Quick Overview
- 1#1: Jotform - Creates powerful, customizable online forms with conditional logic, integrations, and automation for efficient data entry and collection.
- 2#2: Typeform - Builds engaging conversational forms that boost completion rates for user-friendly data entry experiences.
- 3#3: AI rtable - Offers a hybrid spreadsheet-database platform for structured, collaborative data entry and management.
- 4#4: Formstack - Provides enterprise-level forms with workflow automation, HIPAA compliance, and integrations for secure data entry.
- 5#5: Google Forms - Delivers free, simple form creation that automatically populates data into Google Sheets for quick entry and analysis.
- 6#6: Microsoft Forms - Integrates with Microsoft 365 to enable seamless form-based data entry into Excel, Power BI, or SharePoint.
- 7#7: Zoho Forms - Supports mobile-first forms with advanced logic, approvals, and Zoho ecosystem integrations for streamlined data capture.
- 8#8: Wufoo - Enables easy form building with payments, file uploads, and real-time notifications for versatile data entry needs.
- 9#9: Cognito Forms - Handles complex forms with calculations, repeating sections, and workflows for advanced data entry scenarios.
- 10#10: Ninox - Allows no-code creation of custom database apps tailored for flexible, multi-user data entry and automation.
Evaluated for functionality (including customization, automation, and integration), user-friendliness (intuitive design and setup), reliability (scalability and security), and value, these tools stand out as leaders in meeting diverse data entry needs.
Comparison Table
Explore key data entry tools, including Jotform, Typeform, AI rtable, Formstack, Google Forms, and more, in this comparison table. Learn about features, usability, and integration capabilities to find the tool that best suits your data capture and management needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Jotform Creates powerful, customizable online forms with conditional logic, integrations, and automation for efficient data entry and collection. | specialized | 9.7/10 | 9.8/10 | 9.9/10 | 9.5/10 |
| 2 | Typeform Builds engaging conversational forms that boost completion rates for user-friendly data entry experiences. | specialized | 8.7/10 | 8.9/10 | 9.5/10 | 8.0/10 |
| 3 | AI rtable Offers a hybrid spreadsheet-database platform for structured, collaborative data entry and management. | specialized | 8.4/10 | 9.2/10 | 8.5/10 | 7.6/10 |
| 4 | Formstack Provides enterprise-level forms with workflow automation, HIPAA compliance, and integrations for secure data entry. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 7.8/10 |
| 5 | Google Forms Delivers free, simple form creation that automatically populates data into Google Sheets for quick entry and analysis. | other | 8.2/10 | 7.6/10 | 9.5/10 | 10/10 |
| 6 | Microsoft Forms Integrates with Microsoft 365 to enable seamless form-based data entry into Excel, Power BI, or SharePoint. | enterprise | 7.8/10 | 7.5/10 | 9.2/10 | 8.5/10 |
| 7 | Zoho Forms Supports mobile-first forms with advanced logic, approvals, and Zoho ecosystem integrations for streamlined data capture. | enterprise | 8.3/10 | 8.5/10 | 9.0/10 | 8.0/10 |
| 8 | Wufoo Enables easy form building with payments, file uploads, and real-time notifications for versatile data entry needs. | specialized | 8.1/10 | 8.3/10 | 9.2/10 | 7.8/10 |
| 9 | Cognito Forms Handles complex forms with calculations, repeating sections, and workflows for advanced data entry scenarios. | specialized | 8.2/10 | 8.5/10 | 9.0/10 | 8.0/10 |
| 10 | Ninox Allows no-code creation of custom database apps tailored for flexible, multi-user data entry and automation. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
Creates powerful, customizable online forms with conditional logic, integrations, and automation for efficient data entry and collection.
Builds engaging conversational forms that boost completion rates for user-friendly data entry experiences.
Offers a hybrid spreadsheet-database platform for structured, collaborative data entry and management.
Provides enterprise-level forms with workflow automation, HIPAA compliance, and integrations for secure data entry.
Delivers free, simple form creation that automatically populates data into Google Sheets for quick entry and analysis.
Integrates with Microsoft 365 to enable seamless form-based data entry into Excel, Power BI, or SharePoint.
