol or Mint, and finance teams use controlled approval and version lineage tools like Budgetpulse or Qube Money.
What to evaluate: budget lifecycle, reconciliation linkage, governance, and forecasting depth
Budgeting software becomes usable at scale when it can keep planning, transaction categorization, and variance views connected across months.
Evaluation should also check governance for teams that need approvals and traceable budget changes, plus whether forecasting stays category-based or shifts into rolling cash projections like PocketSmith.
Transaction-linked budgets that update budget vs actuals
Actual Budget and Fudget both keep category budgets tied to imported or categorized activity so budget vs actuals stays current after each import or entry. Goodbudget and Qube Money also connect category allocation to ongoing spending review so budget limits and change tracking reflect day-to-day activity.
Approval history with budget version lineage for variance review
Budgetpulse is built around approval-gated budget versioning and preserves budget version lineage for later variance analysis across reforecasts. Qube Money also uses versioned planning with an approval workflow so budget changes are auditable for review cycles.
Recurring bill detection and ongoing spending awareness
MoneyPatrol emphasizes recurring bill and spending insights that attach to live account activity, which reduces planning refresh effort. Mint provides recurring bills tracking that auto-identifies repeating transactions so monthly cash planning stays current.
Rolling cash projection view driven by future planning changes
PocketSmith stands out by tying forecast updates to a rolling projection view where future cash balances update as budgets change. That forecast-first workflow fits when category totals need to propagate into future predicted balances rather than just track month-to-date variance.
Multi-currency support that keeps planned and actual amounts aligned
Buxfer supports multi-currency accounts so planned and actual amounts remain aligned without manual currency rewriting. PocketSmith also supports multi-currency support, which helps forecasts stay consistent across accounts.
Mapping consistency tools for imported transactions and category rules
Actual Budget’s editable mapping rules help keep transaction-to-category assignments stable when imports bring new activity. MoneyPatrol and Mint also reduce manual entry by aggregating bank and credit activity, but their categorization rules can require ongoing cleanup to keep budgets consistent.
Pick the tool that matches the budget workflow: reconcile-first, approval-first, or forecast-first
Different budget tools optimize for different workflow entry points, so selection should start with where the truth comes from.
The next choice is whether governance needs approvals and version lineage like Budgetpulse and Qube Money, or whether a simpler envelope and recurring workflow is enough like Goodbudget and Fudget.
Choose the workflow center: transactions, approvals, or rolling cash
If imported transactions must automatically refresh category balances and variance views, Actual Budget and Fudget fit because budget vs actuals updates as new activity is categorized or imported. If approvals and version lineage are the core control mechanism, Budgetpulse and Qube Money fit because they preserve budget history across review cycles.
Select the forecasting style: rolling projection or category-only variance
If forecast outcomes need to move through predicted month totals as budgets change, use PocketSmith because the rolling projection view propagates forecast updates through future balances. If the main goal is monthly budget discipline and variance checks without deeper projection math, use Goodbudget or CountAbout because their reporting stays focused on category-level budget tracking and variance.
Check automation depth: recurring insights versus manual setup discipline
For low-friction recurring planning tied to live account activity, use MoneyPatrol or Mint because recurring bill detection groups repeating transactions to keep monthly cash planning current. For reconciliation accuracy, use Actual Budget when consistent category mapping rules matter because setup discipline is required to keep mappings consistent over time.
Plan for governance and audit needs before onboarding teams
If multi-team budget approvals and traceability are required, Budgetpulse and Qube Money are the closest matches because both center approvals and preserve budget change history. If governance needs remain personal or small-team focused, CountAbout and Goodbudget keep collaboration basic and reduce governance overhead.
Validate accounting complexity coverage like GL reconciliation and multi-entity consolidation
If GL reconciliation across complex accounting entities is required, Budgetpulse aligns better because it targets GL reconciliation alignment for month-end close. If multi-entity consolidation is a hard requirement, avoid tools that lack native consolidation workflows like MoneyPatrol and CountAbout and instead plan for external rollups.
Confirm scenario modeling expectations against the tool’s actual scenario depth
If driver-based or flexible what-if trees are needed for complex forecasting, Budgetpulse and MoneyPatrol have constrained scenario modeling depth compared with dedicated planning systems. If scenario needs are mainly comparison-style forecasts tied to rolling cash paths, PocketSmith supports what-if comparisons before committing changes.
Which budgeting teams and households each tool fits best
Tool fit depends on whether budgeting outputs must align to transactions, approvals, or future cash projections.
The best matches below map to the stated best_for use cases where each tool’s workflow center is a good match for daily decisions and review cycles.
