Quick Overview
- 1#1: TherapyNotes - HIPAA-compliant EHR platform built specifically for behavioral health professionals to efficiently create, manage, and secure counseling notes.
- 2#2: SimplePractice - All-in-one practice management tool for therapists featuring customizable progress notes, telehealth, and client documentation.
- 3#3: ICANotes - Fast psychiatric EHR with intelligent, customizable note templates optimized for behavioral health and counseling documentation.
- 4#4: TheraNest - Affordable cloud-based practice management software for mental health pros with robust tools for notes, billing, and scheduling.
- 5#5: TheraPlatform - Teletherapy and practice management platform with integrated secure note-taking and treatment planning for counselors.
- 6#6: CounSol - Counseling-focused software providing secure progress notes, client portals, scheduling, and HIPAA-compliant documentation.
- 7#7: MyClientsPlus - Behavioral health EHR emphasizing intuitive note templates, billing integration, and compliance for therapy practices.
- 8#8: NoteDesigner - Specialized psychotherapy documentation software with customizable templates for quick and compliant counseling notes.
- 9#9: Valant - Enterprise behavioral health EHR offering advanced note management, outcomes tracking, and scalability for larger practices.
- 10#10: Practice Better - Wellness practice platform with charting tools, secure notes, and client management for therapists and counselors.
We ranked these tools by evaluating essential factors like HIPAA compliance, customizable templates, user-friendliness, and overall value, ensuring they meet the demands of therapists and counselors across practice sizes.
Comparison Table
Selecting the right counseling notes software is crucial for streamlining practice workflows, and this comparison table simplifies the process by examining popular tools like TherapyNotes, SimplePractice, ICANotes, TheraNest, TheraPlatform, and more. It outlines key features, usability, and practical functionalities to help users identify which tool best fits their unique needs, from customization options to integration capabilities.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | TherapyNotes HIPAA-compliant EHR platform built specifically for behavioral health professionals to efficiently create, manage, and secure counseling notes. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | SimplePractice All-in-one practice management tool for therapists featuring customizable progress notes, telehealth, and client documentation. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.6/10 |
| 3 | ICANotes Fast psychiatric EHR with intelligent, customizable note templates optimized for behavioral health and counseling documentation. | specialized | 8.3/10 | 9.1/10 | 7.6/10 | 7.9/10 |
| 4 | TheraNest Affordable cloud-based practice management software for mental health pros with robust tools for notes, billing, and scheduling. | specialized | 8.6/10 | 8.8/10 | 8.2/10 | 9.1/10 |
| 5 | TheraPlatform Teletherapy and practice management platform with integrated secure note-taking and treatment planning for counselors. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 8.9/10 |
| 6 | CounSol Counseling-focused software providing secure progress notes, client portals, scheduling, and HIPAA-compliant documentation. | specialized | 8.1/10 | 8.0/10 | 8.3/10 | 8.5/10 |
| 7 | MyClientsPlus Behavioral health EHR emphasizing intuitive note templates, billing integration, and compliance for therapy practices. | specialized | 7.6/10 | 8.0/10 | 7.0/10 | 8.2/10 |
| 8 | NoteDesigner Specialized psychotherapy documentation software with customizable templates for quick and compliant counseling notes. | specialized | 8.3/10 | 8.7/10 | 9.1/10 | 7.6/10 |
| 9 | Valant Enterprise behavioral health EHR offering advanced note management, outcomes tracking, and scalability for larger practices. | enterprise | 8.0/10 | 8.5/10 | 7.5/10 | 7.0/10 |
| 10 | Practice Better Wellness practice platform with charting tools, secure notes, and client management for therapists and counselors. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
HIPAA-compliant EHR platform built specifically for behavioral health professionals to efficiently create, manage, and secure counseling notes.
All-in-one practice management tool for therapists featuring customizable progress notes, telehealth, and client documentation.
Fast psychiatric EHR with intelligent, customizable note templates optimized for behavioral health and counseling documentation.
Affordable cloud-based practice management software for mental health pros with robust tools for notes, billing, and scheduling.
Teletherapy and practice management platform with integrated secure note-taking and treatment planning for counselors.
Counseling-focused software providing secure progress notes, client portals, scheduling, and HIPAA-compliant documentation.
Behavioral health EHR emphasizing intuitive note templates, billing integration, and compliance for therapy practices.
Specialized psychotherapy documentation software with customizable templates for quick and compliant counseling notes.
Enterprise behavioral health EHR offering advanced note management, outcomes tracking, and scalability for larger practices.
Wellness practice platform with charting tools, secure notes, and client management for therapists and counselors.
TherapyNotes
specializedHIPAA-compliant EHR platform built specifically for behavioral health professionals to efficiently create, manage, and secure counseling notes.
Intuitive progress note builder with pre-built templates for SOAP, DAP, and other counseling formats that sync across the entire practice workflow
TherapyNotes is a leading EHR and practice management software tailored for behavioral health professionals, including counselors and therapists. It excels in counseling notes with customizable templates for progress notes, treatment plans, intake forms, and psychotherapy documentation. The platform integrates seamlessly with scheduling, billing, telehealth, and client portals to streamline clinical workflows while ensuring HIPAA compliance.
Pros
- Highly customizable note templates with auto-population and therapy-specific fields
- Full integration of notes with billing, scheduling, and to-do lists for efficient practice management
- Robust security, HIPAA compliance, and unlimited document storage
Cons
- Pricing is per clinician and can add up for larger practices
- Initial learning curve for mastering advanced customization
- Limited integrations with non-mental health specific tools
Best For
Solo therapists, counseling groups, and mental health practices needing a comprehensive, therapy-focused EHR for notes and operations.
Pricing
Starts at $59/user/month (billed annually) for core features; add-ons like telehealth ($15/month) and e-prescribing extra; 14-day free trial.
SimplePractice
specializedAll-in-one practice management tool for therapists featuring customizable progress notes, telehealth, and client documentation.
Built-in speech-to-text dictation for faster, hands-free progress note creation directly in sessions
SimplePractice is a comprehensive practice management platform tailored for mental health professionals, including counselors, offering secure tools for creating and managing clinical notes such as progress notes, treatment plans, and intake forms. It integrates counseling documentation with scheduling, billing, telehealth, and a client portal for HIPAA-compliant communication and homework assignments. The software emphasizes customizable templates and compliance features to streamline documentation workflows for solo and group practices.
Pros
- Extensive library of customizable note templates including SOAP and DAP formats
- Seamless integration of notes with billing, scheduling, and telehealth
- HIPAA-compliant client portal for secure document sharing and communication
Cons
- Higher pricing can be prohibitive for very small or starting practices
- Occasional reports of slower customer support response times
- Mobile app has limited note-editing capabilities compared to desktop
Best For
Established counseling practices and solo therapists needing an all-in-one HIPAA-compliant solution for notes, telehealth, and administrative tasks.
Pricing
Starts at $99/month (billed annually at $79/month) for solo Essentials plan; higher tiers like Plus at $139/month include advanced features, with add-ons for extra clinicians or premium telehealth.
ICANotes
specializedFast psychiatric EHR with intelligent, customizable note templates optimized for behavioral health and counseling documentation.
Proprietary 'Buttonology' point-and-click system for completing detailed notes in under 5 minutes
ICANotes is a behavioral health EHR software tailored for mental health professionals like counselors, psychologists, and psychiatrists, specializing in rapid documentation of progress notes, treatment plans, and intake forms. Its proprietary button-driven interface allows clinicians to generate detailed, compliant notes with minimal typing, supporting HIPAA standards and integrating e-prescribing, telehealth, and billing. The platform emphasizes efficiency for high-volume practices while offering customizable templates for counseling sessions.
Pros
- Ultra-fast button-driven documentation for quick progress notes
- Highly customizable templates and forms for counseling workflows
- Robust compliance tools including HIPAA and integrated billing/e-prescribing
Cons
- Dated interface that may feel clunky initially
- Steep learning curve for the button system
- Pricing can be expensive for solo or low-volume practices
Best For
High-volume counseling and psychiatric practices needing rapid, compliant note-taking efficiency.
Pricing
Starts at $4 per note or $129/user/month for unlimited subscription; additional fees for telehealth and advanced features.
TheraNest
specializedAffordable cloud-based practice management software for mental health pros with robust tools for notes, billing, and scheduling.
