Quick Overview
- 1#1: eFax - Provides secure online faxing with unlimited sending, mobile apps, and integrations for individuals and businesses.
- 2#2: Fax.Plus - Offers cloud-based faxing with OCR, e-signatures, and high-volume plans at competitive pricing.
- 3#3: iFax - Delivers mobile-first electronic faxing with encryption, templates, and seamless app integration.
- 4#4: RingCentral - Integrates faxing into a unified communications platform with video, voice, and team messaging.
- 5#5: Nextiva - Combines online fax with VoIP phone service, analytics, and CRM integrations for SMBs.
- 6#6: MyFax - Enables reliable internet faxing with large file support, mobile access, and global coverage.
- 7#7: HelloFax - Simplifies faxing and e-signing directly from email, Dropbox, and Google Drive.
- 8#8: MetroFax - Affordable online fax service with toll-free numbers and straightforward pricing.
- 9#9: CocoFax - Supports fax sending via email with integrations to Gmail, Outlook, and cloud storage.
- 10#10: PamFax - Provides cross-platform faxing with encryption, scheduling, and multi-device support.
Tools were ranked based on key factors including feature depth, performance reliability, user experience, and overall value, ensuring a balanced assessment of functionality, scalability, and cost-effectiveness to meet varied professional requirements.
Comparison Table
Electronic fax software streamlines communication, and this comparison table breaks down top tools like eFax, Fax.Plus, iFax, RingCentral, Nextiva, and more to help readers identify features, pricing, and usability that match their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | eFax Provides secure online faxing with unlimited sending, mobile apps, and integrations for individuals and businesses. | specialized | 9.4/10 | 9.7/10 | 9.3/10 | 8.9/10 |
| 2 | Fax.Plus Offers cloud-based faxing with OCR, e-signatures, and high-volume plans at competitive pricing. | specialized | 9.2/10 | 9.5/10 | 9.4/10 | 8.9/10 |
| 3 | iFax Delivers mobile-first electronic faxing with encryption, templates, and seamless app integration. | specialized | 8.6/10 | 8.8/10 | 9.2/10 | 8.3/10 |
| 4 | RingCentral Integrates faxing into a unified communications platform with video, voice, and team messaging. | enterprise | 8.4/10 | 8.7/10 | 8.5/10 | 7.8/10 |
| 5 | Nextiva Combines online fax with VoIP phone service, analytics, and CRM integrations for SMBs. | enterprise | 8.4/10 | 8.2/10 | 9.0/10 | 8.1/10 |
| 6 | MyFax Enables reliable internet faxing with large file support, mobile access, and global coverage. | specialized | 8.3/10 | 8.5/10 | 9.2/10 | 7.8/10 |
| 7 | HelloFax Simplifies faxing and e-signing directly from email, Dropbox, and Google Drive. | specialized | 7.6/10 | 7.2/10 | 8.8/10 | 7.5/10 |
| 8 | MetroFax Affordable online fax service with toll-free numbers and straightforward pricing. | specialized | 7.8/10 | 7.5/10 | 8.4/10 | 7.2/10 |
| 9 | CocoFax Supports fax sending via email with integrations to Gmail, Outlook, and cloud storage. | specialized | 8.1/10 | 7.8/10 | 9.2/10 | 8.5/10 |
| 10 | PamFax Provides cross-platform faxing with encryption, scheduling, and multi-device support. | specialized | 7.6/10 | 7.8/10 | 8.2/10 | 7.2/10 |
Provides secure online faxing with unlimited sending, mobile apps, and integrations for individuals and businesses.
Offers cloud-based faxing with OCR, e-signatures, and high-volume plans at competitive pricing.
Delivers mobile-first electronic faxing with encryption, templates, and seamless app integration.
Integrates faxing into a unified communications platform with video, voice, and team messaging.
Combines online fax with VoIP phone service, analytics, and CRM integrations for SMBs.
Enables reliable internet faxing with large file support, mobile access, and global coverage.
Simplifies faxing and e-signing directly from email, Dropbox, and Google Drive.
