Quick Overview
- 1#1: Foundation - Comprehensive construction accounting software with advanced AP features including job costing, retainage, and vendor payment management.
- 2#2: Sage 300 CRE - Industry-standard construction ERP offering robust AP automation, AIA billing, and multi-company payment processing.
- 3#3: Trimble Viewpoint Vista - Powerful construction management ERP with sophisticated AP modules for handling complex subcontractor payments and compliance.
- 4#4: Hiway - Specialized construction AP platform that streamlines invoice approvals, lien waivers, and digital payments to subcontractors.
- 5#5: Procore - Cloud construction platform with integrated AP apps for managing pay applications, invoices, and vendor payments.
- 6#6: Deltek ComputerEase - Flexible construction accounting solution featuring AP workflow automation, 1099 tracking, and job-level payment controls.
- 7#7: CMiC - End-to-end construction ERP with automated AP processes, real-time financials, and integration for project payments.
- 8#8: Dock 74 - Mobile-first construction payments app that simplifies AP with instant transfers, lien waiver exchange, and approval workflows.
- 9#9: Rabbet - Construction payment tracking software automating draw requests, lien waivers, and AP documentation for lenders and owners.
- 10#10: Epicor Eclipse - Construction ERP system providing solid AP functionality with inventory integration, vendor portals, and job costing.
Tools were evaluated based on their ability to streamline core AP processes, integrate with construction workflows, offer user-friendly interfaces, and deliver tangible value, ensuring they meet the unique needs of contractors, subcontractors, and project managers.
Comparison Table
Effective management of construction accounts payable hinges on choosing the right software; this comparison table features top solutions like Foundation, Sage 300 CRE, Trimble Viewpoint Vista, Hiway, Procore, and more, guiding readers to assess key capabilities, usability, and suitability for project workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Foundation Comprehensive construction accounting software with advanced AP features including job costing, retainage, and vendor payment management. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 9.2/10 |
| 2 | Sage 300 CRE Industry-standard construction ERP offering robust AP automation, AIA billing, and multi-company payment processing. | enterprise | 8.5/10 | 9.2/10 | 7.1/10 | 8.0/10 |
| 3 | Trimble Viewpoint Vista Powerful construction management ERP with sophisticated AP modules for handling complex subcontractor payments and compliance. | enterprise | 8.7/10 | 9.4/10 | 7.6/10 | 8.1/10 |
| 4 | Hiway Specialized construction AP platform that streamlines invoice approvals, lien waivers, and digital payments to subcontractors. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | Procore Cloud construction platform with integrated AP apps for managing pay applications, invoices, and vendor payments. | enterprise | 8.6/10 | 9.1/10 | 7.9/10 | 8.0/10 |
| 6 | Deltek ComputerEase Flexible construction accounting solution featuring AP workflow automation, 1099 tracking, and job-level payment controls. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 7 | CMiC End-to-end construction ERP with automated AP processes, real-time financials, and integration for project payments. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 8 | Dock 74 Mobile-first construction payments app that simplifies AP with instant transfers, lien waiver exchange, and approval workflows. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 7.9/10 |
| 9 | Rabbet Construction payment tracking software automating draw requests, lien waivers, and AP documentation for lenders and owners. | specialized | 8.4/10 | 9.2/10 | 8.1/10 | 7.8/10 |
| 10 | Epicor Eclipse Construction ERP system providing solid AP functionality with inventory integration, vendor portals, and job costing. | enterprise | 7.6/10 | 8.4/10 | 6.7/10 | 7.1/10 |
Comprehensive construction accounting software with advanced AP features including job costing, retainage, and vendor payment management.
Industry-standard construction ERP offering robust AP automation, AIA billing, and multi-company payment processing.
Powerful construction management ERP with sophisticated AP modules for handling complex subcontractor payments and compliance.
Specialized construction AP platform that streamlines invoice approvals, lien waivers, and digital payments to subcontractors.
Cloud construction platform with integrated AP apps for managing pay applications, invoices, and vendor payments.
Flexible construction accounting solution featuring AP workflow automation, 1099 tracking, and job-level payment controls.
End-to-end construction ERP with automated AP processes, real-time financials, and integration for project payments.
Mobile-first construction payments app that simplifies AP with instant transfers, lien waiver exchange, and approval workflows.
Construction payment tracking software automating draw requests, lien waivers, and AP documentation for lenders and owners.
Construction ERP system providing solid AP functionality with inventory integration, vendor portals, and job costing.
Foundation
enterpriseComprehensive construction accounting software with advanced AP features including job costing, retainage, and vendor payment management.
Advanced retainage management with automated hold/release schedules and lien waiver tracking tied directly to job costs
Foundation, from Foundation Software (foundationsoft.com), is a comprehensive construction accounting platform with a robust Accounts Payable (AP) module tailored for the construction industry. It streamlines AP processes like invoice entry, approval workflows, retainage management, lien waivers, and 1099 compliance, all integrated seamlessly with job costing and project management. This enables construction firms to track subcontractor payments accurately against project budgets in real-time, reducing errors and ensuring cash flow efficiency.
Pros
- Deep construction-specific AP features like retainage tracking, lien waiver automation, and certified payroll integration
- Seamless job costing linkage for precise invoice-to-project allocation and real-time visibility
- Scalable for multi-company setups with strong compliance tools for 1099s and subcontractors
Cons
- Steep learning curve due to its comprehensive, feature-rich interface
- Higher pricing may not suit very small construction firms
- Primarily desktop-based with limited native mobile AP capabilities
Best For
Mid-to-large construction companies needing industry-specific AP automation integrated with full-spectrum accounting and job costing.
Pricing
Custom quote-based pricing; typically starts at $4,000-$10,000 annually for base AP modules, scaling with users, companies, and add-ons.
Sage 300 CRE
enterpriseIndustry-standard construction ERP offering robust AP automation, AIA billing, and multi-company payment processing.
Automated lien waiver management with e-signatures and compliance tracking
Sage 300 CRE is a comprehensive construction and real estate management software suite with a robust Accounts Payable (AP) module tailored for construction firms. It streamlines vendor invoice processing, payment approvals, lien waivers, 1099 compliance, and integration with job costing for accurate project expense tracking. Designed for mid-to-large contractors, it supports multi-company and multi-project environments while ensuring regulatory compliance in construction payments.
Pros
- Powerful lien waiver and subcontractor compliance tools
- Seamless integration with job costing and general ledger
- Advanced AP reporting and audit trails for construction projects
Cons
- Steep learning curve and outdated interface
- High initial setup and customization costs
- Limited native mobile functionality for on-site AP tasks
Best For
Mid-to-large construction companies requiring integrated AP with project accounting and compliance features.
Pricing
Custom quotes; typically $4,000-$10,000+ annually per user/module depending on deployment (on-premise or cloud) and scale.
Trimble Viewpoint Vista
enterprisePowerful construction management ERP with sophisticated AP modules for handling complex subcontractor payments and compliance.
Integrated lien waiver management and subcontractor compliance tracking embedded in AP workflows
Trimble Viewpoint Vista is a robust ERP platform tailored for construction firms, offering specialized Accounts Payable (AP) modules that handle invoice processing, payment approvals, and subcontractor management. It excels in construction-specific workflows like retainage handling, lien waivers, and 1099 compliance, seamlessly integrating with job costing and project management. This makes it a powerhouse for mid-to-large contractors managing complex, multi-project AP operations.
Pros
- Deep integration with construction modules for job-linked AP and retainage management
- Advanced compliance tools including lien waivers, certified payroll, and subcontractor portals
- Scalable for high-volume processing with strong audit trails and reporting
Cons
- Steep learning curve due to complex interface requiring extensive training
- Primarily on-premise deployment with lengthy implementation (6-12 months)
- High cost structure not ideal for small firms
Best For
Mid-to-large construction companies needing a full ERP with construction-specific AP for complex subcontractor payments and compliance.
Pricing
Custom quote-based; perpetual licenses start at $50,000+ with annual maintenance ~20%, or hosted options ~$100/user/month depending on modules.
Hiway
specializedSpecialized construction AP platform that streamlines invoice approvals, lien waivers, and digital payments to subcontractors.
Automated, state-specific lien waiver management with conditional logic and e-signatures integrated into the payment workflow
Hiway is a cloud-based accounts payable automation platform tailored specifically for the construction industry, streamlining invoice processing, subcontractor payments, and compliance management. It automates lien waiver generation and exchange, retainage handling, and payment applications while supporting ACH, checks, virtual cards, and joint checks. The software integrates seamlessly with popular accounting systems like QuickBooks, Sage 300, Viewpoint, and Procore, reducing manual data entry and ensuring regulatory compliance across states.
Pros
- Robust construction-specific features like automated lien waivers, retainage management, and state-compliant payment apps
- Strong integrations with ERP/accounting software (QuickBooks, Sage, Viewpoint, Foundation)
- Mobile app enables subs to submit invoices, view payments, and e-sign waivers on-site
Cons
- Interface can feel dated and requires training for non-tech-savvy users
- Pricing is transaction- or user-based, potentially costly for small firms with low volume
- Limited advanced analytics and custom reporting without enterprise add-ons
Best For
Mid-sized construction firms and GCs managing 50+ subcontractors who need compliance-focused AP automation.
Pricing
Subscription-based with transaction fees; starts at ~$500/month for standard plans, custom quotes for enterprise (contact sales).
Procore
enterpriseCloud construction platform with integrated AP apps for managing pay applications, invoices, and vendor payments.
Seamless linkage of AP payments to project commitments, budgets, and schedules for real-time financial accuracy
Procore is a comprehensive cloud-based construction management platform with dedicated accounts payable (AP) tools designed for the construction industry. It enables efficient management of vendor invoices, payment applications, lien waivers, and subcontract commitments, all integrated seamlessly with project schedules, budgets, and financial tracking. The software automates approval workflows, ensures compliance with construction-specific regulations, and provides real-time visibility into cash flow and outstanding payables.
Pros
- Deep integration with project management for accurate payment tracking tied to progress
- Mobile app for field-based invoice approvals and lien waiver management
- Robust reporting and analytics for AP forecasting and compliance
Cons
- Steep learning curve due to extensive feature set
- High cost may not suit small contractors focused solely on AP
- Customization options can feel rigid without advanced setup
Best For
Mid-sized to large construction firms seeking an all-in-one platform where AP is tightly integrated with project financials.
Pricing
Custom quote-based pricing, typically starting at $500+ per month per project or user, with enterprise plans scaling based on modules and users.
Deltek ComputerEase
enterpriseFlexible construction accounting solution featuring AP workflow automation, 1099 tracking, and job-level payment controls.
Automated retainage management linked to project milestones and approvals
Deltek ComputerEase is a construction-focused accounting software that provides robust accounts payable (AP) capabilities tailored for contractors and subcontractors. It handles invoice processing, vendor payments, retainage management, lien waivers, and 1099 compliance, with seamless integration to job costing and general ledger. Designed for mid-sized construction firms, it supports multi-company operations and complex payment workflows unique to the industry.
Pros
- Deep construction-specific AP features like retainage tracking and lien waiver automation
- Strong integration with job costing, payroll, and GL for end-to-end financials
- Reliable compliance tools for 1099s, certified payroll, and vendor portals
Cons
- Dated user interface that feels legacy despite updates
- Steep learning curve and extensive setup required
- Limited native mobile access and modern cloud scalability
Best For
Mid-sized construction companies needing integrated AP with project accounting and compliance-heavy workflows.
Pricing
Custom quote-based; perpetual licenses or annual subscriptions typically start at $10,000-$25,000+ based on users, modules, and deployment (on-premise or hosted).
CMiC
enterpriseEnd-to-end construction ERP with automated AP processes, real-time financials, and integration for project payments.
Integrated lien waiver management and subcontractor compliance embedded directly in the AP workflow
CMiC is a comprehensive construction ERP platform with specialized Accounts Payable (AP) modules designed to handle complex construction invoicing, payments, and vendor management. It automates invoice processing, matching to purchase orders and subcontracts, retainage handling, and ensures compliance with 1099 forms and lien waivers. The software integrates AP seamlessly with project management, job costing, and financial reporting for real-time visibility across construction projects.
Pros
- Tailored construction features like automated retainage, lien waiver tracking, and subcontract compliance
- Deep integration with project management and ERP modules for end-to-end workflow efficiency
- Robust mobile invoice approval and 1099 compliance tools
Cons
- High cost suitable mainly for enterprise-level users
- Steep learning curve and complex interface for new users
- Lengthy implementation and customization process
Best For
Mid-to-large construction firms needing an integrated ERP with advanced, industry-specific AP capabilities.