Supports mobile-first forms with advanced logic, approvals, and Zoho ecosystem integrations for streamlined data capture.
Enables easy form building with payments, file uploads, and real-time notifications for versatile data entry needs.
Handles complex forms with calculations, repeating sections, and workflows for advanced data entry scenarios.
Allows no-code creation of custom database apps tailored for flexible, multi-user data entry and automation.
Jotform
specializedCreates powerful, customizable online forms with conditional logic, integrations, and automation for efficient data entry and collection.
Jotform Tables: A powerful spreadsheet-database hybrid for organizing, filtering, and collaborating on form-submitted data in real-time.
Jotform is a versatile online form builder designed for efficient data entry, enabling users to create customizable forms, surveys, and applications with drag-and-drop simplicity. It excels in capturing structured data through diverse field types, conditional logic, calculations, and integrations with tools like Google Sheets, AI rtable, and Zapier for seamless data export and automation. Ideal for streamlining workflows, Jotform also offers robust reporting, approvals, and mobile accessibility to manage entries on the go.
Pros
- Intuitive drag-and-drop interface for rapid form creation
- Extensive integrations and automations for data handling
- Advanced security including HIPAA compliance and encryption
Cons
- Free plan limited to 100 monthly submissions and 5 forms
- Some premium widgets and unlimited storage require higher tiers
- Steeper learning curve for highly complex conditional logic setups
Best For
Businesses, teams, and organizations requiring scalable, customizable forms for high-volume data collection and workflow automation.
Pricing
Free plan with basic features; paid plans start at $34/month (Bronze, billed annually) up to $99/month (Gold) for unlimited submissions and advanced tools.
Typeform
specializedBuilds engaging conversational forms that boost completion rates for user-friendly data entry experiences.
One-question-at-a-time conversational format that mimics natural dialogue to improve user engagement and data accuracy
Typeform is a versatile online form builder that excels in creating interactive, conversational forms for streamlined data collection and entry. It allows users to design engaging surveys, quizzes, and input forms with logic jumps, multimedia embeds, and customizable themes to guide respondents through data entry intuitively. While not a traditional bulk data entry tool, it shines in user-facing scenarios by exporting responses to spreadsheets, databases, or integrations like Google Sheets, AI rtable, and Zapier for further processing.
Pros
- Conversational interface boosts completion rates and data quality
- Powerful conditional logic for guided, error-reducing data entry
- Seamless integrations for automatic data export and workflow automation
Cons
- Higher pricing tiers required for advanced features and unlimited responses
- Limited suitability for high-volume internal bulk data entry tasks
- Free plan caps responses at 100/month, restricting scalability
Best For
Marketing teams, customer support, and researchers needing engaging forms to collect structured data from external users efficiently.
Pricing
Free plan (100 responses/month); Basic $25/user/month, Plus $50/user/month, Business $83/user/month (billed annually).
AI rtable
specializedOffers a hybrid spreadsheet-database platform for structured, collaborative data entry and management.
Interface Designer, which lets users build custom, app-like data entry portals from bases without coding
AI rtable is a cloud-based platform that combines the familiarity of spreadsheets with relational database functionality, enabling users to create customizable 'bases' for organizing and entering data visually. It supports efficient data entry through drag-and-drop interfaces, customizable forms, and automated workflows that reduce manual input. Teams can collaborate in real-time, attach files, and integrate with hundreds of apps, making it versatile for structured data management beyond basic spreadsheets.
Pros
- Highly customizable forms and interfaces for intuitive, tailored data entry experiences
- Real-time collaboration and relational linking of records for efficient data management
- Extensive automation and app integrations to streamline workflows
Cons
- Free plan limited to 1,000 records per base and basic features
- Pricing scales quickly for larger teams or advanced usage
- Performance can lag with very large datasets or complex views
Best For
Small to medium teams needing a flexible, visual tool for collaborative data entry and light database management.
Pricing
Free plan for basics; Team plan at $20/user/month (annual billing), Business at $45/user/month, Enterprise custom.