Households that want automated transaction-based budgeting and recurring bill insights
MoneyPatrol fits household needs because it aggregates account activity and adds automated recurring bill and spending insights tied to live account activity. Mint fits the same household intent because it connects accounts and groups repeating transactions through recurring bills tracking for month-to-month planning.
Small teams that need recurring budgets with ongoing budget vs actual visibility
Fudget fits because transaction-linked budget vs actual reporting updates as new activity is categorized without focusing on bank linking. Budgetpulse also fits small finance teams that can use approvals, but it is most targeted when line-item variance and repeatable reforecast cycles are required.
Finance teams that require controlled budget versioning and repeatable reforecast variance review
Budgetpulse fits finance teams because it supports approval-gated budget versioning and preserves approval workflow history for later variance analysis across reforecasts. Qube Money fits teams that want versioned budgeting with approvals and traceable budget changes for review cycles without deeper GL workflow expectations.
Solo users or small households that prioritize cash flow forecasting and scenario comparisons
PocketSmith fits solo and small household needs because it centers a rolling cash view and ties future cash balances to changing budgets. Actual Budget fits when the priority is budget-to-transaction reconciliation and monthly variance review, not cash projection first workflows.
Households and small teams that prefer envelope-style category limits
Goodbudget fits households that want real-time envelope-based budget limits with shared budget views and recurring manual habits. CountAbout fits individuals and small teams that want budget versioning tied to the same transaction categories over time with simple variance reporting.
Pitfalls that cause budgeting tools to fail in real workflows
Budgeting tools often break when the workflow assumptions are wrong, like expecting enterprise approvals from a household envelope app.
Several concrete gaps appear across the tools, especially around governance depth, scenario modeling flexibility, and accounting-grade reconciliation.
Choosing an envelope-first tool for approval-heavy budget governance
Goodbudget and CountAbout keep governance basic and do not target approval-gated budgeting workflows, so audit-ready approval history for multi-team reviews will not match expectations. Budgetpulse and Qube Money are the safer picks because both preserve approval workflow history and version lineage for later variance analysis.
Assuming multi-entity consolidation is available natively in transaction-focused tools
MoneyPatrol and CountAbout do not include multi-entity consolidation workflows, so consistent rollups across entities need external handling. Budgetpulse better matches multi-entity budget mapping needs when disciplined entity mapping for consistent rollups is part of the setup.
Overestimating scenario modeling for complex what-if forecasting
MoneyPatrol, Fudget, and Budgetpulse constrain scenario modeling depth compared with dedicated planning systems, so flexible driver-based what-if trees may not deliver. PocketSmith supports what-if comparisons tied to rolling cash paths, so it fits scenario work that propagates through predicted month totals.
Neglecting category mapping consistency after imports
Actual Budget can deliver reliable transaction categorization and variance refreshes, but it requires setup discipline so category mapping rules stay consistent over time. Tools like Mint and MoneyPatrol also reduce manual entry, but categorization rules may require ongoing user cleanup to prevent drift.
Expecting GL reconciliation and journal-level detail from budgeting-native tools
Actual Budget is less suited for GL reconciliation workflows with complex accounting entities, and Buxfer does not treat GL reconciliation to journal detail as a budgeting-native workflow. Budgetpulse aligns better with GL reconciliation alignment for month-end close, so it fits accounting-first month-end processes.
How We Selected and Ranked These Tools
We evaluated Actual Budget, MoneyPatrol, Fudget, Mint, Budgetpulse, Goodbudget, PocketSmith, CountAbout, Buxfer, and Qube Money using the same editorial scoring approach across features, ease of use, and value, with features carrying the largest share of the overall rating. Ease of use and value each received the next largest share, because the budgeting workflow must stay practical month after month. This criteria-based scoring reflects editorial research from the provided tool descriptions and recorded capability details, not hands-on lab testing or private benchmarks.
Actual Budget separated most clearly in the final ordering because its envelope-like monthly category balances update budget vs actuals after each transaction import, which directly ties planning outcomes to reconciliation in one workflow and lifts the features and overall score through that tighter linkage.
Frequently Asked Questions About financial budget software
What tool supports budget-to-transaction reconciliation with variance views every month?
How do forecast-first workflows differ from static budget totals in this category?
Which tool keeps budget version history tied to approvals so changes stay traceable?
How is zero-based or envelope-style budgeting implemented in the leading options here?
Where does rolling forecast and scenario modeling fit best among these tools?
What breaks if a team needs governance like RBAC, provisioning, and audit-ready administration rather than personal tracking?
Which tool is strongest for multi-currency budgeting without manual currency rewriting?
How do these tools handle ongoing spending awareness from live account activity?
What data migration approach matters when moving from spreadsheets to a budget workflow?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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