Quick Overview
- 1#1: SimplePractice - All-in-one HIPAA-compliant platform for therapists with scheduling, telehealth, billing, and client management.
- 2#2: TherapyNotes - Secure EHR software for mental health professionals featuring integrated scheduling, progress notes, and billing.
- 3#3: TheraNest - Affordable practice management for counseling practices with online scheduling, billing, and reporting tools.
- 4#4: Jane App - Intuitive practice management software for health pros with online booking, charting, and scheduling features.
- 5#5: Practice Better - Comprehensive platform for wellness practitioners including scheduling, telehealth, programs, and billing.
- 6#6: Healthie - HIPAA-secure platform for nutritionists and counselors with scheduling, video visits, and client engagement tools.
- 7#7: CounSol - Practice management software designed for behavioral health with compliant scheduling, billing, and documentation.
- 8#8: MyClientsPlus - EHR and billing software for therapists featuring calendar scheduling, superbills, and progress notes.
- 9#9: TheraPlatform - Online therapy software with group and individual scheduling, video sessions, and practice management.
- 10#10: WriteUpp - Mental health EHR with customizable notes, scheduling calendars, and billing for counseling practices.
Tools were chosen for their comprehensive feature sets, user-friendly design, and consistent value, ensuring they deliver reliable support for scheduling, documentation, and practice management.
Comparison Table
This comparison table examines key counseling scheduling software tools, including SimplePractice, TherapyNotes, TheraNest, Jane App, Practice Better, and more, to guide professionals in selecting the right solution. Readers will discover insights into features, usability, and practical benefits tailored to their practice needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | SimplePractice All-in-one HIPAA-compliant platform for therapists with scheduling, telehealth, billing, and client management. | specialized | 9.7/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | TherapyNotes Secure EHR software for mental health professionals featuring integrated scheduling, progress notes, and billing. | specialized | 9.2/10 | 9.5/10 | 9.1/10 | 8.6/10 |
| 3 | TheraNest Affordable practice management for counseling practices with online scheduling, billing, and reporting tools. | specialized | 8.5/10 | 8.7/10 | 8.4/10 | 8.3/10 |
| 4 | Jane App Intuitive practice management software for health pros with online booking, charting, and scheduling features. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Practice Better Comprehensive platform for wellness practitioners including scheduling, telehealth, programs, and billing. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.9/10 |
| 6 | Healthie HIPAA-secure platform for nutritionists and counselors with scheduling, video visits, and client engagement tools. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 7.8/10 |
| 7 | CounSol Practice management software designed for behavioral health with compliant scheduling, billing, and documentation. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 8 | MyClientsPlus EHR and billing software for therapists featuring calendar scheduling, superbills, and progress notes. | specialized | 8.1/10 | 8.5/10 | 7.4/10 | 8.0/10 |
| 9 | TheraPlatform Online therapy software with group and individual scheduling, video sessions, and practice management. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 8.0/10 |
| 10 | WriteUpp Mental health EHR with customizable notes, scheduling calendars, and billing for counseling practices. | specialized | 8.1/10 | 8.4/10 | 7.7/10 | 7.9/10 |
All-in-one HIPAA-compliant platform for therapists with scheduling, telehealth, billing, and client management.
Secure EHR software for mental health professionals featuring integrated scheduling, progress notes, and billing.
Affordable practice management for counseling practices with online scheduling, billing, and reporting tools.
Intuitive practice management software for health pros with online booking, charting, and scheduling features.
Comprehensive platform for wellness practitioners including scheduling, telehealth, programs, and billing.
HIPAA-secure platform for nutritionists and counselors with scheduling, video visits, and client engagement tools.
Practice management software designed for behavioral health with compliant scheduling, billing, and documentation.
EHR and billing software for therapists featuring calendar scheduling, superbills, and progress notes.
Online therapy software with group and individual scheduling, video sessions, and practice management.
Mental health EHR with customizable notes, scheduling calendars, and billing for counseling practices.
SimplePractice
specializedAll-in-one HIPAA-compliant platform for therapists with scheduling, telehealth, billing, and client management.