Automated superbills and ERA posting for seamless insurance billing directly tied to counseling notes
TheraNest is an all-in-one practice management software tailored for mental health professionals, featuring tools for scheduling, billing, telehealth, and electronic health records. It provides customizable progress note templates, treatment plans, SOAP notes, and intake forms to streamline counseling documentation and ensure HIPAA compliance. The platform also includes a client portal for secure messaging, goal tracking, and homework assignments, making it a comprehensive solution for therapists.
Pros
- Affordable pricing with unlimited clients
- Strong billing and insurance claims management
- Customizable note templates and forms
Cons
- Interface feels somewhat dated
- Steeper learning curve for advanced features
- Customer support can be inconsistent
Best For
Small to medium counseling practices seeking an integrated EHR with excellent value for billing and notes.
Pricing
Starts at $39/month (Essentials for solo), $49/month (Premium), $69/user/month (Advanced for groups); 21-day free trial.
TheraPlatform
specializedTeletherapy and practice management platform with integrated secure note-taking and treatment planning for counselors.
Integrated telehealth with real-time session note-taking and automated progress note generation from video calls
TheraPlatform is a comprehensive EHR and practice management platform tailored for therapists and counselors, featuring robust tools for creating, storing, and managing counseling notes. It offers customizable templates for popular formats like SOAP, DAP, BIRP, and intake forms, along with treatment plans, progress tracking, and e-signatures. The software integrates notes seamlessly with scheduling, billing, telehealth, and client portals to streamline mental health workflows.
Pros
- Wide range of pre-built and customizable note templates for various counseling formats
- Strong integration with telehealth, billing, and scheduling for efficient practice management
- HIPAA-compliant with secure client portal for note sharing and homework assignments
Cons
- Steeper learning curve due to extensive features overwhelming for beginners
- Advanced customization and reporting limited to higher-tier plans
- Mobile app functionality is basic, less ideal for on-the-go note-taking
Best For
Small to medium-sized counseling practices needing an all-in-one platform with solid note-taking integrated into broader practice tools.
Pricing
Starts at $39/user/month (Basic), $49/user/month (Professional), $69/user/month (Enterprise); 30-day free trial available.
CounSol
specializedCounseling-focused software providing secure progress notes, client portals, scheduling, and HIPAA-compliant documentation.
Flexible Notes Wizard with drag-and-drop custom fields and pre-built counseling templates
CounSol is a comprehensive practice management software designed for mental health professionals, offering tools for scheduling, billing, telehealth, and secure client documentation. It features customizable templates for progress notes, treatment plans, SOAP notes, and DAP formats to streamline counseling record-keeping. The platform is fully HIPAA-compliant and includes a client portal for secure messaging and homework assignments.
Pros
- Customizable note templates for various counseling formats
- Integrated scheduling, billing, and telehealth
- Affordable pricing with strong HIPAA compliance
Cons
- Basic reporting and analytics capabilities
- Interface appears somewhat dated
- Limited third-party integrations
Best For
Solo therapists or small counseling practices needing an all-in-one solution for notes, scheduling, and billing.
Pricing
Solo: $49.95/month; Group plans start at $99/month per provider (annual billing discounts available).
MyClientsPlus
specializedBehavioral health EHR emphasizing intuitive note templates, billing integration, and compliance for therapy practices.
Highly customizable note builder with behavioral health-specific templates for efficient, compliant documentation
MyClientsPlus is a web-based practice management platform designed for mental health professionals, offering tools for client scheduling, billing, and comprehensive counseling documentation including progress notes, treatment plans, and customizable templates like SOAP and DAP formats. It emphasizes HIPAA compliance and security for sensitive client data, with features like a client portal for secure communication and homework assignments. Ideal for streamlining administrative tasks while focusing on clinical note-taking in counseling practices.
Pros
- HIPAA-compliant with robust security and customizable counseling note templates (SOAP, DAP, etc.)
- Integrated scheduling, billing, and client portal reduce administrative burden
- Affordable pricing with strong customer support and no long-term contracts
Cons
- User interface feels dated and less intuitive compared to modern competitors
- Steeper learning curve for customizing forms and advanced features
- Limited built-in telehealth and analytics capabilities
Best For
Solo counselors or small mental health practices needing an affordable all-in-one tool for notes, billing, and scheduling.