Affordable online fax service with toll-free numbers and straightforward pricing.
Supports fax sending via email with integrations to Gmail, Outlook, and cloud storage.
Provides cross-platform faxing with encryption, scheduling, and multi-device support.
eFax
specializedProvides secure online faxing with unlimited sending, mobile apps, and integrations for individuals and businesses.
Vast global inventory of dedicated fax numbers in over 40 countries for professional presence without hardware.
eFax is a premier cloud-based electronic fax service that allows users to send and receive faxes via email, web portal, or mobile app without needing a physical fax machine. It provides dedicated local, toll-free, or international fax numbers, automatically converting incoming faxes to PDF attachments for easy access. With robust integrations for email clients, cloud storage, and business tools, eFax streamlines faxing for individuals and enterprises alike.
Pros
- Extensive selection of local, toll-free, and international fax numbers
- Seamless mobile app and web access with push notifications
- Advanced security including encryption, HIPAA compliance, and e-signatures
Cons
- Subscription pricing can be high for low-volume users
- Customer support response times vary, especially for non-premium plans
- Online storage limits require upgrades for heavy users
Best For
Businesses and professionals needing reliable, scalable faxing with global number options and strong compliance features.
Pricing
Plans start at $16.95/month for individuals (150 pages), $19.95/month for small business (up to 500 pages), with enterprise custom pricing; annual discounts available.
Fax.Plus
specializedOffers cloud-based faxing with OCR, e-signatures, and high-volume plans at competitive pricing.
OCR-powered search for instantly finding text within archived faxes
Fax.Plus is a cloud-based online fax service that allows users to send and receive faxes via web browser, email, or dedicated mobile apps without requiring physical hardware. It supports sending from various file formats, scheduling faxes, e-signatures, customizable cover sheets, and seamless integrations with cloud storage like Google Drive, Dropbox, and OneDrive. The platform emphasizes security with end-to-end encryption, HIPAA compliance on select plans, and features like OCR-powered search for archived faxes.
Pros
- Intuitive web and mobile apps for seamless faxing on any device
- Robust integrations with major cloud storage services
- Comprehensive security including encryption and HIPAA compliance
Cons
- Page volume limits on subscription tiers may constrain heavy users
- Free plan restricted to 10 incoming pages per month
- Lacks a native desktop application
Best For
Small businesses, freelancers, and remote professionals needing a reliable, mobile-first electronic fax solution with cloud integrations.
Pricing
Free (10 pages/month incoming); Lite $6.99/mo (100 pages), Plus $11.99/mo (300 pages), Pro $21.99/mo (1,000 pages); pay-as-you-go at $0.10/page outgoing.
iFax
specializedDelivers mobile-first electronic faxing with encryption, templates, and seamless app integration.
Native mobile apps with full fax send/receive, eSign, and scan capabilities directly from smartphones
iFax (ifaxapp.com) is a cloud-based electronic fax service that allows users to send and receive faxes via email, web portal, or dedicated mobile apps for iOS and Android, eliminating the need for physical fax hardware. It provides features like electronic signatures, OCR for converting faxes to searchable PDFs, unlimited cloud storage, and international faxing capabilities. HIPAA-compliant plans make it suitable for healthcare users, with integrations for Google Drive, Dropbox, and more.
Pros
- Intuitive mobile apps for on-the-go faxing
- Unlimited storage and OCR functionality
- HIPAA compliance for secure healthcare use
Cons
- Pricing escalates quickly for unlimited plans
- Limited integrations compared to enterprise competitors
- Customer support can be slow outside business hours
Best For
Small businesses, freelancers, and mobile professionals needing reliable, app-based faxing without hardware.
Pricing
Starts at $10/month (100 pages), $20/month (unlimited), with enterprise and HIPAA plans from $25/user/month.
RingCentral
enterpriseIntegrates faxing into a unified communications platform with video, voice, and team messaging.