Fully integrated HIPAA-secure telehealth with scheduling and payment collection in one seamless workflow
SimplePractice is an all-in-one practice management software tailored for mental health professionals like counselors and therapists, streamlining scheduling, telehealth, billing, and documentation. It features intuitive online booking, shared calendars, automated reminders, and secure video sessions integrated directly into the platform. The software also includes HIPAA-compliant client portals for intake forms, payments, and secure messaging, making it a comprehensive solution for counseling practices.
Pros
- Robust scheduling with online booking, recurring appointments, and SMS/email reminders
- Seamless HIPAA-compliant telehealth and integrated EHR for notes and progress tracking
- Automated billing, insurance claims, and superbills with superb client portal
Cons
- Higher-tier plans required for advanced features like insurance billing
- Limited reporting customization compared to enterprise tools
- Steeper learning curve for non-tech-savvy users initially
Best For
Solo or small group counseling practices needing an integrated platform for scheduling, telehealth, and administrative tasks.
Pricing
Starts at $29/month (Essentials, solo providers), $69/month (Professional), $99+/month (Enterprise); billed annually with discounts, per provider.
TherapyNotes
specializedSecure EHR software for mental health professionals featuring integrated scheduling, progress notes, and billing.
Seamless integration of scheduling with therapy-specific progress notes and superbills, enabling one-click workflow from appointment to billing.
TherapyNotes is a comprehensive practice management software tailored for mental health professionals, offering robust scheduling tools like online appointment booking, color-coded calendars, automated reminders, and waitlist management. It integrates seamlessly with electronic health records (EHR), billing, and telehealth features, all fully HIPAA-compliant. Designed specifically for therapists and counselors, it streamlines administrative tasks while prioritizing clinical workflow efficiency.
Pros
- Intuitive calendar and scheduling with multi-provider support and patient self-scheduling
- HIPAA-compliant with strong security and integrated EHR for therapy notes
- Outstanding customer support via phone, chat, and extensive training resources
Cons
- No free trial, only demos available
- Pricing can feel steep for solo practitioners without volume discounts
- Limited customization options for reports and workflows
Best For
Solo therapists, group counseling practices, or behavioral health clinics needing an all-in-one HIPAA-compliant platform for scheduling and practice management.
Pricing
Starts at $59 per clinician/month (billed annually), with discounts for 2+ users; all features included regardless of plan.
TheraNest
specializedAffordable practice management for counseling practices with online scheduling, billing, and reporting tools.
Seamless integration of scheduling with superbills and insurance billing for effortless revenue cycle management
TheraNest is a comprehensive cloud-based practice management platform tailored for mental health professionals, with strong scheduling features like online client booking, automated SMS/email reminders, and recurring appointment management. It integrates scheduling seamlessly with billing, progress notes, and telehealth to support counseling workflows. HIPAA-compliant and user-friendly, it helps solo practitioners and small groups manage their practices efficiently.
Pros
- Intuitive scheduling calendar with drag-and-drop functionality and Google/Outlook sync
- Built-in client portal for self-scheduling and secure messaging
- Automated reminders and waitlist management reduce no-shows
Cons
- Limited customization in reporting compared to enterprise tools
- Telehealth requires additional setup and isn't as polished as dedicated platforms
- Customer support can be slow during peak times
Best For
Ideal for solo therapists or small counseling practices needing an all-in-one solution for scheduling, billing, and client management without high costs.
Pricing
Starts at $39/user/month (Essential plan) up to $59/user/month (Professional); annual discounts available, free trial offered.
Jane App
specializedIntuitive practice management software for health pros with online booking, charting, and scheduling features.
Seamless embedded telehealth that syncs directly with scheduling calendars and client records
Jane App is an all-in-one practice management software tailored for health and wellness professionals, including counselors and therapists, offering robust scheduling tools like online booking, automated reminders, and shared calendars. It integrates secure telehealth, customizable SOAP notes, client portals, and billing features to streamline counseling workflows. Designed with a focus on user experience, it supports solo practitioners and group practices with HIPAA-compliant security.