Formstack
enterpriseProvides enterprise-level forms with workflow automation, HIPAA compliance, and integrations for secure data entry.
No-code Workflow builder that automates multi-step data processing, approvals, and notifications directly from form submissions
Formstack is a comprehensive online form builder and workflow automation platform that simplifies data entry by enabling users to create customizable, mobile-responsive forms for capturing structured data from various sources. It supports features like conditional logic, file uploads, calculations, and e-signatures, making it suitable for surveys, registrations, and lead capture. The platform excels in integrating form data with over 100 apps, including Salesforce, Google Sheets, and HubSpot, to automate data processing and reduce manual entry errors.
Pros
- Intuitive drag-and-drop form builder with conditional logic
- Robust integrations with CRMs, spreadsheets, and databases
- Powerful workflow automation for data routing and approvals
Cons
- Pricing can be expensive for small teams or high-volume use
- Advanced features locked behind higher-tier plans
- Occasional complexity in setup for intricate workflows
Best For
Mid-sized businesses and marketing teams needing scalable, form-based data collection with seamless automation and integrations.
Pricing
Starts at $59/user/month (billed annually) for Basic; higher plans like Professional ($99/month) and Enterprise (custom) unlock more features and submissions.
Google Forms
otherDelivers free, simple form creation that automatically populates data into Google Sheets for quick entry and analysis.
Automatic real-time syncing of responses to editable Google Sheets
Google Forms is a free, web-based tool from Google that enables users to create customizable online forms, surveys, and quizzes for efficient data collection. Responses are automatically compiled into linked Google Sheets, facilitating easy data entry, organization, and basic analysis without manual input. It supports various question types, including multiple choice, text fields, file uploads, and simple conditional logic, making it suitable for straightforward data gathering tasks.
Pros
- Completely free with unlimited forms and responses
- Seamless real-time integration with Google Sheets for data storage
- Intuitive drag-and-drop interface for quick form creation
Cons
- Limited advanced conditional logic and data validation options
- Lacks robust customization for complex data entry workflows
- Requires internet access and a Google account
Best For
Small businesses, educators, and individuals needing simple, cost-free form-based data collection and entry.
Pricing
Free for all users with a Google account; advanced features available via Google Workspace plans starting at $6/user/month.
Microsoft Forms
enterpriseIntegrates with Microsoft 365 to enable seamless form-based data entry into Excel, Power BI, or SharePoint.
Branching logic that dynamically shows or hides questions based on previous responses for more efficient, contextual data entry
Microsoft Forms is a web-based application within the Microsoft 365 suite designed for creating surveys, quizzes, polls, and registration forms to collect structured data from respondents. It supports various question types including text, choice, rating, and file upload, with features like branching logic and themes for customized experiences. Responses are gathered in real-time, viewable via built-in analytics, and easily exportable to Excel or Power BI for further data processing and analysis.
Pros
- Intuitive drag-and-drop form builder accessible to non-technical users
- Real-time response tracking and automated Excel export for quick data handling
- Seamless integration with Microsoft tools like Teams, Power Automate, and SharePoint
Cons
- Limited advanced data validation and customization compared to dedicated data entry tools
- Requires constant internet connection with no robust offline mode
- Response limits and advanced features gated behind paid Microsoft 365 subscriptions
Best For
Teams and organizations in the Microsoft ecosystem needing simple, collaborative online forms for collecting structured data from multiple respondents.
Pricing
Free for basic forms with a Microsoft account; full features included in Microsoft 365 plans starting at $6/user/month.
Zoho Forms
enterpriseSupports mobile-first forms with advanced logic, approvals, and Zoho ecosystem integrations for streamlined data capture.
Built-in approval workflows that enable multi-level data review and validation before submission
Zoho Forms is a cloud-based form builder that allows users to create customizable online forms for efficient data collection and entry. It features drag-and-drop design, conditional logic, multi-step forms, and integrations with Zoho's ecosystem and third-party apps like Google Workspace and Salesforce. The tool supports workflows for approvals and automations, making it suitable for streamlining data entry in business processes such as customer feedback, registrations, and orders.
