Quick Overview
- 1#1: eFax - eFax offers reliable online faxing with unlimited sending, mobile apps, and enterprise-grade security for businesses.
- 2#2: Fax.Plus - Fax.Plus enables fast web and mobile faxing with OCR, e-signatures, and integrations like Google Drive.
- 3#3: RingCentral - RingCentral provides cloud fax as part of unified communications with SMS, voice, and video features.
- 4#4: Nextiva - Nextiva delivers business faxing integrated with VoIP phone systems, CRM, and analytics.
- 5#5: iFax - iFax app allows sending and receiving faxes from mobile devices with e-signature and template support.
- 6#6: MyFax - MyFax provides straightforward online fax service with fax-to-email and mobile access for professionals.
- 7#7: MetroFax - MetroFax offers affordable online faxing with toll-free numbers and integrations for small businesses.
- 8#8: HelloFax - HelloFax, powered by Dropbox, simplifies faxing with cloud storage sync and electronic signatures.
- 9#9: SRFax - SRFax delivers HIPAA-compliant online faxing for healthcare with secure transmission and archiving.
- 10#10: FaxBurner - FaxBurner provides disposable fax numbers for temporary, anonymous sending and receiving of faxes.
These tools were carefully evaluated based on robust features, consistent performance, user-friendly design, and strong value, ensuring they cater to diverse needs, from small businesses to specialized sectors like healthcare.
Comparison Table
Fax software is essential for modern communication, blending traditional functionality with digital convenience. This comparison table examines tools like eFax, Fax.Plus, RingCentral, Nextiva, iFax, and more, guiding readers to find the right solution for their needs through key features and usability insights.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax eFax offers reliable online faxing with unlimited sending, mobile apps, and enterprise-grade security for businesses. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | Fax.Plus Fax.Plus enables fast web and mobile faxing with OCR, e-signatures, and integrations like Google Drive. | specialized | 9.1/10 | 9.2/10 | 9.5/10 | 8.8/10 |
| 3 | RingCentral RingCentral provides cloud fax as part of unified communications with SMS, voice, and video features. | enterprise | 8.4/10 | 8.7/10 | 8.9/10 | 7.6/10 |
| 4 | Nextiva Nextiva delivers business faxing integrated with VoIP phone systems, CRM, and analytics. | enterprise | 8.1/10 | 7.8/10 | 8.5/10 | 8.0/10 |
| 5 | iFax iFax app allows sending and receiving faxes from mobile devices with e-signature and template support. | specialized | 8.2/10 | 8.0/10 | 8.9/10 | 7.7/10 |
| 6 | MyFax MyFax provides straightforward online fax service with fax-to-email and mobile access for professionals. | specialized | 8.0/10 | 7.5/10 | 9.0/10 | 7.0/10 |
| 7 | MetroFax MetroFax offers affordable online faxing with toll-free numbers and integrations for small businesses. | specialized | 7.6/10 | 7.4/10 | 8.4/10 | 7.1/10 |
| 8 | HelloFax HelloFax, powered by Dropbox, simplifies faxing with cloud storage sync and electronic signatures. | specialized | 7.6/10 | 7.2/10 | 8.8/10 | 7.0/10 |
| 9 | SRFax SRFax delivers HIPAA-compliant online faxing for healthcare with secure transmission and archiving. | enterprise | 8.1/10 | 8.5/10 | 8.0/10 | 7.7/10 |
| 10 | FaxBurner FaxBurner provides disposable fax numbers for temporary, anonymous sending and receiving of faxes. | other | 6.8/10 | 5.2/10 | 9.2/10 | 8.5/10 |
eFax offers reliable online faxing with unlimited sending, mobile apps, and enterprise-grade security for businesses.
Fax.Plus enables fast web and mobile faxing with OCR, e-signatures, and integrations like Google Drive.
RingCentral provides cloud fax as part of unified communications with SMS, voice, and video features.
Nextiva delivers business faxing integrated with VoIP phone systems, CRM, and analytics.
iFax app allows sending and receiving faxes from mobile devices with e-signature and template support.
MyFax provides straightforward online fax service with fax-to-email and mobile access for professionals.
MetroFax offers affordable online faxing with toll-free numbers and integrations for small businesses.
HelloFax, powered by Dropbox, simplifies faxing with cloud storage sync and electronic signatures.
SRFax delivers HIPAA-compliant online faxing for healthcare with secure transmission and archiving.
FaxBurner provides disposable fax numbers for temporary, anonymous sending and receiving of faxes.
eFax
enterpriseeFax offers reliable online faxing with unlimited sending, mobile apps, and enterprise-grade security for businesses.
Lifetime dedicated fax number (local or toll-free) with 24/7 auto-delivery to email as searchable PDFs
eFax is a premier online fax service that allows users to send and receive faxes digitally via email, web portal, or mobile apps, eliminating the need for physical fax machines. It provides a dedicated local or toll-free fax number, automatically converting incoming faxes to PDF attachments delivered straight to your inbox. With robust security features like encryption and compliance with HIPAA and GLBA, it's ideal for businesses handling sensitive documents, offering large online storage and advanced search capabilities.
Pros
- Highly reliable fax delivery with confirmation receipts and high success rates
- Seamless mobile and email integration for faxing from anywhere
- Generous cloud storage (up to 16GB) with powerful search and organization tools
Cons
- Page volume limits on entry-level plans can add up for heavy users
- Pricing is premium compared to newer budget competitors
- Customer support response times can vary during peak periods
Best For
Small to medium businesses and professionals needing a secure, reliable online fax solution without hardware.
Pricing
Plans start at $16.95/month (150 pages), $21.95/month (300 pages), up to $36.95/month (unlimited pages) with toll-free options extra.
Fax.Plus
specializedFax.Plus enables fast web and mobile faxing with OCR, e-signatures, and integrations like Google Drive.
Effortless faxing from email—attach files to an email and send to any fax number instantly
Fax.Plus is a cloud-based online fax service that allows users to send and receive faxes digitally via web browser, email, or dedicated mobile apps for iOS and Android, eliminating the need for physical fax hardware. It supports sending faxes from PDFs, Word docs, images, and more, with features like customizable coversheets, scheduling, electronic signatures, and cloud storage integration with Google Drive and Dropbox. The service emphasizes security with encryption, HIPAA compliance in higher plans, and offers an API for developers to integrate faxing into custom apps.
Pros
- Highly intuitive interface accessible via web, email, and mobile apps
- Strong security features including encryption and HIPAA compliance
- Generous free tier and scalable paid plans with cloud integrations
Cons
- Strict page volume limits on all plans require upgrades for heavy users
- Customer support primarily email-based with no live chat on basic plans
- No true unlimited faxing option without enterprise custom pricing
Best For
Small businesses, freelancers, and professionals needing reliable, mobile-friendly faxing for moderate volumes without hardware investment.
Pricing
Free (10 pages/mo); Basic $5.99/mo (100 pages); Plus $11.99/mo (300 pages); Pro $19.99/mo (500 pages) with add-ons for more volume and features.
RingCentral
enterpriseRingCentral provides cloud fax as part of unified communications with SMS, voice, and video features.
Unified fax and voice integration allowing faxes to be sent directly from the phone dialer or team chat
RingCentral is a cloud-based unified communications platform that offers robust online faxing as part of its VoIP, messaging, and video services. Users can send and receive faxes via email, web portal, desktop app, or mobile device, with support for cover pages, scheduling, broadcasting, and e-signatures. It excels in integrating faxing seamlessly into broader business communication workflows, making it suitable for teams needing more than standalone faxing.
Pros
- Seamless integration with VoIP telephony and team messaging
- Multi-channel fax delivery (email, app, web) with mobile support
- Advanced options like broadcast faxing, scheduling, and e-signatures
Cons
- High cost for users needing only fax functionality
- Overkill complexity for simple faxing needs
- Potential per-page overage fees beyond included limits
Best For
Businesses already using RingCentral for phone and collaboration services that require integrated fax capabilities.
Pricing
Starts at $20/user/month (Core plan with 1,500 fax pages/year), up to $45+/user/month for unlimited domestic faxing; additional pages at $0.05-$0.10 each.
Nextiva
enterpriseNextiva delivers business faxing integrated with VoIP phone systems, CRM, and analytics.
Unified inbox combining faxes, voicemails, SMS, and calls in one dashboard
Nextiva offers online faxing as part of its unified communications platform, enabling users to send and receive faxes via email, web portal, desktop app, or mobile without needing a physical machine. It supports fax-to-email forwarding, shared team fax numbers, and integration with its VoIP phone system for seamless business communication. While reliable for basic fax needs, it shines most when bundled with Nextiva's broader telephony services.
Pros
- Seamless integration with VoIP phone, SMS, and video for unified communications
- Reliable fax delivery with email notifications and mobile app access
- Scalable shared fax numbers for teams without extra hardware
Cons
- Fax features are bundled with phone plans, limiting standalone use
- Lacks advanced fax-specific tools like OCR or bulk faxing found in dedicated services
- Higher cost if not needing full UC suite
Best For
Small to medium businesses already using or planning to adopt Nextiva's VoIP services for integrated voice and fax.
Pricing
Fax included in Professional ($22.95/user/mo) and Enterprise ($32.95/user/mo) plans for annual billing; $5-10/user/mo add-on for Essential plan.
iFax
specializediFax app allows sending and receiving faxes from mobile devices with e-signature and template support.
Direct fax sending from phone camera scans via the mobile app
iFax (ifax.com) is a cloud-based online fax service that allows users to send and receive faxes via web, email, or mobile apps without a physical machine. It supports features like electronic signatures, customizable cover pages, fax templates, and integrations with cloud storage such as Google Drive and Dropbox. Compliant with HIPAA on select plans, it caters to professionals needing secure digital faxing for business or medical use.
Pros
- Intuitive mobile apps for iOS and Android with camera scan integration
- Strong security features including encryption and HIPAA compliance on business plans
- Supports international faxing to over 190 countries
Cons
- Pricing scales quickly for high-volume users without unlimited plans
- Limited integrations compared to enterprise competitors
- No free tier beyond trial; pay-per-fax can add up
Best For
Mobile professionals and small businesses seeking a simple, app-centric fax solution for occasional to moderate use.
Pricing
Plans start at $9.99/month (Personal: 100 pages) up to $19.99/month (Business: 300 pages), plus pay-as-you-go at $0.20/page and enterprise custom pricing.
MyFax
specializedMyFax provides straightforward online fax service with fax-to-email and mobile access for professionals.
Email-to-fax gateway, allowing users to send faxes by simply emailing documents to a personal fax number address
MyFax is a cloud-based online fax service that allows users to send and receive faxes via email, web portal, or mobile apps without needing a physical fax machine or phone line. It supports converting documents like PDFs and Word files into faxes, with features for scheduling, cover pages, and international sending. Incoming faxes are delivered as PDF attachments to email, making it accessible from anywhere with internet.
Pros
- Highly reliable fax delivery with confirmation receipts
- Simple email-based sending and receiving
- Cross-platform support including mobile apps
Cons
- Pricing escalates quickly for high-volume users
- Limited advanced features like native e-signatures
- Occasional delays in customer support response
Best For
Small businesses and professionals seeking straightforward, hardware-free faxing for moderate volumes.
Pricing
Starts at $10.83/month (100 pages), $16.67/month (300 pages), $20.83/month (500 pages); pay-as-you-go at 10¢ per page.
MetroFax
specializedMetroFax offers affordable online faxing with toll-free numbers and integrations for small businesses.
Free toll-free or local fax numbers included in all plans
MetroFax is an online fax service that allows users to send and receive faxes digitally via email, web portal, or mobile app, eliminating the need for traditional fax hardware. It supports local and toll-free numbers in the US and Canada, with features like fax broadcasting, document storage, and basic encryption for security. Suitable for individuals and small businesses handling moderate fax volumes.
Pros
- Simple setup with email-to-fax functionality
- Mobile app for on-the-go faxing
- Reliable delivery with status tracking
Cons
- Strict page limits on lower plans with overage fees
- Limited advanced integrations (e.g., no native CRM support)
- Customer support primarily email-based
Best For
Small businesses and professionals needing straightforward, occasional faxing without hardware.