Pros
- Intuitive online booking and calendar management with waitlist functionality
- HIPAA-compliant telehealth integrated directly into scheduling
- Comprehensive client management including portals and customizable charting
Cons
- Pricing can be steep for solo practitioners without annual billing discounts
- Advanced billing and insurance features require higher-tier plans
- Occasional reports of slower customer support response times
Best For
Counseling practices seeking an integrated platform for scheduling, telehealth, and administrative tasks without needing multiple tools.
Pricing
Starts at $49 USD/user/month (annual billing) for Essentials plan; Group plans from $79/user/month, with add-ons for extras like SMS and online payments.
Practice Better
specializedComprehensive platform for wellness practitioners including scheduling, telehealth, programs, and billing.
Seamless integration of scheduling with HIPAA-secure telehealth and customizable SOAP note charting
Practice Better is a comprehensive practice management platform tailored for health and wellness professionals, including counselors and therapists, offering robust scheduling tools like online booking, automated reminders, and calendar integrations. It combines scheduling with HIPAA-compliant telehealth, secure client portals, customizable charting, and billing features to streamline counseling workflows. Ideal for practices needing an all-in-one solution beyond basic appointment management.
Pros
- HIPAA-compliant with secure telehealth and client portals
- Integrated scheduling, billing, and charting in one platform
- Automated reminders and waitlist management enhance efficiency
Cons
- Pricing can escalate quickly for multi-user practices
- Steeper learning curve for advanced customizations
- Limited reporting options compared to enterprise tools
Best For
Solo or small counseling practices seeking an integrated platform for scheduling, telehealth, and administrative tasks.
Pricing
Starts at $25/month (Essential plan for solo users), $49/month (Professional), $79/month (Premier) with annual discounts; additional fees for premium integrations.
Healthie
specializedHIPAA-secure platform for nutritionists and counselors with scheduling, video visits, and client engagement tools.
White-labeled client portal allowing self-scheduling, form completion, and secure goal-sharing directly with therapists
Healthie is a comprehensive telehealth and practice management platform designed for health professionals, including counselors and therapists, offering robust scheduling, secure video conferencing, electronic health records (EHR), and billing tools. It enables easy appointment booking, client self-scheduling via a portal, automated reminders, and integration with calendars like Google. Particularly suited for virtual counseling, it emphasizes HIPAA compliance, secure messaging, and customizable forms to enhance client engagement and practice efficiency.
Pros
- Advanced scheduling with group sessions, waitlists, and recurring appointments
- HIPAA-compliant telehealth video and secure client messaging
- Integrated EHR, billing, and customizable intake forms for counseling workflows
Cons
- Higher starting price compared to basic scheduling tools
- Steeper learning curve for advanced features and customizations
- Limited third-party integrations relative to specialized EMR competitors
Best For
Independent counselors and small therapy practices seeking an all-in-one telehealth scheduling and management solution for virtual sessions.
Pricing
Starts at $129/month for Solo (billed annually), $199/month for Pro, $299+/month for Group plans per provider; add-ons for insurance billing and extra storage.
CounSol
specializedPractice management software designed for behavioral health with compliant scheduling, billing, and documentation.
Counseling-specific EHR with customizable SOAP notes and progress tracking built directly into the scheduling workflow
CounSol is a practice management platform tailored for mental health professionals, offering scheduling, online booking, billing, telehealth, and secure client communication. It includes a client portal for self-scheduling, payments, and intake forms, all while maintaining HIPAA compliance. The software streamlines administrative tasks for counseling practices, with features like customizable therapy notes and automated reminders.
Pros
- HIPAA-compliant telehealth and secure messaging integrated seamlessly
- Intuitive online booking and client portal for easy self-scheduling
- Counseling-specific tools like progress notes and treatment plan templates
Cons
- Higher pricing tiers can be costly for solo practitioners
- Limited integrations with third-party tools like QuickBooks
- Occasional reports of a steeper learning curve for advanced billing features
Best For
Small to mid-sized counseling practices needing a HIPAA-secure, all-in-one solution for scheduling and telehealth.
Pricing
Starts at $59/month for Essentials (scheduling and billing), $89/month for Pro (adds telehealth), up to $149/month for Premium with unlimited clients and advanced reporting; annual discounts available.