Pros
- Intuitive drag-and-drop builder for quick form creation
- Powerful conditional logic and approval workflows for data validation
- Seamless integrations with Zoho apps and 500+ third-party services
Cons
- Limited offline data entry capabilities
- Advanced reporting and analytics require higher-tier plans
- Free plan restricts submissions and form limits
Best For
Small to medium-sized businesses in the Zoho ecosystem seeking affordable, workflow-integrated forms for structured data entry.
Pricing
Free plan with limits (500 submissions/month); paid plans start at $12/user/month (billed annually) for Basic, up to $30/user/month for Professional.
Wufoo
specializedEnables easy form building with payments, file uploads, and real-time notifications for versatile data entry needs.
Advanced conditional logic that dynamically shows/hides fields based on user responses
Wufoo is a user-friendly online form builder designed for creating customizable web forms to streamline data collection and entry. It offers drag-and-drop editing, conditional logic, file uploads, payment processing, and integrations with tools like Google Sheets, Salesforce, and Mailchimp. The platform excels in generating reports and dashboards from form submissions, making it suitable for automating data entry workflows without coding.
Pros
- Intuitive drag-and-drop form builder
- Extensive integrations with popular apps
- Robust reporting and data export options
Cons
- Limited features on free plan (100 entries/month)
- Pricing scales quickly for high-volume use
- Less suited for highly complex or enterprise-scale workflows
Best For
Small businesses, event organizers, and marketers needing simple, professional forms for everyday data entry and collection.
Pricing
Free plan (5 forms, 100 entries/month); paid plans from $19/month (Basic: 20 forms, 1,000 entries) to $235/month (Enterprise).
Cognito Forms
specializedHandles complex forms with calculations, repeating sections, and workflows for advanced data entry scenarios.
Advanced built-in calculations and math functions that perform real-time computations without needing external scripts
Cognito Forms is a versatile online form builder that enables users to create professional forms for efficient data entry and collection. It supports advanced features like conditional logic, calculations, file uploads, signatures, and payment processing, making it suitable for capturing structured data from various sources. The platform automates workflows, integrates with tools like Zapier and Google Sheets, and handles submissions securely for streamlined data management.
Pros
- Intuitive drag-and-drop form builder with no coding required
- Powerful calculations, conditional logic, and workflow automation
- Strong integrations with payment gateways and productivity apps
Cons
- Free plan limited to 100 entries per month
- Advanced features like unlimited entries require higher-tier plans
- Customization options can feel limited for highly complex designs
Best For
Small businesses and teams needing simple yet powerful online forms for customer data entry, registrations, and payments.
Pricing
Free (100 entries/mo); Basic $15/mo (500 entries); Standard $35/mo (2,000 entries); Pro $95/mo (10,000+ entries).
Ninox
specializedAllows no-code creation of custom database apps tailored for flexible, multi-user data entry and automation.
Seamless low-code scripting integrated into forms for dynamic data entry logic and automations
Ninox is a low-code database platform that enables users to build custom databases, forms, and applications for efficient data entry and management. It supports creating intuitive forms with validation, automation scripts, and real-time collaboration across web, desktop, iOS, and Android. Ideal for businesses needing more than basic spreadsheets, it combines relational database power with no-code tools for workflows and reporting.
Pros
- Highly customizable forms and relational databases
- Cross-platform support including native mobile apps
- Powerful scripting for automation and validations
Cons
- Learning curve for scripting and advanced customization
- Limited integrations compared to enterprise tools
- Pricing scales quickly for larger teams
Best For
Small to medium-sized businesses or teams requiring flexible, custom data entry databases with automation beyond basic forms.
Pricing
Free plan for individuals; paid plans start at $14/user/month (Starter), $29/user/month (Professional), with Enterprise custom pricing.
Conclusion
The reviewed data entry tools offer diverse solutions to meet various needs, with Jotform emerging as the top choice for its powerful customization, integrations, and automation. Those prioritizing user engagement should consider Typeform, while teams seeking collaborative, hybrid management will find AI rtable a strong alternative.
Explore Jotform today to simplify your data entry process and unlock streamlined, efficient collection of critical information.
Tools Reviewed
All tools were independently evaluated for this comparison