Pricing
Custom enterprise pricing upon request; typically starts at $50,000+ annually based on modules, users, and deployment.
Dock 74
specializedMobile-first construction payments app that simplifies AP with instant transfers, lien waiver exchange, and approval workflows.
Automated lien waiver exchange portal that digitizes and tracks compliance documents in real-time
Dock 74 is a cloud-based accounts payable automation platform tailored for construction companies, focusing on streamlining invoice processing, approvals, payments, and compliance tasks like lien waivers and retainage management. It uses OCR technology for rapid invoice capture and offers customizable workflows to match construction job costing and multi-entity structures. The software integrates with tools like QuickBooks, Procore, and Viewpoint to provide a centralized AP hub for subcontractors and GCs.
Pros
- Robust construction-specific features like automated lien waivers and retainage tracking
- Strong OCR and mobile invoice capture for field efficiency
- Seamless integrations with popular construction ERP and accounting software
Cons
- Pricing can be higher for smaller firms due to quote-based model
- Steeper learning curve for advanced workflows and custom setups
- Limited reporting depth compared to enterprise-level competitors
Best For
Mid-sized construction firms and GCs handling high-volume subcontractor invoices with strict compliance needs.
Pricing
Quote-based pricing starting around $500/month for basic plans, scaling with invoice volume and features (no public tiers).
Rabbet
specializedConstruction payment tracking software automating draw requests, lien waivers, and AP documentation for lenders and owners.
Automated, intelligent lien waiver generation that ensures state-specific compliance and eliminates manual tracking
Rabbet is a specialized construction finance platform designed to automate accounts payable processes, focusing on lien waiver management, payment applications, and compliance for construction projects. It streamlines invoice approvals, tracks draws, and ensures lien-free payments by generating conditional and unconditional waivers automatically. Integrated with tools like Procore, QuickBooks, and Viewpoint, Rabbet provides real-time visibility into project finances and reduces manual paperwork.
Pros
- Superior lien waiver automation with instant compliance checks
- Strong integrations with major construction and accounting software
- Accelerates payment cycles and reduces disputes effectively
Cons
- Pricing can be steep for small contractors or single-project users
- Primarily focused on AP/finance, lacking broader PM features
- Initial setup requires data migration and team training
Best For
Mid-to-large construction owners, general contractors, and developers handling complex, multi-project payment workflows with lien waiver requirements.
Pricing
Custom enterprise pricing based on project volume and users; typically starts around $500-$1,000/month for mid-sized teams (quote required).
Epicor Eclipse
enterpriseConstruction ERP system providing solid AP functionality with inventory integration, vendor portals, and job costing.
Job-linked invoice matching with automated retainage and certified payroll compliance
Epicor Eclipse is a robust ERP platform tailored for construction and real estate firms, offering specialized accounts payable (AP) tools that handle invoice processing, vendor payments, and job-cost integrations. It supports construction-specific needs like retainage withholding, lien waivers, and subcontractor compliance, ensuring accurate payments tied to project progress. The system provides end-to-end visibility from purchase orders to payments, with strong multi-company and multi-entity capabilities.
Pros
- Comprehensive construction-specific AP features like retainage and lien waiver tracking
- Seamless integration with job costing and project management modules
- Robust vendor management and 1099 compliance reporting
Cons
- Steep learning curve due to complex interface
- High implementation and customization costs
- Limited mobile accessibility for field users
Best For
Mid-to-large construction companies requiring integrated ERP with advanced AP tied to job-level accounting.
Pricing
Custom enterprise pricing; typically $50,000+ initial license plus $10,000-$30,000 annual maintenance per deployment, scaling with users and modules.
Conclusion
The top 10 construction accounts payable tools vary in focus, but Foundation emerges as the clear choice, boasting comprehensive features like job costing and retainage management. Sage 300 CRE stands out for its industry-standard ERP capabilities and robust AP automation, while Trimble Viewpoint Vista excels in handling complex subcontractor payments and compliance, making it a strong alternative for specific needs. Collectively, these solutions offer tailored efficiencies, ensuring accuracy and streamlining financial workflows.
For those seeking an all-in-one solution, Foundation leads the pack—explore it to elevate your accounts payable processes and drive operational success.
Tools Reviewed
All tools were independently evaluated for this comparison