Deep integration of e-fax with voice, SMS, and team collaboration tools in one unified app
RingCentral is a cloud-based unified communications platform that includes robust electronic faxing capabilities, enabling users to send and receive faxes via email, web portal, desktop app, or mobile device. It supports features like customizable cover pages, fax broadcasting, scheduling, and unlimited online faxing on most plans. The service integrates faxing seamlessly with voice calling, video meetings, and team messaging for a comprehensive business communication solution.
Pros
- Unlimited online faxing included in standard plans
- Seamless integration with VoIP, SMS, and video conferencing
- Strong mobile and desktop apps for on-the-go faxing
Cons
- Higher pricing if only faxing is needed without full UC suite
- Setup requires full platform account and can feel overkill for simple fax users
- Occasional reports of fax delivery delays during peak times
Best For
Small to medium-sized businesses seeking an all-in-one communication platform with reliable e-fax as a core feature.
Pricing
Starts at $20/user/month (Core plan, billed annually) with unlimited faxing; higher tiers from $25-$45/user/month for advanced features.
Nextiva
enterpriseCombines online fax with VoIP phone service, analytics, and CRM integrations for SMBs.
Unified dashboard integrating fax with phone, SMS, and CRM for streamlined business communications
Nextiva is a unified communications platform that includes robust electronic faxing as part of its VoIP and business phone services. It enables users to send and receive faxes via email, web portal, or mobile app, with features like customizable cover pages, scheduling, and fax archiving. Ideal for businesses seeking integrated comms, it supports toll-free and local fax numbers with reliable delivery tracking.
Pros
- Seamless integration with voice, SMS, and video in one platform
- Reliable fax delivery with delivery receipts and high-volume support
- User-friendly mobile and desktop apps for on-the-go faxing
Cons
- Faxing is bundled with phone plans, not available standalone
- Advanced fax-specific features like OCR or bulk broadcasting are limited
- Additional costs for dedicated fax numbers and higher usage tiers
Best For
Small to medium businesses using or planning to adopt Nextiva's full VoIP suite who want integrated e-fax without separate tools.
Pricing
Bundled in VoIP plans starting at $23.95/user/month (Professional tier includes 500 pages); dedicated fax lines $5-15/month extra; unlimited faxing on Enterprise ($32.95+/user/month).
MyFax
specializedEnables reliable internet faxing with large file support, mobile access, and global coverage.
Robust mobile apps for iOS and Android enabling full fax send/receive functionality on the go
MyFax is a cloud-based electronic fax service that allows users to send and receive faxes via email, web portal, or dedicated mobile apps, bypassing the need for physical fax hardware. It supports features like customizable cover sheets, bulk faxing, OCR for searchable PDFs, and secure HTTPS transmission. Users can select local or toll-free numbers, with unlimited incoming faxes and generous online storage for documents.
Pros
- Intuitive web and mobile interfaces for quick setup and use
- Reliable delivery with high success rates and unlimited incoming faxes
- Strong integrations with Outlook, Gmail, Dropbox, and other tools
Cons
- Page limits on lower-tier plans can restrict heavy users
- Pricing higher than some budget competitors for similar features
- International faxing incurs extra per-page fees
Best For
Small to medium businesses and professionals needing reliable, mobile-friendly faxing without hardware investments.
Pricing
Starts at $12/month (100 outgoing pages) billed annually, up to $25/month (2,000 pages); 30-day free trial available.
HelloFax
specializedSimplifies faxing and e-signing directly from email, Dropbox, and Google Drive.
Seamless Dropbox integration for automatic fax storage and searchability
HelloFax is an online faxing service that allows users to send and receive faxes digitally via web, email, or mobile app without a physical machine. It provides a dedicated fax number for incoming faxes delivered to email or Dropbox, with seamless integration for automatic storage and organization. Ideal for low-volume users, it supports common file formats and offers straightforward faxing for individuals and small teams.
Pros
- Intuitive interface with mobile app support
- Unlimited incoming faxes to email or Dropbox
- No long-term contracts with flexible pay-as-you-go option
Cons
- Higher costs for high-volume sending
- Limited advanced features like broadcast faxing or OCR
- Customer support primarily email-based
Best For
Individuals and small businesses needing simple, occasional faxing with easy Dropbox integration.