Pricing
Starts at $9.95/month for 300 pages; higher plans up to $39.95/month for 5,000+ pages or unlimited.
HelloFax
specializedHelloFax, powered by Dropbox, simplifies faxing with cloud storage sync and electronic signatures.
Direct faxing from Dropbox files without downloading
HelloFax is a cloud-based faxing service that allows users to send and receive faxes online without needing a physical fax machine, supporting uploads via web, email, or mobile app. It integrates seamlessly with Dropbox for document storage and sharing, and includes basic e-signature capabilities for quick document handling. Ideal for occasional fax users, it converts faxes to PDF for easy digital management.
Pros
- Intuitive web and mobile interface for quick setup and use
- No hardware required, faxes sent via email or upload
- Strong Dropbox integration for seamless file management
Cons
- Per-page pricing adds up for high-volume users
- Limited advanced features like OCR or bulk faxing
- Customer support primarily email-based with slow response times
Best For
Individuals or small teams needing simple, occasional faxing integrated with cloud storage.
Pricing
Pay-as-you-go at $1-1.50 per outgoing fax; Pro plan $9.99/month for 100 pages, Plus $19.99 for 500 pages.
SRFax
enterpriseSRFax delivers HIPAA-compliant online faxing for healthcare with secure transmission and archiving.
HIPAA-compliant encryption and BAA for healthcare faxing
SRFax is a cloud-based e-fax service that allows users to send and receive faxes via email, web portal, mobile apps, or desktop software without needing a physical fax machine. It emphasizes security and compliance, particularly HIPAA certification for healthcare providers, with features like encrypted transmission, fax broadcasting, and OCR for document conversion. The platform supports integrations with EHR systems and offers scalable plans for individuals and enterprises.
Pros
- HIPAA-compliant security ideal for healthcare
- Reliable fax delivery with mobile and desktop apps
- Integrations with EHR and practice management software
Cons
- Per-page overage fees can increase costs
- No unlimited plans for high-volume users
- Customer support can be slow during peak times
Best For
Healthcare professionals and small practices needing secure, compliant faxing with EHR integrations.
Pricing
Starts at $12.95/month for 100 pages (Basic), up to $24.95/month for 500 pages (Professional), with $0.10 per extra page and enterprise custom pricing.
FaxBurner
otherFaxBurner provides disposable fax numbers for temporary, anonymous sending and receiving of faxes.
Disposable 'burner' fax numbers that automatically expire for ultimate privacy
FaxBurner is a simple online service that provides disposable, temporary fax numbers primarily for receiving faxes as PDF attachments via email. Users can generate a US or Canadian fax number instantly without a long-term commitment, ideal for privacy-focused, one-time needs. It emphasizes anonymity and ease, with numbers expiring after inactivity to prevent spam.
Pros
- Instant disposable fax numbers for high privacy
- Free basic tier with email delivery of faxes
- No signup or contracts required for quick use
Cons
- Receive-only; no fax sending capability
- Numbers expire after 7 days of inactivity
- Limited to US/Canada numbers and basic features
Best For
Users needing temporary, anonymous inbound faxes for one-off privacy-sensitive tasks like verifications or document receipts.
Pricing
Free for basic use (one number, expires on inactivity); paid plans from $2.99/month for multiple numbers and longer retention.
Conclusion
The top three fax software tools—eFax, Fax.Plus, and RingCentral—each offer distinct strengths, with eFax leading as the top choice due to its reliable online faxing, unlimited sending, and enterprise-grade security. Fax.Plus and RingCentral follow closely, with Fax.Plus excelling in fast web/mobile access and integrations, and RingCentral integrating cloud fax into robust unified communications. Together, they showcase the best in faxing versatility, ensuring there’s a solution for nearly every need.
Begin with eFax, the top-ranked tool, to simplify your faxing needs with its trusted features, or explore its strong alternatives if specific capabilities align better with your requirements.
Tools Reviewed
All tools were independently evaluated for this comparison