MyClientsPlus
specializedEHR and billing software for therapists featuring calendar scheduling, superbills, and progress notes.
Mental health-specific clinical documentation integrated directly with scheduling and billing workflows
MyClientsPlus is a practice management platform tailored for mental health professionals like counselors and therapists, featuring integrated scheduling tools including online appointment booking, customizable calendars, and automated reminders. It streamlines counseling workflows by combining scheduling with HIPAA-compliant billing, progress notes, treatment planning, and a secure client portal. The software supports telehealth sessions and handles insurance claims, making it a full-suite solution for counseling practices.
Pros
- HIPAA-compliant scheduling with online booking and reminders
- Integrated billing and insurance management for counseling practices
- Strong customer support and mental health-specific templates
Cons
- Dated user interface that feels clunky for quick navigation
- Steeper learning curve for new users
- Pricing scales up quickly for multi-provider practices
Best For
Small to mid-sized counseling practices needing an all-in-one tool for scheduling, billing, and documentation.
Pricing
Starts at $39/month per provider for Essentials plan; Premium at $59/month and Enterprise at $79/month, with a 30-day free trial.
TheraPlatform
specializedOnline therapy software with group and individual scheduling, video sessions, and practice management.
Built-in secure telehealth video with one-click scheduling integration
TheraPlatform is a comprehensive practice management software tailored for therapists and counselors, featuring intuitive online scheduling, client portals, and automated appointment reminders. It integrates scheduling with EHR documentation, billing, insurance claims, and HIPAA-compliant telehealth to streamline mental health practices. The platform supports solo practitioners and group practices with customizable calendars and group session management.
Pros
- Robust scheduling with drag-and-drop calendars and automated SMS/email reminders
- Seamless integration of telehealth and client self-scheduling portal
- HIPAA-compliant all-in-one platform combining scheduling, notes, and billing
Cons
- Steep learning curve for advanced EHR and billing features
- Mobile app lacks full desktop functionality
- Limited advanced analytics and reporting for scheduling trends
Best For
Mid-sized counseling practices needing an integrated scheduling solution with telehealth and documentation tools.
Pricing
Starts at $39/user/month (billed annually) for core scheduling and notes; $49-$69/user/month for full telehealth, billing, and insurance features.
WriteUpp
specializedMental health EHR with customizable notes, scheduling calendars, and billing for counseling practices.
Client-led scheduling portal with intake forms and goal-setting tools embedded directly into the booking process
WriteUpp is a practice management software tailored for therapists and counselors, featuring robust online scheduling, client self-booking portals, and calendar management with automated reminders and waitlists. It integrates scheduling seamlessly with progress notes, billing, insurance claims, and telehealth sessions, all in a HIPAA-compliant environment. This all-in-one tool helps mental health professionals streamline administrative tasks while focusing on client care.
Pros
- HIPAA-compliant with secure client portal for self-scheduling and messaging
- Integrated billing and superbills for efficient claims processing
- Customizable templates for notes, treatment plans, and outcome tracking
Cons
- Interface feels somewhat dated and has a moderate learning curve
- Limited third-party integrations compared to top competitors
- Higher pricing tiers required for advanced features like group sessions
Best For
Solo counselors or small therapy practices needing an integrated scheduling, documentation, and billing solution.
Pricing
Starts at $69/month (Starter plan billed annually), up to $149/month (Enterprise), with a 14-day free trial.
Conclusion
This curated list of counseling scheduling software highlights tools that balance functionality, compliance, and user-friendliness, with SimplePractice standing out as the top choice for its comprehensive all-in-one approach to scheduling, telehealth, billing, and client management. TherapyNotes and TheraNest follow as strong alternatives: TherapyNotes impresses with its secure EHR integration, while TheraNest offers affordability and robust reporting tools, catering to different practice priorities. Regardless of specific needs, the software reviewed proves critical in simplifying workflows for counseling professionals.
Don’t miss the opportunity to enhance your practice—start with SimplePractice, the leader in intuitive, compliant scheduling solutions, and experience the difference firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison