Quick Overview
- 1#1: Jobber - Field service management software that streamlines scheduling, invoicing, payments, and customer management for contractors.
- 2#2: Housecall Pro - All-in-one platform for home service contractors offering invoicing, dispatching, booking, and payment processing.
- 3#3: QuickBooks Online - Comprehensive cloud accounting software with contractor-specific invoicing, time tracking, expenses, and project profitability tools.
- 4#4: ServiceTitan - Enterprise-grade software for specialty contractors providing advanced invoicing, dispatching, and financial reporting.
- 5#5: Buildertrend - Construction project management platform with integrated invoicing, budgeting, scheduling, and client communication features.
- 6#6: Knowify - Construction management tool focused on job costing, progress invoicing, payments, and procurement for contractors.
- 7#7: Joist - Mobile-first invoicing and estimating app designed for contractors to create, send, and collect payments on-site.
- 8#8: FreshBooks - User-friendly invoicing and accounting software with time tracking and expense management ideal for small contractors.
- 9#9: Xero - Cloud-based accounting platform featuring customizable invoicing, bank feeds, and project tracking for contractors.
- 10#10: Procore - Construction management software with financial tools for invoicing, billing, change orders, and budget tracking.
Tools were selected and ranked based on feature depth, adaptability to contractor workflows, user-friendliness, and overall value, considering both core invoicing needs and additional utilities like scheduling or financial reporting.
Comparison Table
Contractor invoicing software simplifies billing, tracking, and financial management, critical for keeping small to large contracting businesses on track. This comparison table explores key features, pricing, and usability for tools like Jobber, Housecall Pro, QuickBooks Online, ServiceTitan, Buildertrend, and others, helping you identify the best fit for your specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Jobber Field service management software that streamlines scheduling, invoicing, payments, and customer management for contractors. | specialized | 9.4/10 | 9.6/10 | 9.2/10 | 9.0/10 |
| 2 | Housecall Pro All-in-one platform for home service contractors offering invoicing, dispatching, booking, and payment processing. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.5/10 |
| 3 | QuickBooks Online Comprehensive cloud accounting software with contractor-specific invoicing, time tracking, expenses, and project profitability tools. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 4 | ServiceTitan Enterprise-grade software for specialty contractors providing advanced invoicing, dispatching, and financial reporting. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 7.5/10 |
| 5 | Buildertrend Construction project management platform with integrated invoicing, budgeting, scheduling, and client communication features. | enterprise | 8.5/10 | 9.2/10 | 7.4/10 | 8.0/10 |
| 6 | Knowify Construction management tool focused on job costing, progress invoicing, payments, and procurement for contractors. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 8.0/10 |
| 7 | Joist Mobile-first invoicing and estimating app designed for contractors to create, send, and collect payments on-site. | specialized | 8.2/10 | 7.8/10 | 9.1/10 | 8.7/10 |
| 8 | FreshBooks User-friendly invoicing and accounting software with time tracking and expense management ideal for small contractors. | specialized | 8.4/10 | 8.7/10 | 9.2/10 | 7.8/10 |
| 9 | Xero Cloud-based accounting platform featuring customizable invoicing, bank feeds, and project tracking for contractors. | enterprise | 8.6/10 | 8.7/10 | 9.1/10 | 8.3/10 |
| 10 | Procore Construction management software with financial tools for invoicing, billing, change orders, and budget tracking. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.0/10 |
Field service management software that streamlines scheduling, invoicing, payments, and customer management for contractors.
All-in-one platform for home service contractors offering invoicing, dispatching, booking, and payment processing.
Comprehensive cloud accounting software with contractor-specific invoicing, time tracking, expenses, and project profitability tools.
Enterprise-grade software for specialty contractors providing advanced invoicing, dispatching, and financial reporting.
Construction project management platform with integrated invoicing, budgeting, scheduling, and client communication features.
Construction management tool focused on job costing, progress invoicing, payments, and procurement for contractors.
Mobile-first invoicing and estimating app designed for contractors to create, send, and collect payments on-site.
User-friendly invoicing and accounting software with time tracking and expense management ideal for small contractors.
Cloud-based accounting platform featuring customizable invoicing, bank feeds, and project tracking for contractors.
Construction management software with financial tools for invoicing, billing, change orders, and budget tracking.
Jobber
specializedField service management software that streamlines scheduling, invoicing, payments, and customer management for contractors.
Instant invoicing from the job site via mobile app, converting jobs to invoices in seconds with photos and signatures
Jobber is a comprehensive field service management platform tailored for contractors, with robust invoicing tools that enable quick creation of estimates, invoices, and payment collection directly from job sites. It integrates seamlessly with QuickBooks for accurate bookkeeping and offers features like automated recurring billing, expense tracking, and client portals for self-service payments. Ideal for home service pros like landscapers, plumbers, and HVAC technicians, Jobber streamlines the entire invoicing process from quote to cash.
Pros
- Seamless job-to-invoice workflow with mobile app for on-site invoicing
- Strong QuickBooks integration and automated payment reminders
- ClientHub portal for easy client self-service and online payments
Cons
- Higher pricing tiers for larger teams can add up quickly
- Some advanced reporting requires higher plans
- Occasional mobile app glitches reported by users
Best For
Small to mid-sized field service contractors seeking an all-in-one solution for invoicing, scheduling, and payments.
Pricing
Starts at $69/month for Lite (solo users), $169/month for Core (up to 7 users), $349/month for Grow (up to 30 users), with custom Plus plans; annual discounts available.
Housecall Pro
specializedAll-in-one platform for home service contractors offering invoicing, dispatching, booking, and payment processing.
On-site digital invoicing with instant payment processing and QuickBooks auto-sync
Housecall Pro is a comprehensive field service management platform tailored for home service contractors like plumbers, electricians, and HVAC pros, with powerful invoicing tools integrated into its scheduling and dispatching workflow. It enables on-the-go invoice creation via a mobile app, instant payment processing, and seamless QuickBooks Online synchronization for effortless accounting. The software automates invoicing from completed jobs, sends payment reminders, and supports estimates that convert directly to invoices, streamlining cash flow for contractors.
Pros
- Mobile invoicing and real-time payment collection from job sites
- Seamless QuickBooks integration for automated accounting sync
- Customizable estimates that convert to invoices with automated reminders
Cons
- Pricing escalates quickly for multi-user teams and advanced features
- Learning curve for fully utilizing the all-in-one platform
- Limited advanced reporting customization compared to dedicated accounting software
Best For
Small to mid-sized home service contractors needing integrated scheduling, dispatching, and invoicing to manage fieldwork efficiently.
Pricing
Starts at $65/month (Essentials, 1 user) up to $229/month (Pro, unlimited users), plus transaction fees for payments and optional add-ons like online booking.
QuickBooks Online
enterpriseComprehensive cloud accounting software with contractor-specific invoicing, time tracking, expenses, and project profitability tools.
Progress invoicing, allowing contractors to bill clients incrementally based on project completion percentages or milestones
QuickBooks Online is a comprehensive cloud-based accounting platform from Intuit, offering robust invoicing tools tailored for contractors, including customizable invoices, progress billing, time tracking, and job costing. It enables users to create professional invoices on the go via mobile app, track expenses and payments, and generate reports on project profitability. Ideal for small to medium businesses, it integrates seamlessly with bank accounts and payment processors for efficient financial management.
Pros
- Advanced invoicing with progress billing for milestone-based contractor projects
- Integrated time tracking and job costing to monitor profitability per client or job
- Mobile app and QuickBooks Payments for instant invoicing and payments on-site
Cons
- Higher pricing tiers required for full contractor features like project tracking
- Steep learning curve for users new to accounting software
- Limited customization in lower plans, pushing upgrades for advanced needs
Best For
Small to medium-sized contractors and service-based businesses needing integrated invoicing, time tracking, and full accounting capabilities.
Pricing
Starts at $30/month (Simple Start), $60/month (Essentials), $90/month (Plus with project features), $200/month (Advanced); annual discounts available.
ServiceTitan
enterpriseEnterprise-grade software for specialty contractors providing advanced invoicing, dispatching, and financial reporting.
Real-time job costing that delivers instant profitability insights tied directly to every invoice created
ServiceTitan is an all-in-one field service management platform tailored for contractors in HVAC, plumbing, electrical, and similar trades, with powerful invoicing tools integrated into its broader ecosystem. It enables on-site invoice creation via a mobile app, instant payment processing, and seamless QuickBooks integration for accurate bookkeeping. The software excels in real-time job costing, allowing contractors to track profitability per job and adjust pricing dynamically for optimized revenue.
Pros
- Comprehensive invoicing integrated with scheduling and dispatching
- Mobile app for real-time invoicing and payments on-site
- Advanced job costing and profitability analytics
Cons
- Steep learning curve and complex initial setup
- High cost not ideal for small contractors
- Custom pricing lacks transparency
Best For
Mid-to-large field service contractors needing integrated invoicing within a full business management suite.
Pricing
Custom quote-based pricing, typically $300+ per user/month plus implementation fees and minimums for mid-sized teams.
Buildertrend
enterpriseConstruction project management platform with integrated invoicing, budgeting, scheduling, and client communication features.
Automated progress billing pulled directly from scheduled tasks, change orders, and daily logs for precise, real-time invoicing.
Buildertrend is a comprehensive construction management platform with robust invoicing features designed specifically for contractors and builders. It enables progress billing, AIA forms, change order invoicing, and seamless integration with job costing and time tracking for accurate financials. Users can generate professional invoices, send them via client portals for quick approvals, and track payments alongside project schedules.
Pros
- Deep integration with project management for accurate progress billing
- Supports AIA billing and change orders tailored to construction
- Client portal streamlines invoice approvals and payments
Cons
- Steep learning curve for new users
- Higher pricing compared to standalone invoicing tools
- Feature bloat if only invoicing is needed
Best For
Mid-sized contractors and builders managing multiple construction projects who want invoicing tightly integrated with scheduling and job costing.
Pricing
Starts at $99/month (Solo plan) up to $399+/month for teams (10+ users), billed annually with per-user add-ons.
Knowify
specializedConstruction management tool focused on job costing, progress invoicing, payments, and procurement for contractors.
Two-way QuickBooks sync that automatically pushes jobs, costs, invoices, and payments for end-to-end financial accuracy
Knowify is a cloud-based construction management software tailored for trade contractors, focusing on job costing, estimating, invoicing, and project tracking. It provides advanced invoicing features like progress billing, AIA forms, change orders, and retainage management, with seamless two-way integration to QuickBooks for accurate financial syncing. The platform also includes mobile apps for time tracking, purchase orders, and field updates, helping contractors maintain profitability across projects.
Pros
- Seamless QuickBooks integration for real-time job and invoice syncing
- Robust construction-specific invoicing with AIA billing and progress payments
- Strong job costing and profitability insights with mobile field access
Cons
- Steeper learning curve for non-construction users
- Pricing can be high for very small teams
- Reporting customization lags behind some competitors
Best For
Small to mid-sized trade contractors handling multiple jobs who use QuickBooks and need precise progress invoicing.
Pricing
Custom quote-based pricing starting at around $149/user/month for Essentials, up to $399+/user/month for Enterprise, billed annually.
Joist
specializedMobile-first invoicing and estimating app designed for contractors to create, send, and collect payments on-site.
One-tap conversion from estimates to invoices with automatic follow-ups
Joist is a mobile-first invoicing and payment platform tailored for contractors, handymen, and service professionals. It enables users to create estimates, convert them to invoices, accept credit card payments, and manage jobs on the go. The software also offers QuickBooks integration for seamless accounting and basic scheduling in premium plans.
Pros
- Intuitive mobile app for on-site invoicing
- Free plan with unlimited estimates and invoices
- QuickBooks Online integration for easy syncing
Cons
- Transaction fees on payments (2.9% + 30¢)
- Limited advanced reporting and customization
- No full CRM or project management in basic plans
Best For
Solo contractors or small service teams needing simple, mobile invoicing without complex accounting.
Pricing
Free plan available; Premium Solo at $15/month, Team at $29/month (billed annually).
FreshBooks
specializedUser-friendly invoicing and accounting software with time tracking and expense management ideal for small contractors.
Retained client billing for automated, ongoing monthly invoicing tailored to recurring contractor services
FreshBooks is a cloud-based accounting platform tailored for freelancers, solopreneurs, and small service businesses, emphasizing streamlined invoicing, time tracking, and expense management. It enables contractors to create professional invoices, automate recurring billing, track billable hours, and accept online payments via integrated gateways like Stripe and PayPal. The software also includes project tracking and client portals for easy collaboration and approvals.
Pros
- Intuitive interface with drag-and-drop invoice customization
- Seamless time tracking that auto-populates invoices
- Automated reminders and recurring billing for reliable cash flow
Cons
- Client limits on entry-level plans restrict scaling
- Lacks advanced job costing or inventory management for larger contractors
- Higher pricing tiers needed for unlimited clients and advanced reports
Best For
Solo contractors and small service teams prioritizing easy invoicing, time tracking, and client communication over complex accounting.
Pricing
Starts at $19/month (Lite: 5 clients), $33/month (Plus: 50 clients), $60/month (Premium: unlimited clients), billed annually with a 30-day free trial.
Xero
enterpriseCloud-based accounting platform featuring customizable invoicing, bank feeds, and project tracking for contractors.
Automatic bank feeds and rules-based reconciliation for effortless payment matching and cash flow visibility
Xero is a cloud-based accounting platform designed for small businesses and contractors, offering robust invoicing tools to create, customize, send, and track professional invoices. It supports recurring invoices, payment reminders, multi-currency billing, and project tracking to help contractors manage billable hours and profitability. Beyond invoicing, it integrates bank feeds for automatic reconciliation and provides comprehensive financial reporting. While versatile, it's best as part of a full accounting suite rather than a standalone invoicing tool.
Pros
- Intuitive interface with excellent mobile app for on-the-go invoicing
- Unlimited invoices and users with strong multi-currency support
- Seamless bank integrations for real-time reconciliation and payment tracking
Cons
- Advanced features like detailed project tracking locked behind higher tiers
- No native advanced time tracking without integrations or add-ons
- Pricing escalates quickly for growing contractor needs
Best For
Small to medium contractors needing integrated accounting and invoicing rather than pure standalone billing software.
Pricing
Early ($15/user/month annual), Growing ($42/user/month), Established ($78/user/month); USD, billed annually with free trial.
Procore
enterpriseConstruction management software with financial tools for invoicing, billing, change orders, and budget tracking.
Automated progress billing synced to daily logs, RFIs, and submittals for dispute-free invoicing
Procore is a comprehensive cloud-based construction management platform with robust invoicing capabilities designed for contractors handling complex projects. It streamlines progress billing, AIA forms, retainage management, and lien waivers, pulling data directly from project tracking tools. The software integrates invoicing seamlessly with budgeting, change orders, and financial reporting for accurate, real-time submissions to owners and GCs.
Pros
- Deep integration with project management for accurate, data-driven invoicing
- Handles complex construction billing like retainage, change orders, and lien waivers
- Mobile app enables on-site invoice approvals and submissions
Cons
- Steep learning curve due to extensive feature set
- High cost makes it less ideal for small contractors or simple invoicing needs
- Pricing is opaque and scales quickly with project volume
Best For
Mid-to-large construction contractors requiring end-to-end project management with integrated invoicing.
Pricing
Custom quote-based pricing, typically $5,000+ annually for small projects, scaling with users/projects (e.g., $375/user/year base plus fees).
Conclusion
Evaluating the top 10 contractor invoicing tools highlights a strong range, with Jobber leading as the top choice—streamlining scheduling, invoicing, payments, and customer management. Housecall Pro and QuickBooks Online follow, offering tailored strengths: Housecall Pro for all-in-one home service needs, QuickBooks Online for robust accounting integration. The best pick depends on workflow, but Jobber’s comprehensive features make it a clear winner.
Take the first step toward smoother operations—try Jobber today to experience its edge in invoicing and business management.
Tools Reviewed
All tools were independently evaluated for this comparison