Pricing
Tiered plans from $29.90/month (Basic) to $69.90/month (Premium) per clinician; month-to-month billing with no setup fees.
NoteDesigner
specializedSpecialized psychotherapy documentation software with customizable templates for quick and compliant counseling notes.
Drag-and-drop template builder for fully personalized clinical notes
NoteDesigner is a web-based software tailored for mental health professionals, enabling quick creation of customizable progress notes, treatment plans, and intake forms using drag-and-drop templates. It supports voice-to-text dictation, auto-fill from prior notes, and ensures HIPAA-compliant documentation. The platform focuses on streamlining clinical paperwork to save time while maintaining professional standards.
Pros
- Highly customizable drag-and-drop templates
- Efficient voice dictation and auto-fill features
- Strong HIPAA compliance and security
Cons
- Limited integrations with full EHR systems
- Higher pricing for advanced features
- Occasional learning curve for template building
Best For
Solo therapists or small counseling practices needing fast, customizable note templates without comprehensive practice management.
Pricing
Pro plan at $49/month or $39/month annually; free trial available.
Valant
enterpriseEnterprise behavioral health EHR offering advanced note management, outcomes tracking, and scalability for larger practices.
Advanced Outcomes Module with automated SNOMED CT coding and real-time progress tracking across sessions
Valant is a cloud-based electronic health records (EHR) platform tailored for behavioral health providers, including counselors, offering robust tools for progress notes, treatment planning, and outcomes tracking. It supports customizable note templates compliant with DSM-5 and SNOMED standards, alongside integrated scheduling, billing, and telehealth features. Designed to streamline documentation while ensuring HIPAA compliance, it's ideal for practices seeking a comprehensive solution beyond just note-taking.
Pros
- Highly customizable progress note templates with DSM-5 integration
- Built-in outcomes measurement using validated scales
- Seamless integration of billing, scheduling, and e-prescribing
Cons
- Steep learning curve for new users due to extensive features
- Pricing is on the higher end for smaller practices
- Mobile app functionality is limited compared to desktop experience
Best For
Mid-sized behavioral health practices needing an all-in-one EHR with strong counseling documentation and billing capabilities.
Pricing
Custom quotes starting at approximately $299 per provider per month, with tiers based on practice size and features.
Practice Better
specializedWellness practice platform with charting tools, secure notes, and client management for therapists and counselors.
Seamless client portal integration allowing secure sharing of notes, forms, and homework directly from the EHR
Practice Better is an all-in-one practice management platform tailored for health and wellness professionals, including counselors, offering robust EHR tools for creating, storing, and managing counseling notes. It supports customizable templates like SOAP notes, progress notes, treatment plans, and intake forms, all within a HIPAA-compliant environment. The software integrates note-taking seamlessly with scheduling, telehealth, billing, and a client portal, making it a comprehensive solution for therapy practices.
Pros
- HIPAA-compliant with secure note storage and customizable templates for counseling-specific documentation like SOAP and progress notes
- Intuitive interface that simplifies note entry and integration with client charts
- Strong all-in-one functionality combining notes with telehealth, scheduling, and billing
Cons
- Not as deeply specialized for advanced counseling note features compared to dedicated therapy EHRs like TherapyNotes
- Pricing escalates quickly for groups or higher client volumes, reducing value for notes-only users
- Limited built-in analytics or reporting specifically tailored to counseling outcomes
Best For
Solo or small counseling practices seeking an integrated platform for notes alongside practice management tools.
Pricing
Starts at $25/month for Solo plan (up to 30 active clients), $49/month for Pro (unlimited clients), with Group plans at $69+/user/month; annual discounts available.
Conclusion
After evaluating the top 10 counseling notes software, TherapyNotes emerges as the clear leader, excelling in behavior health focus, HIPAA compliance, and efficient documentation. While TherapyNotes leads, SimplePractice and ICANotes stand out as strong alternatives—SimplePractice for its all-in-one management and ICANotes for its fast, customizable templates—serving different practice needs. Each tool delivers essential features, but TherapyNotes sets the standard for excellence.
Ready to boost your practice? Start with TherapyNotes, the top choice for secure, tailored counseling notes. For unique priorities, explore SimplePractice or ICANotes to find your perfect fit.
Tools Reviewed
All tools were independently evaluated for this comparison