Pricing
Pay-as-you-go at $1 per fax (up to 20 pages); subscriptions from $9.99/month for 100 outgoing pages with unlimited incoming.
MetroFax
specializedAffordable online fax service with toll-free numbers and straightforward pricing.
Seamless email-to-fax and fax-to-email forwarding with automatic notifications
MetroFax is an online fax service that allows users to send and receive faxes digitally via email, web portal, or mobile apps, eliminating the need for traditional fax hardware. It offers dedicated local or toll-free fax numbers, secure SSL encryption for transmissions, and features like fax scheduling and batch sending. Suitable for individuals and small teams handling moderate fax volumes without advanced communication integrations.
Pros
- Intuitive web and mobile interfaces for quick faxing
- Reliable delivery with delivery confirmation and retries
- Flexible local and toll-free number options
Cons
- Strict page limits on lower-tier plans
- Limited third-party integrations compared to competitors
- No built-in OCR or advanced document management
Best For
Small businesses and professionals needing straightforward, affordable online faxing for occasional to moderate use.
Pricing
Starts at $9.95/month for 500 pages (Starter), $15.95 for 1,000 pages (Plus), $19.95 for 2,000 pages (Pro); pay-as-you-go at $1.09 per fax.
CocoFax
specializedSupports fax sending via email with integrations to Gmail, Outlook, and cloud storage.
Seamless faxing directly from email clients without any app downloads or complex setups
CocoFax is a cloud-based electronic fax service that allows users to send and receive faxes via email, web dashboard, or mobile apps without needing a physical fax machine or phone line. It supports popular formats like PDF, Word, and images, with features including customizable cover pages, e-signatures, and fax scheduling. The service provides local and toll-free numbers in over 80 countries, making it suitable for international faxing needs.
Pros
- Extremely simple email-to-fax and fax-to-email functionality
- Affordable pay-per-use and subscription plans with generous page allowances
- Global coverage with local numbers in numerous countries
Cons
- Limited integrations with productivity tools like Google Workspace or CRM systems
- No native OCR for scanned faxes in lower plans
- Customer support primarily email-based, lacking live chat for basic users
Best For
Small businesses and individuals who need reliable, occasional faxing with minimal setup and international capabilities.
Pricing
Starts at $4.99/month for 100 pages (Starter), $9.99 for 300 pages (Basic), $19.99 for 700 pages (Business); pay-per-use at $0.10 outgoing/$0.06 incoming per page.
PamFax
specializedProvides cross-platform faxing with encryption, scheduling, and multi-device support.
Unmatched international coverage supporting faxing to and from over 230 countries
PamFax is an online fax service that allows users to send and receive faxes digitally via web, email, or mobile app, eliminating the need for a physical fax machine. It supports faxing to and from over 230 countries, with features like automatic PDF conversion, scheduling, customizable cover pages, and fax number rental. The service uses a credit-based system for flexibility, making it suitable for occasional or international faxing needs.
Pros
- Extensive coverage in 230+ countries for sending and receiving
- Simple interfaces via web, email, and mobile app
- Flexible pay-as-you-go credit system with no contracts
Cons
- Per-page pricing can become expensive for high-volume users
- Limited advanced integrations like CRM or e-signature tools
- Occasional reports of slow customer support response
Best For
Individuals or small businesses needing affordable, occasional international faxing without long-term commitments.
Pricing
Pay-as-you-go credits from $0.06-$0.59 per page depending on country; subscriptions start at $5.95/month for 20 outgoing pages.
Conclusion
eFax claims the top spot, excelling in secure online faxing with unlimited sending and business integrations. Fax.Plus and iFax follow strong, offering cloud-based tools with OCR/e-signatures and mobile-first encryption, respectively—each well-suited to different needs. This guide highlights software that balances reliability, convenience, and innovation.
Dive into eFax to experience its streamlined, secure faxing and unlock seamless communication for your needs today
Tools Reviewed
All tools were independently evaluated for this comparison